HomeMy WebLinkAboutItem 7.2 Dublin Ranch Area F Square
CITY CLERK
File # D[B[QJOJ-~[5]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 6, 2007
SUBJECT:
Area F Square - Authorization to Bid Contract 07-03
Report Prepared by Rosemary Alex, Parks and Facilities
Development Coordinator
ATTACHMENTS: Plans and Specifications will be available at the meeting.
RECOMMENDATION:/'!"t,(}{' Authorize Staff to advertise Contract 07-03, Area F Square for bid
/ ,Vii with the additive bid item ofthe trellis
FINANCIAL STATEMENT:
Total Available Construction Budget
$526,000
Construction Estimate for Base Bid
Estimate for Additive Bid Item #1 -Trellis
$630,000
$21,000
$651,000
Difference
($125,000)
DESCRIPTION: As approved in the 2006-2011 Capital Improvement Program,
construction of the 2-acre Neighborhood Square in Dublin Ranch Area F will begin in Fiscal Year 2006-
2007 and be complete in Fiscal Year 2007-2008. This timeframe is in sequence with the new Sorrento
housing development that surrounds the square.
Situated in the Sorrento development, the architecture and the site amenities of the neighborhood are
dominated by Italian design motifs. With that consideration, the City's consultant was directed to develop
the square based on Italian design principles.
BUDGET: In an effort to maximize the City's resources in completing this project, Staff is working
with Toll Brothers to implement a portion of the site improvements at no cost to the City. In addition to
rough grading and erosion control, Toll Brothers is amending the soil with fertilizers and compost,
installing underground utility sleeves, installing sidewalks along north and south side of site, completing
the oval-shaped concrete pathway and the entry plaza adjacent to the recreation facility.
Factoring in the work Toll Brothers is completing, the project is still estimated to be $125,000 or 23%
over the construction budget in the Capital Improvement Plan. The current bidding climate continues to be
volatile and continues to increase according to the City's cost estimator.
COPY TO: Keller Mitchell and Company
ITEM NO.
7.2
Page 1 of2
G:\COUNCIL\Agenda Statements\2007\2-6 Area F Square Bid Ad2.doc
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Based on comments from the community meetings regarding the need for shade in other picnic areas
throughout the city one additive bid item is included for council consideration:
1) Trellis over picnic tables on south side of square
$21,000
The trellis was not originally included in the design approved by City Council as it was shown to be cost
prohibitive during the initial estimates prepared for the project.
Staff has evaluated the design and concluded that the only changes to the entire design which would
eliminate the entire shortfall would be to remove both play areas. Staff would not recommend this course
of action to eliminate the shortfall since the play area is a basic component of the park.
Until actual bid results are available it is not known what the full impact will be to the project budget.
Staff would recommend that the City Council authorize the bidding of the project as designed with the
added bid item of the trellis. Staff would include the increase in the cost of construction as part of this
year's update to the Public Facility Fee.
SCHEDULE: Authorization to Advertise for Bids
Award Contract
Project Completion
February 2007
March 2007
November 2007
RECOMMENDATION: Staff recommends that the City Council take the following action:
1) Authorize Staff to advertise Contract 07-03, Area F Square for bid with the additive bid
item of the trellis.
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