HomeMy WebLinkAboutItem 8.1 Budget Study Session 2007/2008
CITY CLERK
File # D[2]~[Z2]-[Z][lJJ
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 28, 2007
SUBJECT:
ATTACHMENTS:
REC OMMENDATI 04'
FINANCIAL STATEMENT:
Fiscal Year 2007 / 2008 Budget Study Session
Report Prepared by Richard C. Ambrose, City Manager
1.
Background General Fund Financial Trends Informational
Charts lA -IE
Analysis of Anticipated Impacts on City General Fund In
2007/2008
Historical Expenditure Comparison
Summary of2006 ~ 2011 Capital Improvement Program By
Program Area
Resolution No. 80-93 (Policy for Management & Use of
General Fund Assets)
Community Group/Organizational Funding Application
Packet
6a. Application
Community Groups Grant Applications
Budget Issues Worksheet
2.
3.
4.
5.
6.
7.
8.
1.
2.
Receive Staff Report.
Receive Presentations from Community Groups and
Organizations requesting funding.
Review Budget Issues Worksheet and provide Staff with
direction on each of the issues identified in the Worksheet.
3.
See attached.
DESCRIPTION: The City's Annual Budget Study Session provides the City Council with an
opportunity to:
. Identify those programs and services the Council would like Staff to analyze as part of the
development of the City's Annual Operating Budget.
· Identify those Projects that the Council would like to see presented as part of the development of a
new Five Year Capital Improvement Program, which will be presented with the Budget.
· Receive early information regarding those items that may have a significant impact (positive or
negative) on the City's expenditures and revenues in Fiscal Year 2007/2008.
-------------------------------------------------------------------------------------------------------------
COpy TO: 2007-2008 Community Group Funding Applicants w/o Attach.
Page 1 of5
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ITEM NO.
H:\Budget\Goals & Objectives\2007 Agenda Budget Study Session\agenda strnntBudget Study 3_28_07.doc
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. Have early input on the budget process reducing the potential for last minute budget issues for
which there would be insufficient time to evaluate.
. Receive presentations from Community Groups which are requesting consideration for funding as
part of the City's 2007/2008 Budget.
Historical Financial Overview / Trends
In order to prepare for the upcoming budget it is relevant to consider financial trends. Staff will provide
an overview of key trends associated with the General Fund Revenues and Expenditures. The City has
benefited from the economic growth in the region. However, current trends identify that Revenues and
Expenditures in the General Fund are approaching a point where the general operating costs are covered
by revenues, reducing excess revenue available for capital projects. Staff will review the Charts included
in Attachment 1.
Preliminarv Proiection of Issues Faced in Fiscal Year 200712008
In Attachment, 2 Staff have identified some of the conditions which are expected to impact the financing
of programs and services in Fiscal Year 200712008. It should be noted that this list has been prepared
based on information available today, which is subject to change. As the preliminary budget and financial
plan is developed, Staff will continue to incorporate the impact of any significant changes.
Community Group Presentations
The City Council directed Staff at the June 20, 2005 City Council meeting to prepare a report discussing
alternatives for the establishment of guidelines and criteria for considering Community Group funding
requests. At this meeting the City Council had expressed a desire to have more structure in the
Community Group Funding process, including establishment of criteria for funding, and establishing a
funding cap. At the January 17, 2006 City Council meeting, City Council approved the implementation of
a new Community Group/Organization funding process that would be part of the Fiscal Year 200712008
Budget process. One of the key changes of the Community Group/Organizational Funding process was
the approval of a new funding application packet and application (Attachments 6 and 6a). The intent of
the new application packet and application was to: 1) improve fund recipient accountability; 2)
standardize recipient reporting; 3) ensure that the application and reporting requirements are not so
cumbersome that potential applicants could be discouraged from submitting requests. Groups would be
required to make a mandatory presentation to the City Council at the Goals & Objective and Budget Study
Session detailing the services they provide to the Community and how the additional funding from the
City would further assist them in serving and benefiting Dublin residents and businesses. This new
Community Group/Organizational Funding process would create further equity among those receiving
funds by requiring that all organizations receiving funding submit uniform reports demonstrating how
funds have been used, and how the funding has had a positive impact on our community.
Although a similar application and instruction manual has been used by neighboring Cities for many
years, the City Council directed that this new process be reviewed and evaluated by participating
Community Groups after the first year to determine if there should be any modifications to the process or
application packet to further improve the process. The City Council also established a maximum request
per project of $25,000 and a funding cap of $120,000 (based on the average of Community Funding
approved by the City for Fiscal Years 02/03, 03/04, 04/05 and 05/06) for the Fiscal 2007/2008 Budget
process. One of the elements that was emphasized by the City Council was to complete the necessary
outreach and education to our previously funded community groups.
Page 2 of5
,.
Outreach Efforts
There were many points of contact as part of the new application process and those outreach and
education efforts are listed below:
I. The January 17, 2006 City Council Staff Report on Alternatives for Community
Group/Organizational Fund Report was sent to all the funding recipients in the past four (4)
Fiscal Years of 2002/2003, 2003/2004, 2004/2005, and 2005/2006.
II. On October 12, 2006, a letter was sent to all recipients that applied for funding over the past
five (5) fiscal years of 2002/2003, 2003/2004, 2004/2005, 2005/2006, and 2006/2007 which
invited them to a meeting on November 1, 2006 to go over the new application process. There
were only two community groups that were in attendance at this meeting.
III. December 14, 2006, letters and application packets were sent out to all recipients with an
application deadline of Monday, January 29, 2007, at 5:00 p.m. and the timeframe for the
Mandatory City Council Presentation during the week of March 26,2007.
IV. E-mail and a hard copy of a letter dated January 26, 2007 was sent to extend the application
submittal deadline to Monday, February 5,2007 at 5:00 p.m. because of typo on page 7 of the
packet. The incorrect Fiscal Year had been sent out to all recipients on this one page. Since
this was the inaugural year for this new process Staff felt that it was the most equitable to
extend the submittal date by one full week.
V. E-mail and a hard copy of a letter were sent on March 9, 2007 inviting all applicants to attend
the Mandatory Budget Session on Wednesday, March 28, 2007 starting at 6:00 p.m. Each of
the organization presentations were to be limited to five (5) minutes and would address:
The success or impact of any past City funding received by your organization.
Past organizational challenges.
The need for this specific funding.
The number of Dublin residents that would be served/impacted.
Applications Received
On February 5,2007 at 5:00 p.m. the City had received 11 applications:
Chabot-Las Positas Community College District (Tri-Valley One-Stop Career Center)
Child Care Link
Dublin Fine Arts Foundation
Dublin High School (Drug Substance Abuse Council)
Dublin Partners in Education
Pacific Chamber Symphony
Tri- Valley Business Council
Community Resources for Independent Living (CRIL)
Dublin High School Alumni Association
Page 3 of5
Dublin Unified School District
Tri-Valley Housing Opportunity Center
The City also received an application at 5 :09 p.m. from Teen Esteem.
In reviewing the applications, Staff came up with the initial findings based on the checklist of
requirements (Attached at the front of each of the groups funding request is the Staffs review of the
checklist of requirements located in attachments a-I) that were part of the new application process and that
the following applications were deemed complete:
Child Care Links
Community Resources for Independent Living (CRIL)
Dublin High School (Substance Abuse Council)
Dublin Unified School District
Pacific Chamber of Symphony
Tri -Valley Housing Opportunity Center
Tri -Valley Business Council
The remaining applicants deviated slightly from this new application process but were not material in
nature (examples of those missing elements were one copy ofthe application; signature pages missing;
materials presented in different format; and insurance certificates were not included with the initial
submittal). Staff felt that since this was a new process for the community that all the applicants should
move forward to the next step of the process, the Mandatory presentation to the City Council at the
Wednesday, March 28,2007 Budget Study Session.
The purpose of the Community Group/Organizational Funding process is to enable the City Council to
determine if a funding request should be preliminarily included as a higher service level in the 200712008
Preliminary Budget. Staff anticipates only including the funding requests if the City Council indicates its
desire to see the item identified in a higher service level.
A chart has been included in Attachment 8 which identifies the amount of funding the City allocated for
each Community Group in the current year and the amount requested for 2007/2008. The form also
includes a space for indicating whether the group's entire request or a portion of its request should be
preliminarily included as a higher service level for 200712008.
Identification of Operatim! Bud2et and Capital Proiect Issues For Further Evaluation
Operating Budget
Staff has provided the City Council with a Budget Issues Worksheet (see Attachment 8) for Fiscal Year
2007-2008. The purpose of this worksheet is to assist the City Council in establishing a policy framework
for preparation of the Preliminary Budget. It also provides the City Council with an opportunity to
identify new services or projects, which Staff can analyze as part of the Preliminary 2007-2008 Budget.
The City Council can also use this form to indicate whether further evaluation of a community group's
request is needed, by placing the group's request in a higher service level.
Capital Projects
Similar to the Operating Budget Issues, the form has a section related to identifying Capital Projects
which either may not be in the current CIP, or where the phasing or timing of the project is of interest to
the City Council. The purpose is to identify areas which can be further evaluated to provide
recommended options in the new Capital Improvement Plan.
Page 4 of5
The Study Session will be most productive if prior to the meeting the individual Councilmembers:
. Review the Fiscal Year 2006/2007 Preliminary Budget
· Review the 2006/2007 Update to the 2006-2011 Capital Improvement Program
· Complete the Budget Issues Worksheet and bring the completed Budget Issues Worksheet to
the Council meeting for purpose of discussion.
Page 5 of5
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ANALYSIS OF ANTICIPATED FUTURE IMPACTS
ON THE FISCAL YEAR 2007-2008 BUDGET
Staff has identified a number of items that could potentially impact the City's Budget for Fiscal Year 2007-
2008. The information presented below is preliminary and is based upon the data available at this time.
REVENUES
Staff anticipates there could be the following positive and negative impacts on the City's revenue for the
upcoming Fiscal Year:
1. Impact of State Local Government Financing
Overall, the proposals in the Governors Budget look relatively positive for local government,
however there continues to be a state budget deficit that will need to be resolved. In the coming
months the State will be preparing details of the 200712008 budget. Much of the focus on next years
State Budget will be on the distribution of capital bond monies generated as a result of voter
approval of Proposition lB.
State government will be faced in the coming years with the need to assess outstanding liabilities for
post employment benefits such as retiree medical insurance, that have been funded on a pay-as-you-
go basis. A Commission has been appointed by the Governor and the Legislature to study this issue.
However, their report is not expected until the end of2006. Staff will continue to provide updates as
more information becomes available.
2. Property Tax - At this time, Staff anticipates modest growth in the City's property tax as a result of
projects that are already in process and will result in additional assessed valuation for the upcoming
Fiscal Year. For the past four years the net taxable assessed value increases have been in excess of
13 percent. With the slow down in new construction the 200712008 growth rate is projected to be
much less. Based on very preliminary assessment information the change next year is expected to be
significantly less. To date the Assessors Office has calculated changes totaling approximately 8.5
percent. Last year at the same time, the Assessor had already processed changes totaling 13 percent
and the final 2006/07 tax roll change was 16.7%.
3. Building Permit Fees - In Fiscal year 2007-2008, the City expects to see a continued decline in
permits issued for both residential and non-residential development. The current projections show
the following trend between Residential and Non-Residential permits:
PRELIMINARY PROJECTIONS OF BUILDING PERMIT ACTIVITIES
200612007 Estimate 200712008
Projection
296,257 sq. feet
Non-Residential Sq. Ft Permitted
(Excludes Parking Garage
Structures)
Residential Units
Multi- family
Single Family
TOTAL
317,603 sq. feet
839
~
859
606
90
696
H:\Budget\Goals & Objectives\2007 Agenda Budget Study Session\A TTACH 2 Juture Impacts 07-08.doc
ATTACHMENT 2
Page 1 of3
Construction of the following private development projects are expected to begin in 200712008:
· 6300 Clark Avenue - Venture Office Project
· Tralee Commercial
· Quarry Lane School
. Lowes
With the decline in new projects, Staff is anticipating a reduction in Building Permit Fees in Fiscal
Year 2007-2008, without the same corresponding decrease in Building Inspection staffing. With
Building and Safety activities it is not uncommon to have permit fees collected in one year and the
actual inspection costs and activities spread over more than one year.
4. Sales Tax - At this time there are relatively few new large scale retail developments that will have a
significant impact on sales tax revenue in 2007 / 2008. Sales tax also has a lag between the reporting
period and when the taxes were collected. Staff is currently awaiting data for the fourth quarter of
2006, which typically is the largest quarter for retail transactions.
The opportunity for sales tax revenue growth is expected to be largely impacted by general
inflationary changes in the retail climate. A full year of sales is expected from the new GM
Dealerships (Hummer / Saturn / Saab) and the new Dublin Honda location. There will also be a full
year of new sales from the Ulferts Center. Both the Ulferts Center and new GM Dealerships are
subject to tax sharing under the cost sharing agreement with Alameda County. The City receives a
reduction in property tax equal to 35 percent of the sales tax generated. Due to the delay in tax
reporting those impacts will impact fiscal years after June 30, 2008. As the budget is developed
Staff will have more current data on which to base a more definitive projection of sales tax revenue
for 2007-2008.
EXPENDITURES
Staff has identified a number of items that are anticipated to have an impact on the City's budget for
Fiscal Year 2007-2008. This analysis does not include inflationary increases associated with
materials, supplies, equipment or increased costs associated with salaries and benefits for City
employees.
1. Demand for Services - The City's Operating Departments are currently evaluating whether the
City's increasing population will require expansion of services to keep pace with the growth for
Fiscal Year 2007-2008.
2. Maintenance - In Fiscal Year 2007-2008, it is anticipated that the City will encounter additional
facilities primarily in the following areas: parks (full year operation ofthe Dougherty Hills Dog Park
and partial year maintenance on the Neighborhood Square and Park adjacent to the Toll Brothers
developments;; and signal and street maintenance costs, associated with new infrastructure that is
being completed in Fiscal Year 2007-2008.
H:\Budget\Goals & Objectives\2007 Agenda Budget Study Session\A TT ACH 2]uture Impacts 07-08.doc
ATTACHMENT 2
Page 2 of3
3. Police and Fire Contract Costs - Staff anticipates increases in police and fire contract service costs
for Fiscal Year 2007-2008. Most of the increase is attributable to salary and benefit and insurance
costs. The City will be working with the County to review it's projections and the results of changes
to their collective bargaining agreements in more depth.
4. City Facility Needs - The City is in the process of concluding a space needs report, which also
projects staffing requirements in the future. This will not only have an impact on operating costs,
but will also impact the need to address the phasing which will require the provision of temporary
office space.
H:\Budget\Goals & Objectives\2007 Agenda Budget Study Session\ATTACH 2]uture Impacts 07-08.doc
ATTACHMENT 2
Page 3 of3
HISTORICAL COMPARISON OF EXPENDITURES BY PROGRAM
GENERAL GOVERNMENT
Citlj Counoil
Cit)' Manager/Clerk
Central Services
Legal Servioes
Administrative Sap/ioas
Building Management
Insurance
Elections
Non- Departmental
TOTAL-General Government
PUBUC SAFETY
Polios Services
Crossing Guards
Animal Control
Traffic Signal&: Stroot lighting
Disaster Preparedness
Fire
TOTAL-Public Safety
TRANSPORT A TION
Public Works Administration
Sireet Maintenance
Street SVi'eeping
S1met Tree Maintenance
Street Landsc ape Mai ntenanoe
TOT AL- Transportation
HEALTH &. WELFARE
Waste .iltanagement
Child Care
Social Services
Housing Programs
TOTAL-Health.& Welfare
CULTURE &: LEISURE SERVICES
Libra!'/ Selvice
Heritage &: Cultural Arts
Park Maintenance
Community Cable TV
Parks &: Community SeNial!>
Parks &: Faoilities Manaaement
TOTAL-Culture .& Leisure Services
COMMUNITY DEVELOPMENT
Comm Dev (Planning &: Slag/Safety)
Engineering
Economic Development
TOTAL-Community Development
TOTAL OPERATING BUDGET
ACTUAL
2004-2005
$ 224,070
919,977
362,245
667,700
1 ,433,877
668,646
508,448
12,265
68.155
$ 4,865,383
$ 9,943,795
71,407
208.370
413,297
68,023
3.5113.898
$19,223,790
$ 725,1:4
2&3,300
140,784
117,662
1.000A15
$ 2,272,315
$ 1,455,440
15,000
44,927
219A20
$ 1,734,787
$ 577,734
291,316
1,450,.064
61,809
2,734,281
261.929
$ 5,377,133
$ 4,.814,407
2,317,831
272.3BO
$ 7,404,618
BUDGET
2005-2006
$300..704
997,923
545,720
BG3,~2rJ2
1,648,603
734,657
422,038
Vl90
B7,712
$ 5,.603,449
$ 11,4B1,292
B2.140
208,898
531,410
74,721
9,237.869
$ 21,616,330
$ 1310,992
360,78B
150,67.0
133,661
L098.727
$ 2,552,838
$ 1,B? 4.906
15.000
60,427
903.030
$ 2,853,363
$ 628,271
438,992
1,712,065
66,407
3,240,409
308,494
$ 6,394,63B
$ 5,900,668
2,213.105
355.628
$ 8,4690401
CURRENT
SERVICE LEVEL
ESTlfvlATED BUDGET
2005-20062006-2007
$ 234,605
950,427
437,668
876,785
1,594.520
739,008
385.650
2,446
8,867
$ 5,1)29,976
$ to,932,639
81. 189
212,125
488,403
64,909
9.207,616
$20,986,881
$ 1300,515
411,226
138,000
132,186
1.096,089
$ 2,577,9912,
$ 1,829,482
15,000
60.427
323,393
$ 2,2213,302
$ 627,944
435,294
1,561,271
64.921
3,209.827
305,275
$ 6,204,532
$ 5,152.667
2,381,320
298.075
$ 7,832,062
$ 298,.156
1 ,026,.039
453,571
759,895
1,686,961
762,909
443,659
21,815
114,300
$ 5,567.305
$ 11,943,107
8.~;511
255,100
601,237
132,784
9,530,586
$ 22,501 ,325
$ 837,901
412,734
145,400
134,702
1.,210.780
$ 2.,741,517
$ 1,552,978
15,000
71.804
804.070
$ 2,443,1352
$ 686,208
493,186
1,811,174
67.,591
3,430,289
326.214
$ 6,814,662
$ 5,818,520
2,234,948
227.742
$ 8.2131,210
$40,8711026 $ 47,400,019 $44,1359.749 $ 48.349..871
Page 1 of2
HIGHER
SERVICE
LEVELS
2006-2007
$ 60.000
19,904
42.750
22,000
$ 144,654
$ 332,541
20.346
$ 352,8137
$ 139.889
$ 139.,8139 $
$ :36,000 $
3,500
$ 39,500 $
$ 144,434 $
1,733
8,682
if; 1 54,849 $
$ 30.7,160 $
35.,000
$ 342,160 $
$1.113,939 $
RECOMMENDED
2006-2007
$
3513,156
1,045,943
45:3:571
802,645
1,708,961
762,90.9
443,659
21,815
114.30.0
5,711.959
$
$
12,.275,648
B8,511
255.100
601,237
103,1i30
9,530.586
22,854,.212
$
$
977 ,790
412,734
145,40.0
134,70.2
1,210.780
2,.881 ,406
1,5B8,978
113,50.0
71 ,1304
804.1'170
2,483,352
1330,642
494,919
1,811,174
67,591
3:438,971
326,214
6,969,511
6,125,680
2,234,948
262.742
8,623,370
49.523.810
ATTACHMENT 3
HISTORICAL COMPARISON OF EXPENDITURES BY PROGRAM
GAP1TAlIMPROVEMENT BUDGET
General
Communit'llmpro'lsments
Parks
Streets
TOTAl.Capitallmprovements
DlJ8LIN INFORMATION INC BUDGET
Total Dubiln Information Inc. $
ACTUA l
2004-.20(15
$ 1.258.792
454,.731
9,237,424
2.B2fl616
$13,779,563
BUDGET
2005-2006
$ 1,459,456
888,975
13,060.220
39.584,868
$ 54,993.519
o $
HiGHER
SERVICE
lEVELS
2006~2007
CURHENT
SERVICE lEVEL
ESTH.,.IATED BUDGET
2005-2006 2006-2007
$ 760,116
755,978
10,.572,806
6.126,971
$18,215,871
I) $
RECOMMENDED
2I)06~20lJ7
$
1,194,030 $
21B 125
4,660,453
37,579.593
43,652211 $
20 $
0 $ 1,194,030
213,125
4,660,453
37.579.598
I) $ 43,652,211
I) $ 20
I) $ 1,155,9813
$
I) $
INTERNAL SERVICE FUND BUDGET
TotallnternaJ Sefvice Fund $ 424,174 $ 1,179,837 $ 719.223 $ U55,988 $
TOTAL EXPENDITURES-
All FUNDS
less Dublin Information Inc.
less Internal Seri/ice Fund Expenses
NET TOTAL EXPENDITURES
ALL FUNDS
$ 55 ,OB 1 ,763 $ 103,663,375 $63,794,843 $ 93,1.58,090 $1,173,939 $ 94,332,029
$> I) $ 0
\424,174) (1.179,8:37)
$> I)
(719,223)
$ (20) $
n ,155.9881
I)
(20)
(1.155,9813)
$
$54,657,589 $102,483,538 $63,075,620 $ 92,002,082 $1,173,939 $ 93,176,.021
Page 2 of2
ATTACHMENT 3
SUMMARY 2006-2011 CAPITAL IMPROVEMENT PROGRAM.. GENERAL
PROJ~CT NUMBER ANI) NAM~
99135 Neo Studio h'.;.modgl
99150 NGtJiork Sys!00l Upgra,j;
[13192 Geographic Inf'jrmation Syst~l11
93:200 Building Peormit 5) s1eom
93320 Telocommunb.1tlons Plan
@3402 M2!intooancG Faeilit.v Study
93450 CMe Center Ul::rary
93900 Building Manage-mer1/: Study
93@10 Ct..de O€ln1er M.xlificatlml De-$~n S9lvlees &
C.:)nstruclion
[13933 Civic Center GSf1?rato r
@3@70 .Automated Document stor~e & Retrieval SystOOl
94500 Public FacHny Fee: Study Utxiate
9tl191 ,o!l,Izcc,untlnJ Syet~l11
99@1! ADA Translti9n Plan
93:2123 CMc GentJH Wlndwi S€la.ling
@34132 Inspector T raile-rs
93451 Ubra.l"y He(C,airs
TOTAL COST
FINANCING
General Fund (001)
Criminal Activity Furl:! (.200:1
Public Facility ImJ:<'lGt Fgg. (3101
TOTAL FlNA NCING
TOTAts: PRtoo ~
$ 435,22:3 $ 97.223
357,766 297 ,766
:;&30,11 7 234.[117
252,0((1
163,001 13,591
35,000
18.,559,497 17,218,8.52
175,or))
4,373,022 2,204,9,98
334 ,055
119,237
41,446
355 ,(li:JJ
110,O(()
54 ,1 C:(!
153,821)
:33,3(:(!
38,770
1 04,237
34,236
20(JiS'::200'l" 2007.2~oa
~ 349,000
60,000
35,200
252 000
$ 1 ::1).000
35,000
175.000
5,500
15;13,098
2008-20Cti)
$
30,000
200~2i:)10
$
30,000
2010-2011
$ 1,340,645
20,000
15,000
7,210
00 J)1)O
00,000
54,100
83,720
:?<3,300
275,000
2:1;(100
';(l, 1 00
1,'fl69,4:36
20,((10
$2'5,.$.$2,.1134 :$ 2i:),234.,j.70 $1.1~4.030 :$ 72&,lge $2,314,721
$ 9,703,449 $ 7,290,209 $ 1,181 ,320 $ ~~5~:1 00 $ 345,2.95 $
17,266 17,266
16,161 ,44@ 12,927,0'215 12,710 1'~~ 098 1,9159,4136
$ 25,$.$2, 164 $ 20..234.570 $ 1,194,030 :$ 728,19Q $ 2,314,721 $
Page 1 of6
20,000
$
50.000 $ 1,300.645
50,000 $ SOl ,535
1,059,110
50,000 $ 1,300,645
ATTACHMENT 4
SUMMARY:200&.2011 CAPITAL IMPROVEMENT PROGRAM - COMMUNITY IMPROVEMENTS
PRIOR
YEARS 2006.2007 2007~~ 200&.2<10.9 200~2J01IfJ 2J01tJ..2011
PROJECT NUr.tIBER AND t4AL.E
TOTALS
94052 Iron Hors13 Trail - Vol iI ctflower Planting
94250 Sidiilw'aJk Safety' R13pair PrclIgram
94252 Bus S~lelter$
94801 San Ramon Rood Concrete s.ound \'i/aJIMainterla.nce
NiA San Ramon RC'<ld Landscape Renovation
N;'A San Ramon Rced Wooden Sound Wall MaintElnanc€!
N(A Grry Entrance Sign Modifications
94942 Seasonal Street &1nners
TOTAL COST
$ 72,864 $
874,1137
206,800
70,135
143.745
47,075
97,520
84,623
$1,.046,429 $
$ 22.607
$ 113,367 65,200 $
30,500
$ 22,607
65,200 65,200 $
60,200
27.1 f.o
65,200
116,100
70,135
143.745
47,075
97,520
34,1323
143,250$ 218,1125 $ 309,127 $ 222.920 $ 137,801 $ 65,200
FINANCING
GenernJ Fund (00t)
Community' Dgyelopment Bleck Grant (209;1
TOTAL FltlANCING
$ 1,028,848 $ 143.250 $ 200.544 $ 309.127 $ 222,920 $ 87,807 $ 65,200
17,581 17,581
$ 1,()46,429 $: 143,250 $: 218,.1125 $ 309,127 $ 222,9:20 $: 87,1307 $ 65,200
SUMMARY 2006-2011 CAPITAllMPROYEMEHTPROGRAM . COMMUNITY IMPROYE..MENTS
PROJECTS UNFUNDED DURING THE FIVE YE.AR TIME FRAME
ESTIMATED
COST
PROJECT NUMBER AND NAP.tE
9425.2 Bus Shelters
:}; 1<20,300
:}; 1: 20, 300
TOTALS
ATTACHMENT 4
Page 2 of6
SUM'.tARY 2000.2011 CAPITAL IMPROVEMENT PROGRAM. PARKS
PROJECT NUMBER AND NAME
';15465 Shanmn Community Center R;,;;construction
95555 Dublin Historic Park
95600 Emerald (11;,;;n Park
95802 Emi'lrald Glen Park Rocf'i?ation and Aquatic Cf)rnplex
95625 Dougherty Hills Parl<. DQd Park
95831 Park Furni1ure Replacement
95635 Piuk Play Area Renovations
95840 Dublin Ranch Ne~hl:mfl1cl;)d Parks
95830 Dublin Sports Grounds Renovation
1;)5851 Fallon SIXII'ts Pwk
NiA Schoofer Ranch Ne~hbor11cl;)d Park
f~521 0 Stags.coach Park Assessrne.nt District.W ater Meter
95C'i10 CommunITy Needs Assessment
TOTAL COST
FINANCING
Glilnl?lal Fund (001)
Gomrnu nity ~velopment Block Grant (209)
State Park Bond Act (213)
Measure D Fund (224)
Traffic Impact Foo Fw'f!! (300)
Publh; Facility Impact Fee (210)
Pw"kOedication In.Lieu FUI'f!! (315)
TOTAL FINANC1NG
TOTALS
:$ 10.,11.2,240 :$
161,131
17,454 ,298
16.164.985
500 ,6ag
2413 ,400
576.742
4,806,900
1,7:2.9,012
19,322,000
3,827.,870
00,025
62,0((1
$ 75,159,.453
:$ 7.62;l.98.Q
06.713
701,Cm
31,9,100
200 ,9OCI
E/J,101,311
7,061 ,364
$ 75,159,.4153
PRIOR
~
568,900 $
1 41.336
17,454,29e.
67,954
53,099
57.995
363.732
1.525.88.6
1.670.762
5,601,202
2006-20,07
2.484,222 $
19,795
102,500
.543,.540
79,974
12.4,550
924,972
57,250
214,28.0
50,025
2Ci07.200B
7.061,119
004,368 $
55. BOO
79.4130
1.519,539
l.i320,.8.27
20CiB-2fJOQ
2000-2010 20:10-2011
52,000
818,389 $ 6,799,534 $7.772.190
006,750
7,196.W4
1.234.470
4,600.533
1.816,940
77 6.460
49,600 12,400
$ 27,1503,114 $ 4,660,458. $ 10.,9.52,.511 :$10,1!S,713 :$ 13..30t>..o.07 $ 13,548,650:
$ 1,:360,996 $ 3.204.432 $ 3.084..511
56.713
101,037
129.715
290,900
17 ,959.1 02
7 ))61 ,364
$ 27..503,114
79.874
1.319.439
$
52, roo
10,135,913 $ 13,30€U)07 $ B,S4B,6E,0
$ 4,660,458 $ 1UI'52..511 $ 10,18$.,.713 $ 13,306,.0.07 $13,548,650
Page 3 of6
ATTACHMENT 4
SUMMARY 2006-2011 CAPITAL U\nPROVE.ME.NTPROGRAM- PARKS
PROJECTS UNFUNDE.DDURING THE FIVE. YE.AR TIME FRAME
UNFUNDED
PORTION OF
ESTIMA TED
COST
95600
95602
95640
95830
95851
95935
NiA
N/A
~~lA
NeVi
Emerald alen Park
Emerald alen Park :Hecreatjol1 and Aquat:ic Com:p!lex.
Dublin RanG:h:Neighborhood Parks
Dublin Sports around s Re novation
Fallon SpJrts Park
Cu fiu ral Arts Ce:nter
Easter n Dubl>in Parks
Emerald alen Park Communi:ItyCenter
Trans~ Center Park
Wallis A.anch Neighborhood Parks
TOTALS
lESS AVA ILABlE PARK DEDIC.ATlON AND PUBLIC
FACiliTY FEES
$ 875~300
t ,02.9~653
750~71 I)
850~685
15,077~062
8.40 1 ~471)
37.745~505
8.418~465
10,t92~921
9,353,970
$ 92.694;741
$ 40,100,719
$ 52.594,022
FUN Dlt~Q SHORTFAll
ATTACHMENT 4
Page 4 of6
SUMMARY 2006-2011 CAPITAL IMPROVB,IEtn PROGRAM. STREETS
fllli2[
mm.
P:ROJECT NUMBER AND NAME
<;l4'O,2Ij Tri-V$J1~ Triangl~S'ltIct,'
gemo Dublin80ulevard 100!'to."ements- Slt..erl9a1e Drive 10 Ha.rsenDrr,..e
9€fJ8:2 Underground Utilities - Dublin Boulevald/ Doughert~ Rood
Intelseclion and Vicirity
'0041)) Eastern [:iublin ArteriaJ Street and Fr_ay Impla>ternents
9G430 1.51:lO 3. Fallon Road Fle!9'....ay Interchange ImprCNements - PhaElll' I
004F2 DL"WntO'l'In Traffic Signal Equipment Replooe01ent
DowntO'l'In CutdnFbactNay Improvements
Anrual Street <::Nella)' Program
ArnllJ!l.18Iuny Seal Pro'f.lram
Alanl!:' C'il.na.l TraillJnder I-58\)
Cit,.....kJe Bic,'cte.' Pedestrian Plan
93IB4O 8'~arl""tl C'live Iron Hors,," TraiI&lenalon
008.~j D)ugherty Road ImpfCf>! em!9'flts. NO'Ilh (01 Arneo:lm Va.lle-y Boule->tard
to North of Hou&lon Plac,,"
D:'ughelty Road Impla>tern",ms- HOlls!)::,n PIa..;;eto I-S.90
Saim Paln.:k W <fl' R.....;j9I1al Street!)::, G::IJdsn Gate Dlf>!e
Dublin Ek'uler,..ard 100ItfO'>!ements- ViII8IJe PSfWilla:;" to Sierra O::>Ult
Dublin 8.t'ulevard Inlr-HNemenls . Sierra Co.nt to Dubin Ce.urt
TrPiall"-"f' Tran~tbn Devekpment Fee Re9011id Tran~oC~tatbn
Pmji?'t,ts
Bike Lane - Amador Valley BoulB'>/ald 81ageoc'reh Rood to
ClDljghert~ Road
Dublin Ek'uler..<lrd . Right Tult1 at Village Parkway
Dublin BQule'J<lld Bridge R~lIrf<lcing at ,A,lam,) Canal
East Dublin BART Statbn Corridor Enhanoanlerrt. DubtinEkuler>/ald
. TMsajara Road to Clam Ii,venue
9'lJ)11 W %t Dublin 8-ART Smtbn Oorridor Enhancement. Dt..c.lin
BC<l.llevard - Han!i>3'1'i Drf.'e U, CIa.m P;.'~"""~
-;~
96S1:l:)
$~,S8S
96773
0077-.5
96852
';w?B70
gel;'20
92t~3
~1Y)1
Nt./\.
NtA
00)22
00312
TOTAL COST
FINANCING
Grenela.l FUll:! rom
State Ga... Tax '(206)
ISTEA (210)
Transp. D!9'>telopment Act (211)
Measure 8 Sales Tax (217)
State Tran~.:,rtation Impra.'ements (219)
SB300 Gram (220;1
Meaane, B.BikelPedesllian (227)
CMA, TIP Fl.lrltls (228)
Traflie Conges4ion Relel Fln"lct (240)
Traffic Impret Fee FltOO (300)
.m1A.I.i
$
60.50)
3,5(iJ75S7 $
759,840
719,976
756..840
2 . S81.2>Bi2
2,954.658
106.700
3l),411
16,~))
52.~))
234,6:32
5702:B9
2.830,570
6,.942
5.134(iJ,415
$ 1.432.094 $
560.821
285..044
39 ,COD
!32..lb"9
3,080,2<>"9
69.340
30})))
400,1)))
200S-.2007
$ 60.9:X,
3.1)))
12.193JB79 .
9,195,937
.24.057
1002
574021
7.'3,0.20
14,';1\;1,)
28.399
12,923,3'fl4
592,400
185.110
, ,250.i)).)
29.f;J;Jl.)
249.750
1,420,870
$ tt1,153,307 $113.410,856 :$ 31.579,500
175,250
$23.21 ~,952 f> 1 9,7B@..955 :$ $. ,804, 1 :J!5$ 5,354,811
$ 2,314,82';'
3.871,79)
3,285})44
45.144
7,559,482
3,Cl90,re8
69,341)
291..aS3
906..l:CI)
338,87'8
1MI.391 ,254
$ tIt, 153,301
757 735
1!\l2,5nl
339, FC()
8,144
407,148
37.245
2f'...()7-:200B
$ 2.877,581
ZOOB-2009
2009-:20HI
12,2(11.023 ~: 8A797a5 t 2,13136,'s02 $
~{,:3lS8,099
345.761
570$,41)0
6"~,570
495,617
1. 1 07MO
287,000
2(:') ,7e. 1
605,700
483,720
li
125,000
855,190 $
9)2,600
115,400
166.873
10,452.0.21:' 3 S.
$ 16,410,859 $ 37,
1,254,$21
600,400
520,000
5.306.145
1,2S0,.1)X1
473,1 S3
1,114,560
791,400
6B8.250 $
17577c-)
3,883,4(1)
217,COO
622,400
54S.I)I:o('
4,749 S43
7135,1)(}0 t
2,705,S65
:201,o.~11
375,21 8
625,400
570,00i)
3,E.s4,60e.
119,405
810.000
:385,400
13,263.6)5 5,3132704,.159,411
$ 19,7139(,,55 $ 6,804,135 $ 5.354.811
It I.. el>1imat<ed thai appro:>:ima.tet~ $11.4 million ,:11 t"'" Fi...~al'l'eara,"(lS.2007 btJ.::lgeted expenditures for this project will be built ~'the dev...lopment o;::.rn munit~.
38,71S,9:0
lE,4 13.689
130,84:3
1,632.12,85
2,998,1521
2,411 ~)
31490
.SO ..$t&f!
10,786,.437
4..234,967
1'O,,753,!re4
1,707,((32
Fll34,E25
1 111,495
2,SOO,COD
2.97,((1)
673.934
29,00:';;
1,970,OCQ
Page 5 of6
ATTACHMENT 4
SUMMARY 2000..2011 CAPITAL IMPROVEMENT PROGRAM '. STREETS
PROJECTS UNFUNDED DURING THE FIVE YEAR TIME FRAME
PRO,JECT NUMBERAND NAME
96400
96480
96930
NlA
96001
Eastern Dublin Arterial Street and Freeway Improvements
Downtown Dublin Roadway Improvements
Dublin Boulevard InlprOl/ements - Sierra Court to Dublin Court
Doughert~. Road Improvements - Amador Valley Boulevard North to City
Limits
Tr~ Valley Transp)rtation Development Fee Reg ional Transpor1ation
Projects
TOTALS
Page 6 of6
UNFUNDED
PORTION OF
ESTIMATED
COST
$ 38.012,334
4.933,587
2.628,425
4,084,558
14,319,400
FEES
AVAILABLE
$
104,281
482,863
377 ,543
NET
SHORTFALL
$
4,829,306
2, I 45.462
3,707,015
14,319.400
$ 63,91'8,304 :$ 964.781' $ 6a,.o13,S17
ATTACHMENT 4
RESOLUTION NO. 80 - 93
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
****************
ESTABLISHING A POLICY FOR MANAGEMENT AND USE OF GENERAL FUND ASSETS
WHEREAS, the City Council of the City of Dublin recognizes the
importance of General Fund Reserves; and
WHEREAS, General Fund Reserves are an important asset of the City
and it is prudent to have an established policy to guide their use; and
WHEREAS, typically, General Fund monies are a discretionary funding
source which can be appropriated as enacted through the annual budget
process; and
WHEREAS, interest earnings from City General Fund Reserves can
provide an independent local revenue source; and
WHEREAS, it is not possible to exactly predict over time how
economic conditions may impact either the interest earnings (income) or
the need to utilize reserves to provide the level of municipal services
deemed adequate by City Council policy; and
WHEREAS, prudent management would dictate that the City have a
general policy for the management of its assets, including the
anticipated purpose of General Fund Reserves.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby establish the attached Policy for the Management and
Use of General Fund Reserves (Exhibit A), attached hereto and by
reference made a part hereof.
BE IT FURTHER RESOLVED that City Staff are hereby authorized and
directed to undertake all administrative steps necessary to implement
said "Policy" and present periodic reports to the City Council.
PASSED, APPROVED AND ADOPTED this 14th day of June, 1993.
AYES:
Councilmembers Burton, Houston, Howard, and Mayor Snyder
NOES:
None
ABSENT :
Councilmember
Moffatt
~k---
ABSTAIN:
None
ATTACHMENT 5
Page 1 0[3
EXHIBIT A
CITY OF DUBLIN
GENERAL FUND RESERVE POLICY
PURPOSE
The purpose of this document is to formally outline the city council
policy of maintaining General Fund Reserves and designating the
potential types of uses for such reserves. General Fund Reserves
shall not be considered as being readily available for appropriations
towards operating expenses, except as allowed for in this policy and
through explicit action by the city council.
AMOUNT OF RESERVES
The amount of General Fund Reserves will fluctuate over time. The
Ci ty Council recognizes that there are numerous events which could
place a legitimate demand on the reserves.
INTEREST EARNINGS
All interest earnings on the General Fund Reserves shall accrue to the
City'S General Fund Unreserved Fund Balance, for appropriation by the
city Council in accordance with local and state laws, regulations and
policies.
ABILITY TO ACCOMMODATE CITY NEEDS
The City Council recognizes the importance of maintaining flexibility
at this time as well as in the future. Proper maintenance of the
City's General Fund Reserves will accommodate a response to economic
conditions affecting earnings on said funds as well as unanticipated
events which require an appropriation.
POTENTIAL USE OF RESERVES
Any appropriation of General Fund Reserves is subject to action by the
City Council. The following events are the basis. for a policy to.
protect and carefully plan for any expenditure from General Fund
Reserves:
. City Indebtedness: Reserves may be utilized to reduce or
eliminate the need for current or future debt service payments.
The limi tation of debt service as an annual operating expense
allows for available monies to be expended for other public
purposes. This shall be considered the highest priority for the
use of General Fund Reserves.
. Economic Uncertainty: A prudent reserve can be used to finance
municipal services in the event that economic conditions have
deteriorated to the extent that traditional revenue sources can
no longer support the services.
ATTACHMENT 5
Page 2 of3
. Response to Reductions in Revenues: In recent years, state
Government has taken revenues which were previously considered to
be local revenues. Development of a locally controlled revenue
source can be important.
. catastrophic Loss: The City currently participates in a pooled
self-insured liability and property proqram. A catastrophic
event may require additional appropriations in order to attain a
full recovery.
. Preservation of Funds as Revenue Generator: The preservation of
General Fund Reserves provides revenue as a result of investment
income. This is an important discretionary income source.
. Economic Development stimulus: A locally controlled fundinq
source could become one component of an investment plan, which
would provide a positive return to the City and a public benefit.
This listing is not intended to be all inclusive; however, it is
generally reflective of the types of considerations to be made when
proposing the use of such funds. Proposed uses which are inconsistent
with this policy should demonstrate a public benefit and a finding
that it is in the best interest of the city.
REVISIONS
Revisions to this policy shall be approved by the city Council in the
form of a Resolution.
PSR/lss a:FundExbA.agenda#12
ATT ACHMENT 5
Page 3 of3
CITY OF DUBLIN
Community Group/Organizational
Funding Request
Application Packet
Fiscal Year 2007-2008
SECTION 1
Page 10f8
Attachment 6
,,,'
"v
CITY OF DUBLIN
COMMUNITY GROUP/ORGANIZAl'IOlNAL
FUNDING REQUEST
ApPLICATION PACKET
Fiscal Year 20lJ7-2008
Section 1:
Information and Guidelines
For Applicants
SECTION 1
Page 2 of8
,4,
.il.
City of Dublin
Fiscal Year 2007-2008
MUST READ INFORMATION
1. Projects/programs proposed must have a start-up date not earlier than July 1, 2007, and must
be completed by June 30, 2008.
2. Funds cannot be e:x.penqed prior to July 1,2007, or after June 30, 2008.
3. Please read the instJ;uctions and application carefully.
4. A separate applic&\tionmust be completed f()r each project/program requesting funds.
5. For eachfundingtequest, please submit:
../ Two (2) copies of a completed Application for Funds are required (please re'1:iew
attached Application Ch~cklisttoensure all required documents are included).
../ The application form and all requested materialsn;lust be submitted on 8 W' x 11" paper,
suitable for copying.
6. Return the completed applicatiol1stO:
City of Dublin, City Manager's Office
100 Civic Plaza
Dublin, CA 94568
7. Applications are due:
No later than 5:00 p..rn., Monday, January 29, 2007.
No postmarks/faxlemails will be accepted.
8. No exceptions will be made to the application deadline.
9. Failure to submit a complete application or to comply with any of these procedures will
remove an application from funding consideration.
10. Funds not expended by the end of the funding year will revert to the City.
11. The City of Dublin's Community Group funding is limited.
12. If selected for funding a "Funding Agreement" will be required.
13. Please contact Joni Pattillo, Assistant City Manager, at 925-833-6650 with questions regarding
the application process.
SECTION 1
Page 3 of8
":'"
City of Dublin
Fiscal Year 2007-2008
ApPLICANT GUIDELINES
a) Applicants must have nonprofit status and a 50l(c)3 State of Cali fomi a identification
number, and a current City Business License, ifrequired pursuant to DMC 94.04.
b) Applicants must be a community-based organization promS)ting and providing services to
residents and/or businesses in the City.
c) Applicants who represent fundil1g foundations or other funding agencies are only eligible
for p~ojects!programs that provide ~specified direct service to clients/participants.
Funds cannot be used as pass-through dollar& for individual scholarships.
d) Applicants must quantify the total number oforganizationdients, and clearly specify
hS)w many Dublin .residents and/or businesses the proposed project/program will serve.
e) Applicants who propose a project/program thatidentifies other organization
collaboration(s) )::l.Wl:w~tsubmit a separate affidavitJorm completed by each supporting
organization along with the application (Affidavit Form included in attached Application
Packet).
f) Applicant agencies/organizations must comply with the Civil Rights Actof 1964, the
Rehabilitation Act of 1973 as amended, and the Age Disc~~);J;lination Act of 1975, which
bars discrimination based on race, color, national or ethnic origin, gender, age, or
disability.
g) Applicant programs/services must be accessible to the public.
h) Projects/programs involving or requiring religious beliefs or activities are not eligible for
funding.
i) Funds are available for prS)jects/programs that have a start"'up date not earlier than July 1,
2007, and will be completed by June 30, 2008.
j) Applicant organizations must complete a mandatory presentation at the designated City
Council Public Hearing.
k) City funding cannot be used to supplant other contract funds or grant awards.
SECTION 1
Page 4 of8
h
A
'"",
City of Dublin
Fiscal Year 2007-2008
ApPLICATION TIMELINE
Application Packets available to the publi,~:
Week of December 11, 2006
Pick-qp packets atthe City of Dublin Civic Center, City
Manager's Office, lCYcated at 1 OOc:ivic Plaza, Dublin, or
request packets to be mailed by calling (925) 833-6650.
Application Deadline
Monday, January 29, 2007
Completed applications must be received by 5:00 p.Il1.
No postmarks/fax/emails.
Mandatory Presentation
Week of March 26, 2007
Mandatory Applicant Presentation during Goal 8J,
Objective and~~q;get Study Session Public Heating.
Applicants will. b~ notified of date.
Each applicant will be limited to a 5..,minute presentation.
Council Approval
Week of June 18,2007
After City Council approval (considered as part of annual
City Budget Hearing), funded organif:atjOIls will receive a
notification letter and mandatory f1nan9ial reporting packet
after July 1,2007.
Applicants will be notified of date.
Funds Available
July 1,2007
Funds will be available after July 1, 2007.
Final Report
August 30, 2008
The Summary Report must be completed and submitted by
the deadline. Failure to submit a report will result in
ineligibility for future funding.
SECTION 1
Page 5 of8
,lL
,,'
City of Dublin
Fiscal Year 2007-2008
FUNDING GUIDELINES AND CATEGORIES
(Note: A separate, complete application must be submitted for each project/program.)
Funds may be requested for the following project use(s):
.
Capital Projects (semi or permanent physical facility amenity)
Operational Expenses
.
Funding Priorities & Maximum Req nest
Funding requests are strongly encouraged for, but not limited to, projects/prograII;i.s that are
consistent with the City of Dublin's Mission and Vision statements.
Mission
The City of Dublin promotes and supports a high quality of life that ensures a safe and secure
environment, fosters new opportunities and provides responsive fair treatment to our diverse
community.
Vision
Dublin is~ vibrant city committed to its citizens, natural resources and cultural heritage. As
Dublin grow~, it will balance history withprogress, to sustain an enlightened, economically
balanced and diverse community.
Dublin, with its distinctive place in the region, highlights ~ulture, diversity and civic stewardship
to create a broad mosaic. This mosaic is enriched by the integrating orcultures, races and
economic diversity into villages and neighborhoods '-. forming acoinmon network that welcomes
both residents and businesses alike; sl4:pporting the efforts and achievements of all.
The City of Dublin allocates up to $120.000 annually for this grant program.
Each applicant may request a maximum of up to $25.000 per project/program.
The City of Dublin's funding is limited.
SECTION 1
Page 6 of8
"r
..i
City of Dublin
Fiscal Year 2007-2008
Ev ALUATION
Application Evaluation Process:
1. Application RelViewlEvaluation:
Staffwill sct@en each application for completeness. Accepted.applicationswill be
forwarded to the City Council for revieW.
2. Mandatory Presentation:
Presentations will be conducted at the Goal and Objective and Budget St1,ldy Session
Public Hearing:
Week of March 26, 2007; applicants will be notified of date.
Each applicant organization must address its application in a Public Hearing before the
City Council. The Council will review and consider all applications based upon the
presentations.
Presentations will be limited to (5) five minutes and must review the following:
./ Success or impact of any past funding received
./ Past organizational challenges
./ Need for this specific funding request
./ Number of Dublin residents to be served
./ Presentation should eliminate or minimize organizational history
3. City Council Approval:
The City Council will grant the final funding approval in June during the City's Annual
Budget Hearing. Agencies whose projects/programs are approved will be notified in
writing prior to July 1,2007.
SECTION 1
Page 7 of8
.k,
Ai
,
"7
'1
City of Dublin
Fiscal Year 2007-2008
GENERAL REVIEW CRITERIA
Application Check List:
Completed applications are due by
5:00 p.m., Monday, January 29,2007.
No postmarks/fax/emails will be accepted.
Application will be .reviewed for technical cOlnpleteness to include the following:
D Two (2) copies of compl@ted Application form for each project/program submitted.
D Affidavit F Onn( s) completed. byea9h collaborating ag.ency identifi@d for propqsed
ptoj ect/program (fl~t@guireclJ
D Per Agency, only one (1) copy of each of the following items needs to be attached:
D Governing Boarlilmember names, and identification of current Board Officers.
D Most recent audit or tax return.
o Resolution, letter or other document providing evidence that G()verning Board
approves submittal of application and date of approval.
o Signed Application Verification.
D Organization's certificate of insurance showing coverage for liability and
worker's compensation.
SECTION 1
Page 80f8
.'"
A'.
,.
'",.
"i
CITY OF DUBLIN
COMMUNITY GROUP/ORGANIZATIONAL
FUNDING REQUE~T
ApPLICATIONP ACKET
Fiscal Year:2007-2008
Section 2:
Application for
Community Group/Organizational Funding
SECTION 2
Page 1 of 16 Attachment 6 a
,Ih
CITY OF DUBLIN
Fiscal Year 2007-2008
COMMUNITY GROUP/ORGANIZATION
ApPLICA TION FOR FUNDS
COVER PAGE
AGENC'Y NAME:
PROPOSED PROJEC'Ifl>ROGRAM NAME:
FUNDING AMOUNT REQUESTED:
SECTION 2
Page 2 of 16
'(i
"",
CITY OF DUBLIN
Fiscal Year 2007-2008
ApPLICATION FOR FUNDS
1. Please sel(fct Qpe expen~e categQry: 0 Capital 0 Opeta,ting
2. Applicapt InfQrm~iti{)n:
Organization! Agency Name
Mailing Address
Street Address
City
State
Zip
Executive Director/ChairpersoN
Work Phone
Email
Board President (if applicable)
Work Phone
Email
Please list the Primary Project Contact Person who woulq;'P~able to answerCJuest~pns about this application and
project/program during the funding period.
Contact Person for Project/Program
Job Title
Work Phone
Email
Fax
Nonprofit Identification No. (required)
City of Dublin Business License No. (required)
SECTION 2
Page 3 of 16
~k.
Ai.
City of Dublin
Fiscal Year 2007-2008
Application for Funds
3. Proposed Project/Program Information (1)0 not describe Organization.)
Amount of Funds Reqtlested $
(Maximum $25,000 per project.)
Proposed Project/Program Name
Prop.(.)se(:l :{>>roject[program Date(s): Start
/
/
and End
/ /
mo. day yr.
mo. day yr.
a.
How would the requested fUllds be used?
· Describe, in detail, the PROPOSED PROJECTIPJR.!(i)GRAM (not the Agency).
· Bulleted text isaccepta!m[e.
· Identify ifthe proposedproje\Dt/program i$ a new serVioe, or extension of an
existing one.
An additional page may be added, if needed.
.
SECTION 2
Page 4 of 16
,~..
.
A
"'f
'1'
City of Dublin
Fiscal Year 2007-2008
Application for Funds
b. How would the PROPOSEIlPRQJECTIPROORAM address an unrnet community
need and improve the quality of life for Dublin residents. Why is this project/program
needed? (Additional page may be added, if n(;1eded):
c. What documentation/data/recotCls support the need for this PROPOSED
PROJECT/PROGRAM? Please identify yqur data sources. (Additional pa,ge may be
added, if needed.)
SECTION 2
Page 5 of 16
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"\
City of Dublin
Fiscal Year 2007-2008
Application for Funds
d. Specify the PROPOSED PROJECT/PROGRAM p.opulation to be served.
e. Projects/programs must be evaluated to determine if they are being carried out efficiently
and ifproj.~ct/program goals are being met. Please describe how you plan tOltrlOmtor
your project/program's success and impact.
· An additional page may be added, if need,ed.
f. Specjfynumbers of clients served by agency, then by PROPOS~D
PROJECT/PROGRAM:
Total Proposed Partici ants Served by this Project/Program
Total Number of Dublin Residents Served by this Project
SECTION 2
Page 6 of 16
City of Dublin
Fiscal Year 2007-2008
Application for Funds
5. Financial Information ,.,..Oper~ting Budget
a. Expense Budget
Services & Supplies
Capital Costs
Other (please specify)
Other (please specify)
TOKE~L
Further COrnm.ents/Explanations (if necessary):
SECTION 2
Page 7 of 16
..:J ....~--.'t~v~.::''''"~':'',.:.:.:." ;:''',~,,'''',' v.......:-\
. "'~:'~I~~',~{'. ~ ~,: :.'! ;:,.,'r;.....~ :.' ',-"
,-, L
City of Dublin
Fiscal Year 2007-2008
Application for Funds
b. Revenue Budget
FY 2007-20Q8
REVENUE BUDGET
ComniittedlRestricted -Funds --
(specify source) _ .
- - -
. '., ,.
ORGANIZATION - - PROJECT/PROGRAM
Non-Committed/Restricted Funds -
" - --, - ,'.
(s eCify source
TOTAL
Further Comments/Explanations (if necessary):
SECTION 2
Page 8 of 16
" ..".~",~4>""",m<?~~~~~~~m~'t''>W:<'~'<,''~
City of Dublin
Fiscal Year 2007-2008
Application for Funds
6. General Agency Informatiol1
a. List all years that Organization has..previously received City of Dublin funding (not
Community Developtpent BlogkGrant- CDBG).
b. Describe the population(s) served by the Organization.
c. Describe all the serVice.$~he Organizatiop. currently provides to Dublin residents.
· An additional page may be added, if needed.
d. Has your agency ever previously received funds from the City of Dublin? If yes,
please specify in what Fiscal Years and the amount received each year.
SECTION 2
Page 9 of 16
City of Dublin
Fiscal Year 2007-2008
Application for Funds
7. ReQuired Attachments:
o Only one (1) copy per A2ency {)feach ofthe followillg is requited,. even with multiple
projects/programs submitted.
o Applicationswith{)ut the following document$will not be reviewed for fl,lnding.
o Please label attachments: A. B, C, etc.
o A. Names of Governing Board; identify current Board officers,
DB. Current total Organization operating budget, including revenue.
· Clearly label/identify the program that includes the PROPOSED
PROJECT/PROGRAM.
o C. Most recent audit report or tax retl,l.r;:n .(ifapplicable).
o D. Resolution, letter or other document providing evidence of
Board/Organization approval of application, and date approval was granted.
· Board/Organization approval may be pending.
o E. Organization's certificate of insurance showing coverage for liability and
workers' compensation.
o p, Application Verification Declaration Signature Page.
o G. Signed affidavit form from each .collaborating agency named in proposed
project/program plan (if applicable).
SECTION 2
Page 10 of 16
City of Dublin
Fiscal Year 2007-2008
Application for Funds
ApPLICATION VERIFICATION
I attest that the infofl1I:\ation qQntained in this FY 2007-2QQa grant application is accurate and that
the funds reqJ:leste.d willl;lot sl.lpplant any other Il10nies secured by the organization.
Attached is (l resolutiol;l, letter, or other document providil;lg evidence that the Board of Directors
approved the application as submitted. Successful applicants are required to submit a sUIl1mary
report as soon as possible after submitting the reimbursement request, but not late;f than August
30,2008. Failure to submit a report will result in ineligibility for future funding,
Signatures:
Executive Director
Date
Board President/Chairperson
Date
SECTION 2
Page 11 of 16
City of Dublin
Fiscal Year 2007-2008
Application for Funds
COLLABORATION AGENCY
AFFIDAVIT FORM
o This form is to be completed by each collaborating organizationas named by the
applicant agency in the proposed project/program.
o Completed forms must be submitted at time of application.
Collaborating Agency Name:
Agency Division/Department:
Project/Program Title:
Project/Program Role Desy;J7~ption (i.e..,facility space, staff support, etc.):
Agency ProjectlPrQgram Contact Person
Title
Phone
Email
I attest that the applicant agency and our organization agree to work collaboratively to implement
the proposed project/program as identified in the FY 2007-2008 funding application.
Executive Director
Date
Project/Program Contact Person
Date
SECTION 2
Page 12 of 16
CITY OF DUBLIN
Fiscal Year 2007-2008
COMMUNITY GROUP/ORGANIZATIONAL FUNDING PROGRAM
REQUEST FOR REIMBURSEMENT
AGENCY NAME
MAILING ADDRESS FOR REIMBURSEMENT:
PROJECTIPROGRAM NAME
CLAIM # OF
TOTAL FUNDING AMOUNT AWARDED TOTAL REIMBURSEMENT REQUESTED THIS PERIOD
$ $
nested.. ....
(If requesting project/program "start-up" funding, pleas~ describe initial funding use above.)
I attest that the above listed expenses are accurate and true and have been used as represented in
the approved funding application.
Submitted by:
Signature:
Date:
SECTION 2
Page 13 of 16
'"
"
CITY OF DUBLIN
Fiscal Year 2007-2008
COMMUNITY GROUP/ORGANIZATIONAL FUNDING PROGRAM
SUMMARY REPORT
(Summary Report must be completed and submitted prior to August 31, 2008.)
AGENCY NAME
MAILING ADDRESS:
TELEPHONE:
PROJJl;CT!PROGRAM NAME:
TOTAL FUNDING AMOUNT AWARDED
$
TOTAL REIMBURSEMENT RECEIVED
$
1.) How has the PROJECT/PROGRAM addressed an unrnet cormnuuity need and improved
the quality of life for Dublin residents. (Additional page may be added, if neededD:
2.D Please evaluate the succe~s o.:fyourproject/program. Were the goals outlined in the
application met? Was the project/program carried out efficiently? Please use the objectives
identified in your application to discuss yourprograrn/project's success and impact. Include any
documentation/data/records you have that support your conclusions.
SECTION 2
Page 14 of 16
b,
.4
City of Dublin
Fiscal Year 2007-2008
SUMMARY REPORT
3) How many total participants wen~ served by this project/program?
How many of those participants are Dublin residents?
I attest that the above listed information is accurate and true.
Submitted by:
Signature:
Date:
SECTION 2
Page 15 of 16
',,,
'1-
AGREEMENT BETWEEN
CITY OF DUBLIN
AND
(insert organization name)
THIS AGREEMENT, dated for identification this _ day of _ 2007, is entered into
between the City of Dublin ("City") and (organization).
RECITALS
A. (organization) has asked City to contribut~$ ( Dollars) for use by
(organization) to cover costs in order to provide the services as
described in Exhibit A. The services rendered pursuant to this agreem~nt will be for the
period July 1,2007 through June 30,2008.
B. City has determined that it is in the interest of the residents ofthe City of Dublin to make
a donation of $ ( Dollars) for such purpose, provided cett;ilin
conditions are met to ensure that the services will benefit the residents of City.
AGREEMENT
City and (organization) agree as follows:
1. Recitals
The foregoing recitals are true and correct and are part of this agreement.
2. City Donation
City shall donate $ ( Dollars) to be used by (organization) to be used
for operational support for as described in Exhibit A to this Agreement.
The donation shall be paid upon invoice to the City.
3. Records
(Organization) shall maintain records for project/program revi~w, evaluation, iludit
and/or other purposes and make them available to City upon request.
4. Periodic Reports
Upon request by City, (organization) shall provide reports describing the progress made
by (organization) accomp1is;hit).g the goals and objectives outlined in the work plan.
CITY OF DUBLIN
Dated:
By:
Richard C. Ambrose, City Manager
Dated:
By:
Title:
SECTION 2
Page 16 of 16
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