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Home My WebLink AboutItem 4.02 Area F Neighborhood Sq CO CITY CLERK File # D~[?2][C2]~ &9 AGENDA STATEMENT CITY COUNCIL MEETING DATE: April 17, 2007 SUBJECT: Area F - Neighborhood Square Consultant Services Change Order Report Prepared by Rosemary Alex, Parks and Facilities Development Coordinator ATTACHMENTS: 1) 2) Proposal Cost Information Proposed Change Order RECOMMENDATION: Il lAY Vv \"". FINANCIAL STATEMENT: Approve Change Order #1 for Additional Services Original Contract for Design Services Proposed Change Order # 1 Total Revised Contract Amount $54,810 $14.500 $69,310 Sufficient funds are available within the project budget DESCRIPTION: On April 4, 2006 the City Council approved an Agreement with Keller Mitchell and Company to complete design services for Area - F Neighborhood Square. The scope of work included design related services through the project's bidding process. Staffis seeking additional services through the construction phase of the project. The services that Keller Mitchell and Company will provide include site visits, attendance at project meetings, responding to requests for information and review of submittals to ensure design intent is met. Further detail is provided on Attachment 1. RECOMMENDATION: It is the recommendation of Staff that the City Council approve the Change Order # 1 for Keller Mitchell and Company in the amount of $14,500. COpy TO: Keller Mitchell and Company ITEM NO. 4.2 Page 1 of 1 G:\COUNCIL\Agenda Statements\2007\4-3 Area F CA Services.doc D~C/ CITY CLERK File # D~~[l2]-k3J[5j AGENDA STATEMENT CITY COUNCIL MEETING DATE: April 17, 2007 SUBJECT: Area F - Neighborhood Square Consultant Services Change Order Report Prepared by Rosemary Alex, Parks and Facilities Development Coordinator ATTACHMENTS: 1) 2) Proposal Cost Information Proposed Change Order RECOMMEND~ION: Q.JIt FINANCIAL STATEMENT: Approve Change Order #1 for Additional Services Original Contract for Design Services Proposed Change Order # 1 Total Revised Contract Amount $54,810 $14.500 $69,310 Sufficient funds are available within the project budget DESCRIPTION: On April 4, 2006 the City Council approved an Agreement with Keller Mitchell and Company to complete design services for Area - F Neighborhood Square. The scope of work included design related services through the project's bidding process. Staffis seeking additional services through the construction phase of the project. The services that Keller Mitchell and compan~ will provide include site visits, attendance at project meetings, responding to requests for information land review of submittals to ensure design intent is met. Further detail is provided on Attachment 1. I I RECOMMENDATION: It is the recdmmendation of Staff that the City Council approve the Change Order #1 for Keller Mitchell and Companr in the amount of$14,500. co PY TO: Keller Mitchell and Company Page 1 of 1 ITEMNO.~ G:\COUNCIL\Agenda Statements\2007\4-3 Area F CA Services. doc lof3 Keller Mitchell & Co. Landscape Architecture March 23, 2007 302 Fourth Street Oakland. CA 94607 T (S 10) 451-9987 F (510) 452-9987 Ms. Rosemary Alex Parks and Facilities Coordinator City of Dublin 100 Civic Plaza Dublin, CA 94568 FAX 925.833.665 I RE: Landscape Architectural Construction Administration Services for Dublin Park Area F ." '. ~ ':i' ~ ,." ~.:: ".--,... ".. > Dear Rosemary: ..........,..... . . .. 'C..........."....... We are pleased that you have asked us to submit this proposal for professional services in connection with construction administration portion of Dublin Park. The basis for this scope of services and fee is based on our conversation we had this week. Our tasks would be as follows and we will follow up with written documentation to the City of Dublin on the tasks. Although we have listed the tasks numerically, a few of them will occur concurrently. 1. Review and respond to submittals. 2. Respond to request for information. 3. Attend one pre-construction meeting with selected contractor and city representatives. 4. During this phase, we will attend a maximum of seven (7) site/fie1d coordination meetings with owner and contractor. 5. We will issue clarifications, sketches or changes as necessary. 6. We will provide close-out services including punch-list walk through and punch list. 7. We will attend the final punch walk through and associated list. 8. We will attend the final walk through at the end of the establishment period. At the end of the maintenance, we will conduct a final observation and, upon finding the project acceptable, we will recommend acceptance of the landscape installation to the owner. 9. This proposal includes time up to ten (10) site visit/construction administration meetings and associated office research. We will bill on an hourly basis not to exceed $14,500 Additional site visits shall be billed as additional services. We look forward to seeing this project built that we can all be proud that we collaborated on. If this proposal meets with your approval, please sign and return one executed copy to our files. Sincerely, Accepted: cJIu1tw/}],/L- Jacque Keller Principal By: City of Dublin www.kellermitchell.com California license no. 1060 R+fz01 murt- I 2oP3 CITY OF DUBLIN CONTRACT CHANGE ORDER NO.1 PROJECT: Area F - Neighborhood Square TO: Keller Mitchell and Company PAGE I OF I AGREEMENT DATED April 4, 2006 between Keller Mitchell and Company and the City of Dublin You arc hcrcby directed to make the hercin described changes from the scope of services or do the following described work not included in the scope of scrvices on this contract. NOTE: This chanl!:e order is not effective until approved bv the City Manal!:er Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Chanl!e requested bv: City of Dublin Thc last oercentage shown is the net accumulated incrcase or decrease from the original fee in the Agreement. I. Keller Mitchell and Company for a total not to exceed $14,500 based on their scope of work dated March 23, 2007 for additional construction administration services (attached hereto). COST INCREASE: 514,500 SUBMITTED BY: APPROVAL RECOMMENDED BY APPROVED BY Dianc Lowart Date: Parks and Community Services Director Rich Ambrose City Managcr Date: Janet Lockhart Mayor Date: We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment.. furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Ace pted, Date 4 . 'J . t7 r Contractor: Keller Mitchell and Company I Title: Principal If the Contractor does not sign acceptance of this order, hislher attention is directed to the requirements of the specifications as to proceeding with the ordered work and tiling a written protest within the time therein specified. ATTACHMENT #2 DATE: PROJECT NAME: CIP#: CONTRACT NO. CHANGE ORDER NO. PERCENT COMPLETED CONTRACTOR: CONTRACT AMOUNT: CITY OF DUBLIN EXHIBIT "A:' CHANGE ORDER FORM 3/27/2007 Area F- Neighborhood Square 95640 #07-03 1 99% Keller Mitchell and Company $54,810 CONTRACT CHANGE ORDERS: CHANGE ORDER #01 Construction Admin. Services TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: ADJUSTED CONTRACT AMOUNT: PROGRESS PAYMENTS MADE: PAYMENT #01 PAYMENT #02 PAYMENT #03 PAYMENT #04 PAYMENT #05 PAYMENT #06 PAYMENT #07 PAYMENT #08 PAYMENT #09 PAYMENT #10 PAYMENT #11 TOTAL ACTUAL PAYMENTS: ADJUSTED TOTAL CONTRACT: REMAINING BALANCE ON CONTRACT: RECOMMENDATION: SIGNATURE: APPROVED DENIED Supervising Dept Head AMOUNT CONTRACT CHANGE ORDERS: 14,500.00 10,260.00 4,900.00 1,890.00 1,782.00 10,710.00 6,446.19 5,040.00 41,028.19 PAYMENT #12 PAYMENT #13 PAYMENT #14 PAYMENT #15 PAYMENT #16 PAYMENT #17 PAYMENT #18 PAYMENT #19 PAYMENT #20 PAYMENT #21 PAYMENT #22 APPROVED DENIED City Manager $14,500.00 $69,310.00 $ 41,028.19 $69,310.00 $28,281.81 3~3 AMOUNT APPROVED DENIED Mayor ATTACHMENT #2