HomeMy WebLinkAboutItem 4.08 Alamo Creek Playground Renov
CITY CLERK
File # D~~~-~[5J
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 1, 2007
SUBJECT:
ATTACHMENTS:
RECOMMENDATION:
~. ~ 2)
FINANCIAL STATEMENT:
A ward of Contract for Alamo Creek Park Playground Renovation
Contract #07-04
Report Prepared by Rosemary Alex, Parks and Facilities
Development Coordinator
1)
2)
Resolution of Award
Budget Change Form
1)
Adopt resolution awarding Contract 07-04 to M.A.K.
Associates, Incorporated
Approve Budget Change
Authorized Budget to Purchase and Install Equipment:
Play Equipment
Available Funds to Complete Installation
Lowest Bid
Difference between Budget and Bid Proposal
$130,000.00
$80,230.75
$49,769.25
$49,220.00
$549.25
10% Contingency
$4,922.00
Total Budget Shortfall
($4.372.75)
In order to award base bid plus a 10% contingency, an additional
appropriation from Park Dedication Impact Fee Reserves for
$4,372.75 is required.
DESCRIPTION: After reCeIVIng proposals from several play equipment
representatives, on February 6, 2007 the City Council authorized Staff to issue a purchase order for play
equipment to Ross Recreation Equipment Company.
Subsequent to City Council's approval to procure the materials, Staff worked with the play equipment
representative in the preparation of plans and specifications for bidding purposes. After a nearly two-
week solicitation period, on April 20, 2007 the following bids were submitted:
1)
2)
3)
M.A.K. Associates, Inc.
G & G Builders
Community Playgrounds
$49,220
$59,374
$67,764
COPY TO: M.A.K. Associates, Incorporated
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Page 1 of2
ITEM NO. Lt. <6
6
As discussed above in the financial statement, the low bid exceeds the available budget by $4,372.75
which is the bid amount including the 10% contingency. In order award the contract, an additional
appropriation from Park Dedication Impact Fee Reserves is required.
Staff recommends that the City Council award the contract to M.A.K. Associates, Incorporated. M.A.K.
Associates Incorporated provided the lowest bid responsive to the requirements of the bid documents. If
contract is awarded project will commence in mid-May.
RECOMMENDATION: It is the recommendation of Staff that the City Council adopt the
resolution in Attachment 1 awarding the contract to M.A.K. Associates, Incorporated. It is also
recommended that the City Council approve the Budget Change, Attachment 2.
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1-rfJ ~
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********
AWARDING CONTRACT NO. 07-04
ALAMO CREEK PARK PLAYGROUND RENOVATION
TO
M.A.K ASSOCIATES INCORPORATED.
WHEREAS, the City of Dublin did, on April 20th, 2007, publicly open, examine and declare all
sealed bids for doing the work described in the approved Plans and Specifications for Contract No. 07-04,
which Plans and Specifications are hereby expressly referred to for a description of said work and for all
particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents.
NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Dublin does
hereby award Contract No. 07-04 to the lowest responsible bidder therefor, to wit, M.A.K. Associates
Incorporated, at a bid of forty-nine thousand two hundred and twenty dollars ($49,220) the particulars of
which bid are on file in the office ofthe City Engineer.
PASSED, APPROVED AND ADOPTED, this 1st day of May, 2007.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT #1
5-1- D7 4-. <t
CITY OF DUBLIN
BUDGET CHANGE FORM
~1J~
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
_~ From Unappropriated Reserves
(If Other than General Fund, Fund No -
From New Revenues
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other .
Name:
Name: Park Dedication In-Lieu (PFF) - Play
Area Renovation Project - Improvements
$ 4,373
Account #:
Name:
Account #: 310-95635-750-050
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Account #:
ASD/Fin Mgr
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':)
Signature
Date: '1/'-5/ o:t-
REASON FOR BUDGET CHANGE ENTRY:
The Award of Contract #07-04 for the Alamo Creek Playground Renovation needs additional funding to
accommodate the bid amount plus a contingency.
City Manager: ~ ~ ~ ' ~ -
Signature
-., Date:'f IX/6 7
As approved at the City Council Meeting on: Date:
Mayor:
Date:
Signature
Posted By:
Date:
Signature
H:\CC-FORMSlFORM-budge/ chonge.doc
Attachment #2