HomeMy WebLinkAboutItem 4.11 City Facilities Janitorial
CITY CLERK
File # D~[Q][(jJ-[Q][ti]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 19, 2007
SUBJECT:
Agreement with One Source Building Services, Inc., for City
Facilities Janitorial Services
Report Prepared by Melissa Morton, Public Works JJire~
Resolution and Proposed Agreement
Summary of RFP Results
ATTACHMENTS:
RECOMMENDATION:
~doPt the resolution approving a five-year agreement with
~ OneSource Building Services, Inc., and authorize the Mayor to
execute the agreement.
!
FINANCIAL STATEMENT:
The cost of City facilities janitorial services is paid from the
individual operating budgets for those facilities. A summary of
proposal results is included as Attachment 2. The estimated annual
expense for all facilities is $104,302.26, as described below.
DESCRIPTION: The current agreement for City Facilities Janitorial Services expires
June 30, 2007. In April, Staff issued a Request for Proposals (RFP) for janitorial services. The interest
list for this service included 19 firms. A total of seven proposals were received (see Attachment 2). After
reviewing the proposals, Staff selected six firms to participate in interviews. On the basis of the written
proposal, interview, and reference checks, Staff recommends One Source Building Services, Inc., as being
the best qualified to provide janitorial services for City facilities.
The City's Purchasing Ordinance allows the selection of maintenance contractors based on considerations
other than price. Section 2.36.050A 7 specifically exempts janitorial services from competitive bidding
requirements. One of the major reasons for this exemption is prior experience in which contractors bid
very low to secure the contract and then could not afford to do the work for that price, resulting in
complaints and low levels of service. The City takes pride in its facilities and has high expectations in
terms of building appearance. The aggregate price quoted by OneSource is the second lowest among the
proposals submitted (see Attachment 2, summary of proposals). Staff spoke with several references,
COpy TO: OneSource Building Services, Inc.
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including the Cities of Santa Clara and Hayward, Mills College, the University of California at Berkeley,
and CB Richard Ellis (property manager for six large office buildings) and feels comfortable with the
comments received from the references.
The proposed agreement is formatted in conformance with the standard Consulting Services Agreement
that was developed by the City Attorney's Office and is similar to the City's agreement with MCE
Corporation. Staff updated the work description in the Spring of 2007 so that all currently existing
facilities are included, with service levels generally matching the existing except that the Police Wing has
been upgraded from five- to six-day per week service to accommodate the increased number of weekend
staff. Some of the specific items that are now being performed as "extra work", such as periodic restroom
floor scrubbing in the Library and off-season cleaning of the Swim Center during months when the
building is used for programs a few days a week, have been incorporated into the contract scope of work.
"Extra work" will still be incurred for services related to special events and for weekend rentals in
buildings which do not normally have weekend service.
In order to avoid confusion during the RFP process, firms were asked to submit the monthly price for the
Swim Center based on the seven-day-per-week service, with a footnote that the cost for months with 2 or
4 day per week service would be determined by negotiation. Similar is true of the Stager Gym, which has
a requirement for six-day-per week service in December and January and five-day per week service the
rest of the year. The spreadsheet Attachment 2, indicates the costs that were proposed per the RFP
request; the total price indicated in the agreement is based on the actual days of service at each facility.
Following is an itemization ofthe costs for each facility:
MONTHLY
COST
$2,288.01
$1,386.95
$1,052.00
$1,509.41
$337.69
$674.12
$391.50
$203.15
$978.75
$1,114.30
692.82
$123.37
$12.81/ HOUR
ANNUAL COST
$27,456.12
$16,643.40
$12,624.00
$18,112.92
$4,052.28
$2,022.36
$1,174.50
$406.30
$9,787.50
$2,228.60
8,313.84
$1.480.44
$104,302.26
MINIMUM 2 HOURS
The agreement further requires the use of "green" cleaning materials wherever possible, and OneSource
has demonstrated the ability to use "green" cleaners, equipment, and practices such as vacuums with
HEP A filters and micro fiber dust cloths. Representatives from the Stop Waste organization will be
assisting Staff in periodically reviewing the green cleaning program and updating it as needed. A green
cleaning program such as the one offered by OneSource can provide a point toward an existing building's
LEED certification in the Existing Building Operations and Maintenance Program.
Staff recommends that the City Council adopt the resolution approving a five-year agreement with
OneSource Building Services, Inc., and authorize the Mayor to execute the agreement.
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RESOLUTION NO. -07
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********************
APPROVING AGREEMENT WITH ONE SOURCE BUILDING SERVICES, INC.,
FOR CITY FACILITIES JANITORIAL SERVICES
WHEREAS, the City requested proposals to provide janitorial services for all City facilities; and
WHEREAS, proposals were received from seven firms; and
WHEREAS, based on proposal content, interview, references, and proposed cost, OneSource
Building Services, Inc., was selected as best qualified to provide janitorial services to the City of Dublin;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin approves
a five-year agreement beginning July 1, 2007, with OneSource Building Services, Inc., for City Facilities
Janitorial Services.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement, attached
hereto as Exhibit "A."
PASSED, APPROVED AND ADOPTED this 19th day of June, 2007.
AYES:
NOES:
ABSENT:
ABSTAINING:
Mayor
ATTEST:
City Clerk
g: Imaintenancelbuildings Ibuilding maint contractors yanitorial1200 7 rjjJ Iresolution of award 2007
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JANITORIAL SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND ONESOURCE BUILDING SERVICES, INC.
THIS AGREEMENT for consulting services is made by and between the CiTY OF DUBLIN ("City")
and OneSource Building Services, Inc. ("Contractor") as of July 1, 2007.
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor
shall provide to City the services described in the Scope of Services attached as Exhibit A at the time and
place and in the manner specified therein. In the event ofa conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 T arm of Services. The term of this Agreement shall begin on July 1, 2007 and shall end
on June 30, 2012, the date of completion specified in Exhibit A, and Contractor shall
complete the services described in Exhibit A and its Attachments 1 through 9 prior to that
date, unless the term of the Agreement is otherwise terminated or extended, as provided
for in Section 8. The time provided to Contractor to complete the services required by
this Agreement shall not affect the City's right to terminate the Agreement, as provided for
in Section 8.
1.2 Standard of Performance. Contractor shall perform all services required pursuant to
this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Contractor is engaged in the geographical area in
which Contractor practices its profession. Contractor shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Contractor's profession.
1.3 Assh:mment of Personnel. Contractor shaH assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Contractor shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons provided, however, that if the effectuating of such
discharge or transfer is limited by the contract between Contractor and the employee's
union, Contractor agrees to use its best efforts within the limits of such union contract to
effectuate such reassignment as promptly as possible.
1.4 Time. Contractor shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Section 1.1 above and to saUsfy Contractor's obligations hereunder.
Contractor shall not be responsible for delays beyond Contractor's reasonable control.
Section 2. COMPENSATION. City hereby agrees to pay Contractor per facility, per month fees as
set forth in Exhibit B, notwithstanding any contrary indications that may be contained in Contractor's
proposal, for services to be performed under this Agreement. In the event of a confiict between this
Agreement and Contractor's proposal regarding the amount of compensation, the Agreement shall prevail.
City shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner
Consulting Services Agreement between
City of Dublin and OneSource Building Services, Inc.
July 1, 2007
Page 1 of 13
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To the Resolution
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set forth herein. The payments specified below shall be the only payments from City to Contractor for
services rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner
specified herein. Except as specifically authorized by City, Contractor shall not bill City for duplicate
services performed by more than one person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor under this
Agreement is based upon Contractor's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Contractor. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed prior to the invoice date.
Invoices shall contain the following information:
· Clear numerical identification, wilh no duplication of numbering;
· The beginning and ending dates of the billing period;
· The cost per each facility for the specified month. If the billing is for authorized
extra work, the billing shall include the date and description of the work and shall
be submitted within 14 days of performing the work.
· The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing selVices
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds 800 hours, which shall include an estimate of the time
necessary to complete the work described in Exhibit A;
· The Contractor's signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed. City shall have 30 days from the receipt of an invoice
that complies with all of the requirements above to pay Contractor.
2.3 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to this
Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred
by Contractor in rendering services pursuant to this Agreement.
In no event shall Contractor submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.4 Hourlv Fees. Fees for worl< performed by Contractor on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto as Exhibit B.
Consulting Services Agreement between
City of Dublin and OneSource Building SeNices, Jnc.
July 1, 2007
Page 2 of 13
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2.5 Reimbursable Expenses. Contractor shall not be eligible for reimbursable expenses.
2.6 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.7 Payment upon Termination. In the event that the City or Contractor terminates this
Agreement pursuant to Section 8, the City shall compensate the Contractor for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
ofthe date of written notice of termination. Contractor shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.8 Authorization to Perform Services. The Contractor is not authorized to perform any
'services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.9 Rate Adiustments. Contractor will be entitled to an annual rate adjustment upon each
annual anniversary of this Agreement the amount of said increase to be approved by the
City. The base for computing the adjustment shall be the Consumer Price Index for Urban
Wage Earners for the San Francisco-Oakland Bay Area published by the U.S. Department
of Labor, Bureau of Labor Statistics (Index) which is published for the year ending in
December. If the Index has increased over the Index for the prior year, the rates for the
following year shall be established by multiplying the rates for the current year by a
fraction, the numerator of which is the Renewal Index and the denominator of which is the
Index for the preceding year. In no case shall the adjusted rates be less than the initial
rates as set forth in Exhibit B. A sample calculation is set forth below. The Public Works
Director shall calculate the adjusted rate on each anniversary date of this agreement and
shall provide notice to Contractor of such new rates.
SAMPLE CALCULATION: (Using 1% index increase as an example)
HOURLY CHARGE RATE
INDEX INCREASE (Assuming 1%) 150 x .01 = 1.50
$150.00/hr
1.50/hr
$151.50/hr
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Contractor only the facilities and equipment listed
in this section, or as described in Exhibit A attached hereto, and only under the terms and conditions set
forth herein.
City shall furnish physical facilities such as storage closets and sinks/floor sinks, as may be reasonably
necessary for Contractor's use. Contractor is obligated to use and maintain these facilities in an orderly
fashion and with reasonable care, complying with all applicable building, fire, and safety codes. Where
actual janitor storage closets are not available (for example, in the portable buildings) janitorial staff may be
reqI,Jired to transport cleaning equipment to the site as needed).
Consulting Services Agreement between
City of Dublin and OneSource Building Services, Inc.
July 1, 2007
Page 3 of 13
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Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Contractor, at its own cost and expense, shall procure .occurrence coverage" insurance against claims
for injuries to persons or damages to property to the extent caused by performance of the work hereunder
by the Contractor and its agents, representatives, employees, and subcontractors. Contractor shall provide
proof satisfactory to City of such insurance that meets the requirements of this section and under forms of
insurance satisfactory in alt respects to the City. Contractor shall maintain the insurance policies
required by this section which can be a combination of primary and excess coverages throughout the term
of this Agreement. The cost of such insurance shall be included in the Contractors bid. To the extent
required by law, any applicable deductibles or self.insured retainages are the responsibility of Contractor.
Contractor shall not allow any subcontractor to commence work on any subcontract until Contractor has
obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City.
Verification of the required insurance shall be submitted and made part of this Agreement prior to
execution. .
4.1 Workers' Compensation. Contractor shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any
and all persons employed directly or indirectly by Contractor. The Statutory Workers'
Compensation Insurance and Employer's Liability Insurance shall be provided with limits
of not less than ONE MILLION DOLLARS ($1 ,000,000.00) per accident. In the alternative,
Contractor may rely on a self-insurance program to meet those requirements, but only if
the program of self.insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if
insurance is provided, or the Contractor, if a program of self-insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and
volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30)
days' prior written notice has been given to the City. Contractor shall notify City within 14
days of notification from Contractor's insurer if such coverage is suspended, voided or
reduced in coverage or in limits.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Contractor, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or
an Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not
be limited to, protection against claims arising from bodily and personal injury,
Consulting Services Agreement between
City of Dublin and OneSource Building Services, Inc.
July 1,2007
Page 4 of 13
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including death resulting therefrom, and damage to property to the extent caused
by Contractor's activities under this Agreement, including the use of owned and
non-owned automobiles.
4.2.2 Minimum scope of coveraQe. Commercial general coverage shall be at least
as broad as Insurance Services Office Commercial General Liability occurrence
form CG 0001 or Insurance Services Office form number GL 0002 (ed. 1/73)
covering comprehensive General Liability and Insurance Services Office form
number GL 0404 covering Broad Form Comprehensive General Liability.
Automobile coverage shall be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 Code 1 (any auto) or Code 8 and 9 (non-owned
if consultant has no owned automobiles). No endorsement shall be attached
limiting the coverage.
4.2.3 Additional reauirements. Each of the following shall be included in the
insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered
as additional insureds with respect to each of the following: liability to the
extent caused by activities performed by or on behalf of Contractor,
including the insured's general supervision of Contractor; products and
completed operations of Contractor; premises owned, occupied, or used
by Contractor; and automobiles owned, leased, or used by the Contractor.
The coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or
volunteers. Contractor's naming of City's Indemnified Parties as additional
insured under its insurance policies pursuant to this Agreement shaH in no
event be construed for any purpose so as to make Contractor or its
insurer liable for the acts or omissions of the City's Indemnified Parties.
b. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
C. An endorsement must state that coverage is primary insurance with
respect to the City and its officers, officials, employees and volunteers,
and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
d. Any failure of Contractor to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except
after thirty (30) days' prior written notice has been given ,to the City.
Contractor shall notify City within 14 days of notification from Contractor's
Consulting Services Agreement between
City of Dublin and OneSource Building Services, Inc.
July 1, 2007
Page 5 of 13
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insurer if such coverage is suspended, voided or reduced in coverage or
in limits.
4.3 Reserved.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A-VII.
4.4.2 Verification of coveraae. Prior to beginning any work under this Agreement,
Contractor shall furnish City with certificates of insurance and with original
endorsements effecting coverage required herein. The certificates and
endorsements for each insurance policy are to be signed by a person authorized
by that insurer to bind coverage on its behalf.
4.4.3 Subcontractors. Contractor shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein, provided, however, Contractor may elect to reduce or
increase a subcontractor's insurance limits commensurate with the risk associated
with such !?ubcontractor's work, but in no event shall a subcontractor's liability
coverage limits be less than one million dollars ($1,000,000.00).
4.4.4 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverages, scope, limits, and forms
of such insurance are either not commercially available, or that the City's interests
are otherwise fully protected.
4.4.5 Deductibles and Self-Insured Retentions. Contractor shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
4.4.6 Notice of Reduction in Coveraae. In the event that any coverage required
by this section is reduced, limited, or materially affected in any other manner,
Contractor shall provide written notice to City at Contractor's earliest possible
opportunity and in no case later than five days after Contractor is notified of the
change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Contractor fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise the following remedy, which is an
alternative to other remedies City may have and is not the exclusive remedy for
Contractor's breach:
· Terminate this Agreement.
Consulting Services Agreement between
City of Dublin and OneSource Building Services, Inc.
July 1, 2007
Page 6 of 13
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Section 5. INDEMNIFICATION AND CONTRACTOR'S RESPONSIBILITIES. Contractor shall
defend, indemnify and hold harmless City and its officers, officials, employe~s, agents and volunteers (the
"Indemnified Parties") from any and all liability, loss, damage, claims, expenses, attorneys fees and. costs
caused either directly or indirectly by Contractor's negligent acts or omissions in the performance of
services under this Agreement. To the extent caused by Contractor, the Contractor's indemnity obligations
hereunder exists irrespective of whether or not a third party claimant specifically identifies Contractor in his
claim; and irrespective of whether or not such claimant actually joins Contractor as a party to any litigation.
The Contractor must respond within 30 days to any tender the City may make hereunder of its defense and
indemnity, unless the time has been extended by the City. Except to the extent Contractor reasonably
believes that a potential claim does not implicate Contractor's negligent acts or omissions, failure to so
respond may subject Contractor to liability for detriment caused to the City by delay.
In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
In no event shall the Indemnified Parties or the Contractor be liable one to the other for any incidental,
exemplary, unforeseeable, indirect, loss of profits, punitive or consequential damages whether any claim is
based on contract or tort, whether the likelihood of such damages was known to the Indemnified Parties or
Contractor, and regardless of the form of the claim or action.
Section 6. STATUS OF CONTRACTOR.
6.1 Independent Contractor. At all times during the term of this Agreement. Contractor
shaH be an independent contractor and shall not be an employee of City. City shall have
the right to control Contractor only insofar as the results of Contractors services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Contractor
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Contractor No AQent. Except as City may specify in writing, Contractor shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
Consulting Services Agreement between
City of Dublin and OneSource Building Services, Inc.
July 1,2007
Page 7 of 13
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agent. Contractor shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governina Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded
by fiscal assistance from another governmental entity, Contractor and any subcontractors
shall comply with ail applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Contractor represents and warrants .to City that Contractor and its
employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals. of whatsoever nature that are legally required to practice their respective
professions. Contractor represents and warrants to City that Contractor and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in
effect at all limes during the term of this Agreement any licenses, permits, and approvals
that are legally required to practice their respective professions. In addition to the
foregoing, Contractor and any subcontractors shall obtain and maintain during the term
of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Eaual Opportunity. Contractor shall not discriminate, on the
basis of a person's race, religion, color, national origin, age, physical or mental handicap
or disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Contractor under this
Agreement. Contractor shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this .
Agreement, including but not limited to the satisfaction of any positive obligations required
of Contractor thereby.
Contractor shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8.
TERMINATION AND MODIFICATION.
8.1
Termination. City may cancel this Agreement at any time and without cause upon written
notification to Contractor.
Consulting Services Agreement between
City of Dublin and OneSource Building Services, Inc.
July 1, 2007
Page 8 of 13
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Contractor may cancel this Agreement upon thirty (30) days' written notice to City and shall
include in such notice the reasons for cancellation.
In the event of termination, Contractor shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Contractor delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Contractor or
prepared by or for Contractor or the City in connection. with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require
a written amendment to this Agreement, as provided for herein. Contractor understands
and agrees that, if City grants such an extension, it shall be subject to the City and
Contractor agreement as to compensation. Similarly, unless authorized by the Contract
Administrator, City shall have no obligation to reimburse Contractor for any otherwise
reimbursable expenses incurred during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assianment and Subcontractina. City and Contractor recognize and agree that this
Agreement contemplates personal performance by Contractor and is based upon a
determination of Contractor's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Contractor.
Contractor may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. No portion of the services provided pursuant to
this Agreement may be subcontracted or assigned without prior approval of. the City of
Dublin. Requests to subcontract all or any portion of services required by this Agreement
shall be submitted to the City's Contract Administrator, or his/her designee, at least thirty
(30) days in advance of the proposed effective date of the subcontract. Contractor shall
include in this written request a detailed description of how the Contractor plans to oversee
the services performed by the proposed subcontractor. Contractor shall be responsible for
services provided by any subcontractor as if Contractor were providing the services with its
own organization.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Contractor shall
survive the termination of this Agreement.
8.6 Options upon Breach bv Contractor. If Contractor materially breaches any of the terms
of this Agreemen~, City's remedies shall include, but not be limited to, the following:
B.6.1 Immediately terminate the Agreement;
Consulting Services Agreement between
City of Dublin and OneSource Building SeJVices, Inc.
July 1, 2007
Page 9 of 13
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8.6.2 Retain the plans, specifications, drawings, reports. design documents, and any
other work product prepared by Contractor pursuant to this Agreement;
8.6.3 Retain a different Contractor to complete the work described in Exhibit A not
finished by Contractor; or
8.6.4 For a period of time not to exceed 90 days, charge Contractor the difference
between the cost to complete the work described in Exhibit A that is unfinished at
the time of breach and the amount that City would have paid Contractor pursuant
to Section 2 if Contractor had completed the work.
Section 9.
KEEPING AND STATUS OF RECORDS.
9.1
Records Created as Part of Contractor's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specification~,
records, files, or any other documents or materials, in electronic or any other form, that
Contractor prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Contractor hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Contractor agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties.
Notwithstanding any provision of this Agreement, such materials shall not include materials
developed by Contractor which are of general applicability in its industry nor shall it include
any pre-existing information proprietary to Contractor or its consultants. subcontractors,
agents or affiliates, together with all developments, improvements, modifications, additions
and enhancements thereto made during the term of disclosure which shall remain the
exclusive property of Contractor or its consultants, subcontractors, agents or affiliates, as
applicable.
9.2 Contractor's Books and Records. Contractor shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Contractor to this Agreement.
9.3 Inspection and Audit of Records. My records or documents that Section 9.2 of this
Agreement requires Contractor to maintain shall be made available for inspection, audit,
and/or copying at any time upon reasonable notice, during regular business hours, at the
location of the records upon oral or written request of the City. Under California
Government Code Section 8546.7, if the amount of public funds expended under this
Consulting Services Agreement between
City of Dublin and OneSource Building Services, Inc.
July 1 , 2007
Page 10 of 13
\L.~ LtO
Agreement ex~eeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be
subject to the examination and audit of the State Auditor, at the requ~st of City or as part
afany audit of the City, for a period of three (3) years after final payment under the
Agreement. City's audit rights shall not include the right to audit the makeup of fixed price
costs or fixed rates agreed upon by City.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for
declaratory reHef, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in .the
state courts of California in the County of Alameda or in the United States District Court
for the Northern District of California.
10.3 Severabilitv. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provisIon of
this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recvcled Products. Contractor shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Contractor may serve other clients, but none whose activities
within the corporate limits of City or whose business, regardless of location, would place
Contractor in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Contractor shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consulting Services Agreement between
City of Dublin and OneSource Building Services, Inc.
July 1 , 2007
Page 11 of 13
l~~ 40
Contractor hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Contractor was an
employee, agent, appointee, or official of the City in the previous twelve months,
Contractor warrants that it did not participate in any manner in the forming of this
Agreement. Contractor understands that, if this Agreement is made in violation of
. Government Code S1090 eLseq., the entire Agreement is void and Contractor will not be
entitled to any compensation for services performed pursuant to this Agreement,including
reimbursement of expenses, and Contractor will be required to reimburse the City for any
sums paid to the Contractor. Contractor understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code S 1090 and,
if applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Melissa Morton.
Public Works Director {"Contract Administrator"}. AU correspondence shall be directed
to or through the Contract Administrator or his or her designee.
10.10 Notices.
Any written notice to Contractor shall be sent to: OneSource Management, Inc.
1600 Parkwood Circle
Suite 400
Atlanta, GA 30339
ATTN: Legal Department
With a copy to:
Mike McGee, Sales Director
OneSource
220 South Spruce Ave. Suite 200
South San Francisco, CA 94080
Any written notice to City shall be sent to:
Melissa Morton
City of Dublin Public Works
100 Civic Plaza
Dublin, CA 94568
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Consulting Services Agreement between
City of Dublin and OneSource Building Services, Inc.
July 1 , 2007
Page 12 of 13
I <-t~ t..il\)
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Intearation. This Agreement, including (1) the Scope of Services attached hereto and
incorporated herein as Exhibit A and its Attachments 1 through 9, and (2) the
Compensation Schedule attached hereto and incorporated rein as Exhibit Sf represents
the entire and integrated agreement between City and Con r ctor and supersedes all prior
negotiations, representations, or agreements, either w 'tt r oral.
CITY OF DUBLIN
Janet Lockhart, Mayor
Attest
Kay Keck, Interim City Clerk
Approved as to Form:
Elizabeth Silver, City Attorney
Consulting Services Agreement between
City of Dublin and OneSource Building Services, Inc.
July 1, 2007
Page 13 of 13
ISVbLfO
EXHIBIT A
SCOPE OF SERVICES
In addition to the terms and conditions in the foregoing Agreement, the Contractor shall comply with the following:
SECTION 1 - GENERAL SERVICE PROVISIONS
A. Work Schedule - Janitorial services shall be provided up to seven (7) days per week at the time specified for each
location. General cleaning shall be performed between the hours of 5:00 PM and 5:00 AM. The available time
schedules for individual facilities are set forth in Attachments 1 through 9 of this Exhibit A. The City reserves the right,
with one (1) week's advance notice, to change schedules. Contractor shall provide twenty-four (24) hour emergency
response, if requested, and shall respond to City within four (4) hours of request for emergency services. Contractor
shall provide a specific monthly schedule of all monthly, quarterly and semiannual services by building, giving specific
dates. The schedule for the first two (2) months shall be provided at least (5) days prior to the first day of the
Agreement term as set forth in Section 1,1. The schedule for the third month, and all subsequent months, shall be
provided with each monthly invoice, and the invoices will not be paid if not accompanied by a cleaning schedule.
Example: If the Agreement is awarded in May, becoming effective on July 1, Contractor would need to provide to the
City monthly cleaning schedules for July and August no later than June 25th. As August comes to a close and the City
receives Contractor's August invoice, Contractor must attach the cleaning schedule for September, and this process
would then continue for the duration of the Agreement.
Such monthly, quarterly and annual cleaning services shall be provided on the day stated on the monthly cleaning
schedule; and if such work requires more than one (1) day to conclude, Contractor must complete the work on
successive days. Contractor may request a change to this cleaning schedule with seven (7) days' advance notice.
B. Holidavs - The following twelve (12) days are City holidays on which Contractor may need to provide service. All City
facilities are dynamic due to their programmed use; and some locations will require service on holidays, as provided
below.
Independence Day
Labor Day
Veterans Day
Thanksgiving
Day after Thanksgiving
Christmas Eve
Christmas Day
New Yea~s Eve
New Year's Day
Martin Luther King, Jr.'s Birthday
Presidents Day
Memorial Day
Buildings that may require service during holidays are listed below. The Contract Administrator or Facility Manager will
provide a schedule of which buildings will require holiday service thirty (30) days' prior to each holiday.
. Civic Center/Police Wing (Operates 24 hours17 days per week)
. Public Ubrary (Possible holiday services)
. Senior Center (Possible holiday services)
C. Supplies and Eauipment
1. Contractor shall furnish and keep in good working order all necessary tools, equipment and supplies,
including, but not limited to, waxes, soaps, cleaners, mops, brooms, buffers, ladders, hoses, vacuum
cleaners, etc. The Contract Administrator, Facility Manager, or hislher designee, must approve all supplies
and/or equipment prior to their use under this Agreement. Any non-complying equipment or supplies shall be
changed out immediately at the request of the Contract Administrator, Facility Manager or hisJher designee.
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, Inc.-Exhibit A
July 1, 2007
mIBlT ~
To the A5~er\t
l&; 0040
Janitorial closets located in City facilities may be used by Contractor and shall be kept clean and free of
debris and odor at all times. All supplies and equipment stored in any City janitorial closet shall be stored in
a neat and orderly manner and in such a way as to prevent injury to City staff, the public, or Contractor's
employees. Contractor's on-site supervisor shall maintain an equipment inventory, and a copy sha! be given
to the Facility Manager's designee, upon request. Unless otherwise agreed by the City in writing, cleaning
products shall meet the appropriate Green Seal Standard for that type of product: e.g., GS-37, GS-40, etc.
Further information regarding environmental or Green Seal products can be found at
htlp:/Iwww.Qreenseal.orQ/findaproductlindex.cfm.
2. The City shall provide the following products for Contractor to use at City locations: toilel paper; paper
towels; toilet seat covers; trash can liners; liquid hand soap; and feminine sanitary supplies. City shall also
provide at its expense all utilities, including lights, power and water. Contractor shall stock and refill all
restroom dispensers, as outlined in the applicable section(s) of this Exhibit A, (Janitorial Cleaning
Specifications - Master List #9 Restrooms. Locker Rooms. Dressing Rooms and Showers.
D. SUDervision
1. Contractor shall provide a supervisor or lead custodian who shall be present during all scheduled cleaning
hours and special work assignments at a City facility. This individual shall speak, read, write, and
understand English to the extent required to perform the applicable job description. All direction given to
Contractor's supervisor shall be as binding as if given to Contractor.
2. Monthly janitorial supervisor's reports shall be prepared and submitted to Contract Administrator, Facility
Manager, or hislher designee, noting any building deficiencies needing correction.
3. While performing work under this Agreement, Contractor's supervisor shall carry a cell phone and pager by
which City staff shall be able to communicate with himlher. Other janitorial staff, at a minimum, should carry
pagers and may use City phones to respond to work-related issues.
4. Contractor shall provide a list of all Contractors' staff assigned to each work site. The list shall include name,
address, and driver's license number and the employee's work schedule and assignment. At Contractor's
expense, all of Contractor's employees shall have taken and satisfactorily passed background screening for
drug and alcohol use.
Except as provided for in Section 1.0.5 of this Exhibit A. City and Contractor have agreed that the criminal
background check requirement will be satisfied by Contractor running a "Level 3" background check which
includes a criminal, felony, and misdemeanor check, in an employee's County of Residence and County of
last employment only, a Social Security number trace, and a motor vehicle check if the employee is required
to drive as part of the employee's job description.
5. Contractor's employees, including supervisors and managers, and employees performing regular service, fill-
in work for absences, or any subcontract staff, who enter the Police Wing of the Civic Center, 100 Civic
Plaza, shall have satisfactorily passed a background investigation through Dublin Police Services. The
background check includes live Scan processing. Contractor shall be responsible for paying the
Department of Justice fee for the live Scan processing (at this time, approximately $100 per person). . The
City will absorb the staff time cost involved in running the Live Scan equipment. Contractor is responsible for
scheduling these background checks prior to any of its employees working in the Police Wing. The
background checks must be performed at least two weeks (14 days) prior to the employee entering the
facility.
E. Trainina . Contractor shall provide ongoing documented training programs for alt of Contractor's staff. Training
programs shall include, but are not limited to, quality standards. task definitions, IIPP plans (Injury and Illness
Prevention Program), MSDS sheets (Material Safety Data Sheets), Cal-OSHA (California Occupational Health and
Safety) regulations and all other applicable safety regulations. Contractor shall provide to the Contract Administrator,
Janitorial Services Agreement between
City of Dublin and OneSource Building Services. Inc.--Exhibit A
July 1,2007
Page 2 of 11
llCJb '-tV
or hislher designee prior to beginning work, and annually thereafter (provided to City with the twelfth (121h) invoice of
each year), a report showing the training provided for the janitorial staff working in City buildings.
F. EmDloyee Conduct - Employees of Contractor. while performing work under this Agreement, SHALL NOT:
1. Be accompanied in their work area by acquaintances, family members, assistants, or any other person
unless such person is an on-duty authorized Contractor employee.
2. Remove any City property, or property, equipment, monies, forms or any other item belonging to an
employee of the City, from City facilities.
3. Engage in horseplay or loud boisterous behavior.
4. Be under the influence of alcohol or drugs.
5. Gamble.
6. Smoke in any building.
7. Turn on or use any electronic equipment (computers, typewriters. radios, etc.) other than those supplied by
Contractor.
8. Use any City telephone except those designated by the Contract Administrator. Facility Manager, or hislher
designee, for the performance of services under this Agreement
9. Open any desk, file cabinet or storage cabinet.
10. Remove any article from desks.
11. Consume any food or beverage other than that brought with or purchased by the employee.
12. Consume any food or beverage in any area NOT designated as a break or lunchroom.
13. Engage in non-work-related conversations with City employees or visitors.
14. Come to work late or leave work early.
G. Emplovee Removal - Contractor shall remove from service on City premises any employee of Contractor who, in the
opinion of the Contract Administrator, Facility Manager, or hislher designee, is not performing the services in a proper
manner or who is incompetent. disorderly, abusive, dangerous, insubordinate, disruptive, who does not comply with
rules and regulations of the City, or is otherwise objectionable; provided, however, that if the effectuating of such
discharge or transfer is limited by the contract between Contractor and the employee's union, Contractor agrees to use
its best efforts within the limits of such union contract to effectuate such reassignment as promptly as possible.
Contractor shall in no way interpret such removal to require dismissal of or other disciplinary action against the
employee; and such removal shall not be the basis of any claim for compensation or damages against the City or any
of its officers, employees or agents as to the performance of the work.
H. Employee ADDearance and Identification- Contractor's personnel shall present a neat appearance and be easily
recognized as Contractor employees. Contractor shall provide each employee with an identification badge and
uniform. The badge shall include the employee's photograph and name, an employee number and Contractor's name.
The identification badge shall be displayed on the front of the employee's uniform at all times. Contractor accepts and
understands that any employee who fails to meet this requirement may be asked to leave City property. Should this
occur, the City will not compensate the Contractor or Contractor's employees for lost time. It is expressly understood
that Contractor is responsible for ensuring that all of its employees possess and carry valid photo-identification at all
times on City property. Contractor's employees shall be wearing their uniforms and identification badges prior to
entering any City building, and uniforms and badges shall be worn at all times while working in a City facility. The
uniform, at a minimum, shall be a uniform shirt to which Contractor's business name and/or logo have been affixed.
I. Employee Qualifications Contractor's employees shall be at least eighteen (18) years of age and thoroughly trained
and qualified in the work assigned to them. Contractor's employees shall be able to follow directions and shall be
physically capable of performing the duties assigned to them, including lifting/moving heavy items, climbing ladders,
etc.
J. ReportinQ and InsDections
1. Building Control Log: Contractor's supervisor or lead custodian shall be responsible for maintaining building
control logs. Contractor's employees shall be responsible for signing in and out daily on the log. Further.
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, InC.-Exhibit A
July 1, 2007
Page 3 of 11
L ~tJb L-(o
Contractor's employees who provide special cleaning services are also required to sign in and out for
services provided. The building control logs shall be the focal point for. communication between the
Contractor and the City and for sharing work-related comments and issues.
2. Status Reports; If and when unusual circumstances arise, a report shall be given to the Contract
Administrator, Facility Manager, or his/her designee, the day of the occurrence. Examples of unusual
circumstances include, but are not limited to, the observance of suspicious persons around a City facility and
the discovery of inoperable lighting in a City facility.
3. Regular Inspections; Contractor's account manager and supervisor shall meet with Facility Management
representatives quarterly to ensure compliance with contract specifications and shall inmate meetings, as
needed, to review work sites and resolve problems.
4. Timely Billing: Contractor shall provide special cleaning service invoices within fourteen (14) days of the
services being provided. City shall be under no obligation to pay any invoice which is submitted to Contract
Administrator more than thirty (30) days beyond completion of special cleaning services.
K. Work Performance. Contractor shall adhere to the highest quality standards of the janitorial profession and the City's
cleaning standards as communicated by the Facilities Management Superintendent, or his designee, and set forth in
this Agreement. Contractor shall immediately verbally notify the Facilities Management Superintendent, or his
designee, of any occurrence or condition that interferes with its ability to be in full compliance with Agreement
requirements and shall confirm such verbal notification in writing within 24 hours.
L. SDecial Assianments . City may request janitorial services for special events not covered in the scope of services
under this agreement and outside the normal scheduled cleaning hours as outlined herein. City may request these
special services up to, but not later than. forty-eight (48) hours prior to the event. If the required services are outside
Contractor's normal cleaning schedule. payment shall be made on the basis of the hourly rate and, if applicable,
minimum number of hours as set forth in Exhibit B.
M. Emeraencv Work. "Emergency work" is defined as any work beyond the general routine janitorial work required by
this agreement. Emergency work shall require a shortened Contractor response time of between two (2) and four (4)
hours, depending upon the nature of said work. Contractor shall have sufficient labor and call-out procedures to
ensure .that staffing is available for this type of unplanned requirement The City of Dublin will work closely with
Contractor to develop a procedure for reacting to emergency situations. Compensation for "Emergency Work" shall be
in accordance with the hourly rate for Special Assignments as described above.
N. Storaae - Contractor may use City janitorial closets. if available; and if utilized, Contractor shall keep this space in a
neat, clean. odor free, and orderly condition. The City will not be responsible in any way for damage to or loss of
Contractor's stored supplies and/or equipment or for Contractor's employees' personal belongings stored in any City
janitorial closets. As noted in Section 3 of the Agreement. if janitorial closets are not available, Contractor shall store
jts supplies and equipment in its own facility or company vehicles.
O. Security - Contractor shall be required to have available the keys provided by the City at all times while providing
service to the City. All doors shall be unlocked and locked in such manner and at such times as required by each
building's specifications. Contractor shall be responsible for ensuring that all doors are closed and locked during its
performance of janitorial duties. Lost keys or security card-keys shall be immediately reported to the Facilities
Management Superintendent. or his designee, and charged to Contractor at the rate of $50.00 per key or security card-
key. In addition, Contractor shall reimburse City for all costs associated with re-keying any or all locks necessitated by
lost keys in hislher control. Contractor's employees shall NOT set off, or fail to reset, a building alarm, as instructed.
Such false alarms or failure to reset an alarm shall cause the City to incur damages, and Contractor shall be charged
liquidated damages of One Hundred Fifty Dollars ($150) per event. Contractor's employees shall not operate for
personal use any City computers, fax machines, telephones, television sets and/or copiers while performing services
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, fnc.--Exhibit A
July 1 J 2007
Page 4 of 11
lqvo Y-o
under this contract. Contractor shall be financially responsible for any loss, damages, or accrued charges for any
unauthorized usage of City equipment. .
P. Care of Facilities - Contractor's employees shall regularly observe the general condition of all building areas and
report problem areas to Contractor's supervisor or lead custodian. Contractor shall be responsibfe for knowledge of
and use of all fire alarms and fire prevention equipment. In case of emergency, Contractor's employees shall notify the
Emergency Services by dialing 911 and shall then call or page the Contract Administrator. Facility Manager, or his/her
designee. immediately. For non-emergency repairs, Contractor shall report all required non-emergency repairs by
contacting the Contract Administrator, Facility Manager, or his/her designee.
Q. EnerQV Conservation: Unless otherwise specified by Contract Administrator or Facility Manager, lights are to be
turned off in facilities when janitorial staff is finished working for the evening.
R. Graffiti - Contractor shall immediately remove all graffiti from all surfaces found inside any of the buildings after
consuWng with the Contract Administrator. Facility Manager. or his/her designee. for removal methodology. Graffiti
noticed on the outside of any building shall be reported to Contract Administrator, Facility Manager, or his/her
designee.
Section 2 - Reauired Services
The services to be provided under this Agreement are listed in this Section 2 of Exhibit A. In some instances,
services may differ among the various facilities. The following buildings are included in this agreement:
. Civic Center, 100 Civic Plaza
(Includes both City Hall and Police Wings and portable building in parking lot)
. East Building Inspection Trailer, Chancery Way at Central Parkway
(east of Tassajara Road)
. library (Community Room, lobby. main restrooms. and City staff offices only),
200 Civic Plaza
. Senior Center, 7600 Amador Valley Boulevard
. Emerald Glen Preschool and Activity Center, 4201 A & B Central Parkway
. Heritage Center (historical school house and church), 6600 Donlon Way
. Stager Community Gym, 6901 York Drive
. Dublin Swim Center, 8157 Village Parkway (seasonal)
Following is a master list-of services required under this Agreement. Not all services are required at all buildings; a
specific breakdown is provided for each facility in Attachments 1through 9 to this Exhibit A.
Notwithstanding anything to the contrary in this Agreement or the Specifications, unless a specific number
of times at specific designated hours are included in this Specifications, "police" or "policing" or "as
required" or "as needed" or "at all times" or "continually" or "frequently inspecf or "always. or "monitor" or
"as necessary. or "as required"..or "repeated" or "immediately. means to periodically to check an area as
duties allow to see what is to be done to put the area in neat condition and doing the necessary work. The .
use of "etc." in the Specifications denotes no additional requirement as to the Contractor's required
performance.
1. FloorinQ
a. Vinyl, linoleum, or concrete floors (sweep) - Sweep with an anti-dust mop.
b. Vinyl, linoleum, or concrete floors (damp or wet mop) - Use warm water with good
Janitorial Services Agreement between
City of Dublin- and OneSource Building Services, Inc.-Exhibit A
July 1, 2007
Page 5 of 11
2.D6() 40
quality cleaner that leaves no visible or sticky cleaner residue, when dry. Remove all
scuff and surface marks. Rinse, if necessary, with clear warm water, and clean mop.
Wipe any and all baseboards free of moisture and dirt. Protect all wall surfaces. Buff all
tile floors, as required.
c. Vinyl and linoleum (clean and wax floors - traffic areas) - Dust entire floor and
comers with treated mop. Damp mop and remove any spot or stains. Allow flooring to
dry completely. Apply wax in traffic areas only, feathering out to comers. Comers shall
be waxed only as part of complete stripping process (see d below).
d. Vinyl and linoleum (strip) - Strip completely and wax, including comers.
e. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (sweep)
- Sweep surfaces.
f. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (damp
mop) - Use a dedicated mop and good-quality cleaner recommended for marble, slate,
granite, ceramics and travertine. The floors shall be free of dust, dirt, cleaning material
residue, streaks, mop strands, grease, and spills and thoroughly maintained to present an
acceptable gloss. Protect all walls from splashing and wipe off any moisture or chemicals
from all baseboards. Polish wood molding, if necessary, to prevent moisture damage.
g. Stone, 'marble, slate, granite, ceramic tile, travertine floors, stairs (strip, seal) -
Apply stripping solution. Machine scrub (conventional machine) and wet vacuum
stripping. This shall be followed by an application of a neutralizer rinse, followed by a
damp mopping with clear water. When floor is dry, apply finish or sealer. Protect all wall
finishes and wipe down all baseboards to be free of moisture and residue. Polish, as
needed.
h. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs (refinishing) -
Refinish as follows: Use a conventional (buffer) machine with a 3M blue cleaning pad and
a trigger spray bottle with clean water to buff. Let floor dry. Follow with a dust mopping
and then a damp mopping. Let floor dry. Apply two (2) coats of floor finish. Be sure floor
is thoroughly dry between coats. Within 24 hours of last application of finish, burnish with
a high-speed buffing machine (1,100 rpm).
i. Swim Center Blue Resilient Rubber Flooring . Use warm water with good quality
disinfectant cleaner that leaves no visible or sticky cleaner residue, when dry. Apply with
brush, and rinse with clear warm water. Use wet vacuum to remove excess water. Wipe
any and all baseboards free of moisture and dirt. Protect all wall surfaces.
2. Hardwood Floors and CarDetina
a. Hardwood floors for gymnasiums, ballrooms or dance floors (dust mopping) - Use
a dedicated dust mop on hardwood floors with .Super HiI.Tone Dusr mop treatment,
manufactured by Hillard (or equivalent). The mop shall be treated per manufacturer's
instructions.
b. Hardwood floor surfaces (wet mopping) - Use a dedicated wet mop with Hillard Super
Shine All Cleaner (or equivalent; specifIC products required for Senior Center bamboo
wood flooring and floor machine at Stager Gym). At the Gym mopping is done with a floor
cleaning machine that uses a foam cleaner solution. Remove all scuff and surface marks.
Follow directions on label.
NOTE - DO NOT USE the same mop for damp mopping and for applying the finish!
c. Carpet and mats (vacuum traffic areas) - These areas include main entries and all
doors, elevator lobbies, elevators, areas where food is available, main corridors in
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, Inc.--Exhibit A
July 1, 2007
Page 6 of 11
2 lrfb L.l 0
buildings and open landscaped areas. Vacuum traffic areas. Move all chairs, trashcans
and other easily removed items, and vacuum underneath. Hand wipe baseboards.
. d. Carpet and mats (vacuum all areas, including edges and corners) - Vacuum with an
industrtal- powered vacuum cleaner and inspect for spots. Remove spots, following the
manufacturer's recommendations completely, with an approved industrial-grade spot
remover that leaves no visible residue. Report to the Facilities Management
Supertntendent, or his designee, all tears, burns, unraveling or other damage. Move all
chairs, trash cans and other easily removed items and vacuum underneath. Hand wipe
baseboards.
e. Carpet spot cleaning and spot removal- Perform, as necessary.
f. Graffiti (remove all marks and writing) - Remove from all interior surfaces (doors and
. walls). If unable to remove graffiti, call Public Works at 925-833-6630 and leave a
message. Leave caller's name, location of the building, floor and area where the graffiti is
located.
g. Walls, doors and molding (spot clean) - On a regular basis, inspect all walls, doors
and moldings; and remove any and all fingerprints, smudges. dirt or accumulations from
these areas, as required.
3. Doors and Entrances
a. Doors and entrances (clean and polish) - Clean and polish interior and exterior
surfaces to a height of 8', removing any and all fingerprints, smudges, dirt, cobwebs,
insects, grease, oils or accumulations from these areas. On a regular basis, inspect all
doors and entrances; and clean doors and entrances across the entire width of the
entrance front, as required.
b. Drinking Fountains - Clean, disinfect and polish.
c. Public Telephones (clean and disinfect) - Clean and disinfect all public telephones and
enclosure walls. Remove all graffiti from phones and surrounding area. If unable to
remove graffiti, contact Public Works at 925-833-6630 and give location and phone
number.
4. Glass and Windows
a. Glass and windows - On a regular basis, inspect all glass and frames and remove any
and all fingerprints, smudges, dirt, cobwebs. insects, grease, oils or accumulations from
these areas to a height of 8 feet, as required. When glass is part of an entrance area,
clean across the entire width of the entrance front, if required. Clean picture glass and
mirrors as needed to remove fingerprints, smudges, and any other dirt or material, to
leave a clean appearance.
5. Dustina
a. Dusting. Remove all accumulated dust, dirt, debris and cobwebs from all surfaces,
comers, shelving crevices, office desks, bookcases, tables, partition tops, window ledges
and baseboards. Use treated mops and cloths to help prevent the redistribution of same
into the air. Desktops shall be dusted only if papers have been removed.
b. Dusting (high dusting) - Remove all accumulated dust, dirt and debris from the
surfaces, comers, crevices, light fixtures, partition tops, window ledges, door frames,
jambs, and blinds. Use treated mops and cloths to help prevent the redistribution of same
in the air. Blind slats shall be individuallv cleaned. Remove cobwebs inside rooms,
comers and ceilings. Clean HV AC vents and ceiling tiles.
c. Wastebaskets- Empty wastebaskets and replace liners. Empty recycling containers in
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, Inc.-Exhibit A
July 1, 2007
Page 7 of 11
22.'t L10
individual offices and common areas. Material from recycling containers shall be kept
separate from other trash and placed in appropriate bins. Remove all other boxes,
cardboard and containers which are designated as "trash" and place in the designated
dumpster. Break down all cardboard boxes before discarding in dumpster. Large
recycling bins inside facilities (for example, in the Civic Center mail room and lunchroom)
may be emptied by others; contractor should verify with the facility manager for each
facility where trash and recyclable material is to be taken.
d. Wastebasket/trash containers (wash and disinfect) - Clean and disinfect all
wastebaskets and trash containers in all interior and exterior locations.
e. Artificial Plants - Clean to remove dust and other debris
6. Elevators
a. Elevator (clean and polish) - Remove all finger and handprints, grease, oils, smudges
or marks. Polish interior walls, ceilings, and doors inside and outside. Vacuum carpet
and elevator door tracks. Spot clean carpet or flooring, as necessary, to remove stains
and odors.
7. Stairwells. Exterior and Interior
a. Staircases, balustrades and railings (dust and wipe) - Dust and wipe all staircase
areas, including all railings and areas around and underneath stairs. Vacuum carpeted
areas, and spot clean carpet.
b. Stairwells - Sweep, damp mop and spot clean.
8. Offices
a. Wooden furniture (clean and polish) - Clean and polish all wooden furniture with
approved polish. Do not disturb any paperwork on desks, tables and files.
b. Formica and metal desks (clean all) - Clean all tables, stands, chairs, filing cabinets,
locker tops and fronts. Do not disturb paperwork.
c. Wood fixtures (polish) - Polish all wooden walls, doors, handrails and all accents.
d. White boards and pen rails (clean) - Wash and clean (only if boards are erased).
e. Fabric or carpeted wall coverings (dust and/or vacuum, spot cltan) - With a soft
brush, dust all fabric and/or carpeted walls to maintain a neat and clean appearance.
Vacuum all areas where a traffic pattem is evident. Spot clean areas per manufacturer's
speCifications for wall covering. Damp wipe vinyl. Cloth fabrics require chemical cleaner
to remove spots.
f. Light switches (clean and disinfect) - Use a damp croth to remove all smudges,
fingerprints and dirt. Apply disinfectant.
g. Light fixtures (clean all) - Dust all with treated cloth. Vacuum and damp wipe, if
necessary, to remove all accumulated dust and dirt.
h. HVAC vents and diffusers (clean all) - Vacuum and clean with disinfectant. Vacuum
adjacent ceiling tiles and areas.
9. Restrooms. Locker Rooms. Dresslna Rooms and Showers
a. Restrooms (clean, disinfect, restock supplies) - Clean and disinfect all urinals, toilets.
partitions and plumbing. Damp mop floors with disinfectant. Clean and polish chrome and
stainless fixtures. Clean, disinfect and deodorize interior and exterior of sanitary napkin
depositories. Replace disposal bags and plastic trash liners. Clean mirrors to be streak-
free. Install disinfectant in .floor drains and deodorizers in urinals. Fill all dispensers
(soap, toilet paper, seat covers, paper towels, sannary supplies and deodorizers). Inspect
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, Inc.-Exhibit A
July 1, 2007
Page 8 of 11
~ 3"D LtD
lighting for satisfactory operation. Report to the Facilities Management Superintendent, or
his designee, all lights that are not working properly.
b. Showers (clean, disinfect) - Clean and disinfect all walls, floors and curtains. Entire
area shall be free of soap scum, fungi, hair, urine deposits and unpleasant odors. Floors
and tiled areas shall be free of streaks and mildew. .
c. Locker rooms or dressing rooms - Install disinfectant in floor drains. Disinfect HVAC
vents, and clean mirrors to be streak-free. Wax floors to maintain original appearance.
Vacuum all carpet areas, and remove all stains. Clean and disinfect lockers inside and
outside, if unlocked. Do not disturb personal belonQinas.
10. Kitchen or Coffee Bar Areas
a. Kitchen/breakroom floors (degrease and disinfect) - Mop all kitchen floors with
disinfectant. Refinish, if necessary, to maintain original appearance.
b. Kitchen/breakroom/coffee bar sinks, counters and appliances (wash and disinfect)
- Include all kitchen tabletops in area and generally clean up all stainless steel or laminate
surfaces.
c. Cabinets, sinks and appliances (degrease, disinfect and polish) - Specific to facilities
with "working cooking kitchens." Includes refrigerators, stoves, stove hoods, dishwashers,
microwaves and all stainless steel.
d. Kitchen Vent Hoods Over Stoves - Degrease, clean and polish.
e. Kitchen Anti Fatigue Mats - Degrease, disinfect, rinse and dry.
f. Kitchen Floor Drains - Degrease and clean the floor drains I catch basins in kitchen
floor.
11. Special Areas
a. Bleachers (clean all surfaces) - Clean all areas around and under bleachers. Damp
mop bleacher seats.
b. Jail area (clean and disinfect) - Clean and disinfect (when accessible) all walls, floors,
ceilings and fixtures.
c. Janitorial closets (clean and stock) - Clean, organize, stock and keep odor-free. If any
chemicals are stored here, maintain a binder of all Material Safety Data Sheets (MSDS)
and keep in each closet.
d. Exercise rooms - Wipe down, clean, deodorize and disinfect all exercise apparatus and
mats. Remove and replace mats in same locations to ensure proper fit.
e. Personal computers - Dust with anti-static cloth.
f. City refrigerators - Clean as specified for individual facilities.
g. Venetian blinds - Dust and damp wipe blinds with a treated cloth to prevent
redistribution of dust into the air.
h. Vending machines - Clean vending machine surfaces and sweep or dust mop under the
machines.
i. Bleachers (sweep and pick up litter) - Sweep and pickup litter on, around and under
bleachers.
Section 3 - General Provisions
A. liQuidated Damaaes
When Contractor fails to perform, as specified, the services required in this agreement, the City will have been
damaged by that lack of performance. Since it is difficult to define the amount of damage caused, Contractor shall
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, Inc.-Exhibit A
July 1, 2007
Page 9 of 11
t. Y: v:n lfo
agree to the following liquidated damages:
1. If trained personnel do not report to provide the services required by this Agreement. the City will incur
damages; and liquidated damages of One Hundred Fifty and nol1oo Dollars ($150.00) per occurrence will be
deducted from payments due the Contractor. Contractor will be notified of the assessment of liquidated
damages by telephone or FAX within twenty-four (24) hours of failure to report.
2. If Contractor fails to perform under the terms of this Agreement, the City will incur damage. Contractor will
be notified by telephone or FAX within twenty-four (24) hours of the failure to perform. and performance shall
be required within twenty-four (24) hours after receipt of such notice. If the performance failure is not
corrected within twenty-four (24) hours of receipt of notice, the City will incur damages; and liquidated
damages of One Hundred Fifty and no/100 Dollars ($150.00) per occurrence will be deducted from payments
due the Contractor.
3. Liquidated damages of One Hundred Fifty and nol100 Dollars ($150.00) per occurrence will continue to be
deducted from payments due the Contractor until the performance failure is remedied.
B. Subcontractina - No portion of the services provided pursuant to this Agreement may be subcontracted or assigned
without prior approval of the City of Dublin. Requests to subcontract all or any portion of services required by this
Agreement shall be submitted to the City's Contract Administrator. or his/her designee, at least thirty (30) days in
advance of the proposed effective date of the subcontract. Contractor shall include in this written request a detailed
description of how the Contractor plans to oversee the services performed by the proposed subcontractor. Contractor
Shall be responsible for services provided by any subcontractor as if Contractor were providing the services with its
own organization. Any subcontractor who will provide services inside the Police Facility shall have successfully passed
a background check as described above prior to commencing work in that building. Contractor shall bear the expense
of any subcontractor background checks.
C. Labor Strike. Contractor shall be responsible for its own labor relationships and shall negotiate and be responsible for
resolving any and all disputes between itself and its employees or any union representing its employees. Whenever
Contractor has knowledge that any actual or potential labor dispute is delaying, will delay. or threatens to delay, the
timely performance of services under this Agreement, Contractor shall immediately give written notice thereof to the
City's Facilities Management Superintendent, or his designee. It shall be th~ Contractor's responsibility to provide
continuous services, without interruption, to all buildings and facilities specified herein throughout the term of the
Agreement. In the event of a labor strike, Contractor shall provide the means, at Contractor's cost, to provide
continuous services in full compliance with Agreement requirements. Failure to do so will cause the City to take
whatever action is necessary to provide the services. If. in doing so, City incurs costs in excess of those that would
have been paid to the Contractor for the same services, these excessive costs shall be paid by the Contractor.
. D. Pricina - All rates and/or prices included in this Agreement are firm and not subject to escalation, except on an annual
basis according to the Consumer Price Index as provided in the Agreement. Contractor represents and warrants that
all rates and/or prices are at least as low as those currently being quoted by Contractor to commercial or government
users for the same work of similar scope under similar circumstances.
E. T arms of Payment - Payment shall be made within thirty (30) days from the date of receipt of invoice or acceptance of
work. whichever occurs last. If City is entitled to a prompt payment discount, the period of computation shall
commence on the date of receipt of invoice or acceptance of work by City, whichever occurs last. City shall endeavor
to pay each invoice within thirty (30) days, but shall not be responsible to Contractor for additional charges, interest or
penalties due to failure to pay within that period.
F. Warranty - Contractor warrants that the work performed under this Agreement complies with all specifications and that
workmanship is free from defects. If any portion of the work has not been completely described in this Agreement, it
shall comply with nationally recognized codes and established industry standards. Contractor agrees that the
aforementioned warranties shall be in addition to any warranties provided by law or offered by Contractor.
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, InC.-Exhibit A
July 1, 2007
Page 10 of 11
G. Extra or Additional Work - Contractor shall perform no extra or additional work or alter or deviate from the work
specified in this Agreement unless agreed in wrning by City in advance of performance of the work. Payment for extra
or additional work shall be made on the basis of the hourly rate and, if applicable, minimum number of hours as set
forth in Exhibit B.
H. Force Maieure - Neither party to the Agreement shall be held responsible for delay or default caused by fire. riot. acts
of God, and/or war which is beyond that party's reasonable control. City may terminate the Agreement upon written
notice after determining such delay or default will reasonably prevent successful performance of the Agreement
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, lnc.--Exhibit A
July 1, 2007
Page 11 of 11
2?UOLtO
ATTACHMENT -1
City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels
2~dlJ4o
Location: Civic Center, City Hall Wing, 100 Civic Plaza Janitorial Cleaning Hours: 5:00 PM to 5:00 AM'"
Estimated Bldg. Square Feet: 31,800 (5 Days per week, Monday - Friday)
Note, includes auxilia triple-wide ins ection staff trailer in police parkin lot.
FREQUENCY TASK
inyl, linoleum, terrazzo, or concrete floors, sweep and/or dust mop all floors 1 a
arpet and mats - vacuum traffic areas, staircases, and workspaces c
arpet spot cleaning and removal- (as necessary) e
Dusting - all table tops, office desks, and filing cabinets, and other surfaces a
Dusting - removal of accumulated dust a
Graffiti - remove all marks and writing (general)
rinking fountains - clean, disinfect and polish b
elephones (all phones) - clean and disinfect c
astebaskets - empty and reline c
levators - clean and polish a
Restrooms - clean, disinfect, and restock supplies a
Kitchen break-room floors - degrease and disinfect 10a
Kitchen break-room sinks & counters - degrease and disinfect 1Db
offee bar sinks and counters - degrease and disinfect 1 Db
Daily
arpet and mats - vacuum'all areas, including edges and corners
room sweep receivinglfile room concrete floor
lean and disinfect light switches
ash white boards and en rails if erased
inyl and linoleum - clean and wax floors - traffic areas
usting - high dusting
ooden furniture - clean and polish
Formica and metal desks - clean all
ood fixtures - polish
enetian blinds - wipe down and clean
uarterly:
inyl and linoleum - strip completely and wax
astebaskeUtrash containers - wash and disinfect
Light fixtures - clean all
HV AC vents and diffusers - clean all
ending machines - clean machines and sweep/dust mop underneath
Artificial lants - Clean to remove dust and other debris
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, Inc.--ExhibitA
See Section
liRe uired Services"
1c
b
a
b
c
11g
July 1, 2007
Page 1 of 13
Semi-Annually: . Strip and wax all hard surface floors: terrazzo, vinyl or linoleum
1d, 19
Janitorial Services Agreement between
City of Dublin and OneSource Building Services. Inc.-Exhibit A
July 1. 2007
Page 2 of 13
21'b 4'0
ATTACHMENT - 2
City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels
2~ L}O
Location: Civic Center Police Wing, 100 Civic Plaza
Estimated Square Feet: 21,200
Janitorial Cleaning Hours: 4:30 PM to 8:30 PM
(6 -Days per week, Monday - Saturday)
FREQUENCY
TASK
Daily:
inyl, linoleum, or concrete floors, sweep and/or dust mop all floors
arpet and mats - vacuum traffic areas, staircases, & wor~spaces
arpet spot cleaning and removal - (as necessary)
Dusting - all tabletops, office desks, filing cabinets, & other surfaces
raffiti - remove all marks and writing
rinking fountains - clean, disinfect and polish
lean and disinfect telephones
lass and windows (building entrances, lobby areas, etc.)
usting - removal of accumulated dust.
astebaskets - empty and reline
Elevators - clean and polish
Restrooms - clean, disinfect, and restock supplies
howers and locker rooms - clean and disinfect
Kitchen break-room floors - degrease and disinfect
Kitchen break-room sinks - degrease and disinfect
ail area - clean and disinfect (when accessible)
eekly:
onthly:
Broom sweep sally port concrete floor when accessible
arpet and mats - vacuum all areas, including edges and comers
ails, doors and molding - remove fingerprints, smudges and dirt
oors & entrances - clean and polish, remove finger prints & smudges
lean stair handrails
ash white boards and pen rails (if erased)
xercise rooms - clean and deodorize
inyl and linoleum - clean and wax floors - traffic areas
usting - high dusting
ooden furniture - clean and polish
ormica and metal desks - clean all
ood fixtures - polish
abric or carpeted wall coverings- dust and/or vacuum, spot clean
ight switches - clean and disinfect
anitorial closets - clean organize, stock and keep order-free
Venetian blinds - wi own and clean
ending machines - clean machine and sweep/dust mop underneath
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, InC.-Exhibit A
See Section 2 "Require
Services"
1a
c
g
h
b
c
a
a
d
a
a
b,c
11a
11b
11b
July 1, 2007
Page 3 of 13
Quarterly:
inyl and linoleum - strip completely and wax
tone, marble, slate, granite, ceramic tile travertine floors, stairs
astebasketltrash containers - wash and disinfect
light fixtures - clean all
HV AC vents and diffusers - clean all
Personal computers - clean with anti-static...
Semi.
nnually:
ity refrigerators - breakrooms only
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, Inc.-Exhibit A
c:1~ tiQ
11f
July 1, 2007
Page 4 of 13
. 30tq) lfD
A IT ACHMENT - 3
City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels
Location: Library Building, 200 Civic Plaza (specified areas only) Janitorial Cleaning Hours: 11:00 PM to 5:00 AM
Estimated Building Square Feet: 3,000 (portion in this Agreement) (7days per week)
PLEASE NOTE: PRODUCTS USED TO. CLEAN AND SEAL THE SLATE TILE FLOOR IN THE LOBBY
MUST BE APPROVED IN ADVANCE OF USE.
FREQUENCY
TASK
Daily: 1. Inyl, linoleum, or concrete floors (sweep and/or dust mop all floors)
2. tone, marble, ceramic, slate (sweep)
3. arpet and mats (vacuum traffic areas)
4. arpet spot cleaning and spot removal
5. raffiti (remove all marks and writing)
6. Doors and entrances (clean and polish)
7. Drinking fountains (clean, disinfect and polish)
8. Public Telephone (clean and disinfect)
9. Dusting (remove accumulated dust)
10. astebaskets (empty and replace liners) .
11. Restrooms (clean, disinfect, restock)
12. Kitchen/coffee bar sinks (cl~an and disinfect)
eekly:
Monthly:
uarterly:
1. inyl, linoleum or concrete floors {damp/wet mop}
2. Stone, marble, ceramic, slate (damp/wet mop)
3. arpets and mats (vacuum all areas, including edges and comers
4. ails, doors and molding (spot clean)
5. lass and windows (remove fingerprints, smudges, dirt)
6. hiteboards and pen rails (clean)
7. abinets, sinks and appliances (degrease, disinfect, and polish)
1. usting - high dusting
2. oDden furniture - clean and polish
3. ormica and metal desks - clean all
4. ood fixtures - polish
5. Light switches - clean and disinfect
6. anitorial closets - clean organize, stock and keep odor-free
7. Kitchen vent hoods over microwaves-degrease, clean & polish
1.
2.
3.
inyl and linoleum - clean and wax floors - traffic areas
tone, marble, granite, ceramic tile floors (strip and seal)
astebasketltrash containers - wash and disinfect
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, InC.-Exhibit A
See Section 2 "Require
Services"
1c
19
d
July 1, 2007
Page 5 of 13
emi-Annually: 1.
2.
4.
5.
6.
7.
Light fixtures - clean all
HV AC vents and diffusers ~ clean all
Personal computers - clean with anti-static cleaner
enetian blinds (dust and damp wipe)
myl and linoleum - strip completely and wax
ity refrigerator in office area (clean and disinfect)
1.
tone, marble, granite, ceramic tile floors (refinishing)
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, Inc.-Exhibit A
9
h
11e
11g
1d
1f
1h
July 1, 2007
Page 6 of 13
~f1{)4tD
32. Db I..fo
ATTACHMENT - 4
City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels
Location: Senior Center, 7600 Amador Valley Blvd.
Estimated Bldg. Square Feet: 15,500
Janitorial Cleaning Hours: 10:30 PM to 5:00 AM
Frequency: 5-Days per week, Monday - Friday; Weekends as needed following private rentals.
TASK See Section 2 "Required
SeNices"
1. inyl, linoleum, or concrete floors (sweep and/or dust mop all floors)
2. tone, marble, ceramic, slate (sweep)
3. Hardwood floor in ballroom (sweep and dust mop on TuelThu)
4. Hardwood floor in ballroom (sweep and damp mop on Mon/Wed/Fri)
5. arpet and mats (vacuum traffic areas)
6. arpet spot cleaning and spot removal
7. raffiti (remove all marks and writing)
8. oors and entrances (clean and polish)
9. rinking fountains (clean, disinfect and polish)
10. Public Telephone (clean and disinfect)
11. Dusting (remove accumulated dust)
12. astebaskets (empty and replace liners)
13. Restrooms (clean, disinfect, restock)
14. itchen quarry tile floors (remove mats, degrease, disinfect, replace mats)
15. itchen/coffee bar sinks (clean and disinfect)
eekly: 1. inyl, linoleum or concrete floors (damp/wet mop) 1b
2. tone, marble, ceramic, slate (damp/wet mop) 1f
3. arpets and mats (vacuum all areas, including edges and corners d
4. ails, doors and molding (spot clean) g
5. lass and windows (remove fingerprints, smudges, dirt) a
6. hiteboards and pen rails (clean) d
7. abinets, sinks and appliances (degrease, disinfect, and polish) 10c
8. Kitchen Anti-Fatigue Mats (degrease and disinfect) (Fridays) 10e
9. itchen Floor Drains de rease and clean Frida s 10f
Monthly: 1. usting - high dusting b
2. ooden furniture - clean and polish a
3. ormica and metal desks - clean all b
4. ood fixtures - polish c
5. ight switches - clean and disinfect f
6. anitorial closets - clean organize, stock and keep odor-free 11c
7. itchen vent hoods over stoves - degrease, clean and polish 10d
uarterly: 1. inyl and linoleum - clean and wax floors - traffic areas 1c
Janitorial Services Agreement between July 1, 2007
City of Dublin and OneSource Building Services, Inc.-Exhibit A Page 7 of 13
2.
3.
4.
5.
6.
7.
8.
emi-Annually: 1.
2.
3~ tfb 40
tone, marble, granite, ceramic tile floors (strip and seal)
astebasketltrash containers - wash and disinfect
ight fixtures - clean all
HV AC vents and diffusers - clean all
Personal computers - clean with anti-static cleaner
enetian blinds (dust and damp wipe)
rtificial Plants - clean to remove dust
inyl and linoleum - strip completely and wax
ity refrigerator in office area (clean and disinfect)
1.
1h
1d
1f
tone, marble, granite, ceramic tile floors (refinishing)
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, Inc.--Exhibit A
July 1, 2007
Page 8 of 13
ATTACHMENT - 5
City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels
Location: Emerald Glen Activity Center/Preschool, .
4201 A and B Central Parkway
Estimated Bldg. Square Feet: 5,130 sf
Janitorial Cleaning Hours: 10:30 P.M. to 6:00 A.M.
Frequency: 5-Days per week, Monday - Friday.
FREQUENCY
Daily:
TASK
1. inyl, linoleum, or concrete floors (sweep and damp/wet mop all floors)
2. arpet and mats (vacuum traffic areas)
3. arpet spot cleaning and spot removal
4. raffiti (remove all marks and writing)
5. Doors and entrances (clean and polish)
6. Dusting (remove accumulated dust)
7. astebaskets (empty and replace liners)
8. Restrooms (clean, disinfect, restock)
Weekly:
1. arpets and mats (vacuum all areas, including edges and comers
2. ails, doors and molding (spot clean)
3. lass and windows (remove fingerprints, smudges, dirt)
4. abinets, sinks and appliances (degrease, disinfect, and polish)
5. ity refrigerators (clean as specified)
6. Formica and metal desks/tables - clean and disinfect all
~ '-t If{) Lfo
See Section 2 "Required
Services"
Monthly: 1. Dusting - high dusting
2. Light switches - clean and disinfect
3. anitorial closets - clean organize, stock and keep odor-free 11c
4. in I and linoleum - clean and wax floors - traffic areas 1c
uarterly: 1. Vinyl and linoleum - strip completely and wax 1d
2. astebasketltrash containers - wash and disinfect d
3. Light fixtures - clean all g
4. HV AC vents and diffusers - clean all h
5. Personal computers - clean with anti-static cleaner 11e
emi-Annually: 1. ity refrigerator in preschool area (clean and disinfect) 1f
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, Inc.-Exhibit A
July 1, 2007
Page 9 of 13
A IT ACHMENT - 6
City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels
Location: Stager Community Gym, 6901 York Drive
Janitorial Cleaning Hours: 10:30 P.M. to 6:00 A.M.
Frequency: Jan-Feb, 6 days per week, Mon-Sat
Mar-Dec, 5 days per week, Mon-Fri
August (no service for last three-weeks of the month; closed for maintenance)
Estimated Bldg. Square Feet: 11,610
~5~ Lfo
FREQUENCY TASK See Section 2 "Required
Services"
aily: 1. inyl, linoleum, or concrete floors (sweep and/or dust mop all floors)
2. Hardwood floor in gym (sweep and clean with floor machine)
3. raffiti (remove all marks and writing)
4. Doors and entrances (clean and polish)
5. rinking fountains (clean, disinfect and polish)
6. ublic Telephone (clean and disinfect)
7. usting (remove accumulated dust)
8. astebaskets (empty and replace liners)
9. estrooms (clean, disinfect, restock)
10 DD TASK Bleachers swee and icku litter
eekly: 1. inyl, linoleum or concrete floors (damp/wet mop)
2. ails, doors and molding (spot clean)
3. lass and windows (remove fingerprints, smudges, dirt)
4. abinets, sinks and appliances (degrease, disinfect, and polish)
5. Bleachers (clean all surfaces and damp mop)
6. ending Machines (clean machines/sweep underneath)
Monthly: 1. Dusting - high dusting
2. Light switches - clean and disinfect
3. anitorial closets - clean organize, stock and keep odor-free
1. Inyl and linoleum - clean and wax floors - traffic areas 1c
2. estroom ceramic tile floors (strip and seal) 19
3. astebasketltrash containers - wash and disinfect d
4. V AC vents and diffusers - clean all h
emi-Annually: 1. inyl and linoleum - strip completely and wax. 1d
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, Inc.-Exhibit A
July 1, 2007
Page 10 of 13
6l4Db LfO
ATTACHMENT - 7
City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels
Location: Dublin Swim Center, 8157 Village Parkway
Janitorial Services Hours: 9:30 PM to 5:00 AM
Frequency: Feb-Mar, 2-Days per week, TuefThu
Apr-May, 4-days per week, Sat/Sun, TuefThu
Jun-Aug, 7-days per week, Sun-Sat
Sep, 4-days per week, Sat-Sun, TuefThu
Estimated Bldg. Square Feet: Admin Bldg. = 3,315 sf
REQUENCY TASK See Section 2 "Required
Services"
Daily: 1. nack bar concrete floors (sweep and/or dust mop all floors) (Jun-Aug)
2. pan ish tile in office area (damp/wet mop and disinfect)
3. Blue flooring in lobbies/office (damp/wet mop, disinfect, wet vacuum)
4. raffiti (remove all marks and writing)
5. oors and entrances (clean and polish)
6. rinking fountains (clean, disinfect and polish)
7. ublic Telephone (clean and disinfect)
8. Dusting (remove accumulated dust)
9. astebaskets (empty and replace liners)
10. Restrooms (clean, disinfect, wet vacuum, restock)
11. howers (clean and diSinfect)
12. Locker rooms and dressin rooms clean, disinfect, wet vacuum
eekly: 1. nack bar concrete floors (damplwet mop) (Jun-Aug)
2. ails, doors and molding (spot clean)
3. lass and windows (remove fingerprints, smudges. dirt)
4. abinets, sinks and appliances (degrease, disinfect, and polish)
5. ity refrigerators (clean as specified)
6. ormica and metal desks - clean all
Monthly: 1. Dusting - high dusting
2. ooden furniture - clean and polish
3. ood fixtures - polish
4. Light switches - clean and disinfect
5. anitorial closets - clean or anize, stock and kee odor-free
1. pan ish tile floors (strip and seal) (Feb, May, July)
2. astebasket/trash containers - wash and disinfect
3. Personal computers - clean with anti-static cleaner
4. enetian blinds (dust and damp wipe)
1. ffice and shower tile floors (refinishing with anti-slip coating) 1h
2. nack Bar concrete floor - clean and wax floors June 1c
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, InC.-Exhibit A
July 1, 2007
Page 11 of 13
ATTACHMENT - 8
City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels
location: Dublin Heritage Center, 6600 Donlon Way.
Estimated Bldg. Square Feet: School House: 2,900 / Church: 1,550
Janitorial Cleaning Hours: 9:00 P.M. to 6:00 A.M.
Frequency: School House - 3 days per week (Wed/FrilSun); Church -1 day per week (Wed)
31UfJ40
Please note: . Due to nature and historical value of the Heritaae Center, all cleanina products must
receive approval from Museum Director prior to use.
TASK See Section 2 "Required
Services"
aily: 1. inyl,linoleum, or concrete floors (sweep and/or dust mop all floors)
2. ardwood floors (sweep and dust mop)
3. arpet and mats (vacuum traffic areas)
4. arpet spot cleaning and spot removal
5. raffiti (remove all marks and writi~g)
6. oars and entrances (clean and polish)
7. usting (remove accumulated dust)
8. astebaskets (empty and replace liners)
9. estrooms (clean, disinfect, restock)
eekly: 1. inyl, linoleum or concrete floors (damp/wet mop)
2. ardwood floors (sweep and damp mop)
3. arpets and mats (vacuum all areas, including edges and comers)
4. ails, doors and molding (spot clean)
5. lass and windows (remove fingerprints. smudges, dirt)
Monthly: 1. usting - high dusting
3. ormica and metal desks - clean all
5. ight switches - clean and disinfect
6. anitorial closets - clean organize, stock and keep odor-free
uarterly: 1. inyl and linoleum - clean and wax floors - traffic areas
3. astebasketltrash containers - wash and disinfect
4. ight fixtures - clean all
5. V AC vents and diffusers - clean all
6. Personal computers - clean with anti-static cleaner
7. enetian blinds (dust and damp wipe)
emi-Annually: 1. inyl and linoleum - strip completely and wax 1d
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, InC.-Exhibit A
July 1, 2007
Page 12 of 13
ATTACHMENT -9
City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels
3~1b~
Location: Building Inspector Trailers, Eastern Dublin. Janitorial Cleaning Hours: 5:00 P.M. to 5:00 A.M.
Estimated Bldg. Square Feet: 2 single-wide trailers (2-Days per week, as arranged with staff)
Weekly:
onthly:
emi-Annually:
TASK
inyl, linoleum, or concrete floors, sweep and/or dust mop all floors
arpet and mats - vacuum traffic areas and offices
arpet spot cleaning and removal- (as necessary)
raffiti - remove all marks and writing
lass and windows
Dusting - removal of accumulated dust
astebaskets empty and reline
Restrooms - clean, disinfect, and restock supplies
Note, there is no on-site dumpster for this location; trash must
removed to the dumpster at another facility.
he trailers are currently located at Central Parkway & Chancery
ut will be moved about ~ mile east in summer of 2007.
arpet and mats - vacuum all areas, including edges and comers
ails, doors and molding - remove fingerprints, smudges and dirt
oars & entrances - clean and polish, remove finger prints & smudges
usting - all table tops, office desks, and filing cabinets
ite boards and pen rails - wash clean
usting - high dusting
ooden furniture - clean and polish
ormica and metal desks - clean all
ood fixtures - polish
abric or carpeted wall coverings- dust and/or vacuum, spot clean
ight switches - clean and disinfect
inyl and linoleum - clean and wax floors - traffic areas
astebasketltrash containers - wash and disinfect
ight fixtures - clean all
VAC vents and diffusers - clean all
ersonal com uters - clean with anti-static...
lass and windows, interior and exterior - all areas
Janitorial Services Agreement between
City of Dublin and OneSource Building Services, Inc.-Exhibit A
See Section 2 "Require
Services"
July 1, 2007
Page 13 of 13
3~t '-tD
EXHIBIT B
COMPENSATION SCHEDULE
Compensation shall be paid pursuant to the following Fee Schedule:
MONTHLY COST
FACILITY ANNUAL COST
Civic Center, Admin Wino. 5 days/week $2,288.01 $27,456.12
Civic Center, Police WinQ, 6 days/week $1,386.95 $16,643.40
Library (Lobby, Community RmJ7 days/week $1,052.00 $12,624.00
Senior Center, 5 days/week $1,509.41 $18,112.92
Heritaae Ctr., school 3 days/wk., church 1 day/wk. $337.69 $4,052.28
Swim Center, 7 days/wk. (3 months) $674.12 $2,022.36
Swim Center, 4 days/week (3 months $391.50 $1,174.50
Swim Center, 2 days/week (2 months $203.15 $406.30
Staaer Gym, 5 days/week ( 10 months $978.75 $9.787.50
Staaer Gym, 6 days/week ( 2 months) $1,114.30 $2,228.60
Emerald Glen Activity Ctr.lPreschool 5 days/week 692.82 8,313.84
East Insoection Office (Trailer) 2 days/week $123.37 $1.480.44
TOTAL ANNUAL COST $104,302.26
EXTRA WORK $12.81/ HOUR MINIMUM 2 HOURS
Consulting Services Agreement between
City of Dublin and OneSource Building Services, Inc.--Exhibit B
July 1, 2007
P:::tnCl 1 nf 1
EXDIT 73.
To the A j l"'e..eme.~
SUMMARY OF PROPOSED COST I
JANITORIAL SERVICES RFP RECElVED4I26I07 I I I
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VENDOR CITY HALL POLICE LIBRARY SENIOR CTR. HERITAGE CTR. SWIM CTR.. EMERALD GLEN STAGER GYM" EAST TRAILER TOTALS EXTRA WORK...
MONTH YEAR MONTH YEAR MONTH YEAR MONTH YEAR MONTH YEAR MONTH YEAR MONTH YEAR MONTH YEAR MONTH YEAR MONTH YEAR PER HR. MIN.
UNIVERSAL BLDG. SERVICES 52382.00 I !l:28 584.00 $1 888.00 $ 22 856.00 I !I: 875.00 I!I: 8 100.00 I 51 480.00 $ 17 520.00 $ 4<<).00 15 5280.00 51 314.00 !l:3942.00 I!I: 573.00 5 8878.00 !I: 887.00 $ 8244.00 !I: 198.00 $ 2376.00 $ 9617.00 $ 103.578.00 $ 17.69 4
TOWN & COUNTRY 12.010.00 I 1:.". 120.00 1:1 895.00 1122.740.00 I S 1.275.00 I 115300.00 I S2 500.00 no 000.00 II: 500.00 II: 8000.00 S1180.00 S3.540.00 I S1150.00 S 13 800.00 S 1 350,00 II: 18200.00 5 420.00 $5040.00 I !I: '''280.00 1$ 138 740.00 5 20.00 3
TRI-VALLEY $2385.00 $28 820.00 . 51 823.00 $ 21 876.00 $ 1 385.00 I !I: 16820.00 $2792.00 $33 504.00 I !I: 451.00 15 5412.00 $1 716.33 $5148.99 I !l:1 393.00 I 5 16716.00 !I: 1 560.00 I 5 18720.00 $ 404.00 $4848.00 I !I: 13 909.33 $ 151 484.99 $ 22.50 3
DIVERSIFIED MAINTENANCE $2.780.00 $33.380.00 $2265.00 $ 27 180.00 $ 635.00 $ 7 820.00 $1 997.00 I 523 964.00 11:385.00 I <t 4820.00 $ 850.00 $2550.00 I 51 093.00 I 5 13118.00 5 1 195.00 I" 14340.00 15 379.00 $4548.00 I !I: 11579.00 $ 131 298.00 $ 22.00 2
IS34 140. .00 I $ 28820.00 IS 1325.00- I !I: 15 900.00 151 510.00 $18120.00 I !I: 820.00 $ 7 440.00 I 51 310.00 53 9130.00 I S1158.00 $ 13898.00 5 1 325.00 I !I: 15900.00 15 310.00 $:<1.720,00 $12638.00 I 5 139.888.00 $ 24.00- 4
ABM JANITORIAL SERVICES 52315.00 I 527780.00 $1 525.00 $ 18300.00 $ 1 415.00 $ 16980.00 $2590.00 $31 080.00 $ 4<<).00 $ 5280.00 $2735.00 $8205.00 $1 270.00 $ 15240.00 5 1 275.00 $ 15300.00 $ 350.00 $4200.00 $13915.00 $ 142 385.00 $ 19.65 2
ONESOURCE $2281l01 I !l:27456.12 51 388.95 $ 16643.40 $ 1 052.00 . !I: 12 824.00 $ 1 509.41 $18112.92 !I; 337.69 I 5 4052.28 $ 674.12 !I: 2 022.38 I 5 692.82 I $ 8.313.84 $ 1114.30 .513371.60 15 123.37 $1 480.44 15 9178.67 I !I: 104 078.98 $ 12.81 2
CURRENT CONTRACT COST $3.865.00 I $46 380.00 I 5 1 265.00 $ 15 420.00 1$2151.00 I 525 812.00 $ 451.00$ 5412.00 I $1 575.00 $4 725.00 $1 285.00 $ 15420.00 $ 1290.00 $ 15 480.00 I 5 404.00 $4848.00 $12306.00$ 133 497.00 $ 25.00 3
(Current conlntct combine& cn. Hall &
Police info one amount w;th 5-dav ~rvic8
in PD. There 1118 also $1,818 in extta
$ervictIJ$ related to the LibrarY, .so annual
con/rae/uallotsl is $135.315.1
The numbers shown are contractwl totals &
do not ""/set an. M'ments for aidra work.
. EXTENDED AMOUNT FOR SWIM CENTER IS THREE MONTHS - THE AClUAL ANNUAL TOTAL WILL BE HIGHER BASED ON NEGOllATED COST OF MONTHS WITH 2 TO 4 DAY SERVICE. AVERAGE OF MONTHLY COSTS: $ 11,874.00
"PRICE SHOWN FOR STAGER GYM IS BASED ON 6-DAY PER WEEK SERVICE; AClUAL SERVICE IS 6 DAYS FOR 2 MONTHS AND 5 DAYS FOR 10 MONTHS I AVERAGE OF ANNUAL COSTS: $ 129,913.00
... SERVICE PERFORMANCE QUOTED ~ PER HOUR FOR EXTRA WORK RELATED TO UTILI1Y FLOOR CARE I I I
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