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Home My WebLink AboutItem 8.4 MCE Rate Adjustments CITY CLERK File # D~~~-[3][lJ AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 28, 2007 SUBJECT: Amendment to Agreement with MCE Corporation - Annual Adjustment of Rates Report Prepared by Melissa Morton, Public Works Director ATTACHMENTS: 1) 2) Resolution and Proposed Amendment Current Agreement RECOMMENDA TIO~ JrDr Adopt the resolution approving the amendment to the agreement and . Y'''- authorize the Mayor to execute the amendment. FINANCIAL STATEMENT: This amendment provides for a 3.1 % rate increase effective July 1, 2007, commensurate with the Consumer Price Index rate of increase, as per the City's agreement with MCE Corporation. This increase has been factored into the proposed 2007-2008 Operating Budget. DESCRIPTION: On October 6, 2006, the City Council approved a three-year agreement with MCE Corporation for Public Works Maintenance Services. This agreement provides for the following categories of work: . Bike Path Maintenance . Building Management and Maintenance . Curb, Gutter, and Sidewalk (emergency or temporary repair) . Drainage Maintenance . Guardrail Repair . Park Maintenance · Sign Installation, Repair & Maintenance . Spill Cleanup . Storm Patrol/Cleanup . Street Landscaping Maintenance COPY TO: MCE Corporation Page lof2 ITEM NO. ~ . LJ g:\consul1ants\mce1agenda statement 2007 contract amendment . Street Repair (emergency or temporary repair) . Street Tree Maintenance . Striping and Marking (emergency replacement) . Weed Abatement As noted in the Financial Statement, the agreement with MCE Corporation allows an annual adjustment of rates commensurate with the Consumer Price Index (CPI) rate of adjustment for Urban Wage Earners. The agreement specifies the February index, which for 2007 was an increase of 3.1%. Recommended budgets for Fiscal Year 2007-2008 include this rate adjustment. MCE Corporation has traditionally used the December index to develop its Work Program for the upcoming year. In addition, since Public Works Staff's deadline for budget submittal is the end of March, and the February CPI index is typically not available until mid- to late March, use of the December CPI would allow Staff to formulate the budget early enough to make any necessary adjustments or recommendations. Therefore, this amendment also revises the operative CPI date to the December index for future years. The total proposed budget for MCE Corporation's activities for 2007-2008 is $3,321,955, as detailed in Table I attached to the Amendment. This is approximately 4% higher than the estimated actual expenditure for 2006-2007, without additional work. "Additional work" includes items that are not part of the specific MCE work program budgets, such as improvement items in various Operating Budgets or Capital Improvement Projects. Approximately $228,006 of the proposed 2007-2008 budget is paid from the City's three landscape maintenance assessment districts. A higher service level is proposed in the Public Works Administration Operating Budget that would increase the MCE Supervision cost by $116,902. This results in a total 2007-2008 Supervision cost of $252,227, and a total 2007-2008 budget of $3,438,857. The higher service level would provide a Maintenance Supervisor position, in addition to the current Maintenance Superintendent, in order to enable the City to keep pace with the growing number of street, parks and landscaped areas which the City is responsible for maintaining. Staff recommends that the City Council adopt the resolution approving the amendment to the agreement with MCE Corporation and authorize the Mayor to execute the amendment. Page 2 of2 11J 47/ RESOLUTION NO. - 07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPROVING AMENDMENT TO AGREEMENT WITH MCE CORPORATION FOR MAINTENANCE SERVICES WHEREAS, the City Council approved a three-year agreement with MCE Corporation for Public Works Maintenance Services effective October 3,2006 ("Agreement"); and WHEREAS, the Agreement provided a detailed scope of work and labor rates for Fiscal Year 2006-2007, allowing an annual adjustment of rates commensurate with the February Consumer Price Index (CPI) rate of inflation for Urban Wage Earners; and WHEREAS, the CPI rate of increase is set at 3.1 %; and WHEREAS, for future years it would benefit both MCE Corporation and the City of Dublin to utilize the December CPI for Urban Wage Earners; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the amendment to the Agreement with MCE Corporation, attached hereto as "Exhibit A," with an effective date of July 1, 2007. BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment. PASSED, APPROVED AND ADOPTED this 28th day of June, 2007, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk G:\CONSULTANTSIMCEIReso MCE Amendment 2007.DOC ~ - 2~-D7 <3", i AnAIDENT I. EXIDBIT "A" OF RESOLUTION -07 ~ 0() Lf 2-- AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES WHEREAS, the City Council approved a three-year agreement with MCE Corporation for Public Works Maintenance Services effective October 3,2006 e'Agreement"); and WHEREAS, the Agreement provided a detailed scope of work and labor rates for Fiscal Year 2006-2007, allowing an annual adjustment of rates commensurate with the February Consumer Price Index (CPI) rate of inflation for Urban Wage Earners; and WHEREAS, the CPI rate of increase is set at 3.1 %; and WHEREAS, for future years it would benefit both MCE Corporation and the City of Dublin to utilize the December CPI; NOW, THEREFORE, the Parties hereto agree as follows: Section 1. The hourly rates for MCE Corporation shall be increased by 3.1% as allowed under the terms of the Agreement. The rates shall be as indicated on the attachment, Table Ill. Section 2. Tables attached to the original Agreement shall be replaced by the Tables attached hereto. Section 3. F or future years, the CPI index for the month of December shall be utilized to determine the rate adjustment for the following fiscal year in lieu of the index for the month of February. CITY OF DUBLIN MCE CORPORATION ~{u;4 ~ Mayor President ATTEST: ATTEST: City Clerk g: \CQntract\mce\amndment interim 2006 mce EXHIBIT A To the Resolution TABLE I CITY OF DUBLIN PROPOSED BUDGETS As Approved By City Manager June 5, 2007 31; tt~ APPROVED PROPOSED ACTUAL ACTUAL BUDGET ESTIMATED BUDGET ACTIVITY 2004 - 2005 2005 - 2006 2006 - 2007 2006 . 2007 2007 - 2008 STREET REPAIR $24,162 $ 36,430 $ 51 ,430 $ 65,008 $ 72,453 206-30200-740-020 DRAINAGE MAl NT. $13,671 $ 27,213 $ 26,698 $ 20,500 $ 27,740 206-30200-740-021 DRAINAGE MAINT. (G.F.) $ 20,695 $ $ 21,357 001-30200-740.021 STORM PATROL $18,391 $ 36,471 $ 25,066 $ 19,175 $ 25,868 206-30200-740-022 CURB & GUTTER / $5,161 $ 6,593 $ 7,930 $ 7,930 $ 8,183 SIDEWALK 206-30200-740-023 SIGN REPAIRS/INSTALL. $51,653 $ 52,321 $ 58,000 $ 58,000 $ 61,000 206-30200-740-024 NEIGHBORHOOD WATCH $305 $ 230 $ 475 $ 476 $ 490 001-30200-740-024 STRIPING & MARKING $2,899 $ 5,636 $ 5,665 $ 5,665 $ 5,846 206-30200-740-025 GUARD RAIL REPAIR $0 $ 1 ,464 $ 209 $ 209 $ 216 206-30200-740-026 WEED ABATEMENT $54,893 $ 57,107 $ 67,153 $ 66,548 $ 68,598 206-30200-740-027 BIKE PATH MAINT. $41,712 $ 40,851 $ 38,812 $ 38,712 $ 39,955 206-30200-740-028 SPILL CLEANUP $12,079 $ 14,152 $ 16,003 $ 14,364 $ 16,513 206-30200-740-030 MAINTENANCE $122,290 $ 129,415 $ 131 ,126 $ 131,126 $ 252,227 SUPERVISION 001-30100-740-029 STREET TREE MAl NT. $97,251 $ 116,954 $ 103,529 $ 103,277 $ 106,917 001-30400-740-000 STAGECOACH A. D. TREES $514 $ 401 $ 107 $ 107 $ 110 711-30400-740-000 DOUGHERTY A. D. TREES $867 $ 1,702 $ 783 $ 2,309 $ 808 713-30400-740-000 SANTA RITA A.D. TREES $9,121 $ 11 ,270 $ 19,577 $ 21,637 $ 23,100 716-30400-740-000 LANDSCAPE MAINT. $467,117 $ 490,611 $ 541,766 $ 541,786 $ 558,174 001-30500-740-000 C:\Documents and Settings\DeanM\Local Settings\Temporary Internet Files\OLK97\Dublin City of - Tables - 2007-2008 6-5-07 Page 1 TABLE I CITY OF DUBLIN PROPOSED BUDGETS As Approved By City Manager June 5, 2007 '-t~ tt2- APPROVED PROPOSED ACTUAL ACTUAL BUDGET ESTIMATED BUDGET ACTIVITY 2004 . 2005 2005 . 2006 2006 . 2007 2006 . 2007 2007 . 2008 COMMUNITY PROMOTIONI $92,240 $ 88,992 $ 91,909 $ 82,950 $ 97,345 EVENTS 001-30500-731-000 STAGECOACH A. D. $19,176 $ 18,344 $ 16,480 $ 17 ,245 $ 18,276 LANDSCAPE 711-30500-740-000 DOUGHERTY A. D. $9,692 $ 11 ,696 $ 11 ,254 $ 12,263 $ 13,836 LANDSCAPE 713-30500-740-000 SANTA RITA AD. $143,752 $ 150,815 $ 171,961 $ 164,487 $ 171,876 LANDSCAPE 716-30500-740-000 PARK MAINTENANCE $1,177,436 $ 1,090,595 $ 1,396,215 $ 1,386,684 $ 1,436,639 001-80200-740-000 BUILDING MANAGEMENT $201,607 $ 167,666 $ 185,846 $ 176,963 $ 181,919 001-10500-740-000 SHANNON CENTER BUILDING $6,227 $ 13,761 $ 15,370 $ 26,600 $ 6,336 001-80500-740.000 SWIM CENTER BUILDING $19,816 $ 12,355 $ 20,890 $ 19,154 $ 19,890 001-81000.740.000 OLD SENIOR CENTER BLDG. $13,420 $ 1,611 $ $ $ 001.80800.740.000 NEW SENIOR CENTER $1,379 $ 20,622 $ 14,280 $ 14,365 $ 14,876 001.80800.740.000 DUBLIN LIBRARY $62,990 $ 58,367 $ 64,471 $ 58,319 $ 60,239 001-801 00-740-000 HERITAGE CENTER $8,245 $ 5,046 $ 8,507 $ 15,614 $ 10,691 001-80120-740-000 DUBLIN CEMETERY $31,742 $ 33,167 $ 44,480 $ 43,701 $ 43,940 001-80130-740-000 FIRE STATION BUILDING $34,203 $ 61,664 $ 45,321 $ 59,914 $ 54,945 001-20600-740-000 FIRE STATION GROUNDS $14,385 $ 14,651 $ 17,859 $ 19,003 $ 18,494 001-20600-740-000 ADDITIONAL WORK $194,801 $ 103,696 $ $ 98,256 $ FUNDING ACCT. VARIES TOTAL MCE CONTRACT COST = $2,953,197 $2,881 ,867 $3,219,867 $ 3,292,347 $3,438,857 WIO ADDITIONAL WORK = $2,758,396 $2,778,171 $3,219,867 $ 3,194,091 $3,438,857 C:\Documents and Settings\DeanM\Local Settings\Temporary Internet Files\OLK97\Dublin City of - Tables - 2007-2008 6-5-07 Page 2 TABLE II 5~tf2, CITY OF DUBLIN PERFORMANCE INDICATORS AS Approved By City Manager June 5, 2007 APPROVED PROPOSED ACTUAL ACTUAL BUDGET ESTIMATED BUDGET ACTIVITY 2004 - 2005 2005 - 2006 2006 - 2007 2006 - 2007 2007 - 2008 MAINT. SUPERVISION A8-01 ,03 (01 ) 2,004 HRS 2,065 2,044 2,044 4,254 301 00-740-029-001 SPILLS A1-01, 02 (01) 230 HRS 252 275 245 275 30200-740-027-206 TEMPORARY PATCHING A7-01 74 HRS 81 28 80 80 (01) 30200-740-020-206 ORAINAGE INSPECTION 01-01 1,735 EA 1,853 1,853 2,203 2,203 (01 ) 30200-740-021-222 CATCH BASINS CLEANEO 01-02 278 EA 697 694 300 694 (01 ) 30200-740-021-222 OITCH CLEANING 01-04 (01) 1,590 LF 6,945 4,031 6,000 6,000 30200-740-021-206 STORM PATROL 02-01, 02 428 HRS 876 550 418 550 INSPECTION / REMOVAL (01) 30200-740-022-206 INSTALL NEW SIGNS 04-01, A5-01 165 EA 246 283 282 282 (01 ) 30200-740-024-001 ,206 SIGNS REPAIREO 04-02, 03, A5-02 188 EA 217 146 145 146 (01 ) 30200-740-024-001 ,206 CURB PAINTING 05-01 (01 ) 1 ,404 LF 3,388 3,991 4,006 4,006 30200-740-025-206 ROAOSIOE SPRAYING 07-01 32 AC 24 69 69 69 (01) 30200-740-027-206 REMOVE & REPLACE ASP HAL T 7,500 SF 7,950 18,120 13,800 20,000 BIKE PATH INVENTORY 7.60 MI 8.87 8.87 8.87 8.87 BIKE PATH MAINTENANCE 08-01 (01 ) 783 HRS 804 726 810 810 30200-740-028-206 TREE/BRUSH CUTTING A3-01 (01) 142 HRS 115 226 220 220 30400-740-000-001,711,713,716 TREE STAKING A3-02(01 ,02,03,04,09} 436 EA 522 697 577 621 30400-740-000-001,711,713,716 TREE PRUNINGA3-03,08,09, A4-03(01 ,02} 1,542 EA 2,635 2,072 1,941 2,267 (03,04,09) 30400-740-000-001,711,713,716 TREE PLANTING A3-04(01 ,02,03,04} 41 EA 30 64 61 95 (09}30400-740-000-001 ,711 ,713,716 C:\Documents and Settings\DeanM\Local Settings\Temporary Internet Files\OLK97\Dublin City of - Tables - 2007-2008 6-5-07 TABLE II ~Db4~ CITY OF DUBLIN PERFORMANCE INDICATORS AS Approved By City Manager June 5, 2007 APPROVED PROPOSED ACTUAL ACTUAL BUDGET ESTIMATED BUDGET ACTIVITY 2004 - 2005 2005 - 2006 2006 - 2007 2006 - 2007 2007 - 2008 TREE FERTILIZING A3-05 (01,02,03,04) 689 EA 1,226 857 865 857 (09) 30400-740-000-001,711,713,716 TREE WATERING A3-06 (01) 431 EA 399 735 800 800 30400-740-000-001 TREE REMOVAL A3-07, A4-04(01,02,03) 30 EA 25 57 53 57 (04,09) 30400-740-000-001,711,713,716 TREE TRIMMING A4-01 (01 ) 162 EA 150 151 151 SUBCONTRACTOR 30400-740-000-001 LITTER PICKUP A6-01, A6-02(01 ,02,03) 1,862 HRS 1,549 1,679 1,644 1,679 (04,09) 30200-740-000-001,711,713,716 LEAF CLEANUP A6-03(01 ,02,03,04,09) 689 HRS 930 803 810 810 30500-740-000-001,711,713,716 PRUNE BEOOING PLANTS A6-10(01 ,02) 1,876 HRS 2,020 1,769 1,817 1,817 (03,04,09) 30500-740-000-001,711,713,716 PRUNE SHRUBS A6-16 (01,02,03,09) 15,122 EA 19,207 20,706 20,706 20,706 30500-740-000-001,711,713,716 MOW MEOIAN TURF A6-21 (01,02,09) 249 AC 255 280 280 280 30500-740-000-001 ,713,716 EOGE MEOIAN TURF A6-22 (01,02,09) 605 MLF 622 761 761 761 30500-740-000-001 ,713,716 IRRIGATION INSPECTION/PROGRAM 33,711 STA 32,811 32,911 42,435 42,435 (STREETS) A6-30,31 (01,02,03,04,09) 30500-740-000-001,711,713,716 IRRIGATION HEAO REPAIR A6-32(01 ,02) 1,218 EA 1,213 1,636 2,080 2,119 (03,04,09) 30500-740-000-001,711,713,716 OTHER IRRIGATION SYSTEM REPAIRS 617 HRS 435 917 593 613 (VALVES, BACKFLOWS, CONTROLLERS, LINES) A6-33,34,35,36 (01,02,03,04,09) 30500-740-000-001,711,713,716 ILLEGAL SIGNS/HAZAROS A6-80 (01,02) 309 HRS 270 316 336 336 (09) 30500-740-000-001 ,716 C:\Docurnents and Settings\DeanM\Local Sellings\Ternporary Internet Files\OLK97\Dublin City of - Tables - 2007-2008 6-5-07 2 TABLE II 11 Lf2.. CITY OF DUBLIN PERFORMANCE INDICATORS AS Approved By City Manager June 5, 2007 APPROVED PROPOSED ACTUAL ACTUAL BUDGET ESTIMATED BUDGET ACTIVITY 2004 - 2005 2005 - 2006 2006 - 2007 2006 - 2007 2007 - 2008 PARKS ALL ARE BUDGET 80200-740-000-001 PARK TREE PRUNING A3-03,08,09 767 EA 792 1,047 1,002 1,079 A4-01,03 LITTER PICKUP A6-01 2,336 HRS 1,784 2,683 2,459 2,479 PARK SHRUB PRUNING A6-16 4,037 EA 3,856 5,362 5,645 5,678 MOW PARK TURF A6-21 3,131 AC 3,117 3,756 3,756 3,785 EDGE PARK TURF A6-22 1,201 MLF 1,285 1,764 1,764 1,795 IRRIGATION INSPECTIONI 22,089 STA 17,049 34,723 22,972 24,712 PROGRAM (PARKS) A6-30,31 IRRIGATION HEAD REPAIR A6-32 1,634 EA 1,709 2,052 1,718 1,735 OTHER IRRIGATION SYSTEM 859 HRS 639 1,044 905 832 REPAIRS (VALVES, BACKFLOWS, CONTROLLERS, LINES) A6-33,34,35,36&37 RESTROOM CUSTODIAL A9-03 2,698 HRS 1,922 2,570 2,747 2,747 PLAYCOURT CUSTODIAL A9-06 272 HRS 68 243 226 226 PLAYGROUND MAINTENANCE A9-09 884 HRS 511 1,068 1,069 1,069 FOUNTAIN MAINTENANCE A9-10 231 HRS 164 245 105 105 BALL FIELD PREP - GAMES A9-22 107 HRS 76 181 141 141 BALL FIELD MAl NT. A9-23,24 1,540 HRS 1 ,402 1,230 1,130 1,170 STORM PATROL & CLEANUP D2-01 ,02 199 HRS 178 302 191 260 C:\Documents and Settings\DeanM\Local Settings\Temporary Internet Files\OLK97\Dublin City of - Tables - 2007-2008 6-5-07 3 TABLE III 1; 00 'b- CITY OF DUBLIN PROPOSED RATES AND UNIT COSTS As Approved By City Manager June 5, 2007 2007 - 2008 2006 - 2007 PROPOSED PERCENT RATES RATES CHANGE CHANGE DUBLIN CREW LABOR RATES MAINTENANCE SUPERINTENDENT $58.30 HR $ 60.10 1.80 3.1% MAINTENANCE SUPERVISOR 51.30 HR 52.90 1.60 3.1% LANDSCAPE FOREPERSON 44.60 HR 46.00 1.40 3.1% LANDSCAPE LABORER I 37.50 HR 38.65 1.15 3.1% LANDSCAPE LABORER II 31.90 HR 32.90 1.00 3.1% LANDSCAPE LABORER III 25.50 HR 26.30 0.80 3.1% DUBLIN CREW EQUIPMENT RATES PICKUP RANGER/SUPERCAB 7.55 HR 7.78 0.23 3.0% F150 PICKUP 8.65 HR 8.92 0.27 3.1% F250 PICKUP/UTILITY BED 9.15 HR 9.43 0.28 3.1% F350 & F450 FLATBED 10.30 HR 10.62 0.32 3.1% CHAIN SAW 6.10 HR 6.29 0.19 3.1% BRUSH CUTTER 5.40 HR 5.57 0.17 3.1% POWER BLOWER 2.25 HR 2.32 0.07 3.1% POWER HEDGE TRIMMER 3.75 HR 3.86 0.11 2.9% TRAILER SMALL (8') 2.75 HR 2.83 0.08 2.9% POWER WASHER 13.25 HR 13.66 0.41 3.1% ELECTRIC WELDER 7.35 HR 7.58 0.23 3.1% PORTABLE GENERATOR 5.85 HR 6.03 0.18 3.1% WATER TRAILER 10.30 HR 10.62 0.32 3.1% UTILITY CART 4.10 HR 4.22 0.12 2.9% HAND HELD MEDIAN SCRUBBER 5.45 HR 5.62 0.17 3.1% MCE CREW LABOR RATES SUPERINTENDENT $89.30 HR 92.10 $2.80 3.1% LOADER/BACKHOE OPERATOR 88.60 HR 91.35 $2.75 3.1% ASPHALT PAVER OPERATOR 88.60 HR 91.35 $2.75 3.1% ASPHALT PAVER SCREED MAN 85.95 HR 88.60 $2.65 3.1% ROLLER OPERATOR 85.95 HR 88.60 $2.65 3.1% TRUCK DRIVER 8-12 C.Y. 71.45 HR 73.70 $2.25 3.1% TRUCK DRIVER 4-6 C.Y. 72.60 HR 74.85 $2.25 3.1% TRUCK DRIVER 3 C.Y. TRANSIT 71.45 HR 73.70 $2.25 3.1% CEMENT FINISHER 66.60 HR 68.65 $2.05 3.1% LABORER FOREMAN 64.15 HR 66.15 $2.00 3.1% RAKER 62.75 HR 64.70 $1.95 3.1% LABORER I 62.40 HR 64.35 $1.95 3.1% LABORER 2 62.25 HR 64.20 $1.95 3.1% k:\C.M. Documents\Dublin\Budget\Dublin City of - Tables - 2007-2008 6-5-07 6/22/2007 TABLE III CITY OF DUBLIN PROPOSED RATES AND UNIT COSTS As Approved By City Manager June 5, 2007 ot 1J 4:~ 2006 . 2007 RATES 2007 - 2008 PROPOSED RATES CHANGE PERCENT CHANGE MCE CREW EQUIPMENT RATES GILCREST ASPHALT PAVER $127.30 HR 131 .25 $3.95 3.1% BLAW KNOX ASPHALT PAVER 79.55 HR 82.00 $2.45 3.1% BACKHOE 50.35 HR 51.9 $1.55 3.1% LOADER 46.95 HR 48.40 $1.45 3.1% ROLLER-VIBRATORY 5-8 TON 43.25 HR 44.60 $1.35 3.1% ROLLER-VIBRATORY 3-5 TON 43.25 HR 44.60 $1.35 3.1% DUMP TRUCK 8-12 C.Y. 46.95 HR 48.40 $1.45 3.1% DUMP TRUCK 4-6 C.Y. 43.25 HR 44.60 $1.35 3.1% TRANSIT TRUCK 3 C.Y. 43.25 HR 44.60 $1.35 3.1% SAW TRUCK 36.05 HR 37.15 $1.10 3.1% PICKUP 14.05 HR 14.48 $0.43 3.1% CONCRETE SAW-SELF PROP. 37.15 HR 38.30 $1.15 3.1% CONCRETE SAW-SMALL 7.10 HR 7.32 $0.22 3.1% AIR COMPRESSOR 21.00 HR 21.65 $0.65 3.1% BITUMAL POT 19.65 HR 20.25 $0.60 3.1% VIBRA PLATE 11.00 HR 11.34 $0.34 3.1% WACKER 11.00 HR 11.34 $0.34 3.1% POWER BERM MACHINE 21.00 HR 21.65 $0.65 3.1% ARROW BOARD 15.75 HR 16.24 $0.49 3.1% PAINT STRIPING MACHINE 15.75 HR 16.24 $0.49 3.1% UNIT PRICES CHEMICAL WEED CONTROL R.O.W. 169.14 AC 173.36 $4.22 2.5% FUNGUS SPRAYING - TREES 6.32 EA 6.45 $0.13 2.1% (50 TREE MINIMUM) FERTILIZE ONLY TURF o ALL PARKS 137.14 AC 140.30 $3.16 2.3% o FIRESTATIONS 29.32 EA 29.90 $0.58 2.0% k:\C.M. Documents\Dublin\Budget\Dublin City of - Tables - 2007-2008 6-5-07 6/22/2007 TABLE III lOO{) if1- CITY OF DUBLIN PROPOSED RATES AND UNIT COSTS As Approved By City Manager June 5, 2007 2007 - 2008 2006 - 2007 PROPOSED PERCENT RATES RATES CHANGE CHANGE UNIT PRICES (CONTINUED ...) FERTILIZE / BROADLEAF TURF 0 FIRE STATIONS 29.32 EA 29.9 $0.58 2.0% o ALL STREETS 162.90 AC 166.75 $3.85 2.4% o ALL PARKS 162.90 AC 166.75 $3.85 2.4% AERATION TURF 0 FIRE STATIONS 29.61 EA 30.35 $0.74 2.5% o STREETS 235.60 AC 241.5 $5.90 2.5% o ALL PARKS 144.98 AC 148.60 $3.62 2.5% MOW TURF o STREET, FIRE STATION, 87.00 AC 89.17 $2.17 2.5% STAGECOACH PARK o ALL OTHER PARKS 58.05 AC 59.51 $1.46 2.5% EDGING TURF o STREETS, FIRE STATION, 18.51 MLF 18.97 $0.46 2.5% STAGECOACH PARK o ALL OTHER PARKS 15.87 MLF 16.27 $0.40 2.5% CONTRACT BEDDING (ALL AREAS) 316.78 MO/AC 324.7 $7.92 2.5% k:\C.M. Documents\Dublin\Budget\Dublin City of - Tables - 2007-2008 6-5-07 6/22/2007 TABLE IV ll~Lt2., CITY OF DUBLIN STAFFING COMPARISONS As Approved By City Manager June 5, 2007 2005-2006 2006-2007 2006-2007 2007-2008 AREA I POSITION ACTUALS BUDGET ESTIMATED PROPOSED PUBLIC WORKS ADMIN. SUPERINTENDENT 1.00 1.00 1.00 1.00 MAl NT. SUPERVISOR 0.00 0.00 0.00 1.00 BUILDING MANAGEMENT LLF 0.64 0.59 0.59 0.59 LL 1 0.73 0.73 0.78 0.73 LL2 0.18 0.17 0.08 0.10 LL3 1.55 1.49 1.45 1.42 STREET MAINTENANCE LLF 0.12 0.12 0.12 0.12 LL1 0.31 0.31 0.31 0.31 LL2 0.18 0.18 0.18 0.18 LL3 1.52 1.31 1.10 1.33 2.13 1.92 1.71 1.94 STREET TREE LLF 0.07 0.07 0.07 0.07 LL1 0.20 0.20 0.20 0.20 LL2 0.11 0.11 0.11 0.11 LL3 0.32 0.39 0.48 0.46 0.70 0.77 0.86 0.84 STREET LANDSCAPE MAINT. LLF 0.79 0.79 0.79 0.79 LL 1 2.25 2.25 2.25 2.25 LL2 1.06 1.06 1.06 2.06 LL3 PARK MAINTENANCE LLF 0.94 0.94 0.94 0.94 LL1 2.69 3.83 2.58 3.70 LL2 1.33 2.29 2.44 2.42 LL3 1.93 2.74 3.42 2.49 6.89 9.53 9.38 9.55 LIBRARY BLDG. LLF 0.26 0.26 0.26 0.26 LL 1 0.15 0.15 0.15 0.15 LL2 0.05 0.07 0.04 0.04 LL3 0.46 0.48 0.45 0.45 NEW SENIOR CENTER LLF 0.02 0.06 0.06 0.06 LL1 0.10 0.03 0.07 0.05 0.12 0.09 0.13 0.11 C:\Documents and Settings\DeanM\Local Settings\Temporary Internet Files\OLK97\Dublin City ol5l:ntl!W$7- 2007-2008 6-5.07 TABLE IV t L OZJ ~2-- CITY OF DUBLIN STAFFING COMPARISONS As Approved By City Manager June 5, 2007 2005-2006 2006-2007 2006-2007 2007 -2008 AREA I POSITION ACTUALS BUDGET ESTIMATED PROPOSED HERITAGE CENTER LLF 0.01 0.01 0.01 0.01 LL 1 0.03 0.05 0.10 0.07 LL2 LL3 0.04 0.06 0.11 0.08 CEMETERY LLF 0.02 0.02 0.02 0.02 LL 1 0.08 0.08 0.08 0.08 LL2 0.09 0.09 0.09 0.09 LL3 0.15 0.32 0.27 0.26 0.34 0.51 0.46 0.45 FIRE STATION BLDG. MAINT. LLF 0.02 0.03 0.03 0.03 LL1 0.20 0.16 0.24 0.22 LL2 LL3 0.22 0.19 0.27 0.25 FIRE STATION LANDSCAPE LLF 0.01 0.01 0.01 0.01 LL1 0.03 0.03 0.03 0.03 LL2 LL3 0.08 0.12 0.13 0.12 0.12 0.16 0.17 0.16 ADDITIONAL WORK LLF 0.10 0.10 0.10 0.10 LL1 0.23 0.21 0.21 0.21 LL2 LL3 0.1~ 0.46 0.31 0.31 0.31 MCE GRAND TOTAL Sup!. 1.00 1.00 1.00 1.00 Maint. Supvsr. 0.00 0.00 0.00 1.00 LLF 3.00 3.00 3.00 3.00 LL1 7.00 8.00 7.00 8.00 .LL2 3.00 4.00 4.00 5.00 LL3 7.11 8.36 9.15 7.51 21.11 24.36 24.15 25.51 Staff calculations based on the assumption that each hourly employee will work a total of 1,950 hours of regular and overtime per year. Includes hours for Community Events (Promotion). C:\Documents and Settings\DeanM\Local Settings\Temporary Internet Files\OLK97\Dubhn City o6l22t1ijU~$7- 2007-20086-5-07 l31J Y-z- CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND MCE CORPORATION, INC. THIS AGREEMENT for consulting services is made by and between the CITY OF DUBLIN ("City") and MCE CORPORATION, INC. ("Consultant") as of October 3; 2006. Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Services attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A. the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2009, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a manner that conforms to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant's obligations hereunder. Consultant shall not be responsible for delays beyond Consultant's reasonable control. 1.4 Emplovment and Supervision of Personnel, Means and Methods of Work. 1.4.1 Consultant's Obliaations. The Consultant agrees, as follows: a. Consultant shall have the responsibility for supervising all of Consultant's employees performing work under this Agreement. b. Consultant shall be solely responsible for determining what personnel are required to perform the services required. City may, however, request reassignment of any personnel assigned by Consultant to provide services pursuant to this Agreement. Consultant shall reasonably consider but is not required to make the requested reassignment. c. Consultant shall be solely responsible for interviewing, selecting. hiring. reviewing. and promoting its employees. Consulting Services Agreement between City of Dublin and MCE Corporation, Inc. ATTAUIDIIT 2. \ Lt D{) lf~ d. Consultant shall be solely responsible for performing periodic performance reviews of its employees performing work under this Agreement. e. Consultant shall be solely responsible for establishing standards of performance for its employees, consistent with the requirements which must be satisfied in order for Consultant to satisfactorily perform its services under this Agreement. f. Consultant shall be solely responsible for the temporary or permanent reassignment of its employees as Consultant shall deem appropriate, after reasonably considering any request from City. g. Consultant shall be solely responsible for replacing any employees providing services to City on behalf of Consultant. h. Consultant shall be solely responsible for setting policy for the business expense reimbursement of its employees, if any. i. Consultant shall be solely responsible for determining the compensation and benefits of its employees. j. Consultant shall in its sole discretion determine what employment benefits it may provide to its employees. Consultant acknowledges that its employees are not entitled to benefits provided under the Public Employees Retirement System ("PERS"), as they are not City employees. k. Consultant shall be solely responsible for determining the hours of employment of its employees, but for administrative efficiency shall review City's general operating hours when making such determinations. I. Consultant shall be solely responsible for setting the holidays and approving vacation time for its employees, but for administrative efficiency shall review the City's holiday schedule when making such decisions. m. Consultant shall be solely responsible for all matters pertaining to the discipline of its employees. n. Consultant shall be solely responsible for providing professional training to its emp!oyees. o. To the extent that any professional licenses may be required, Consultant shall be solely responsible for assuring that its employees maintain all such professional licenses. Consulting Services Agreement between City of Dublin and MCE Corporation, Inc. October 3, 2006 Page 2 of 14 15 ~ 4-~ p. The Consultant shall make all appropriate withholdings from each of its employee's compensation as may be required by Federal, State and local law. q. The Consultant, not the City, shall have the sole right to control the details, means and methods of the services performed by Consultant's employees. r. Consultant shall be solely responsible for determining which of Consultant's employees performs any specific services. s. Consultant shall be responsible for determining the sequence and order in which any services are to be performed by Consultant's employees. t. Consultant shall be solely responsible for providing its employees with such equipment and facilities as they may require in order to perform the work under this Agreement. u. Consultant shall be solely responsible for providing its employees with such supplies as they may require in order to perform the work under this Agreement. v. Consultant shall be solely responsible to locate its employees at such locations as Consultant deems advisable to effectively perform its services to the City. w. Consultant shall be solely responsible for negotiating and administrating all labor relations agreements and personnel rules and procedures between Consultant and its employees rendering services pursuant to this Agreement. X. Consultant shall not at any time identify its employees as employees of the City, and Consultant shall take all reasonable measures to ensure that its employees do not identify themselves as employees of the City, including without limitation, any business cards maintained by Consultant's employees shall clearly identify them as employees of Consultant, and any uniforms wom by Consultant's employees shall clearly identify them as employees of MCE performing work for the City. y. Consultant shall issue to its employees the appropriate W-2 forms as required by the Internal Revenue Code. Consulting Services Agreement between City of Dublin and MCE Corporation, Inc. October 3,2006 Page 3 of 14 ltJJ1J*Z- 1.4.2 City's Obligations. City agrees, as follows: a. City shall not interfere with Consultant's supervision of Consultant's employees. b. City shall not interfere with Consultant's determination of which of Consultant's personnel are assigned to perform the services required under this Agreement. City may, however, request reassignment of any personnel assigned by Consultant to provide services pursuant to this Agreement. Consultant shall reasonably consider but is not required to make the requested reassignment. c. City shall not interfere with Consultant's hiring of personnel. d. City shall not perform any reviews of Consultant's personnel and shall not discuss with Consultant's personnel any matters relating to their performance, except that the City's Contract Administrator may communicate to Consultant's representative a request for reassignment of Consultant employees providing service under this Agreement. e. City shall not interfere with Consultant's decisions relative to which of Consultant's personnel shall be temporarily or permanently reassigned to work on Consultant's projects for other clients. f. City shall not interfere with Consultant's decisions to replace any employees providing services to City on behalf of Consultant. g. City shall not interfere with Consultant's establishment of policies relating to business expense reimbursement of Consultant's employees, if any. h. City shall not interfere with Consultant's determination of the compensation and benefits of Consultant's employees. i. Consultant is and at all times has been an independent contractor, Consultant's personnel are and at all times have been employees of Consultant and not employees of City and that neither City nor Consultant is/were obligated by any statute, rules or decisional law to make contributions to PERS on behalf of one or more of Consultant's employees. City shall not interfere with Consultant's establishment of retirement plans or other benefits for Consultant's employees. City shall make no representation to Consultant's employees that Consultant's employees are entitled to membership in PERS or that Consultant's employees are entitled to any benefits afforded to City's employees under the Califomia Public Employees' Retirement System. Consulting Services Agreement between City of Dublin and MCE Corporation. Inc. October 3,2006 Page 4 of 14 tl1JLt~ J. City shall not interfere with Consultant establishment of working hours for Consultant's employees but may inform Consultant of its regular working hours. k. City shall not interfere with Contractor establishment of such holidays as will be honored by its employees, or with Consultant's decision to approve or disapprove any request from a Consultant employee for vacation time. City may, however, inform Consultant of its holiday schedule. I. City shall not interfere with disciplinary measures taken by Consultant with its employees. m. City shall not interfere with Consultant's right to control the details, means and methods of the services performed by Consultant's employees but may provide Consultant with information regarding standards contained in the City's Resource Management Plan dated April 2003 and set forth in the City's RFQ for park and landscape maintenance. n. City shall not interfere with Consultant's determinations relating to which of Consultant's employees are assigned to perform any specific services. o. City shall not interfere with Consultant's determinations of the sequence or order in which any services are performed by Consultant's employees. p. City shall not interfere with Consultant's determinations of where to locate Consultant's employees. q. City shall not interfere with cOnsultant's negotiation and administration of any labor relations agreements and personnel rules and procedures. r. City shall not at any time identify Consultant's employees as employees of the City. 1.4.3 Communication Regarding Performance of Work. To the extent administratively feasible, City and Consultant shall make reasonable efforts to limit communication between the City's Contract Administrator and Consultant's employees performing services under this Agreement regarding the work to be performed. The Contract Administrator shall forward calls for service and emergency repairs and questions from the public to Consultant's Maintenance Supervisor, and Consultant's Maintenance Supervisor shall relay that information to the Consultant employees performing services under this Agreement. Any discussions regarding the overall implementation of the scope of services shall be between City's Contract Administrator and Consultant's representative. Consultant's representative shall communicate the implementation plan to and supervise Consultant's Maintenance Supervisor, who shall oversee the Consulting Services Agreement between City of Dublin and MCE Corporation, Inc. October 3, 2006 Page 5 of 14 l<t1Lt2 performance of work by Consultant employees. Consultant employees shall provide status updates to Consultant's Maintenance Supervisor, who shall communicate the information to Consultant's representative who shall discuss progress in implementing the scope of services with City's Contract Administrator. The foregoing limitations shall not apply in cases of emergency, in which event City and Consultant employees may communicate as necessary to address the emergency conditions. Additionally, City's Contract Administrator and Consultant's Maintenance Supervisor may communicate directly, when necessary to clarify details of the implementation of the scope of services. Section 2. COMPENSATION. City hereby agrees to pay Consultant the sum or sums set forth in Exhibit 8 for services to be performed and reimbursable costs incurred under this Agreement. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consl,Jltant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: · Clear numerical identification, with no duplication of numbering; · The beginning and ending dates of the billing period; · At City's option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; · The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder; 2.2 Monthlv Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. 2.3 Total Payment. Unless specifically set forth in Exhibit 8, City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services Consulting Services Agreement between City of Dublin and MCE Corporation, Inc. October 3, 2006 Page 6 of 14 V1~ t+~ pursuant to this Agreement. Unless specifically set forth in Exhibit 8, City shall make no payment for any extra, further, or additional service pursuant to this Agreement. 2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the Compensation Schedule attached hereto as Exhibit B. 2.5 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.6 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.7 Rate Adiustments. Consultant will be entitled to an annual rate adjustment upon each annual anniversary of this Agreement, the amount of said increase to be approved by the City in conjunction with the annual budget process described in Exhibit B. The base for computing the adjustment shall be the Consumer Price Index for Urban Wage Earners for the San Francisco-Oakland Bay Area published by the U.S. Department of Labor, Bureau of Labor Statistics (Index) which is published for the year ending in February. If the Index has increased over the Index for the prior year, the rates for the following year shall be established by multiplying the rates for the current year by a fraction, the numerator of which is the Renewal Index and the denominator of which is the Index for the preceding year. In no case shall the adjusted rates be less than the initial rates as set forth in Exhibit B. A sample calculation is set forth below. The Public Works Director shall calculate the adjusted rate on each anniversary date of this agreement and shall provide notice to Consultant of such new rates. SAMPLE CALCULATION: (Using 1% index increase as an example) HOURLY CHARGE RATE INDEX INCREASE (Assuming 1 %) 150 x .01 = 1.50 $150.00/hr 1.5O/hr $151.50/hr Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of the City. City shall continue to furnish a yard facility from which routine maintenance may be dispatched. The location, quantity, and time of furnishing those facilities shall Consulting Services Agreement between City of Dublin and MCE Corporation, Inc. October 3, 2006 Page 7 of 14 ~o "6'+2- be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees. Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. 4.1 Verification of Coveraae. Consultant has furnished and City has approved the insurance coverages and limits sets forth in the policies described in the certificate of insurance with endorsements by Califomia Insurance Center dated August 9, 2006. Consultant shall maintain the same coverages, scope, and limits that are set forth in the certificate of insurance with endorsements as approved for the duration of this Agreement. 4.2 Notice of Reduction in Coveraae. In the event that any coverage approved pursuant to Paragraph 4,1 is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than five days after Consultant is notified of the change in coverage. 4.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach: · Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; · Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or · Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall defend, indemnify and hold harmless City and its officers, officials, employees, agents and volunteers from any and all liability, loss, damage, claims, expenses, attorneys fees and costs caused either directly or indirectly by Consultant's negligent act or omissions in the performance Services defined by this Agreement. The Consultant's indemnity obligations hereunder exists irrespective of whether or not a third Consulting Services Agreement between City of Dublin and MCE Corporation, Inc. October 3, 2006 Page 8 of 14 :?l-b 42., party claimant specifically identifies Consultant in his claim; and irrespective of whether or not such claimant actually joins Consultant as a party to any litigation. The Consultant must respond within 30 days to any tender the City may make hereunder of its defense and indemnity, unless the time has been extended by the City. Failure to so respond may subject Consultant to liability for detriment caused to the City by delay. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; otherwise City shall not have the right to control the means or methods by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to . be paid by City or Consultant for employer contributions and/or employee contributions for PERS benefits. 6.2. Consultant No Aaent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Govemina Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performan.ce of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of Consulting Services Agreement between City of Dublin and MCE Corporation, Inc. October 3,2006 Page 9 of 14 d-~'bL}~ such fiscal assistance program, provided that Consultant has actual notice of such rules and regulations. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Eaual Opportunity. Consultant shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. Either party may cancel this Agreement upon ninety (90) days' written notice to the other party. In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Notwithstanding the foregoing. City shall not require Consultant to deliver Consultant's Maintenance Management System and/or associated proprietary software to the City as a condition of payment of compensation. 8.2 Amendments. The parties may amend, or extend the term of, this Agreement only by a writing signed by all the parties. Consulting Services Agreement between City of Dublin and MCE Corporation. Inc. October 3,2006 Page 10 of 14 ;;t?~ifJ.. 8.3 Assianment and Subcontractina. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. No portion of the work pertinent to this contract shall be subcontracted without written authorization by the Contract Administrator, except that which is expressly identified in the Contractor's proposal. At the time that the Contractor Administrator's written authorization is sought for the subcontracting of work, Consultant shall submit certificates of insurance demonstrating the insurances coverages maintained by the Subcontractor and limits thereof in order for the City evaluate the adequacy of the subcontractor's insurance for the work to be performed. Consultant will be solely responsible for payment for such subcontract services. No contractual relationship will exist between any such subcontractors of the Consultant and the City. 8.4 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.5 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall included, but not be limited to, the following: 8.5.1 Immediately terminate the Agreement; 8.5.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.5.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.5.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant's Performance. All reports, data, maps, models, charts, studies. surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and. agreed that the documents and other materials, including but not limited to those described Consulting Services Agreement between City of Dublin and MCE Corporation, Inc. October 3, 2006 Page 11 of 14 ;;< If'b 42 above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties. 9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years atter final payment under the then current term of the Agreement, or for any longer period required by law. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the then-current term of the Agreement. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. Consulting Services Agreement between City of Dublin and MCE Corporation, Inc. October 3,2006 Page 12 of 14 26~ tf:? 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a "conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code ~1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code 91090 and, if applicable, will be disqualified from holding public office in .the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Melissa Morton, Public Works Director ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 1 0.1 0 Prevailing Waae. Consultant shall comply with the provisions of Labor Code Section 1770 et seq., with respect to payment of prevailing wages, maintenance of payroll records, . and payment of penalties under Labor Code Section 1775. 10.11 Work for Third-Parties. Consultant shall inform City of private clients within the corporate boundaries or sphere of influence of the City during the term of this Agreement. Consultant agrees not to accept other employment which is or may be in conflict with its duties under this Agreement or which may adversely affect the interests of the City. Consulting Services Agreement between City of Dublin and MCE Corporation, Inc. October 3, 2006 Page 13 of 14 2~0fJ ~;, 10.12 Notices. Any written notice to Consultant shall be sent to: MCE Corporation 6515 Trinity Court Dublin, CA 94568 Any written notice to City shall be sent to: Melissa Morton City of Dublin Public Works 100 Civic Plaza Dublin, CA 94568 10.13 Intearation. This Agreement, including the exhibits described in Section 10.15, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. 10.14 Exhibits. The exhibits to this Agreement consist of the following: (a) Exhibit A entitled ;'Scope of Services"; and (b) Exhibit B entitled "Compensation Schedule;" including Tables 1,11,11/. and IV. <AlTY OF DUBLIN / ; / \ ~" .,/ I" /'1 / -~~f. ""'i~ , '::;;~f:(tl,ll(-"'. MCEQ,ORPORA,' T~~C. {1/4 ;</ (~tc;:: Charles A. Fletcher, President ~ ~ ~M U\l ~ awn Iman, City Clerk Approved as to Form: Sf;~ At, ~L Elizabeth Silver, City Attorney 805215.9 Consu~ing Services Agreement between City of Dublin and MCE Corporation, Inc. October 3, 2006 Page 14 of 14 /}7~4~ EXHIBIT A SCOPE OF SERVICES A. Work. City has retained contractor to arrange for, supervise and manage the performance of work described in items 1 through 33 below. 1. Street Repair. (206-30200-740-020.) Street repair including pothole patching, crack filling and other asphalt pavement repairs as requested by the City. 2. Drainage Maintenance. (206-30200-740-021.) Storm drainage system maintenance using gas tax funds includes mechanical flushing of storm drains, the annual inspection and cleaning of catch basins, the cleaning of concrete v-ditches, and the clearing of stream channels of tree limbs and other vegetation debris. 3. Drainage Maintenance (G.F.) (001-30200-740-021.) Drainage maintenance using general funds for routine cleaning of the G-3 box culvert along the north side of 1-580 between Fallon and T assajara Roads. 4. Storm Patrol. (206-30200-740-022.) The inspection and cleaning of drainage structures such as catch basin inlets, culverts, gutters, ditches and streams during storms with heavy rain and high winds. Includes the cleanup and disposal of accumulated debris after a storm. 5. Curb & Gutter/Sidewalk. (206-30200-740-023.) Removal of existing damaged sidewalk and/or curb and gutter, haul away debris, compact existing base, dowel to remaining sidewalk, and replace section with new sidewalk or curb and gutter as requested by City. Includes other concrete repairs, such as temporary ramping of tripping hazards. 6. Sign Reoairsllnstall. (206-30200-740-024.) Installation of a complete new sign, including post, where no sign previously existed as requested by City. Removal of a sign that has lost its legibility or reflectivity or has been damaged and install a new sign on the existing post as requested by City. 7. Neighborhood Watch. (001-30200-740-024.) Installation of new neighborhood watch signs. 8. Stripino and MarkinQ. (206-30200-740-025.) The restriping or remarking of existing stripes and legends on a limited basis as requested by City. Work under this activity generally is for quantities of work that generate less than the minimum order of unit priced work. 9. Guardrail Repair. (206-30200-740-026.) Straighten, replace or repair damaged guardrail and posts as well as paint guardrail. 10. Weed Abatement. (206-30200-740-027.) Cutting of weeds and vegetation in unimproved (non- landscaped) areas, landscaped or natural slope areas, firebreaks and open space areas with Consulting Services Agreement between City of Dublin and MCE Corporation, InC.-Exhibit A October 3, 2006 Page 1 of 5 "~uotf2, laborers using hand operated brush cutters, discing, or mowers. Includes application of pre- and. post-emergent chemicals to control the growth of weed and other vegetation in unimproved areas. 11. Bike Path Maintenance. (206-30200-740-028.) All maintenance including cleaning, striping and marking, surface maintenance, etc., to maintain a bike path that is not adjacent to vehicle lanes within the street area and is not maintained as part of the normal surface street area. 12. Spill Clean-Up. (206-30200-740-030.) Control and clean-up of any non-hazardous liquid material or assisting qualified personnel/companies in the clean-up of hazardous materials deposited on or near City Streets which represent a safety hazard to the public. Clean-up from accidents, spilled materials or assisting other crews performing such functions would be included. 13. Maintenance Supervision. (001-30100-740-029.) Time spent by a superintendent or an hourly foreman involved in managing the maintenance operation such as meeting with City officials, preparation of annual budgets, administration of personnel, etc. 14. Street Tree Maintenance. (001-30400-740-000.) Maintenance of City-owned street median trees including trimming, pruning, fertilizing, spraying, and removal of trees. 15. Staoecoach AD. Trees. (711-30400-740-000.) Maintenance of Stagecoach Assessment District trees including trimming, pruning, fertilizing, spraying, and removal of trees. 16. Douohertv AD. Trees. (713-30400-740-000.) Maintenance of Dougherty Assessment District trees including trimming, pruning, fertilizing, spraying, and removal of trees. 17. Santa Rita AD. Trees. (716-30400-740-000.) Maintenance of Santa Rita Assessment District trees including trimming, pruning, fertilizing, spraying, and removal of trees. 18. Landscape Maintenance. (001-30500-740-000.) Maintenance of street median landscape areas including turf, bedding plants, shrubs, irrigation systems, and rodent control. Excludes Street Tree Maintenance (see item 14 above). 19. Community Promotion. (001-30500-731-000.) Assistance in provision of community events such as parades, holiday events, festivals, etc. 20. Staoecoach A.D. Landscape. (711-30500-740-000.) Maintenance of Stagecoach Assessment District median landscape areas. Includes mostly the supervision of City direct contractor that maintains bedding plants and shrubs. MCE Corporation performs irrigation system repairs and rodent control. Excludes Street Tree Maintenance (see item 14 above). 21. DouQhertv AD. Landscape. (713-30500-740-000.) Maintenance of Dougherty Assessment District median landscape areas. Includes mostly the supervision of City direct contractor that maintains turf, bedding plants and shrubs. MCE Corporation performs irrigation system repairs and rodent control. Excludes Street Tree Maintenance (see item 14 above). Consulting Services Agreement between City of Dublin and MCE Corporation, Inc.-Exhibit A October 3,2006 Page 2 of 5 d.C1~~~ 22. Santa Rita A.D. Landscape. (716-30500-740-000.) Maintenance of Santa Rita Assessment District median landscape areas including turf, bedding plants, shrubs, irrigation systems, and rodent control. Excludes Street Tree Maintenance (see Section 14 above). 23. Park Maintenance. (001-80200-740-000.) Maintenance of park landscape areas including turf, bedding plants, trees, shrubs, irrigation systems, hardscapes, and rodent control. Excludes Dublin Cemetery and the grounds at the three fire stations. 24. Buildina Manaaement. (001-10500-740-000.) Maintenance of various City-owned buildings and facilities including in-house and specialty contractor work. This includes Preventive Maintenance Inspections and repairs. 25. Shannon Center BuildinQ. (001-80500-740-000.) Maintenance of the Shannon Center building including in-house and specialty contractor work. This includes Preventive Maintenance Inspections and repairs. 26. Swim Center BuildinQ. (001-81000-740-000.) Maintenance of the Swim Center building including in-house and specialty contractor work. This includes Preventive Maintenance Inspections and repairs. 27. New Senior Center. (001-80800-740-000.) Maintenance of the New Senior Center building including in-house and specialty contractor work. This includes Preventive Maintenance Inspections and repairs. 28. Dublin Librarv. (001-80100-740-000.) Maintenance oOhe Dublin Library building including in- house and specialty contractor work. This includes Preventive Maintenance Inspections and repairs. 29. Heritaae Center. (001-80120-740-000.) Maintenance of the Heritage Center building including in- house and specialty contractor work. This includes Preventive Maintenance Inspections and repairs. 30. Dublin Cemetery. (001-80130-740-000.) Maintenance of Dublin Cemetery landscape areas including bedding plants, trees, shrubs. irrigation systems, hardscapes, and rodent control. 31. Fire Station BuildinQs. (001-20600-740-012.) Maintenance of the three fire station buildings including in-house and specialty contractor work. This includes Preventive Maintenance Inspections and repairs. 32. Fire Station Grounds. (001-20600-740-013.) Maintenance of three fire station landscape areas including turf, bedding plants, trees, shrubs, irrigation systems, hardscapes, and rodent control. 33. Additional Work. (Funding account varies.) All work not within one of the items listed above that is performed at the request of the Public Works Director and for which the requester is providing the funding and accounting code. Consulting Services Agreement between City of Dublin and MCE Corporation, Inc.-Exhibit A October 3, 2006 Page 3 of 5 3f)~4b- Consultant specifically agrees to: (a) undertake direct responsibility for the performance of the work in accordance with this Agreement; (b) provide directly, or through subcontractors, or as otherwise permitted by this Agreement all/abor, materials, and supervision necessary for proper performance of the work in accordance with this Agreement; (c) furnish a Maintenance Superintendent to provide the necessary liaison with the City Staff and the required coordination of workmen and materials in the performance of the work; (d) comply with all laws, ordinances, rules, regulations, and requirements of governmental authorities, pertaining to the performance of the work; (e) perform the work, contract for its performance and supervise its performance in a good and workmanlike manner and in the most expeditious, cost effective manner consistent with standard of performance set forth in Section 1.2 of the Agreement; (n perform all activities necessary and incidental to the orderly performance of the work. 8. Scheduled and Additional Work. All of the work described in items 1 through 32 above is considered Scheduled Work. Item 33 is considered Additional Work. Consultant shall perform no work in addition to Scheduled Work, unless: (a) it is Additional Work that is approved in advance by the Public Works Director; or (b) an emergency situation exists necessitating that the Contractor perform certain work to alleviate a dangerous condition or situation. An emergency situation is one which occurs under circumstances making it either impossible or impractical to obtain City approval before proceeding with the work. In such cases, Consultant will proceed with the work to the extent necessary to relieve said danger and shall speCifically inform the Public Works Director of all Emergency Work accomplished. C, Maintenance Supervision. The Consultant shall furnish a Maintenance Superintendent to assume full responsibility for day-to-day maintenance operations, ensuring that resources required to successfully complete the project are applied in a timely manner. In addition to providing the necessary liaison with the City, the Maintenance Superintendent is responsible for: (a) making recommendations to the Public Works Director of work that should be performed but which is not set forth in the Schedule of Work; (b) identifying work programs; (c) scheduling; (d) assisting and supervising work crews; (e) responding to citizen calls; (n assisting in contract administration; (g) maintaining activity reports; and (h) generally administering public works maintenance functions. D. Work Scheduling Procedures. To the extent possible, it is the intent of this Agreement that the Work be performed on a scheduled, orderly basis. Prior to commencement of work, Consultant shall prepare a schedule for the Public Works Director's review showing projected work to be performed throughout the fiscal year, including information such as frequency of weeding, watering, and other parks maintenance and other similar projected schedules of the work to be performed. Consultant will prepare monthly work schedules and review them with the Public Works Director. These schedules will represent specific work needs identified as the result of the Consultant's recommendations and requests from the Public Works Director or his/her designee. Emphasis will be placed on identifying needs to ensure proper timing of work (for example, ditches should be scheduled for cleaning before winter rains). The Consultant will comply with reasonable requests of the Public Works Director as to preferred locations for various types of work. Consultant will use a service request form to ensure that complete information is obtained on work needs and requests for service. Consulting Services Agreement between City of Dublin and MCE Corporation, Inc.-Exhibit A October 3,2006 Page 4 of 5 3l~4-~ E. Work ReportinQ Procedures. Consultant shall submit a Monthly Work Summary Report to the Public Works Director on or before the 15th day of the month summarizing work completed in the previous month. These reports shall include a listing of work activities and work units completed, including any Additional Work or Emergency Work performed; status of current and completed service requests; and comparisons of annual work quantities and expenditures planned versus actual. F. Additional Consultant Responsibilities. Consultant's employees will be alert for observable maintenance deficiencies in public facilities as they travel within the City's boundaries in the course of their maintenance activities performing Scheduled Work, Additional Work, and Emergency Work. They will report observed maintenance deficiencies to the appropriate Consultant or City representative, or other appropriate agency. G. Protection of Work and Public. Consultant shall take all necessary measures to protect the work and prevent accidents during any and all phases of work. Consultant shall provide and maintain all necessary barriers, flagmen, and/or signs during maintenance procedures. Consultant will provide at no additional cost all the advance signing and barricading and also signs, barricades, flashers, and other necessary facilities for the protection of the public within the limits of the maintenance area while maintenance activities are proceeding. H. Materials. Consultant will endeavor to secure materials from the lowest cost source reasonably available. Consulting Services Agreement between City of Dublin and MCE Corporation, InC.-Exhibit A October 3,2006 Page 5 of 5 EXHIBIT B COMPENSATION SCHEDULE City shall pay Consultant an amount not to exceed Three Million Two Hundred Nineteen Thousand Eight Hundred and Sixty-Seven Dollars and no cents ($ 3,219,867.00) for services to be performed during the 2006-2007 fiscal year pursuant to this Agreement. The actual amount paid to the Consultant shall be based on the work performed and shall be calculated either, as the case may be for the particular piece of work, on hourly basis for labor and equipment as set forth in Table III attached hereto or on at a per-unit price as set forth in Table III attached hereto. The not-to-exceed amount set forth above, estimated costs for each task set out in Table I are based in part on the Consultant's Performance Indicators set forth in Table If and the Staffing Comparisons set forth in Table IV. Not-to-exceed compensation for future fiscal years shall be determined during the City's budget process. Consulting Services Agreement between City of Dublin and MCE Corporation, Inc.-Exhibit B October 3, 2006 Page 1 of 1 32.1J4~ TABLE I CITY OF DUBLIN PROPOSED BUDGETS AS SUBMITTED TO CITY COUNCIL AS OF MAY 30, 2006 331)'+2,; APPROVED PROPOSED ACTUAL ACTUAL BUDGET ESTIMATED BUDGET ACTIVITY 2003 . 2004 2004 - 2005 2005 .-2006 .2005 - 2006 2006 . 2007 STREET REPAIR $11,231 $24,162 $50,000 $ 49,911 $ 51 ,430 206-30200-740-020 DRAINAGE MAl NT. $12,801 $13,671 $16,389 $ 27,091 $ 26,698 206-30200-740-021 DRAINAGE MAl NT. (G.F.) $20,092 $ 20,092 $ 20,695 001-30200-740.021 STORM PATROL $13,913 $18,391 $22,040 $ 34,479 $ 25,066 206-30200-740-022 CURB & GUTTER / $13,661 $5,161 $7,699 $ 7,699 $ 7,930 SIDEWALK: 206-30200-740-023 SIGN REPAIRS/INSTALL. $38,415 $51,653 $55,000 $ 54,983 $ 58,000 206-30200-740-024 NEIGHBORHOOD WATCH $454 $305 $752 $ . 462 $ 475 001-30200-740-024 STRIPING & MARKING $1,791 $2,899 $5,500 $ 5,500 $ 5,665 206-30200-740-025 GUARD RAil REPAIR $220 $0 $203 $ 870 $ 209 206-30200-740-026 WEED ABATEMENT $59,952 $54,893 $58,137 $ 65,202 $ 67,153 206-30200-74Q..027 BIKE PATH MAINT. $19,313 $41,712 $47,125 $ 37,679 $ 38,812 206-30200-740-028 SPILL CLEANUP $12,197 $12,079 $15,881 $ 15,540 $ 16,003 206-30200-740-030 MAINTENANCE $116,808 $122,290 $124,970 $ 127,304 $ 131,126 SUPERVISION 001-301"00-740-029 STREET TREE MAl NT. $117,583 $97,251 $99,430 $ 98,807 $ 103,529 001-30400-740-000 STAGECOACH A. D. TREES $1,307 $514 $101 $ 103 $ 107 71.1-30400-740-000 DOUGHERTY A. D. TREES $2,549 $867 $760 $ 760 $ 783 713-30400-740-000 SANTA RITA A.D. TREES $18,813 $9,121 $17,716 $ 18,490 $ 19,577 716-30400-740-000 LANDSCAPE MAl NT. $425,030 $467,117 $524,225 $ 525,934 $ 541,766 001-30500-740-000 Dublin, City of - Tables - 2006.2007.xls Page 1 TABLE I :6 t/; 1J 47-- CITY OF DUBLIN PROPOSED BUDGETS AS SUBMITTED TO CITY COUNCil AS OF MAY 3D, 2006 APPROVED PROPOSED ACTUAL ACTUAL BUDGET ESTIMATED BUDGET ACTIVITY 2003 . 2004 2004 . 2005 2005 . 2006 2005 - 2006 2006 - 2007 COMMUNITY PROMOTIONI $70,995 $92,240 $79,544 $ 90,730 $ 91,909 EVENTS 001-30500-731-000 STAGECOACH A. D. $11,193 $19.176 $15.190 $ 18,237 $ 16,480 LANDSCAPE 711-30500-740-000 DOUGHERTY A. D. $18,028 $9,692 $10,759 '$ 10,941 $ 11,254 LANDSCAPE 713-30500-740-000 SANTA RITA A.D. $111,374 $143,752 $161,027 $ 165,460 $ 171,961 LANDSCAPE 716-30500-740-000 PARK MAINTENANCE $1,059,021 $1,177,436 $1,278,876 $ 1,244,954 $1,396,215 001-80200-740-000 BUILDING MANAGEMENT $237.935 $201,607 $179,947 $ 181,444 $ 185,846 001-10500-740-000 SHANNON CENTER BUILDING $6,227 $7,805 $ 14,242 $ 15,370 001-80500-740.000 SWIM CENTER BUILDING $19,816 $19,849 $ 19,938 $ 20,890 001-81000.740.000 OLD SENIOR CENTER BLDG. $13,420 $0 $ 1,611 $ 001.80800.740.000 NEW SENIOR CENTER $1,379 $12,137 $ 12,984 $ 14,280 001.80800.740.000 DUBLIN LIBRARY ,$36,909 $62,990 $63,548 $ 66,566 $ 64,471 001-80100-740-000 HERITAGE CENTER $5,097 . $8,245 $8,153 $ 8,217 $ 8,507 001-80120-740-000 DUBLIN CEMETERY $43,181 $31.742 $44,256 $ 42,931 $ 44,480 001-80130-740-000 FIRE STATION BUILDING $19,766 $34,203 $31,059 $ 55,585 $ 45,321 001-20600-740-000 FIRE STATION GROUNDS $5,254 $14,385 $17,738 $ 18,701 $ 17,859 00 1-20600~ 7 40-000 ADDITIONAL WORK $203,104 $194,801 $0 $ 143,428 $ FUNDING ACCT. VARIES TOTAL MCE CONTRACT COST = $2,687,895 $2,953,197 $2,995,908 $. 3,186,875 $3,219,867 WIO ADDITIONAL WORK = $2,484,791 $2,758,396 $2,995,908 $ 3,043,447 $3,219.867 Dublin, City of - Tables - 2006-2007.xls Page 2 TABLE II CITY OF DUBLIN PERFORMANCE INDICATORS AS SUBMITTED TO CITY MANAGER AS OF MAY 30, 2006 351J+z, BUDGET PROPOSE ACTUAL ACTUAL 2005 - 2006 ESTIMATED BUDGEl ACTIVITY 2003 - 2004 2004 - 2005 FINAL 2005 - 2006 2006 - 20C MAl NT. SUPERVISION A8-01,03 (D1) 1,934 HRS 2,004 1,964 2,044 2,044 30100-740-029-001 SPILLS A1-01, 02 (D1) 194 HRS 230 284 275 275 30200-740-027-206 TEMPORARY PATCHING A7-01 42 HRS 74 63 28 28 (D1) 30200-740-020-206. DRAINAGE INSPECTION D1-01 1,656 EA 1,735 1,833 1,853 1,853 (01) 30200-740-021-222 CATCH.BASINS CLEANED D1-02 406 EA 278 293 694 694 (01) 30200-740-021-222 DITCH CLEANING D1-04 (01) 4,428 LF 1,590 7,458 4,031 4.031 30200-740-021-206 STORM PATROL D2-01, 02 378 HRS 428 497 497 497 INSPECTION I REMOVAL (D1) 30200-740-022-206 INSTALL NEW SIGNS 04-01, A5-01 197 EA 165 287 283 283 (01) 30200-740-024-001,206 SIGNS REPAIRED D4-02, 03.A5-02 111 EA 188 148 146 146 (01) 30200-740-024-001,206 CURB PAINTING D5-01 (D1) 1,607 LF 1 ,404 '3,991 3,991 3,991 30200-740-025-206 ROADSIDE SPRAYING D7-01 51 AC 32 69 69 69 (D1) 30200-740-027-206 REMOVE & REPLACE ASPHALT 3,000 SF 7,500 13,800 13,800 13,800 BIKE PATH INVENTORY 7.60 AC .7.60 8.87 8.87 8.87 BIKE PATH MAINTENANCE D8'-01 (D1) 428 . HRS 783 908 726 726 30200-740-028-206 TREE/BRUSH CUTTING A3-01 (D1) 320 HRS 142 218 226 226 30400-740-000-001,711,713,716 TREE STAKING A3-02(D1,D2,D3,04,D9) 505 EA 436 812 697 697 30400-740-000-001,711,713,716 TREE PRUNINGA3-03,08,09, A4-03(01,D2) 2,372 EA 1,542 2,373 2,072 2,072 (03,04.D9) 30400-740-000-001,711,713,716 TREE PLANTING A3-04(D1,D2,D3,D4) 76 EA 41 58 64 64 (09)30400-740-000-001,711,713,716 Dublin, City of - Tables - 2006-2007.xls "T ABL.E II CITY OF DUBUN PERFORMANCE INDICATORS AS SUBMITTED TO CITY MANAGER AS OF MAY 30, 2006 2kU{)lf2, BUDGET PROPOSEI ACTUAL ACTUAL 2005 - 2006 ESTIMATED BUDGET ACTIVITY 2003 - 2004 2004 - 2005 FINAL 2005 - 2006 2006 - 2QO~ TREE FERTILIZING A3-05 (01,02,D3,D4) 566 EA. 689 857 857 857 (09) 30400-740-000-001,711,713,716 TREE WATERING A3-06 (01) 563 EA 431 1,502 735 735 30400-740-000-001 TREE REMOVAL A3-07, A4-04(D1,D2,03) 32 .EA 30 69 57 57 (D4,D9) 30400-740-000-001,711,713,716 TREE TRIMMING A4-01 (O1) 17 EA 162 150 150 150 SUBCONTRACTOR 30400-740-000-001 LITTER PICKUP A6-01, A6-02(D1,D2,D3) 1,448 HRS 1,862 1,552 1,679 1,679 (04,D9) 30200-740-000-001,711,713,716 LEAF CLEANUP A6-03(D1,D2,D3,D4,D9) 871 HRS 689 796 803 803 30500-740-000-001,711,713,716 PRUNE BEODINGPLANTS A6-10(D1,D2) 1,097 HRS 1,876 1,770 1,769 1,769 (D3,D4,09) 30500-740-000.,001,711,713,716 PRUNE SHRUBS A6-16 (01,02,03,09) 20,112 EA 15.122 20,352 20,710 20,706 30500-740-000-001,711.713,716 . MOW MEDIAN TURF A6-21 (01,02,D9) 253 AC 249 280 280 280 30500-740-000-001,713,716 EDGE MEOIAN TURF A6-22 (D1,02,09) 561 MLF 605 761 761 761 30500-740:'000-001,713,716 IRRIGATION INSPECTION/PROGRAM 24,946 STA 33,711 37,506 32,911 32,911 (STREETS) A6-30,31 (D1,02,D3,04,09) 30500-740-000-001,711,713,716 IRRiGATION HEAD REPAIR A6-32(D1,D2) 1,776 EA 1,218 2,466 1,691 1,636 (03,D4,D9) 30500-740-000-001,711,713,716 OTHER IRRIGATION SYSTEM REPAIRS 653 HRS 617 947 917 917 (VALVES; BACKFLOWS, CONTROLLERS. LINES) A6-33,34,35,36 (D1 ,02,03,04,D9) 30500-740-000-001,711,713,716 ILLEGAL SIGNS/HAZARDS A6-80 (01,02) 275 HRS 309 324 316 316 (09) 30500-740-000-001,716 Dublin, City of - Tables - 2006-2007.xls 2 TABLE II CITY OF DUBLIN PERFORMANCE INDICATORS AS SUBMITTED TO CITY MANAGER AS OF MAY 30, 2006 37'/) 42 'BUDGET PROPOSEI ACTUAL ACTUAL 2005 - 2006 ESTIMATED BUDGET ACTIVITY ' 2003 - 2004 2004 - 2005 FINAL 2005 - 2006 2006 - 200' PARKS ALL ARE BUDGET 80200...740-000-001 PARK TREE PRUNING A3-03,08,09 669 EA 767 773 927 1,047 A4-01,03 LITTER PICKUP A6-01 2,362 HRS 2,336 2,608 .2,345 2,683 PARK SHRUB PRUNING A6-16 3,787 EA 4,037 .5.192 5.197 5,362 MOW PARK TURF A6-21 3,049 AC 3.131 3,536 3.387 3.756 EDGE PARK TURFA6-22 1,175 MLF 1,201 1,614 1,540 1,764 IRRIGATION INSPECTIONI 17,609 STA 22,089 34~ 194 27,697 34,723 PROGRAM (PARKS) A6-30,31 IRRIGATION HEAD REPAIR A6-32 1,647 EA 1,634 1,299 1,651 2,052 OTHER IRRIGATION SYSTEM 390 HRS 859 693 919 1,044 REPAIRS (VALVES, BACKFLOWS, CONTROLLERS', LINES) A6-33,34,35,36&37 RESTROOM CUSTODIAL A9-03 1,930 HRS 2,698 2,692 2,300 2,570 PLAYCOURT CUSTODIAL A9-06 201 HRS 272 243 243 243 PLAYGROUND MAINTENANCEA9-09 862 HRS 884 1,062 818 1.068 FOUNTAIN MAINTENANCE.A9-10 598 HRS 231 896 245 245 BALL FIELD PREP - GAMES A9-22 248 HRS 107 285 169 181 BALL FIELD.MAINT. A9-23,24 1,012 HRS 1,540 1,230 1,230 1,230 STORM PATROL & CLEANUP 02-01,02 239 HRS 199 300 ' 285 302 Dublin, City of - Tables - 2006-2007.xls 3 TABLE III CJTY OF DUBLIN PROPOSED RATES AND UNIT COSTS AS SUBMITTED TO CITY MANAGER AS OFMA Y 30, 2006 2005 - 2006 RATES . 2006 - 2007 PROPOSED RATES CHANGE DUBLIN CREW LABOR RATES MAINTENANCE SUPERINTENDENT $56.60 HR $58.30 HR $1.70 MAINTENANCE SUPERVISOR $49.80 HR $51.30 HR $1.50 LANDSCAPE FOREPERSON 43.30 HR 44.60 HR 1.30 LANDSCAPE LABORER I 36.40 HR 37.50 HR 1.10 LANDSCAPE LABORER II 31.00 HR 31.90 HR 0.90 LANDSCAPE LABORER III 24.80 HR 25.50 HR 0.70 DUBLIN CREW EQUIPMENT RATES PICKUP RANGER/SUPERCAB 7.35 HR 7.55 HR $0.20 F150 PICKUP 8.40. HR 8.65 HR $0.25 F250 PICKUP/UTILITY BED 8.90 HR 9.15 HR . $0.25 F350& F450 FLATBED 10.00 HR 10.30 HR 0.30 CHAIN SAW 5.90 HR 6.10 HR 0.20 BRUSH CUTTER 5.25 HR 5.40 HR 0.15 POWER BLOWER 2.20 HR 2.25 HR 0.05 POWER HEDGE TRIMMER 3.65 HR 3.75 HR 0.10 TRAILER SMALL (8') 2.65 HR 2.75 HR 0.10 POWER WASHER 12.85 HR 13.25 HR 0.40 ELECTRIC WELDER 7.15 HR 7.35 HR 0.20 PORTABLE GENERATOR 5.70 HR 5.85 HR 0.15 WATER TRAILER 10.00 HR 10.30 HR 0.30 UTI L1TY CART 4.00 HR 4.10 HR 0.10 HAND HELD MEDIAN SCRUBBER 5.30 HR 5.45 HR 0.15 MCE CREW LABOR RATES SUPERINTENDENT $86.70 HR $89.30 HR $2.60 LOADER/BACKHOE OPERATOR 86.00 HR 88.60 HR 2.60 ASPHALT PAVER OPERATOR 86.00 HR 88.60 HR 2.60 ASPHALT PAVER SCREED MAN. 83.45 HR 85.95 HR 2.50 ROLLER OPERATOR 83.45 HR 85.95 HR 2.50 TRUCK DRIVER 8-12 C.Y. 69.35 HR 71.45 HR 2.10 TRUCK DRIVER 4-6 C.Y. 70.50 HR 72.60 HR 2.10 TRUCK DRIVER 3 C.Y. TRANSIT 69.35 HR 71.45 HR 2.10 CEMENT FINISHER 64.65 HR 66.60 HR 1.95 LABORER FOREMAN 62.30 HR 64.15 HR 1.85 RAKER 60.90 HR 62.75 HR 1.85 LABORER I 60.60 HR 62.40 HR 1.80 LABORER 2 60.45 HR 62.25 HR 1.80 k:\C.M. Documents\Dublin\Budget\Dublin". City of - Tables - 2006-2007.xls 3~~lf2- PERCENT CHANGE 3.0% 3.0% 3.0% 3.0% 2.9% 2.8% 2.7% 3.0% 2.8% 3.0% 3.4% 2.9% 2.3% 2.7% 3.8% 3.1% 2.8% 2.6% 3.0% 2.5% 2.8% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 6/1/2006 TABLE III CITY OF DUBLIN PROPOSED RATES AND UNIT COSTS AS SUBMITTED TO CITY MANAGER AS OF MAY 30, 2006 3~D() 4-2- 2005 . 2006 RATES 2006 . 2007 PROPOSED RATES CHANGE PERCENT. CHANGE MCE CREW EQUIPMENT-RATES GILCREST ASP HAL T PAVER $123.60 HR $127.30 HR $3.70 3.0% BLAW KNOX ASPHALT PAVER 77.25 HR 79.55 HR 2.30 3.0% BACKHOE 48.90 HR 50.35 HR 1.45 3.0% LOADER 45.60 HR 46.95 I-fR 1.35 3.0% ROLLER-VIBRATORY 5-8 TON 41.97 HR 43.25 HR 1.28 3.0% ROLLER-VIBRATORY 3-5 TON 41.97 HR 43.25 HR 1.28 3.0% DUMP TRUCK 8-12 C.Y. 45.60 HR 46.95 HR 1.35 .3.0% DUMP TRUCK 4-6 C.Y. 41.97 HR 43.25 HR 1.28 3:0% TRANSIT TRUCK 3 C.Y. 41.97 HR 43.25 HR 1.28 3.0% SAW TRUCK 35.00 HR 36.05 HR 1.05 3.0% PICKUP 13.65 HR 14.05 HR 0.40 2.9% CONCRETE SAW-SELF PROP. 36.05 HR 37.15 HR 1.10 3.1% CONCRETE SAW-SMALL 6.90 HR 7.10 HR 0.20 2.9% AIR COMPRESSOR 20.40 HR 21.00 HR 0.60 2.9% BITUMAL POT 19.10 HR 19.65 HR 0.55 2.9% VIBRA PLATE 10.70 HR 11.00 HR 0:30 2.8% WACKER 10.70 HR 11.00 HR 0.30 2.8% POWER BERM MACHINE 20.40 HR 21.00 HR 0.60 2.9% ARROW BOARD 15.30 HR 15.75 HR 0.45 2.9% PAINT STRIPING MACHINE 15.30 HR 15.75 HR 0.45 2.9% UNIT PRICES CHEMICAL WEED CONTROL R.O.W. 164.22 .AC 169.14 AC $4.92 3.0% FUNGUS SPRAYING - TREES 6.21 EA 6.32 EA 0.11 1.8% (50 TREE MINIMUM) FERTILIZE ONLY TURF o ALL PARKS 134.45 AC 137.14 AC $2.69 2.0% o FIRESTATIONS 28.75 EA 29.32 EA $0.57 2.0% k:\C.M. Documents\Dublin\Budget\Dublin. City of - Tables - 2006-2007.xls 6/1/2006 TABLE III 40 is{) Lt 2- CITY OF DUBLIN PROPOSED RATES AND UNIT COSTS AS SUBMITTED TO CITY MANAGER AS OF IV!A Y 30, 2006 2006 . 2007 2005 . 2006 PROPOSED PERCENT RATES RATES CHANGE CHANGE UNIT PRICES (CONTINUED ...) FERTILIZE I BROADLEAF TURF 0 FIRE STATIONS 28.75 EA 29.32 EA $0.57 2.0% o ALL STREETS 159.70 AC 162.90 AC $3.20 2.0% o ALL PARKS 159.70 AC 162.90 AC 3.20 2.0% .AERATION TURF 0 FIRE STATIONS 28.75 EA 29.61 EA $0.86 3.0% o STREETS 228.74 AC 235.60 AC $6.86 3.0% o ALL PARKS 140.76 AC 144.98 AC 4.22 3.0% MOW TURF o STREET, FIRE STATION, 84.47 AC 87.00 AC $2.53 3.0% STAGECOACH PARK o ALL OTHER PARKS 56.36 AC 58.05 AC 1.69 3.0% EDGING TURF o . STREETS, FIRE STATION, 17.97 MLF 18.51 MLF $0.54 3.0% SrAGECOACH PARK o ALL OTHER PARKS 15.41 MLF 15.87 MLF 0.46 3.0% CONTRACT BEDDING (ALL AREAS) 307.56 MO/AC 316.78 MO/AC . $9.22 3.0% k:\C.M. DOGuments\Dublin\Budget\Dublin, City of - Tables - 2006-2007.xls 611/2006 STREET TREE LLF Ll1 LL2 LL3 TABLE IV LflOO ~ CITY OF DUBLIN STAFFING COMPARISONS AS SUBMITTED TO CITY MANAGER AS OF MAY 3D, ~006 2004 . 2005 2005 . 2006. 2005 - 2006 2006 - 2007 ACTUALS BUDGET ESTIMATED PROPOSED 1.00 1.00 1.00 1.00 0.64 0.59 0.59 0.59 0.73 0.73 0.78 0..73 0.18 0.19 0.19 0.17 0.19 0.04 1.74 1.51 1.60 1.49 0.12 0.12 0.12 0.12 0.31 0.31 0.31 0.31 0.18 0.18 0.18 0.18 1.02 1.05 1.31 .1.31 1.63 1.66 1.92 1.92 0.07 0.07 0.07 0.07 0.20 0.20 0.20 0.20 0.11 0.11 0.11 0.11 0.13 0.38 0.39 . 0.39 0.51 0.76 0.77 0.77 AREA I POSITION PUBLIC WORKS ADMIN. SUPERINTENDENT BUILDING MANAGEMENT LLF LL1 LL2 LL3 STREET MAINTENANCE LLF LL1 LL2 LL3 STREET LANDSCAPE MAINT. LLF LL1 LL2 LL3 on on on QN 2.25 2.25 2.25 2.25 1~6 1~6 1~6 1~6 ~~ 3~ 3n 3n . PARK MAINTENANCE LLF LL1 LL2 LL3 0.74 0.94 0.94 0.94 2.84 2.77 2.78 3.83 1.35 2.32 2.30 2.32 3.80 3.07 2.71 2.44 8.73 9.10 8.73 9.53 LIBRARY BLDG. LLF 0.26 0.27 0.26 0.26 LL1 0.15 0.19 0.15 0.15 LL2 0.03 0.05 0.07 0.07 LL3 0.44 0.51 0.48 0.48 NEW SENIOR CENTER LLF {J.02 0.06 0.06 0.06 LL1 0.10 0.04 0.03 0.02 0.16 0.10 0.09 DubUn, City of ~ Tables ~ 2005-2oo7.xis 6/112006 TABLE IV L-t 2- 0;0 Lfv CITY OF DUBLIN STAFFING. COMPARISONS AS SUBMITTED TO CITY MANAGER AS OF MAY 30, 2006 2004 - 2005 2005 . 2006. 2005 - 2006 2006 - 2007 AREA. I POSITION ACTUALS BUDGET ESTIMATED PROPOSED HERITAGE CENTER LLF 0.01 0.01 0.01 0.01 LL1 0.05 0.05 0.05 0.05 LL2 LL3 0.06 0.06 0.06 0.06 CEMETERY LLF 0.02 0.02 0.02 0.02 ,.LL1 0.08 0.08 0.08 0.08 LL2 0.09 0.09 0.09 0.09 LL3 0.19 0.30 0.32 0.32 0.38 0.49 0.51 0.51 FIRE STATION BLDG. MAINT. LLF 0.02 0.03 0.03 0.03 LL1 0.13 0.15 0.16 0.16 LL2 LL3 0.15 0.18 0.19 0.19 FIRE STATION LANDSCAPE LLF 0.01 0.01 0.01 0.01 LL1 0.03 0.03 0.03 0.03 LL2 lL3 0.09 0.13 0.14 0.12 0.13 0.17 0.18 0.16 ADDITIONAL WORK LLF 0.10 0.09 0.10 0.10 LL1 0.23 0.24 0.21 0.21 lL2 LL3 0.12 0.03 0.45 0.36 0.31 0.31 MCE GRAND TOTAL Supt. 1.00 .1.00 1.00 1:00 LLJ= 2.80 3.00 3.00 3.00 LL1 7.00 7.00 7.00 8.00 LL2 .3.00 4.00 4.00 4.00 LL3 9.06 8.58 8.64 8.36 22.86 23.58 23.64 24.36 Staff calculations based on the assumption that each hourly employee will work a total of 1,950 hours of regular and overtime per year. 1& Includes hours for Community Events (Promotion). Dublin, City ot. Tabies - 2006-2007.xlo 6/112006 2