HomeMy WebLinkAboutItem 4.05 Personnel System Revisions
CITY CLERK
File # DLiJ[Q][Q]-[41@]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 7, 2007
SUBJECT:
Revisions to the Personnel System
Report Prepared by: Julie Carter, Assistant to the City Manager
RECOMMENDATION:~
FINANCIAL STATE~:
1. Resolution Amending the Classification Plan
2. Resolution Amending the Salary Plan for Full-Time Employees
3. Resolution Amending the Part-Time Salary Plan
J Adopt Resolutions.
ATTACHMENTS:
Funding is available in the adopted Fiscal Year 2007-2008 budget
for the Network Systems Coordinator position, part-time Graphics
Technician and recommended revisions to the Public Service
Employee salary range.
DESCRIPTION: The City's personnel system is governed by several documents. Each document
addresses a specific set of issues. The Staff report identifies proposed changes to the City's current
personnel system. As discussed below, these proposed adjustments are based on the need to modify or
add new job classifications to the City's Classification Plan and corresponding Salary Plans.
CLASSIFICATION PLAN AMENDMENT
Pursuant to the City's Personnel System Rules, ajob description must be adopted for each classification in
the organization. The job description typically includes key elements, knowledge, skills, abilities and
requirements of the position. The job descriptions make up the City's Classification Plan.
As part of the Fiscal Year 2007-2008 Budget the City Manager recommended and the City Council
approved the addition of one new classification. After the adoption ofthe Fiscal Year 2007-2008 Budget,
the City Manager requested that the Personnel Office work with the Administrative Services Director to
development the new classification pursuant to the scope of duties. Attached to the Resolution
(Attachment 1) is Exhibit A; the newly developed job description for the classification of Network
Systems Coordinator.
In addition, the Parks and Community Services Department received approval for funding a part-time
Graphics Technician position. As proposed, this classification will assist the Department in developing
brochures, flyers, newsletters, reports, websites, logos and other marketing and presentation materials.
The Graphics Technician classification focuses on the development of graphic representation for
Department materials, as well as enhancing written materials and those for use on the Internet. Attached
to the Resolution (Attachment 1) is Exhibit B; the newly developed job description for the classification
of Graphic Technician.
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ITEM NO.
1.S
6
SALARY PLAN AMENDMENT - Full Time Emplovees
Included in the City's personnel system are resolutions that address salary ranges for part-time and full-
time personnel. The attached Resolution is a proposed amendment to the City Salary Plan (Attachment 2)
for full-time personnel. Once the job description was developed, the City's Personnel Officer took the
position to market for development of the appropriate salary range and alignment within the City's
existing Salary Plan. The resolution also identifies classifications that are exempt from the Federal Labor
Standards Act (FLSA) overtime provision and those that are not. The Salary Plan Resolution (Attachment
2) would establish the following monthly salary range for the new position of Network Systems
Coordinator $5,792 - $7,240.
SALARY PLAN AMENDMENT - Part Time Emplovees
The attached Resolution (Attachment 3) is a proposed amendment to the City's Salary Plan for part-time
personnel. The City Manager has determined the need to revise the part-time Public Service Employee
salary range. The Salary Plan Resolution (Attachment 3) would update the maximum hourly salary for the
Public Service Employee to $100.00 per hour to provide greater flexibility in hiring specialty temporary
staff for short term interim assignments. In addition, the Salary Plan Resolution provides an hourly salary
range for the newly created part-time Graphic Technician classification of$22.28 to $27.87 per hour.
Staff recommends that the City Council review the proposed modifications to the City's Classification and
Salary Plans and adopt the resolutions.
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RESOLUTION NO. - 07
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
********
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted Resolution
No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add job descriptions in the Classification Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent resolutions shall
be further amended to include the following job descriptions:
Network Systems Coordinator (Exhibit A)
Graphics Technician (Exhibit B)
BE IT FURTHER RESOLVED that this document shall become a part of the official Classification Plan
for the City of Dublin; and that the changes contained herein shall be effective August 7, 2007.
PASSED, APPROVED AND ADOPTED this ih day of August, 2007.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
:J,t-~:w- 4' 5 a-/, /0 7 ~
ATTACHMENT 1 U
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Date Adopted: August 7,2007
Date Revised:
Title: Network Systems Coordinator
FLSA: Exempt
SALARY:
$5,792-$7,240 per month
General Purpose:
Under general direction from the Information Systems Manager, has primary responsibility for
administering the day-to-day network systems operations; performs a variety of professional,
technical and analytical tasks to support the network systems, including data and voice
communication systems; stays informed of new technology; provides recommendations, support
and assistance to the Information Systems Manager; and performs other related work as required.
Distinguishing Characteristics:
This single position classification has responsibility to install and maintain the City's network
functions. The incumbent must be fully competent to perform a wide range of information
systems support and may be assigned to provide functional direction over systems support staff.
The incumbent is expected to provide complex technical and analytical support to the
Information Systems Manager and must demonstrate a high degree of proficiency in making a
variety of decisions related the City's information systems using initiative, independent
judgment, tact and discretion.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
In consultation with internal customers, analyzes and evaluates existing information system
operations and programs to identify, recommend, and implement new and modified automated
systems;
Performs analysis of local area networks (LAN) and wide area networks (WAN) systems;
Installs, maintains, and troubleshoots a variety of computer, network and auxiliary equipment
such as servers, routers, switches, and related peripheral equipment;
Performs basic installations of cables, plugs, computer components and parts and related
communication equipment;
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EXHIBIT A
3i to
Coordinates with consultants, contract personnel, and vendors, to perform upgrades and to
identify and resolve system and network problems or to accomplish specific technology related
assignments;
Performs tests of the operation of new and modified configurations;
Operates standard and specialized diagnostic programs to identify or resolve equipment and
software problems;
Coordinates and establishes maintenance procedures and schedules;
Maintains records and installs updates for existing equipment, systems, and programs;
Based on best practices, establishes schedules and completes the regular back up of systems and
programs;
Maintains inventory listings and schematics of network systems, equipment, and communication
lines;
Provides support for the City's telephone and data communication systems;
Assists in planning and acquisition of technology enhancements related to the City networking
and management information systems;
May be assigned to participate on various internal or external committees and / or user groups.
Minimum Qualifications:
Knowled2:e of:
Principles of computer system operations and peripheral components including systems analysis
and development techniques.
Operating system principals, microcomputer hardware, application software; and network
administration including current versions of Windows Server and Workstation software.
Network design, construction, administration and maintenance.
Network protocols including: TCP/IP, DHCP, network operating systems, data communications,
voice communications technology.
Techniques and practices in utilizing standard applications software including word processing,
database, desktop publishing and spreadsheet software.
Equipment, operations, and terminology related to information systems and telecommunications,
including routers, routing concepts, and router to CSU / DSU cabling requirements.
Information systems troubleshooting tools and techniques;
Network administration methods and techniques including security and network monitoring
techniques and best practices.
Standard office practices and procedures; research techniques, methodology and procedures;
record keeping techniques.
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Modern communication devices and components including current trends and developments in
the field of computer technology.
Customer service techniques.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Ability To:
Communicate effectively both verbally and in writing, with staff, vendors, and those contacted in
the course of business.
Interact well with co-workers and supervisors; deal tactfully and courteously with others in
answering questions and providing customer assistance.
Read, interpret and apply information required in policies and procedures as well as information
complex technical publications, manuals and other documents.
Perform a variety oftechnical and specialized functions in the operation of computer equipment
and related software;
Configure software to appropriate hardware; configure and repair computer networks;
Identify, evaluate and solve network and systems problems; perform diagnostic checks and take
appropriate corrective action;
Collect, analyze, and interpret information and data from a variety of sources; develop sound
conclusions, recommendations, and solutions.
Evaluate new technology and serve in an advisory capacity to supervisors and managers.
Organize, prioritize and schedule a variety of assignments.
Manage all phases ofprojects of varying degrees of complexity.
Work with and maintain the confidentiality of sensitive information.
Learn new systems and programs as dictated by future technological advancements and City
needs.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; intermittently stand, walk,
bend, climb, kneel and twist while working on computer equipment, peripherals, and network
equipment; perform simple grasping and fine manipulation; use telephone and write and use
keyboard to communicate; discern wire colors and see small text and numbers on wiring and
circuitry; occasionally moves equipment weighing up to 50 pounds.
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The work is usually performed in a standard office environment using a computer. While
performing duties, the employee is regularly required to use a computer, various hand tools and
testing equipment in repair, adjustment and problem identification of network, computers and
related equipment; read and interpret complex data, information and documents; analyze and
solve problems; interact with City management, other governmental officials, contractors,
vendors, employees and the public. The employee may be required to lift and/or move up to 50
pounds. Specific vision abilities required by this job include close vision.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Bachelor's Degree in information technology, computer science, management
information systems, or closely related field is required. Certification as a
Certified Network Engineer, Microsoft Certified Engineer, or Cisco Certified
Engineer is highly desirable.
Experience: Three years of professional experience with increasingly responsible duties
including experience in network systems administration, operations, support, and
maintenance. Must include network administrator or analyst level experience
within a multi-user network environment.
Trainin2:: Any recent training, such as academic courses and certification programs, which
are relevant to this job classification.
Licenses; Certificates; Special Requirements:
License: Possession of a valid California Class C Drivers' License and Certificate of Automobile
Insurance for Personal Liability.
Special Requirements: Must be able to work flexible hours and may occasionally be required to
work outside of the normally assigned work schedule, including possible nights and/or
weekends.
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Date Adopted:
Date Revised:
August 7, 2007
Title:
Graphics Technician, Part-Time
FLSA:
Non-Exempt
General Purpose:
To assist the assigned Department to develop brochures, flyers, newsletters, reports, websites,
logos and other marketing and presentation materials. This classification focuses on the
development of graphic representation for department materials, as well as enhancing written
materials and those for use on the Internet. Those working in this classification determine the
most effective way of communicating a message in print and electronic media using a variety of
methods such as color, type, illustration, photography, animation, and various print and layout
techniques.
Supervision Received and Exercised:
Receives general supervision from Management or Supervisory staff.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
.
Create designs, concepts, and sample layouts based on knowledge of layout principles and
esthetic design concepts.
.
Develop the overall layout and design of flyers, advertisements, website content, reports,
presentations and other publications, which enhance the professional image and branding of
Department programs and services.
.
Produce promotional displays, packaging, and marketing brochures for products and services.
.
Design distinctive logos for products and services.
.
Develop signs and signage systems and other environmental graphics.
.
Develop material and content for Internet Web pages, interactive media, and multimedia
projects.
Page 1 of3
EXHIBIT B
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.
Assist Department staff with the development of presentations using PowerPoint and other
presentation software.
.
Meet with staff to meet and identify project needs.
.
Prepare notes, instructions and electronic files for vendors that will produce final materials.
.
Perform other duties as assigned.
Minimum Qualifications:
Knowledee of:
.
Layout principles and aesthetic design concepts.
.
Business English, grammar, punctuation, and spelling.
.
Use of design software packages for print and website design.
.
Modem office procedures, methods and computer equipment.
.
Material costs and time limits that can impact design and production.
.
Project management techniques.
Ability to:
.
Interpret project needs and convert user-developed content into attractive print advertising
and electronic media.
.
Develop design concepts by gathering information and data to clarify design issues.
.
Think creatively, produce new ideas and contribute to the overall project.
.
Use innovation to redefine designs as needed to meet the constraints of cost and time.
.
Multi-task and work on more than one design project at a time.
.
Use a wide range of media, computer operating systems and various software programs.
Proficiency with programs in the Adobe Creative Suites is desirable.
.
Produce accurate and high quality work products.
.
Keep abreast of developments in information technology, particularly design programs.
.
Establish and maintain effective working relationships, and work collaboratively with a team
of vendors and City staff.
.
Work to tight deadlines.
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.
Communicate in an effective and concise manner, both orally and in writing.
.
Establish and maintain cooperative working relationships with those contacted in the course
of work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; intermittently stand, walk, bend,
climb, kneel and twist while working on computer equipment, peripherals, and ancillary
equipment; perform simple grasping and fine manipulation; use telephone and write and use
keyboard to communicate; see small text and numbers on computer screen; routinely move
equipment weighing up to 30 pounds.
While performing duties, the employee is regularly required to read and interpret data,
information and documents; analyze and solve problems; interact with City management, other
governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would
be:
Education: Equivalent to graduation from high school, supplemented by college courses in
graphic design or a related field. Graduation from an accredited community
college with an AA degree, which includes courses in graphic design or a related
field, is preferred.
Experience: Two years experience performing entry level work in graphic design.
Trainin2: Any software training related to Adobe Create Suites software programs or other
courses and certification programs, which are relevant to this job classification,
are desirable.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability.
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RESOLUTION NO. -07
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AMENDING THE SALARY PLAN - FULL-TIME
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 85-0l and subsequent Resolutions which comprise the Salary Plan for Full-Time
Personnel.
NOW, THEREFORE, BE IT RESOLVED that the position of Network Systems Coordinator shall
be added and covered under Article I, Section A of the Salary Plan; and
BE IT FURTHER RESOLVED that the position Network Systems Coordinator shall be paid a
monthly salary within the following range with the exclusion of any Performance Pay Adjustment granted
in accordance with the adopted Personnel Rules:
Network Systems Coordinator:
$5,792 - $7,240
BE IT FURTHER RESOLVED that this document shall become a part ofthe official Salary Plan
for the City of Dublin; and that the changes contained herein shall be effective August 7,2007.
PASSED, APPROVED AND ADOPTED this ih day of August, 2007.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 2
RESOLUTION NO. - 07
10 1- I'D
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AMENDING THE SALARY PLAN - PART-TIME
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 122-93 and subsequent resolutions which comprise the Salary Plan for Part-Time
Personnel.
NOW, THEREFORE, BE IT RESOLVED that the positions of Public Service Employee and
Graphics Technician shall be covered under Resolution No. 122-93 and subsequent resolutions.
BE IT FURTHER RESOLVED that the following positions shall be paid an hourly rate within the
following salary range in accordance with the adopted Personnel Rules:
Public Service Employee:
Graphics Technician
Minimum Wage - $100.00
$22.28 - $27.87
BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan
for the City of Dublin; and that the changes contained herein shall be effective August 7, 2007.
PASSED, APPROVED AND ADOPTED this ih day of August, 2007.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 3