Loading...
HomeMy WebLinkAboutItem 8.3 Neighborhood Sq Area G CITY CLERK File # D[{][Q][QJ-~~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 4, 2007 SUBJECT: Award of Contract for Area G Neighborhood Square Contract #07-08 Report Prepared by Herma Lichtenstein, Parks and Facilities Development Manager ATTACHMENTS: 1) 2) RECOMMENDATION: /J /1) l'f 2) ~. Resolution of Award Budget Change Form Adopt Resolution awarding Contract #07-08 to Valley Crest, Inc. Approve Budget Change FINANCIAL STATEMENT: Total Park Bid (CIP Project #95640) 10% Contingency Total Available Park Improvements Budget Budget shortfall $773,741 $77.374 $851,115 $820,000 ($31,115) $151,435 $15,144 $166,579 $138,275 ($28,304) Total Trailer Relocation Bid (CIP Project #93462) 10% Contingency Total Available Trailer Relocation Improvements Budget Budget shortfall In order to award the bid plus a 10% contingency an additional appropriation will be required from the Public Facility Impact Fee Fund Reserve for $31,115 (Neighborhood Square) and the General Fund Reserve for $28,304 (Trailer Relocation). DESCRIPTION: As approved in the 2006-2011 Capital Improvement Program, design work for the 2-acre Neighborhood Square in Dublin Ranch Area G began in Fiscal Year 2006-2007 and construction is scheduled to be complete in Fiscal Year 2007-2008. At its meeting of July 7,2007 the City Council authorized Staff to advertise for bids for the Area G Neighborhood Square. ------------------------------------------------------------------------------------------------------------- COPY TO: Callendar Associates, Valley Crest Landscape Development Page 1 of2 ITEM NO. ~ .1r ~ ALTERNATE #1 (TRAILER RELOCATION PROJECT # 93462): As part of the Area G Neighborhood Square project the City will have to relocate the Building Inspectors trailers currently located on the northwest comer of the park site, to the Future Study Area of the Fallon Sports Park Site. It is anticipated that the trailers will remain at this site for as long as ten years and the improvements necessary to relocate the trailers reflect this duration. Relocation of the trailers is critical to the park project moving forward. Staff prepared an Alternate as part of an addendum to the Area G Neighborhood Square request for bid to include the site work at the Fallon Sports Park as part of the project. This part of the project is being funded by a separate CIP. BID RESULTS: After a nearly four week bid period, on August 27, 2007 the City received bids from; Valley Crest, Inc, White Oak Landscape, Inc, and Robert A. Bothman. The results are as follows: . Company Valley Crest, Inc White Oak Landscape Robert A Bothman Base Bid $773,741 $752,079 $879,348 Alternate #1 $151,435 $189,348 $191,000 Total Base Bid + Alt. #1 $925,435 $941,427 $1,070,348 As discussed in the financial statement above, the low bid exceeds the available budget for the park improvements (Project #95640) by $31,115 and the available budget for the trailer relocation improvements (Project #9342) by $28,304. These reflect the bid amount including the 10% contingency. In order to award the contract, an additional appropriation is necessary. RECOMMENDATION: It is the recommendation ofStaffthatthe City Council adopt the resolution in Attachment 1 awarding the contract to Valley Crest, Inc. It is also recommended that the City Council approve the Budget Change, Attachment 2. ct.. ~c2 f~~ RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********** AWARDING CONTRACT NO. 07-08 AREA G - NEIGHBORHOOD SQUARE TO VALLEY CREST LANDSCAPE DEVELOPMENT WHEREAS, the City of Dublin did, on August 27, 2007, publicly open, examine and declare all sealed bids for doing the work described in the approved Plans and Specifications for Contract No. 07-08, which Plans and Specifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to determine the lowest bid which was responsive to the requirements of the bid documents. NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Dublin does hereby award Contract No. 07-08 to the lowest responsible bidder therefor, to wit, Valley Crest Landscape Development, at a base bid of Seven Hundred Seventy Three Thousand, Seven Hundred and Forty One ($773,741) and Alternate #1 at One Hundred Fifty One Thousand Five Hundred ($151,435) the particulars of which bid are on file in the office of the City Engineer. PASSED, APPROVED AND ADOPTED, this 4th day of September, 2007. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk :r:~iJ: ~-3 q) 4)07"Jq ATTACHMENT #1 (! CITY OF DUBLIN BUDGET CHANGE FORM ~~oZ CHANGE FORM # New Appropriations (City C~uncil Approval Required): Budget Transfers: ~ From Unappropriated Reserves (Fund) ($31,115 Fund 310 Pub Facility / $28,304 General Fund) From New Revenues From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity Between Departments (City Council Approval Required) Other Name: Public Facility Fee Fund Reserve Name: Public Facility Fee Fund I Area G Neighborhood Square Project I Improvements $31,115 Account Name: Account #: 310.95640.750.050 Name:General Fund I Inspector Trailers Relocation Project I Improvements $28,304 Account #: Name: Account #: 001.93462.750.050 Name: Account #: Name: Account #: Name: Account #: Name: Account #: Name: Account #: Account #: Fin Mgr/ASD: Date: Signature REASON FOR BUDGET CHANGE ENTRY: To fund construction of the Area G Neighborhood Square and the Trailer Relocation Projects based the bid awarded and a contingency. City Manager: ~ \~~ n ) '- \""G.( G'----c.Y...... ~/ Date: e~ ~ ry le7 f , As Approved at the City Council Meeting on: Date: 9/412007 Mayor: Date: Signature Posted By: Date: Signature formslbudgchng ATTACHMENT #2