HomeMy WebLinkAboutItem 4.04 Dougherty Hills Pk Accpt Work
CITY CLERK
File # Drn[EJ@]-~~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 18, 2007
SUBJECT:
Acceptance of Work - DoughertyHills Park - Dog Park
Contract Number 06-07
Report Prepared by Rosemary Alex, Parks and Facilities
Development Coordinator
ATTACHMENTS:
1) Resolution accepting facility improvements
2) Change Order #1
3) Budget Change Form
RECOMMENDATION:
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1) Accept the final facility improvements
2) Adopt Resolution accepting the completed improvements
3) Approve Change Order #1 with Paul Niemuth and Associates for
Additional Services
4) Approve Budget Change
FINANCIAL STATEMENT: The following outlines the Appropriated Project Budget for Fiscal
Year 2006/07 compared to the combined expenditures to complete the project with expenses incurred in
both Fiscal Year 2006/07 and Fiscal Year 2007/2008. The combined expenditures include all approved
change orders and the proposed change order for Design Services.
TOTAL PROJECT 2006/07 APPROPRIATED FUNDS COMPARED TO ACTUAL 2006/07
COSTS PLUS PROJECTED 2007/08 EXPENSES
$ 46,814
$ 46,814
$ 446,013
$ 4,076
$ 32,811
$ 206
$ 478,824
$ 4,282
TOTAL
$ 523,881
$ 37,785
$ 561,666
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COPY TO: Robert A. Bothman, Inc. and Paul Niemuth Associates
Page 1 of2
ITEM NO.
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G:\COUNCIL\Agenda Statements\2007\9-4 Dog Park Acceptance.doc
Status of Contract For Construction With Robert A. Bothman, Inc.
Recommended For Final Acceptance
Base Contract
A roved Chan e Orders
Final Contract Ex ense
Bud et Available for Construction
$ Below Contract Allowance
$ 448,774.00
$ 30,049.50
$ 478,823.50
$493,651.00
$14,827.50
DESCRIPTION: On August 15,2006 the City Council awarded a contract to Robert
A. Bothman, Inc. to complete the construction of the Dougherty Hills Park - Dog Park. Open to the
public since mid-May is park project is complete.
Upon City Council acceptance of the project, Staff will file a notice of completion with Alameda County
Clerk. The City will release the 10% retention thirty-five days subsequent to recording the notice of
completion with Alameda County.
During the course of construction additional design services were provided by Paul Niemuth and
Associates including, but not limited to the addition of drinking fountains, revisions to site drainage and
review of irrigation systems. Staff is seeking City Council approval for the proposed change order #1
(Attachment #2) with Paul Niemuth and Associates. Contract financial information is provided below:
Finally, since a portion of the expenditures taking place in fiscal year 2007/2008 were budgeted in the
prior fiscal year, a budget change is required. The budget change form is Attachment #3.
RECOMMENDATION: It is the recommendation of Staff that the City Council take the
following action:
1) Accept the final facility improvements
2) Adopt Resolution accepting the .completed facility improvements
3) Approve Change Order #1 with Paul Niemuth and Associates for Additional Services
4) Approve Budget Change
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RESOLUTION NO. - 07
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
ACCEPTING IMPROVEMENTS TO DOUGHERTY HILLS PARK - DOG PARK
CONTRACT NUMBER 06-07
WHEREAS, Robert A. Bothman, Inc. entered into a contract with the City of Dublin to complete
the construction of the Dougherty Hills Park - Dog Park in accordance with plans and specifications on
file with the City Engineer; and
WHEREAS, said improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer ofthe
City of Dublin; and
WHEREAS, as a condition of said contract, Robert A. Bothman, Incorporated is required to
warranty the improvements for a period of one year following acceptance of the work by the said City of
Dublin.
NOW, THEREFORE BE IT RESOLVED that:
1. The improvements completed within the said Facility, are hereby approved and accepted
subject to the aforesaid one-year warranty; and
2. The said original performance bond posted in connection with the work involved in the
construction of said Facility be hereby released upon acceptance of said warranty.
PASSED, APPROVED AND ADOPTED this 18th day of September 2007.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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ATTACHMENt 1 Q
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CITY OF DUBLIN
CONTRACT CHANGE ORDER NO.1
PROJECT: Dougherty Hills Park - Dog Park
TO: Paul Niemuth and Associates
PAGE 1 OF 1
AGREEMENT DATED February 7, 2006
between Paul Niemuth and Associates and
the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This chanf!e order is not effective until approved bv the City Manaf!er
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Chanf!e requested bv: City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
1. Paul Niemuth and Associates for a total not to exceed $6,445 based on their scope of work dated August 27, 2007
for additional construction administration and design services, for the addition of drinking fountains, revisions to site
drainage and review of irrigation systems.
COST INCREASE:
$6,445
SUBMITIED BY:
APPROVAL RECOMMENDED BY
APPROVED BY
Diane Lowart Date:
Parks and Community Services Director
Rich Ambrose
City Manager
Date:
Janet Lockhart Date:
Mayor
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, ifthis proposal is approved,
that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date
Contractor: Paul Niemuth and Associates
By
Title: Principal
Paul Niemuth
If the Contractor does not sign acceptance of this order, his/her attention is directed to the requirements of the specifications as to
proceeding with the ordered work and filing a written protest within the time therein specified.
ATTACHMENT #2
DATE:
PROJECT NAME:
CIP#:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETED
CONTRACTOR:
CONTRACT AMOUNT:
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
9/10/2007
Dougherty Hills Dog Park
95625
#06-07
1
99%
Paul Niemuth and Associates
$18,600
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01 Construction Admin. Services
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
PAYMENT #10
PAYMENT #11
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON CONTRACT:
RECOMMENDATION:
SIGNATURE:
APPROVED
DENIED
Supervising
Dept Head
AMOUNT
6,445.00
5,922.45
7,578.00
1,283.00
1,197.00
2,346.75
18,327.20
CONTRACT CHANGE ORDERS:
PAYMENT #12
PAYMENT #13
PAYMENT #14
PAYMENT #15
PAYMENT #16
PAYMENT #17
PAYMENT #18
PAYMENT #19
PAYMENT #20
PAYMENT #21
PAYMENT #22
APPROVED
DENIED
City Manager
$6,445.00
$25,045.00
$ 15,980.45
$25,045.00
$9,064.55
APPROVED
DENIED
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AMOUNT
Mayor
ATTACHMENT #2
CITY OF DUBLIN
BUDGET CHANGE FORM
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CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
~ From Unappropriated Reserves (Fund)
(General Fund - Project Carryover I Close-Out)
From New Revenues
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name: Public Facility Fee Fund Reserve
Name: General Fund / Dog Park Project /.
Design
$ 4,682
Account
Name:
Account #: 001-95625-740-050
Name: General Fund I Dog Park Project /
Contract Construction Mgt
$ 86
Account #:
Name:
Account#: 001-95625-740-078
Name: General Fund / Dog Park Project /
Contract Improvements
$ 33,017
Account #:
Name:
Account :#: 001-95625.750-050
Name:
Account #:
Name:
Account #:
Name:
Account #:
Account #:
Fin Mgr/ASD:
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Signature
Date:
9' IID/ "tt\\7
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REASON FOR BUDGET CHANGE ENTRY: This project was originally programmed to be complete in
Fiscal Year 2006/07 and therefore no appropriation was included in the Fiscal Year 2007/2008 Budget. The
work carried over into Fiscal Year 2007/2008. This Budget adjustment will appropriate funds necessary to
accommodate expenditures recorded in Fiscal Year 2007/2008. The Project is presented for Final Acceptance
at the City Council meeting on September 18, 2007.
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Signature
Date: 9' j ~ i )[j "?
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City Manager:
Approved at the City Council Meeting on: Date: 9/18/2007
Mayor:
Date:
Signature
Posted By:
Date:
Signature
formslbudgchng
ATTACHMENT # 3