HomeMy WebLinkAboutItem 7.4 League of Cities Membership
CITY CLERK
File #O[z]@@]-[IJ[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 18,2007
SUBJECT:
ATTACHMENTS:
RECOMMENDATION:
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2
Membership in the National League of Cities Organization
Report Prepared by Joni Pattillo, Assistant City Manager & Roger
Bradley, Administrative Analyst
1.
2.
Budget Change Form in the amount of $6,720
Budget Change Form in the amount of $26,720
Staff recommends that the City Council:
1) Direct Staff to apply for membership in the National League of
Cities (NLC);
2) Appoint a City Council delegate and an alternate to vote on the
City's behalf at the NLC's annual conference;
3) Adopt the budget change in the amount of $6,720 (includes City
membership dues, air fare, registration fees, hotel, flight, taxi
to/from airport, and approximately $200 for special activity
attendance - seminars, luncheons, etc.) for the delegate's
attendance at the conference events, Q! adopt the budget change
in the amount of $26,720 (above costs are included) if Council
would like to leave the option open for all Councilmembers to
attend; or
4) Provide Staff with other direction.
FINANCIAL STATEMENT: The annual cost of membership is $1,720. The cost of attendance at
the National League of Cities two annual conference events for one Councilmember is $5,000 (includes
air fare, registration fees, hotel, flight, taxi to/from airport, and $200 for special activity attendance -
seminars, luncheon, etc.) or $25,000 for all Councilmembers to attend, resulting in total costs of either
$6,720 for one or $26,720 for all with annual membership dues included.
DESCRIPTION: At the September 4, 2007 City Council Meeting, Council directed
Staffto move forward with processing the City's membership in the National League of Cities (NLC) as
well as to prepare information on the financial impact of membership and attendance at its Annual
COPY TO:
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ITEMNO.~
F:\Council\Agenda Statements\2007-2008\as-National League of Cities. doc
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Conference and other events. Membership dues for the NLC are apportioned on a population basis from
the most recent U.S. Census (Dublin's population was 29,973 in 2000). Therefore, ifthe City were to join
the NLC, annual dues would amount to $1,720, which would be in effect until the next census in 2010.
Annual Conference Informauon
The NLC has indicated that the City will need to appoint one delegate and an alternate to vote at the
annual conference, which occurs November 13th through the 1 ih of 2007, on behalf of the City. The
projected cost of attending the upcoming conference in New Orleans is $2,500 per Councilmember
(includes air fare, registration fees, hotel, flight, taxi to/from airport, and approximately $200 for special
activity attendance - seminars, luncheon, etc.). Therefore, the total cost to send all Councilmembers to the
conference would be $12,500. There is one additional significant event: the Congressional City
Conference. This is a federal legislative update, which is held for cities each March in Washington D.C.
Next year's event will be from March 8th through March 1ih in 2008. Attendance at this event will also be
in the range of $2,500 per Councilmember to attend, which would include the same expenses listed for the
annual conference.
RECOMMENDATION: Staff recommends that the City Council: 1) Direct Staffto apply for
membership in the National League of Cities (NLC); 2) Appoint a City Council delegate and an alternate
to vote on the City's behalf at the NLC's annual conference; 3) Adopt the budget change in the amount of
$6,720 (includes City membership dues, air fare, registration fees, hotel, flight, taxi to/from airport, and
approximately $200 for special activity attendance - seminars, luncheons, etc.) for the delegate's
attendance at the conference events, or adopt the budget change in the amount of$26,720 (above costs are
included) if Council would like to leave the option open for all Councilmembers to attend; or 4) Provide
Staff with other direction.
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CITY OF DUBLIN
BUDGET CHANGE FORM
l~~
CHANGE FORM #:
New Appropriations (City Council Approval Required):
X From Unappropriated Reserves Fund #
From New Revenues
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name: Name: National League of Cities Membership
Account: Account: 001.1 0 100.721.000
Name: Name: Travel to League Conferences
Account: Account: 001.10100.723.000
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Total Total
$1,720
5,000
$6,720
Reason for Budget Change: This budget change is being submitted to pay for an increase in membership fees and travel to
the National League of Cities conferences.
Fin Mgr / ASD:
Signature
Date:
City Manager:
Date:
Signature
Mayor:
Date:
Signature
Posted By:
Date:
Signature
F:\Council\Budget Change Fonn\budget change form-league I.xls
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ATTACHMENT 1
CITY OF DUBLIN
BUDGET CHANGE FORM
c5<t1fJe--.
CHANGE FORM #:
New Appropriations (City Council Approval Required):
X From Unappropriated Reserves Fund #
From New Revenues
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name:
Name: National League of Cities Membership
$1,720
Account:
Account: 001.10100.721.000
Name:
Name: Travel to League Conferences
25,000
Account:
Account: 001.10100.723.00
Name:
Name:
Account:
Account:
Name:
Name:
Account:
Account:
Name:
Name:
Account:
Account:
Name:
Name:
Account:
Account:
Name:
Name:
Account:
Account:
Total
Total
$26,720
Reason for Budget Change: This budget change is being submitted to pay for an increase in membership fees and travel to
the National League of Cities conferences.
Fin Mgr / ASD:
Signature
Date:
City Manager:
Date:
Signature
Mayor:
Date:
Signature
Posted By:
Date:
Signature
F:\Council\Budget Change Form\budget change form-league all.xls
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ATTACHMENT 2