HomeMy WebLinkAboutItem 4.03 Surplus Property Disposal
CITY CLERK
File # D~[9[QJ-[~J[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 21, 2006
SUBJECT:
Disposal of Unclaimed and Surplus Property
Report Prepared by Amy Cunningham, Sr Administrative Analyst} G
ATTACHMENTS: I Resolution Declaring Certain Items as Unclaimed and Surplus
Property
2. Notice of Regular Public Auction
RECOMMENDATION: ,wJll Adopt Resolution
~ \ 2. Authorize Staff to proceed with transfer of property to Nationwide
Z) Auction Systems pursuant to the current agreement with the City
FINANCIAL STATEMENT: Pursuant to the Dublin Municipal Code proceeds from the sale of
property will accrue in the General Fund and Equipment
Replacement Fund.
DESCRIPTION:
Staff has identified surplus and unclaimed property items that would be appropriate to forward to an
auction firm for disposal. Consistent with past practice Staff proposes to transfer all items to a single
professional auction firm, which has a current agreement with the City (Nationwide Auction Systems).
The firm conducts bi-monthly auctions of miscellaneous goods and vehicles similar to those the City
currently has available.
There are various items of unclaimed and surplus property, which are currently being stored, that can be
disposed of at this time. The need for storage space requires the City to periodically dispose of items
stored at City facilities. The City's purchasing ordinance allows for auctioning of items declared surplus
and the City's Municipal Code Section 2.40070 provides for auctioning of unclaimed bicycles held at
least three months, and other unclaimed items that have been held at least four months. Police Services
Staff have verified that all unclaimed items to be auctioned exceed the minimum holding periods. In the
past, the auctioneers successfully sold all items.
On November 8, 1993, the City entered into an agreement with Nationwide Companies to auction various
items including surplus vehicles. The agreement provided that it would remain in effect unless either
party gave 30 days notice of termination. Staff has contacted Nationwide and they have indicated that
they will continue to honor the terms of the 1993 agreement for their future auctions. Nationwide
COPY TO:
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conducts auctions from their northern California facility located in Benicia. The firm arranges for the pick
up of all items and transportation to their facility at no cost. They are also responsible for marketing the
sale.
Nationwide will retain a 10% commission on all items sold. The City has had positive experiences with
the prices received on items auctioned by Nationwide in the past, although it is recognized that past sales
prices cannot be a guarantee of future sales.
Recommendation
Staff requests that the City Council adopt the attached resolution, which declares certain items surplus and
unclaimed property, and authorize the use of Nationwide Auction Systems for auction of all appropriate
items currently held.
I of 02.
RESOLUTION NO. -06
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
********
DECLARING CERTAIN ITEMS AS
UNCLAIMED AND SURPLUS PROPERTY
WHEREAS, Staff has identified various items of unclaimed property which under state and local laws
provide that it may now be auctioned; and
WHEREAS, staff have also identified miscellaneous surplus property and equipment, including vehicles,
which pursuant to the local purchasing ordinance may be disposed of at an auction; and
WHEREAS, the most effective method of disposing of such items is by auction; and
WHEREAS, independent firms are available to publicly auction items to the highest bidder; and
WHEREAS, consolidating the sale of all items is a cost-effective means to obtain auction services.
NOW, THEREFORE, BE IT RESOLVED that items including: bicycles, jewelry, audio/video equipment,
electronics, clothing, household goods, office machines, and vehicles are declared surplus property to be
sold at auction.
BE IT FURTHER RESOLVED that the City Manager and/or his designee shall be authorized to arrange
for the auction of unclaimed property and other surplus City property in accordance with state and local
laws and regulations.
BE IT FURTHER RESOLVED that the City Manager and/or his designee shall be authorized to make
any and all necessary arrangements to transfer the property to be auctioned to Nationwide Auction
Systems pursuant to an agreement between the City of Dublin and Nationwide dated November 8, 1993
PASSED, APPROVED AND ADOPTED this 21st day of March, 2006.
AYES.
NOES:
ABSENT
ABSTAIN:
Mayor
ATTEST
City Clerk
'-/ 3 8!,2I!Ob
ATTACHMENT 1
8-- of J-
NOTICE OF
PUBLIC AUCTION OF
SURPLUS PROPERTY
In accordance with Chapters 2.36 and 2.40 of the Dublin Municipal Code (DMC), the City Manager has
determined that certain surplus property is currently held by the City
The Auction shall be held April 8, 2006, at Nationwide Auction Systems, I Oak Road, Benicia,
California 94510, (707) 745-0119
The City of Dublin surplus and unclaimed property to be auctioned includes: bicycles, jewelry,
audio/video equipment, clothing, household goods, computer equipment, and vehicles.
This Notice shall be posted for at least five days prior to the date of the Auction at the public notice
hearing locations designated by the City of Dublin.
March 21, 2006
Richard C. Ambrose, City Manager
ATTACHMENT 2