HomeMy WebLinkAboutItem 8.1 Budget Study Session 2006/2007
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CITY CLERK
File # D~~[Q]-OO[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: (March 22, 2006)
SUBJECT:
ATTACHMENTS:
RECOMMENDATION: I
~:.
FINANCIAL STATEMENT:
Fiscal Year 2006/2007 Budget Study Session
Report Prepared by Richard C. Ambrose. City Manager
I
Background General Fund Financial Trends Informational
Charts IA - IE
Analysis of Anticipated Impacts On City General Fund In
2006/2007
Historical Expenditure Comparison
Summary of2004 - 2009 Capital Improvement Program By
Program Area
Resolution No 80-93 (Policy for Management & Use of
General Fund Assets)
Letters from Community Groups ( a - I )
Budget Issues Worksheet
2.
3
4
5
6.
7
4
Receive Staff Report.
Receive Presentations from Community Groups and
Organizations requesting funding.
Review Budget Issues Worksheet and provide Staff with
direction on each of the issues identified in the Worksheet.
Establish Budget Hearing Date to consider 2006-2007
Annual Budget and Five Year Capital Improvement
Program.
See attached.
The City's Annual Budget Study Session provides the City Council with an
DESCRIPTION:
opportunity to:
. Identify those programs and services the Council would like Staff to analyze as part of the
development of the City's Annual Operating Budget.
. Identify Projects that the Council would like to see presented as part of the development of a new
Five Year Capital Improvement Program, which will be presented with the Budget.
. Receive early information regarding those items that may have a significant impact (positive or
negative) on the City's expenditures and revenues in Fiscal Year 2006-2007
. Have early input on the budget process reducing the potential for last minute budget issues for
which there would be insufficient time to evaluate.
COPY TO:
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Page 1 of 4
ITEM NO. ~. J
H:\Budget\Goals & Objectives\Agenda Budgd Study Session 3_22_06\agcnda stmntBudget Study 3_22_06.doc
. Receive presentations from Community Groups which are requesting consideration for funding as
part ofthe City 2006/2007 Budget.
Historical Financial Overview / Trends
In order to prepare for the upcoming budget it is relevant to consider financial trends. Staff will provide
an overview of key trends associated with the General Fund Revenues and Expenditures. The City has
benefited from the economic growth in the region. However, the current trends identify that Revenues
and Expenditures in the General Fund are approaching a point where the general operating costs are
covered by revenues, reducing excess revenue available for capital projects. Staff will review the Charts
included in Attachment I
Preliminary Proiection OfIssues Faced In Fiscal Year 2006/2007
In Attachment 2 Staff have identified some of the conditions which are expected to impact the financing
of programs and services in Fiscal Year 2006/2007 It should be noted that this list has been prepared
based on information available today, which is subject to change. As the preliminary budget and financial
plan is developed Staff will continue to incorporate the impact of any significant changes.
Community Group Presentations
In recent years the City has received an increasing number of funding requests from Community groups.
Groups that request Community Development Block Grant (CDBG) funding are heard by the City
Council in January to conform with Alameda County's CDBG funding application process. For those
groups seeking General Fund Support, representatives have been invited to make a presentation during the
Budget Study Session.
This enables the City Council to be more fully informed when it determines if a funding request should be
preliminarily included in the base level budget or not. Staff anticipates only providing an evaluation of
the budget requests if the City Council indicates its desire to see the item identified in a higher service
level.
A chart has been included in Attachment 7 which identifies the amount of funding the City allocated for
each Community Group in the current year and the amount requested for 2006-2007 The form also
includes a space for indicating whether the group's entire request or a portion of their request should be
preliminarily included in a base service level or higher service level for 2006-2007
Some of the requests have new or added programs for which funding is being sought. In addition a group
that did not submit an application last year, "Briarhill Swim Team", has submitted a request. The Team
uses the Briarhill Cabana Club and reports that in the 2005 swim season they had 150 participants from
throughout the City of Dublin. Staff have not conducted any follow-up review with the applicant.
However, the nature of funding this type of recreational group would be unique compared to the types of
community activities that have been funded by the City, and may set a precedent with community
recreation groups.
In the application it is noted that some of the newer neighborhood pools in eastern Dublin are not
currently accommodating swim teams. Community pools operated by neighborhood associations have
been recreational elements included at several locations in eastern Dublin and there will likely be others.
It should be noted that in the Community Group Funding Standards and Application process proposed
earlier this year to be used in Fiscal Year 2008/2009, a base standard was suggested that the group must be
a IRS designated 501(c)(3) charitable organization. In the application the Swim Team indicates that the
Briarhill Cabana Club is a designated as a 501(c) (7) social club by the IRS.
Page 2 of 4
Identification of Operatinl! Budl!et and Capital Proiect Issues For Further Evaluation
Operating Budget
Staff has provided the City Council with a Budget Issues Worksheet (see Attachment 7) for Fiscal Year
2006-2007 The purpose of this worksheet is to assist the City Council in establishing a policy framework
for preparation of the Preliminary Budget. It also provides the City Council with an opportunity to
identify new services or projects, which Staff can analyze as part of the Preliminary 2006-2007 Budget.
The City Council can also use this form to indicate whether further evaluation of a community group's
request is needed, by placing the group's request in a higher service level.
Capital Projects
Similar to the Operating Budget Issues, the form has a section related to identifying Capital Projects
which either may not be in the current CIP, or where the phasing or timing of the project is of interest to
the City Council. The purpose is to identify areas which can be further evaluated to provide
recommended options in the new Capital Improvement Plan.
At an earlier City Council meeting, Staff was asked to specifically include a discussion of the timing for
design and development of the Neighborhood Squares in Area G and Area F of Dublin Ranch. In the
current Capital Improvement Program various Dublin Ranch Neighborhood Parks are identified in a
single project (Project #95640). The following summarizes the timing suggested in the current City
Council approved CIP'
DublIn Ranch Nell!hborhood Parks CIP Schedule (2005 0 Undate To 2004-2009 Duhlm
Prior
Years 2005/ 2006 2006 / 2007 2007/ 2008 2008 /2009
Area F- 5.0 acre Begin design Bid and
Neil!hborhood Park construct
Area G - 4.8 acre
Neighborhood Park Completed
(Bray Commons)
Area B - 2.0 Acre
Neighborhood Sq.
Plarmed bevond
2009 CIP timeframe.
Begin design.
Area F- 2.0 acre Presented Council Bid and
Neighborhood Sq. with architect construct.
agmt in March
Area G - 1.9 acre Begin design
Neighborhood Sq. Construction
Current Use of Site would be in a
Temporarv City subsequent
Services (Bldf< Insp) year
/ 6
. CIP)
When Staff presented the agreement to proceed with the design of the Area F Neighborhood Square there
were questions related to the timing of this project compared to the Neighborhood Square in Area G. The
surrounding residential development timing was mentioned as a reason to consider an earlier start date for
the Area G Neighborhood Square. In recent discussions with the Toll Brothers Development Group, they
anticipated their first occupancies in June of 2007 As noted above the Area G Neighborhood Square site
is currently being utilized by the City to provide Building & Safety Services to the developing area. The
City has arranged for modular offices and utility connections to these temporary facilities.
Page 3 of 4
If the City were to simultaneously pursue the design and construction of the Neighborhood Squares in
both Area F and G, it would be necessary in Fiscal Year 2006/2007 to identify alternate office
accommodations for Building and Safety Staff. This would result in additional General Fund costs to
identify and implement a relocation. Staff is working on developing preliminary cost impacts, which will
be shared at the Study Session. Also, Parks and Community Services Staff will be available to share some
of the design considerations that led to the current phasing.
Since this specific project has been identified, it would be appropriate for the City Council to discuss and
provide direction to Staff on any desired modifications to the phasing of the Dublin Ranch Neighborhood
Parks.
The Study Session will be most productive if prior to the meeting the individual Councilmembers:
. Review the Fiscal Year 2005-2006 Adopted Budget
. Review the 2005/2006 Update to the 2004-2009 Capital Improvement Program
. Completing the Budget Issues Worksheet and bring the completed Budget Issues Worksheet
to the Council meeting for purpose of discussion.
Page 4 of 4
$55
$50
$45
$40
FIVE YEAR HISTORICAL COMPARISON OF
GENERAL FUND REVENUE VERSUS EXPENDITURES (In Millions $)
(Includes CIP Project Expenses)
..
c
~ $35
i $30
.5
,
,
,
...
,
-;-
=
$25
$20
$15
$10 I
2001-02
,
t
2002-03
I
2003-04
.-j
2004-05
2005-06
I
I --Revenue ~Expendltures
L
l
Actual
2001-02
Actual
2002-03
Revised
Actual Actual Budget
2003-04 2004-05 2005-06
$ 39,320,708 $ 43,560,925 $ 45,735,724
$ 38,681,186 $ 42,396,354 $ 48,160,888
$ 639,522 $ 1,164,571 $ (2,425,164)
$ 2,050,713
REVENUES $ 35,648.374
$ 37,317,234
$ 32,725,561
EXPENDITURES 30,877,917
DIFFERENCE $ 4,770,457
$ 4,591,673
JJ
FUNDED FROM CAPITAL PROJECT RESERVES
~
~
V
0-
IS'
NOTE:
Of the total expenditures listed above, Capital Project Reserves in the General Fund previously set aside by Council are
available for the following projects: Senior Center, Downtown / Open Space, Box Culvert Maintenance and Capital Project
Carryovers
ATTACHMENTIA
Date Printed: 3116f2006 3:11 PM
H:\Budget\GoaIs & Objectives\Agaflda Budget Study Session 3_22_06\ATTACH 1A Gen Fund Exp & Rev (AlL) chart.XLS
,--
FIVE YEAR HISTORICAL COMPARISON OF GENERAL FUND
REVENUE VERSUS OPERATING EXPENDITURES
-------------------
Revised
Actual Actual Actual Actual Budget
2001-02 2002-03 2003-04 2004-05 2005-06
GENERAL FUND REVENUES $ 35,648,374 $ 37,317,234 $ 39,320,708 $ 43,560,925 $ 45,735,724
OPERATING EXPENDITURES $ 25,340,884 $ 28,891,088 $ 34,029,779 $ 37,749,114 $ 42,818,094
DIFFERENCE $10,307,490 $8,426,146 $5,290,929 $5.811,811 $2,917,630
ATTACHMENT IB
Date Printed: 3116/2006 12:01 PM
H:\Budget\GoaIS & Objectives\Agenda Budget Study Session 3_22_06\A TTACH 1 B Gen Fund OPERATING Exp & Rev chart.XLS
FIVE YEAR COMPARISON OF GENERAL FUND REVENUES BY MAJOR TYPE
(NOTE: The two largest sources are Property Tax and Sales Tax. In 2004/05 State changed the
distribution formula for Vehicle License Fees, became an "In-Lieu" Property Tax)
$16,500,000
$15,000,000
$13,500,000------
$12,000,000
$10,500,000
$9,000,000
$7,500,000
$6,000,000
$4,500,000
$3,000,000
$1,500,000
$-
fli prop~rty Taxes
,.Sales Tax
f--
:0 Other Taxes
'1JlI Licenses & Permits
i. Fines & Forfeitures
,-
.Interest and Rentals
C1lntergovernmental
,. Charges For Services
'. Other Revenue>
$8,794,711 $10,039,542 $11,316,703 $14,054,547
12,813,111 13,193.407 13,940,263 14,152,987
2,630,868 2.491,125 2,741,105 1_~,054,5~~_
-
2,327,251 2.421,885 3,090,992 ! 3,520,141
118,191 139,615 117,369 143,316
1,929,610 1,626,512 623,712 1,734,802
2,076,649 2,234,179 1,828,993 568,598
4.464,260 4,760,255 4,801,137 5,548,124
493,723 410,714 860.434 783,873
Rev Budget 2005-06
$15,716.461
14,984,884 !
3,052.400 __~
2,380,013 1
132,200
1,898,725
498,650
5,256,561
1,815,830
H:IBudgetlGoals & ObjectiveslAgenda Budget Study Session 3_22_06IATTACH 1C Gen Fund Rev Major Type chartXLS Changed Format MultiColor
ATTACHMENT 1C
I ----..-
!
ACTUAL TRENDS FOR MAJOR GENERAL FUND REVENUES
(In Millions)
$16 - -- .~
, ,
, , ,
$14 : -----
,
$12 , ,
, ,
,
, ,
l! $10 ,
,
, ,
~ $8 I , ,
i , , ,
, , !
.E , , !
$6 , ,
, ,
... ;-
, $4 , , .I.
,
... ,
$2 ,
T ,
, , ,
, , I
$0
2001-02 2002-03 2003-04 2004-05 2005-06 I
I
I ---Property Taxes .....Sales Tax ......Intergovemmental - Licenses and Pennlts --- Charges For Services I !
,
-----.---- I
---------- I
Revised
Actual Actual Actual Actual Budgtt
REVENUES 2001-62 2002-63 2003-04 2004-05 2005-06
Saln 'fax $12,813,1l1 $13,193,407 $13,940,263 $14,152,987 $ 14.984.884
% General Fund Total 35.9% 33.6% 35.5% 32.5% 32.8%
Property Taxes $ 8,794,711 $10.039.542 $1l.316.703 $14,054,547 $ 15,716,461
% General Fund Total 24.7% 25.5% 28.8% 32.3% 34.4%
Iutc-rgovernmeDtal $ 2,076,649 $ 2.234.179 $ 1,828,993 $ 568,598 $ 498,650
% General Fund Total 5.8% 6.0% 4.7% 1.3% l.l%
Licenses /lnd I~ermits $ 2.327.251 $ 2A2t.R85 $ 1090,992 $ 3 'Q().14! ~ 2.380,013
% General Fund Total 6.5% 6.2% 7.9% 8.1% 5.2%
Charges For Services $ 4.464.260 $ 4,760,255 $ 4.801,137 $ 5,548,124 $ 5,256,561
% General Fund Total 12.5% 12.1% 12.2% 12.7% 11.5%
% Total Major Categories 85.4% 83.4% 89.0% 86.9% 84.9%
ANALYSIS, This chart analyzes four major General Fund Revenues which account for approximately 85% of the total General Fund Revenues collected.
ATTACHMENT 10
D~Printed: 3116J2Q0612:01PM
H:\Budget\Goale & Obj&cliv&eV,gtndlll Bu~ Study Senion 3_22_06v,nACH 10 oen fund MAJOR I'e'llrends chartXLS
Actual
2001-02
Capital Improvement Program $ 5,537,033
Actual
2002-03
Actual
2003-04
Actual
2004-05
$ 4,647,240
$ 3,834,473
$ 4,651,407
Date Printed: 3/16/200612:12 PM
H:\Budget\Goals & Objectives\Agenda Budget Study Session 3_22_06\ATTACH 1E Gen Fund CIP Spending.xls
Revised
Budget
2005-06
$ 5,342,794
ATTACHMENT 1E
ANALYSIS OF ANTICIPATED FUTURE IMPACTS
ON THE FISCAL YEAR 2006-2007 BUDGET
Staff has identified a number of items that could potentially impact the City's Budget for Fiscal Year 2006-
2007 The informatIOn presented below is preliminary and is based upon the data available at this time.
REVENUES
Staff anticipates there could be the following positive and negative impacts on the City's revenue for the
upcoming Fiscal Year'
1. Impact of State Local Government Financing 1 Elimination of ERAF III
Consistent with the Proposition IA agreement, local governments will once again contribute
approximately $1 4 billion in property tax shifts for Educational Revenue Augmentation Fund
(ERAF). However, it is expected that individual city contributions will actually drop as the "ERAF
III" contribution to the State will be discontinued beginning in Fiscal Year 2006-2007 This results
in the City receiving approximately $900,000 of additional property tax revenue in Fiscal Year
2006-2007
Recent discussions regarding the State Budget have been focused on failed attempts to present a
comprehensive Infrastructure Bond to the voters in June. In the coming months the State will be
preparing details of the 2006/2007 budget. The current State budget does include ongoing savings
and makes some progress toward resolving the State's ongoing structural budget shortfall, it also
contains a significant number of one-time or limited-term solutions and will necessitate additional
spending in future years. The combination of these factors seems to indicate that the State will
continue to be confronted with budget shortfalls, unless there are fundamental changes to revenues
or expenses. It remains extremely likely that substantial supplementary measures could be needed to
bring future budgets into balance. Proposition IA does allow the State to impose borrowing from
local govemments under certain situations. In addition to the need for major infrastructure
financing, State government will be faced in the coming years with the need to assess outstanding
liabilities for post employment benefits such as retiree medical insurance that have been funded on a
pay-as-you-go basis. Staff will continue to provide updates as more information becomes available.
2. Property Tax - At this time, Staff anticipates modest growth in the City's property tax as a result of
projects that are already in process and will result in additional assessed valuation for the upcoming
Fiscal Year Staffwill be meeting with the County Assessor, just prior to the Study Session and any
additional updated information will be reported at the meeting.
3. Building Permit Fees - In Fiscal year 2006-2007, the City expects to see the number of new
residential construction permits will decline from the current year, and the amount of non-residential
square footage to be permitted, is expected to remain relatively flat. In the event that the Ikea project
proceeded, the non-residential square footage would increase. The current projections show the
following trend between Residential and Non-Residential permits:
ATTACHMENT 2
Page I of3
PRELIMINARY PROJECTIONS OF BUILDING PERMIT ACTIVITIES
200512006 Estimate 200612007 Projection
350,000 Sq. feet 340,000 sq. feet
Non-Residential Sq. Ft Permitted
Residential Units
Multi-family
Single Family
TOTAL
1,150
-1QQ
1,250
730
65
795
Construction of the following private development projects are expected to begin in 2006/2007
. Dr Horton "Metropolitan" 1 Commercial
. Blake Hunt 1 Emerald Place
. 6300 Clark Avenue - Venture Office Project
. Dublin Place
. Lowes
With the decline in new projects, Staff is anticipating a reduction in Building Permit Fees in Fiscal
Year 2006-2007, without the same corresponding decrease in Building Inspection staffing required.
With Building and Safety activities it is not uncommon to have permit fees collected in one year and
the actual inspection costs and activities spread over more than one year Implementation of the
updated fee study will impact the total revenue.
4. Sales Tax - At this time there are relatively few new large scale retail developments that will have a
significant impact on sales tax revenue in 2006 1 2007 Sales tax also has a lag between the reporting
period and when the taxes were collected. Staff is currently awaiting data for the fourth quarter of
2005, which typically is the largest quarter for retail transactions. The opportunity for sales tax
revenue growth is expected to be largely impacted by general inflationary changes in the retail
climate. There will be the full year operation ofthe new Bassett Furniture; Dollar Tree; and retail in
the Dublin Crossings Center, adjacent to Hacienda Crossings. Partial year increases may be received
depending on the openmg of the retail establishments: Renovated Shamrock Village; GM
Dealerships; Elephant Bar; New Dublin Honda location; and stores in the Ulferts Center. As the
budget is developed Staff will have more current data on which to base a more definitive proj ection
of sales tax revenue for 2006-2007
5. Increased Charges for Service - A revised version of the City's proposed revisions to its fee study
and cost allocation plan is anticipated to be presented to Council in April 2006, becoming effective
in July 2006. It is estimated that adoption of the fee study and cost allocation plan may result in an
additional $1.8 of development related revenue to the City based upon the current level of
development currently occurring within the City Staffing will be refining the estimate in the
development of the budget. In terms of development related fees there may be projects that will
advance completing their permit requirements in advance of July 1, 2006, in order to reduce project
fees. This source of revenue may be needed to balance the 2006/2007 Budget.
EXPENDITURES
Staff has identified a number of items that are anticipated to have a significant impact on the City's
budget for Fiscal Year 2006-2007 This analysis does not include inflationary increases associated
Page 2 of3
with materials, supplies, equipment or increased costs associated with salaries and benefits for City
employees.
1. Demand for Services - The City's Operating Departments are currently evaluating whether the
City's increasing population will require expansion of services to keep pace with the growth for
Fiscal Year 2006-2007
2. Maintenance - In Fiscal Year 2006-2007, it is anticipated that the City will encounter additional
facilities primarily in the following areas: parks (new phase of Emerald Glen); buildings (full year
operation of the Senior Center); and signal maintenance costs, associated with new infrastructure
that is being completed in Fiscal Year 2006-2007
3. Police and Fire Contract Costs - Staff anticipates increases in police and fire contract service costs
for Fiscal Year 2006-2007 Most of the increase is attributable to salary and benefit and insurance
cost. The City will be working with the County to review it's projections and the results of changes
to their collective bargaining agreements in more depth.
4. Post Employment Benefit Costs For Retirees of Dougherty Regional Fire Authority (DRFA)-
The DRF A Joint Powers Authority continues to have financial obligations for retiree costs. These
costs are shared by the City of Dublin and the City of San Ramon. In the coming year it will be
appropriate to evaluate in cooperation with the City of San Ramon a plan as to how the on-going
costs should be funded. For City of Dublin retirees a financing plan has been developed and
contributions are being made on armual basis. This issue has not been fully evaluated for the DRFA
entity
5. City Facility Needs The City is in the process of concluding a space needs report, which also
projects staffing requirements in the future. This will not only have an impact on operating costs,
but will also impact the need to address the provision of office space. The current facilities are
nearing their optimal capacity, while still maintaining public meeting spaces. Staff has also
identified a long term need for a Corporation Yard and Emergency Operations Center On a
temporary basis there is the issue of the potential relocation of the Temporary Office Trailers located
on the Area G Neighborhood Square site. This is also noted in the Staff Report addressing capital
project issues.
H:\Budget\Goals & ObjectivcslAgenda Budget Study Session 3j2_06',AITA CH 2_Future Impacts 06-07.doc
Page 3 of3
HISTORICAL COMPARISON OF EXPENDITURES BY PROGRAM
CURRENT HIGHER
SERVICE LEVEL SERVICE
ACTUAL BUDGET ESTIMATED BUDGET LEVELS RECOMMENDED
2003-2004 2004-2005 2004-2005 2005-2006 2005-2006 2005-2006
GENERAL GOVERNMENT .._--,- -----~ -
City Council $ 209,858 $ 262,910 $ 226,573 $ 255,704 S 25,000 $ 280,704
City Manager/Clerk 820,457 929,558 915,721 997,923 997,923
Central Services 341,914 353,777 353,726 418,461 120,095 538,556
Legal Services 793,291 745,013 788,745 863,202 863,202
Administrative Services 1,244,537 1,557,095 1,496,578 1,635,803 6,800 1,642,603
Bujlding Management 761,757 641,134 664,379 734,657 734,657
Insurance 420,062 358,986 324,582 397,038 397,038
Elections 2,541 15,670 12,265 2,890 2,890
Non-Departmental 125,676 157,210 66,543 107,712 107,712
TOTAL-General Government $ 4,720,093 $ 5,021,353 $ 4,849,112 $ 5,413,390 $ 151,895 $ 5,565,285
PUBLIC SAFETY
Police Services $ 8,732,424 $10,016,818 $ 9,927,901 $ 11,173,261 $ 305,531 $ 11,478,792
Crossing Guards 62,372 72,283 71,941 72,283 72,283
Animal Control 198,954 266,362 207,291 208,898 208,898
Traffic Signal & Street Lighting 367,529 540,924 424,610 523,910 523,910
Disaster Preparedness 79,173 65,617 63,903 74,721 74,721
Fire 7,708,690 8,624,281 8,545,180 9,225,869 9,225,869
TOTAL-Public Safety $17,149,142 $19,586,285 $19,240,826 $ 21,278,942 $ 305,531 $ 21,584,473
TRANSPORTATION
Public Works Administration $ 688,234 $ 740,011 $ 724,693 $ 810,992 $ 0 $ 810,992
Street Maintenance 220,037 316,552 328,938 360,788 360,788
Street Sweeping 130,351 149,207 141,037 148,000 148,000
Street Tree Maintenance 144,336 124,451 124,513 133,661 133,661
Street Landscape Maintenance 889,848 1,035,189 1,034,132 1,096,727 1,096,727
TOTAL-Transportation $ 2,072,806 $ 2,365,410 $ 2,353,313 $ 2,550,168 $ 0 $ 2,550,168
HEALTH & WELFARE
Waste Management $ 1,294,440 $ 1,475,259 $ 1,475,198 $ 1,874,906 $ 0 $ 1,874,906
Child Care 18,500 15,000 15,000 15,000 15,000
Social Services 45,935 44,927 44,927 60,427 60,427
Housing Programs 2,269,387 819,412 221,943 838,631 60,539 899,170
TOTAL-Health & Welfare $ 3,628,262 $ 2,354,598 $ 1,757,068 $ 2,788,964 $ 60,539 $ 2,849,503
CULTURE & LEISURE SERVICES
Library Service $ 522,604 $ 582,730 $ 575,368 $ 580,611 $ 35,000 $ 615,611
Heritage & Cultural Arts 263,411 363,045 311,784 417,992 417,992
Park Maintenance 1,403,774 1,532,409 1,513,323 1,665,765 26.400 1,692,165
Community Cable TV 62,020 62,999 62,069 66,407 66,407
Parks & Community Services 2,599,744 3,049,380 2,831,773 3,178,573 57,796 3,236,369
Parks & Facilities Management 246,546 284,993 274,660 308,494 308,494
TOTAL-Culture & Leisure Services $ 5,098,099 $ 5,875,556 $ 5,568,977 $ 6,217,842 $ 119,196 $ 6,337,038
COMMUNITY DEVELOPMENT
Comm Dev (Planning & Bldg/Safety) $ 4,178,614 $ 5,411,515 $ 5,272,552 $ 5,741,917 $ 157,132 $ 5,899,049
Engineering 1,882,979 2,228,383 2,245,399 2,213,105 2,213,105
Economic Development 302,134 286,226 277,855 290,628 50,000 340,628
TOTAL~Community Development $ 6,363,727 $ 7,926,124 $ 7,795,806 $ 8,245,650 $ 207,132 $ 8.452,782
TOTAL OPERATING BUDGET $ 39,032,129 $43,129,326 $41,565,102 $ 46,494,956 $ 844,293 $ 47,339,249
REVISED
ITEM 8.1 (ATTACHMENT 3)
City Council Budget Study Session March 22, 2006
HISTORICAL COMPARISON OF EXPENDITURES BY PROGRAM
CURRENT HIGHER
SERVICE LEVEL SERVICE
ACTUAL BUDGET ESTIMATED BUDGET LEVELS RECOMMENDED
2003-2004 2004-2005 2004-2QQ5_ 2005-2006 2005-2006 2005-2006
- ---.-.,~.- -.'.
CAPITAL IMPROVEMENT BUDGET
General $ 2,270,909 $ 1,251,456 $ 687,655 $ 1,387,258 $ 0 $ 1,387,258
Community Improvements 781,757 1,175,547 812,158 506,514 506,514
Parks 5,402,412 17,451,786 11,522,671 10,695,709 10,695,709
Streets 7,182,614 23,207,921 3,807,398 39,001,157 39,001,157
TOT AL-CapltaJ Improvements $15,637,692 $43,086,710 $ 16,829,882 $ 51,590,63lJ $ 0 $ 51,590,638
DUBLIN INFORMATION INC BUDGET
Total Dublin lnformation Inc. $ 20 $ 0 $ 0 $ 0 $ 0 $ 0
INTERNAL SERVICE FUND BUDGET
Tota! Internal Service Fund $ 358,751 $ 1,383,798 $ 1,295,327 $ 1,161,229 $ 0 $ 1,161,229
TOTAL EXPENDITURES-
ALL FUNDS $ 55,028,592 $ 87,599,834 $ 59,690,311 $ 99,246,823 $ 844,293 $ 100,091,116
Less Internal Service Fund Expenses $ (358,751) $ (1,383,798) $ (1,295,327) $ (1,161,229) $ 0 $ (1,161,229)
NET TOTAL EXPENDITURES
ALL FUNDS $ 54,669,841 $ 86,216,036 $ 58,394,984 $ 98,085,594 $ 844,293 $ 98,929,887
REVISED
ITEM 8.1 (ATTACHMENT 3)
City Council Budget Study Session March 22, 2006
REVISED AS OF MARCH 13, 2006
SUMMARY 2004-2009 CAPITAL IMPROVEMENT PROGRAM - GENERAL
PRIOR
PROJECT NUMBER AND NAME TOTALS YEARS 2004-2005 2005-2006 2006-2007 2007-2006 2006.2009
93135 CN Studio Remodei $ 435,223 $ 87,223 $ 348,000
93150 Network System Upgrade 336,946 $ 240,281 50.485 46,180
93161 Council Chamber Voting System 8,000 8,000
93172 Civic Center Fuel Tank Removal 29,620 29,620
93174 Emergency Portable Radios 34,539 13,239 21,300
93175 Public Safety Memorial 28,254 25,254 3.000
93181 Habitat Monitorin9 Camera 48,250 42,750 $ 2,750 $ 2,750
93190 Central Data Processing System Upgrade 166,143 155,143 11,000
93192 Geographic Information System 276.092 114,368 38.741 82,983 40,000
93200 Building Permit System 252,000 200,000 52,000
93220 Communications System Upgrade 196,370 180,384 6,106 9,880
93320 Telecommunications Plan 338,581 13,581 150,000 $ 175,000
93321 E-commerce and Payment Processing 95,022 88,519 6,503
93402 Maintenance Facility Study 35,000 35,000
93465 Short Term Office Space/Civic Center Modifications 384,251 257,351 126,900
93511 Fallon Fire Station 1,198,707 581,784 616,923
93521 Fire Station 16 Repairs 266,866 266,866
93525 Alternate EOC Fire Station 17 11,947 11,947
93900 Building Management Study 175,000 50,000 125,000
93910 Civic Center Modification Design Services & 4,267.418 2,149,988 50,000 184,605 1,882,825
Construction
93912 Civic Center Building Rertlediation * 690,988 5,291
685,697
93913 Civic Center Furniture Replacement Regional Meeting 31,300 31,300
Room
93922 Painting Civic Center Trellises 24,830 24,830
93931 Civic Center Roof Repair 133,948 133,948
93933 Civic Center Generator 271,086 38,770 26,305 206,011
93970 Automated Document Storage & Retrieval System 108.484 84,237 24,247
94500 Public Facility Fee Study Update 42,046 8.446 33,600
94510 Fire Fee Study Update 19,600 11,579 8,021
TOTAL COST $ 9.906,510 $ 4,366,016 $ 1,258,792 $ 1,434,456 $ 430,660 $ 2,241,586 $ 175,000
FINANCING
General Fund (001) $ 4,764,604 $ 2,000,083 $ 633,849 $ 1,350,856 $ 246,055 $ 358,761 $ 175,000
Criminal Activity Fund (200) 17,266 17,266
lo Public Facility Impact Fee (310) 3,906,334 1,755,304 83,600 184,605 1.882,825
~ Fire Impact Fee Fund (320) 1,218,306 593,363 624,943
1\ TOTAL FINANCING $ 9,906,510 $ 4,366.016 $ 1,258,792 $ 1,434,456 $ 430,660 $ 2,241,586 $ 175,000
~
~ *
1'1 This prolect is a carryover from Fisc," Year 2003-2004
t
-\
;>
)flSI20Q64:54PM
H:\Budget\Gnal; &: Objectives\Agenda Budget Study Session 3_22_ 06\Summary Capital 11lIpJOvemenl Program General.xls ATTACHMENT 4
SUMMARY 2004-2009 CAPITAL IMPROVEMENT PROGRAM - GENERAL
PROJECTS UNFUNDED DURING THE FIVE YEAR TIME FRAME
PROJECT NUMBER AND NAME
UNFUNDED
PORTION OF
ESTIMATED
COST
93450 Civic Center Library
$1,258,460
TOTALS
$1,258,460
ATTACHMENT 4
REVISED AS OF MARCH 13, 2006
SUMMARY 2004.2009 CAPITAL IMPROVEMENT PROGRAM. COMMUNITY IMPROVEMENTS
PROJECT NUMBER AND NAME
94052
94060
94193
94226
94235
94250
94252
N/A
N/A
New
New
Iron Horse Trail Wildflower Planting
Downtown Improvement Implementation
Dougherty Assessment District Fence Painting
Freeway Underpass Art at Dublin Boulevard & Amador
Valley Boulevard
Arroyo Vista Project Improvements EVA Road Repair
Sidewalk Safety Repair Program
Bus Shelters
City Entrance Sign Modifications
San Ramon Road Landscape Renovation
San Ramon Road Concrete Sound Wall Maintenance
San Ramon Road Wooden Sound Wall Maintenance
TOTAL COST
FINANCING
General Fund (001)
Community Development Block Grant (209)
Measure D Fund (224)
Traffic Impact Fee Fund (300)
Assessment Dist (713)
TOTAL FINANCING
TOTALS
PRIOR
YEARS
2004-2005 2005-2006 2006-2007 2007-2008 2008-2009
$ 30,190 $ 8,150 $ 22,040
1,594,302 521,924 $ 381,739 690,639
32,920 32,920
523,800 486,180 37,620
29,791 29,791
346,117 72,992 75,965 $ 65,720 $ 65,720 $ 65,720
327,100 116,100 30,500 60,200 120,300
200,000 200,000
136,381 136,381
26,000 26,000
30,300 30,300
$ 3,276,901 $ 1,132,354 $ 454,731 $ 888,975 $ 122,220 $ 492,601 $ 186,020
$ 3,152,804 $ 1,132,354 $ 403,110 $ 816.499 $ 122,220 $ 492,601 $ 186,020
39,556 39,556
14,850 14,850
36,771 36,771
32,920 32,920
$ 3,276,901 $ 1,132,354 $ 454,731 $ 888,975 $ 122,220 $ 492,601 $ 186,020
3115/20064:55 PM
ll:\Budget\Goals & Ohjectives\Agenda Budget Study Session 3_22_06\Summary Capitallmpruvement Program Community Improvements.x]s
A TT ACHMENT 4
REVISED AS OF MARCH 13,2006
SUMMARY 2004-2009 CAPITAL IMPROVEMENT PROGRAM - PARKS
PRIOR
PROJECT NUMBER AND NAME TOTALS YEARS 2004-2005 2005-2006 2006-2007 2007 -2008 2008-2009
95050 Shannon Community Center Improvements $ 65,367 $ 25.487 $ 39,880
95465 Shannon Community Center Reconstruction 8,643,000 $ 704,500 $ 2.469,880 $ 5.468,620
95555 Dublin Historic Park 176,110 19.427 156,683
95566 Murray Schoolhouse Exhibit Restoration 141,985 12,285 129,700
95600 Emerald Glen Park 18,603,616 10,059,371 3,990,263 4,553,982
95601 Emerald Glen Park Activity Center 185,248 185,248
95602 Emerald Glen Park Recreation and Aquatic Complex 16.442,923 63,073 885,823 2,646,398 7,598,082 $ 5,249,547
95603 Emerald Glen Park Recreation Center 208 208
95625 Dougherty Hills Park - Dog Park 592.842 50,288 542,554
95631 Park Furniture Replacement 147,780 31,310 41,555 30,710 44,205
95635 Park Play Area Renovations 590,543 113,309 145,732 142,327 115,920 73,255
95640 Dublin Ranch Neighborhood Parks 4,187,276 1.477,789 27,847 162,970 819,820 1,535,880 162,970
95830 Dublin Sports Grounds Renovation 1,710.434 1,209,803 322,568 178,063
95850 Parks & Recreation Master Plan Update 64,956 23,551 41 .405
95851 Fallon Sports Park 9,508,048 68,057 105,104 5,465,937 791,150 3,077,800
95930 Senior Center 6,825.454 2,019,587 4,284,385 521 .482
N/A Stagecoach Park Assessment District Water Meter 50,625 50,625
TOTAL COST $ 67,936,415 $ 14,996,954 $ 9,237,425 $ 12,983,065 $ 6,686,752 $ 15,497,697 $ 8,534,522
FINANCING
General Fund (001) $11,781,674 $ 2,297,774 $ 2,630,021 $ 1,628,920 $ 3,063,059 $ 2,161,900
State Park Bond Act (213) 701,037 390,324 310,713
Measure 0 Fund (224) 219,500 60,716 11,004 31,310 41,555 30,710 $ 44,205
Traffic Impact Fee Fund (300) 290,900 290,900
Public Facility Impact Fee (310) 46.410,757 9,120,551 6,253,152 5,848,687 3.466,218 13,231,832 8.490,317
Park Dedication In-Lieu Fund (315) 8,532,547 2,836,689 32,535 5.474,148 115,920 73,255
TOTAL FINANCING $ 67,936,415 $ 14,996,954 $ 9,237,425 $ 12,983,065 $ 6,686,752 $ 15.497,697 $ 8,534,522
3/15/2006 4:53 PM
H:\Budget\Goals & Objectives\Agenda Budget Study Session 3 22_06\Summary Capital Improvement Program Parks.xIs
ATTACHMENT 4
SUMMARY 2004-2009 CAPITAL IMPROVEMENT PROGRAM - PARKS
PROJECTS UNFUNDED DURING THE FIVE YEAR TIME FRAME
PROJECT NUMBER AND NAME
UNFUNDED
PORTION OF
ESTIMATED
COST
$ 850,000
1,240,289
850,685
23,523,177
8,032,000
44,533,286
8,048,305
2,374,745
9,563.476
$ 99,015,963
$ 12,683,173
$ 86,332,790
95600 Emerald Glen Park
95640 Dublin Ranch Neighborhood Parks
95830 Dublin Sports Grounds Renovation
95851 Fallon Sports Park
95935 Community Theater/Cultural Arts Center
N/A Eastern Dublin Parks
N/A Emerald Glen Park Community Center
N/A Schaefer Ranch Neighborhood Park
N/A Transit Center Park
TOTALS
LESS AVAILABLE PARK DEDICATION AND PUBLIC
FACILITY FEES
FUNDING SHORTFALL
ATTACHMENT 4
SUMMARY 2004-2009 CAPITAL IMPROVEMENT PROGRAM - STREETS
PRIOR
PROJECT NUMBER AND NAME TOTALS YEARS 2004.2005 2005-2006 2006-2007 2007-2008 2008-2009
94520 Tri-Valley Triangle Study $ 58,500 $ 58,500
96010 Dublin Boulevard Improvements - Silvergate Drive to 3,461,235 $ 719,976 $ 2,741,259
Hansen Drive
96061 Street Ught Pole Replacement 504,167 109,982 $ 189,815 204,370
96082 Underground Utilities ~ Dublin Boulevard! Dougherty Road 852.382 41,912 810,470
Intersection and Vicinity
96380 1-580 & San Ramon Road Freeway Interchange 2,491,753 2,295,355 196,398
Improvements
96400 Eastern Dublin Arterial Street Improvements^ 49.767,088 1,384,653 15,342 22,383,176 $ 23,711,103 1,354,003 $ 918,811
96405 Central Parkway & Persimmon Drive Safety Improvements 113,166 9,500 103,666
96420 1-580 & Tassajara Road Freeway Interchange 11,476,338 11,458,109 18,229
Improvements
96430 1.580 & Fallon Road Freeway Interchange Improvements - 14,532.759 2,042,531 651,372 4,476,500 7,362,356
Phase I
96452 Downtown Traffic Signal Equipment Replacement 131,716 48,169 28,418 30,200 24,929
96453 Countdown Pedestrian Signals 43,200 43,200
96480 Downtown Dublin Roadway Improvements 30,410 28,490 1,920
96564 Traffic Signal Upgrade - Village Parkway I Amador Valley 179,080 173,079 6,001
Boulevard *
96565 Traffic Signal at Central Parkway and Tassajara Creek * 177,796 177,674 122
96566 Traffic Signal at Dublin Boulevard and Inspiration Drive 214,383 19,258 195,125
96567 Traffic Signal at Amador Valley Boulevard and Starward Drive 540,830 44,462 414,760 81,608
96568 Traffic Signal Upgrade - Dublin Boulevard and Scarlett Drive 46,433 3,540 42,893
96580 Annual Street Overlay Program 2,711,402 139,811 796,591 550,000 600,000 625,000
96565 Annual Slurry Seal Program 2,540,598 3,930 761,668 550,000 600,000 625,000
96773 Alamo Canal Trail Under 1-580 31,400 31,400
96775 Citywide Bicycle I Pedestrian Plan 81,144 81,144
96840 Scarlett Drive Iron Horse Trail Extension 10,540,132 979 1,890 236,240 69,000 5,730,919 4,501,104
96850 Dougherty Road Improvements - North of Amador Valley 4,058,094 570,269 380,850 3,106,975
Boulevard to North of Houston Place
96852 Dougherty Road Improvements - Houston Place to 1-580 13,808.358 201,004 592,780 8,920,834 4,093.740
96870 Saint Patrick Way - Regional Street to Golden Gate Drive 1,633,754 6,786 156 572,412 1,054,400
96920 Dublin Boulevard Improvements - Village Parkway to Sierra 5,602,466 5.367,663 157,503 77 ,300
Court *
96930 Dublin Boulevard Improvements - Sierra Court to Dublin 864,590 109,715 754,875
Court
96940 Summer Concert Series Banners 17,335 17.335
NIA Bike Lane - Amador Valley Boulevard Stagecoach Road to 272.714 272,714
Dougherty Road
N/A Dublin Boulevard - Right Turn at Village Parkway 640,202 46,537 593,665
New Dublin Boulevard ~ Raise Catch Basin Grates 32,530 32,530
TOTAL cosr $ 127,455,958 $ 24,632,989 $ 2,828,616 $ 39,584,868 $ 37,767,309 $12,110.411 $10,531,765
3/\5/20064;561'M
H:\BudgetIGoals & Obj~Clives\Agenda Budget Study Session 3 22 06\Summary Capilal Improvement Program Streets,xls
ATTACHMENT 4
SUMMARY 2004-2009 CAPITAL IMPROVEMENT PROGRAM - STREETS
PRIOR
PROJECT NUMBER AND NAME TOTALS YEARS 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009
FINANCING
General Fund (001) $ 4,045,232 $ 881.701 $ 980,260 $ 1,546,519 $ 636.752
State Gas Tax (206) 3,978.017 583.763 63,954 922,300 690,000 $ 773,000 $ 945,000
ISTEA (210) 412,044 412,044
Transp. Development Act (211) 45,144 45,144
Measure B Sales Tax (217) 7,339,987 62,269 85,602 635,959 410,000 2,023,935 4,122,222
State Transportation Improvements (219) 10,518,436 10,518,436
SB300 Grant (220) 69,340 69,340
Measure B ~ Bike/Pedestrian (227) 279,029 67.400 211,629
CMA TIP funds (228) 532,000 400,000 132,000
Traffic Impact Fee Fund (300) 100,051,748 11,595,454 1,698,801 36,292.546 35,818,928 9,181,476 5,464,543
Assessment Dist (710) 184,982 109,982 75,000
$ 127,455,958 $ 24,632,989 $ 2,828,616 $ 39,584,868 $ 37,767,309 $ 12,110,411 $ 10,531,765
* These projects are carryovers from Fiscal Year 2003-2004
^ It is estimated that approximately $20.2 million of the Fiscal Year 2005~2006 budgeted expenditures for this project will be built by the development community
3/15/21J064"S6PM
H"\Budgel\Goals & Objeellve~\Agenda Budget Study Session J _22 _ 06\Swnmary Capital Improvement p,.ogram Street~x]s
ATTACHMENT 4
I
SUMMARY 2004-2009 CAPITAL IMPROVEMENT PROGRAM - STREETS
PROJECTS UNFUNDED DURING THE FIVE YEAR TIME FRAME
PROJECT NUMBER AND NAME
96400
96480
96930
N/A
NIA
Eastern Dublin Arterial Street Improvements
Downlown Dublin Roadway Improvements
Dublin Boulevard Improvements - Sierra Court to Dublin Court
Dougherty Road Improvements - Amador Valley Boulevard North to
City Limits
Tri-Valley Transportation Development Fee Regional Transportation
Projects
TOTALS
UNFUNDED
PORTION OF
ESTIMATED FEES NET
COST AVAILABLE SHORTFALL
44.479,579 44.479,579
5,492,679 31,515 5.461,164
1,746,960 584,501
3,887,150 366,290 3,520,860
21,597,000 21,597,000
$ 77,203,368 $ 982,306 $ 76,221,062
ATTACHMENT 4
~
~
Wh I+e.
JooLoIL. ~'l~
RESOLUTION NO. 80 - 93
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
****************
ESTABLISHING A POLICY FOR MANAGEMENT AND USE OF GENERAL FUND ASSETS
WHEREAS, the City Council of the City of Dublin recognizes the
importance of General Fund Reserves; and
WHEREAS, General Fund Reserves are an important asset of the City
and it is prudent to have an established policy to guide their use; and
WHEREAS, typically, General Fund monies are a discretionary funding
source which can be appropriated as enacted through the annual budget
process; and
WHEREAS, interest earnings from City General Fund Reserves can
provide an independent local revenue source; and
WHEREAS, it is not possible to exactly predict over time how
economic conditions may impact either the interest earnings (income) or
the need to utilize reserves to provide the level of municipal services
deemed adequate by City Council policy; and
WHEREAS, prudent management would dictate that the City have a
general policy for the management of its assets, including the
anticipated purpose of General Fund Reserves.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby establish the attached Policy for the Management and
Use of General Fund Reserves (Exhibit A), attached hereto and by
reference made a part hereof.
BE IT FURTHER RESOLVED that City Staff are hereby authorized and
directed to undertake all administrative steps necessary to implement
said "Policy" and present periodic reports to the City Council.
PASSED, APPROVED AND ADOPTED this 14th day of June, 1993.
AYES:
Councilmembers Burton, Houston, Howard, and Mayor Snyder
NOES:
None
ABSENT :
Councilmember
Moffatt
~~
--
ABSTAIN:
None
ATTACHMENT 5
~
~
EXHIBIT A
CITY OF DUBLIN
GENERAL FUND RESERVE POLICY
PURPOSE
The purpose of this document is to formally outline the city council
policy of maintaining General Fund Reserves and designating the
potential types of uses for such reserves. General Fund Reserves
shall not be considered as being readily available for appropriations
towards operating expenses, except as allowed for in this policy and
through explicit action by the City council.
AMOUNT OF RESERVES
The amount of General Fund Reserves will fluctuate over time.
City Council recognizes that there are numerous events which
place a legitimate demand on the reserves.
The
could
INTEREST EARNINGS
All interest earnings on the General Fund Reserves shall accrue to the
City'S General Fund Unreserved Fund Balance, for appropriation by the
City Council in accordance with local and state laws, regulations and
policies.
ABILITY TO ACCOMMODATE CITY NEEDS
The City Council recognizes the importance of maintaining flexibility
at this time as well as in the future. Proper maintenance of the
City's General Fund Reserves will accommodate a response to economic
conditions affecting earnings on said funds as well as unanticipated
events which require an appropriation.
POTENTIAL USE OF RESERVES
Any appropriation of General Fund Reserves is subject to action by the
City Council. The following events are the basis for a policy to
protect and carefully plan for any expenditure from General Fund
Reserves:
. City Indebtedness: Reserves may be utilized to reduce or
eliminate the need for current or future debt service payments.
The limitation of debt service as an annual operating expense
allows for available monies to be expended for other public
purposes. This shall be considered the highest priority for the
use of General Fund Reserves.
. Economic Uncertainty: A prudent reserve can be used to finance
municipal services in the event that economic conditions have
deteriorated to the extent that traditional revenue sources can
no longer support the services.
~
. Response to Reductions in Revenues: In recent years, State
Government has taken revenues which were previously considered to
be local revenues. Development of a locally controlled revenue
source can be important.
. catastrophic Loss: The City currently participates in a pooled
self-insured liability and property program. A catastrophic
event may require additional appropriations in order to attain a
full recovery.
. Preservation of Funds as Revenue Generator: The preservation of
General Fund Reserves provides revenue as a result of investment
income. This is an important discretionary income source.
. Economic Development stimulus: A locally controlled funding
source could become one component of an investment plan, which
would provide a positive return to the City and a public benefit.
This listing is not intended to be all inclusive; however, it is
generally reflective of the types of considerations to be made when
proposing the use of such funds. Proposed uses which are inconsistent
with this policy should demonstrate a public benefit and a finding
that it is in the best interest of the City.
REVISIONS
Revisions to this policy shall be approved by the City Council in the
form of a Resolution.
PSR/l.. .:FundExbA.agenda#12
Listing of Community Groups Requesting Funding for Fiscal Year 2006-2007
ATTACHMENTS ORGANIZATIONAL NAME:
a Drug Substance Abuse Council (Dublin High School)
b Bay Area Recycling Outreach Coalition
c Alameda County Green Business Program (GBP)
d Child Care Links
e Dublin Fine Arts Foundation
f Dublin Partners In Education (DPIE)
g Pacific Chamber Symphony
h Tri- Valley Community Television (Request Pending Based On
Projected Cable Support Fees)
i Tri-Valley Convention & Visitors Bureau
j Tri -Valley Business Council
k Tri-Valley One-Stop Career Center (East Bay Works)
I (New) Briarhill Swim Team
ATTACHMENT 6
H,\Bndget\Goah & Objoctr.e.lAllenda Budg6 Study Se..lon 3_11_06IAITACH '_Covt'_li$t_G,oup..do><;
BUDGET ISSUES WORKSHEET
FISCAL YEAR 2006-2007
1. OPERATING EXPENDITURES
1 (A) The City Council adopted a level of service for each Budget Activity (i.e., Police, Park
Maintenance, Library, etc.) in Fiscal Year 2005-2006 (See Attachment 3 and the 2005-
2006 Preliminary Budget).
For the purpose of developing the Fiscal Year 2006-2007 Operating Budget, are there
additional service levels or services that the City Council would like Staffto evaluate as
Higher Service Levels in the 2006/2007 Budget?
YES
or
NO
(Please circle one)
SUGGESTIONS FOR ADDED SERVICES TO BE EVALUATED AS HIGHER
SERVICE LEVELS FOR 2006/2007
1 (B) To the extent the City Council's 2006-2007 Goals & Objectives require additional
resources not included in the current budget, should the 2006-2007 Budget fund only
High Priority Objectives?
YES
or
NO
(Please circle one)
1(C) Community Group Funding Requests:
During Fiscal Year 2005-2006, the City funded a number of community groups which
are identified below The Table on the next page identifies whether the Community
Group reduced or increased their requests for Fiscal Year 2006-2007 There is one ~
funding request, from a group that has not previously requested funding.
Please indicate with a check (..,J) which community groups should be preliminarily
included in the base level or placed in a hieher service level (hsl) in the Fiscal Year
2006-2007 Budget. Placement in the hieher service level will include further
evaluation ofthe request.
-1-
ATTACHMENT 7
COMMUNITY GROUP FUNDING REQUESTS
((-II Base or Higher Service Level [HSL will be evaluated further in Preliminary Budget]
2005-2006 2006-2007 Change In Base Higher
Funding Funding 06/07 Level of Level of
Communitv Group Level REQUEST Request Service Service
Drue Substance Abuse Council
. Dry Grad Night $3,500 $3,500 $ 0
. Red Ribbon Week $3,500 $3,500 $ 0
. Supplies for Substance Abuse $500 $0 ($ 500)
Curriculum for Freshman
Bay Area Recycling Outreach $2,000 $2,000 $ 0
Coalition (Junk Mail Reduction)
Alameda County Green Business $3,000 $3,000 $ 0
Proeram (GBP)
Child Care Links
. Program Funding $15,000 $15,000 $ 0
. Projects For 2006/07(Pre-
School & Health Safety Fairs; $ 3,500 +$ 3,500
and Early Childhood
Education Conference
Duhlin Fine Arts Foundation
. Operating Support (Including
coordination of Bray
Commons "Art in the Park" & $20,000 $15,000 ($ 5,000)
Elementary School Art
Projects)
. Tri-Valley (Dublin, Livermore,
Pleasanton) "Ill the Tri- VaUev $30,000 +$ 30,000
Art Takes Place"
Dublin Partners In Education $12,500 $12,500 $ 0
Pacific Chamber Symphony $ 7,000 $7,000 $ 0
Tri-Valley Community Television $58,032* $59,500* +$ 1,468
Tri-Valley Convention & Visitors $56,555 $2,500 ($ 54,055)
Burean (Preliminarv Amount for
2006/07-Budget Under Development)
Tri- Valley Business Council $25,000 $25,000 $ 0
Tri- Valley One-Stop Career Center $10,000 $10,000 $ 0
Total Community Group Requests $216,587 $192,000 ($ 24,587)
* Tri-Valley Community Television is funded by Cable Support Fees. Amount shown does not
include anticipated request for capital Studio funding from the General Fund.
I(D) New Funding Request:
During the preliminary stages of the Fiscal Year 2006-2007 budget process, the City has
also received a funding request from the Briarhill Swim Team. The request is attached
and as a new item it has been listed separately below for City Council consideration.
-2-
NEW COMMUNITY GROUP FUNDING REQUESTS
((..,I) Base or Hiaher Service Level fHSL will be evaluated further in Preliminarv Budaetl
2005-2006 2006-2007 Base Higher
Funding Funding Level of Level
New Group Requestin!! Fundin!! Level* REQUEST Service of Service
Briarhill Swim Team NIA $ 4,000
Total Other New Fundin!! Requests $ 4,000
2. CAPITAL IMPROVEMENT PROGRAM (CIP)
2(A) Charts provided in Attachment 4 (see attached) also include a summary of the capital
improvements adopted as part ofthe City's Five-Year CIP
Of those projects currently identified in the Five-Year CIP, are there any projects which
you would like to see funded in Fiscal Year 2006-20077 If so, please indicate below.
2(B) Are there any new Capital Projects that are not in the current Five Year CIP that you
would like to see included in the new Five Year CIP? If so, please indicate below.
2(C) In the 2005-2006 Budget (as adjusted), a total of $5,342,794 was allocated from the
General Fund for Capital Projects.
If this funding is necessary for Operating Expenditures in 2006-2007, which ofthe
following alternatives do you prefer for funding Capital Projects in 2006-2007?
Please check preferred method.
- I Defer 2006-2007 Capital Projects to a later year
- 2. Utilize unallocated Reserves.
- 3 Utilize Debt Financing.
- 4 Other
-3-
3. CONTRACT SERVICES
The following service contracts are scheduled to be evaluated at the end of Fiscal Year
2005-2006. Are you interested in Staff evaluating any aspect of the service other than
the cost of providing the service for Fiscal Year 2006-2007? If so, please indicate
below.
Cost Only If"Yes," Identify Other Issues
CONTRACT (YeslNol
A. Building & Safety
I) Linhart Petersen Powers & Assoc.
2) 4 Leaf
B. Crossing Guard Services (All City
Management)
C. Fire Services
4. RESERVES
The City's policy on use of reserves (see Attachment 5, Resolution 80-93) establishes
the appropriate use for these funds. Should use of Reserves be limited to Capital or
other one-time expenditures"
YES or NO (Please circle one)
5. BUDGET CALENDAR
In order to finalize the budget calendar for preparation of the 2006-2007 Budget and
Five-Year CIP, it is necessary to establish a budget hearing date.
In order to provide Staff with enough time to complete the budget, Staff would
recommend that the Council identify a day during the week of June 12, 2006, as the
Budget Hearing date. (Note June 14 is Mayor's Conference)
Please indicate preferred date below.
Selected Budget Hearing Date.
H:\Budget\Goals&Objedives\WORKSHEEToodgetstudysession4+{lS.ctoc
- 4-
-:1"--0 '-"'-'>
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(l'V 1/'.10 /'
~flIl
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Dublin High School
8151 ViJlage Parkway' Dublin, CA 94568' (925) 833-3300' Fax (925) 833-3322
RECEIVED
CITY OF DU8L1N
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February 2, 2006
CITY It.ANAGEH'S OFFICE
Mr. Richard Ambrose, City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Mr. Ambrose:
The Dublin Substance Abuse Council is requesting $7,000 for fiscal year 2006-2007 to
partially fund both Red Ribbon Week and Dry Grad Nite for the upcoming school year
This past year was an extremely successful year for the Dublin Substance Abuse Council.
For the first time ever, we were able to fund Red Ribbon Week programs at every public
and private school in the city of Dublin. Funding for each school site was based upon
their enrollment. I have attached a list of how much money was allocated for each site.
All decisions on how to spend the money were determined at each school site by the
principals and/or their staff, but money was spent primarily on purchasing red ribbons,
along with anti-substance awareness items such as stickers, pencils, book marks, etc.
We feel that this annual program helps raise awareness about the dangers of substance
abuse among the city's youth, as Red Ribbon promotional items are often handed out by
McGruffthe Crime Dog in conjunction with presentations by Dublin Police Services. As
the anti -substance abuse message of Red Ribbon Week is promoted, individual schools
often organize assemblies as well, often in consultation with DSAC.
In addition to Red Ribbon Week expenditures; DSAC once again contributed $3,500 to
the Dublin High School Grad Nite program. We are pleased to report that virtually every
graduating senior has attended this safe and sober program for many years, and we
believe that there is a direct correlation between this program and the fact that we haven't
had any fatal alcohol-related accidents by our graduates after our commencement
ceremony
At the request of Lieutenant Glenn Moon, we spent the remaining $500 from this year's
budget to help offset the costs of a multi-media assembly from Mothers Against Drunk
Driving (MADD) and Dublin Police Services that will be presented this spring at Dublin
High School, Valley High School, Wells Middle School, and Fallon School. We felt this
was a better use ofDSAC funds than the anti-substance curriculum for the Dublin High
P .E. Department because it would impact more students and was a one-time program as
opposed to the long-term commitment that we may have been making to a school
program that we felt was more the responsibility of the school district to fund.
For the upcoming year, there are no major changes in our funding request. We would like
to distribute $3,500 to all public and private schools in Dublin to help with the cost of
Red Ribbon Week anti-substance abuse activities. The remaining $3,500 will be used for
the all night Dry Grad Nite party that keeps Dublin High seniors safe after their
graduation.
Last year we requested $7,500 from the city of Dublin, but we do not have any specific
needs for the extra $500 this year However, I wanted to let you know that we will be
organizing the assembly "Every IS Minutes" again in the spring of2008 at Dublin High
School due to the fact that we will have an entirely new student body since its last
presentation in fiscal year 2003-2004 Thus, I anticipate that we may have a larger budget
request for fiscal year 2007-2008.
Thank you in advance for your consideration of this year's $7,000 request. Please contact
me at (925) 833-3300x7239 if you have any questions.
Sincerely,
y~~
Tim Sbranti
Dublin Substance Abuse Council Chairman
October 21, 2005
Dear Julie Carter
The purpose of this letter is to ask the city of Dublin to please release the $7,500.00 for
the Dublin Substance Abuse Council that was approved by the Dublin City Council at its
meeting on June 21, 2005
We are excited to report that this is the first year that every single public and private
school in the city of Dublin participated in the Red Ribbon Week program. We will need
to reimburse the schools for the $3,500 in expenses incurred by Red Ribbon Week. In
addition, we will need to reimburse the Dublin High School P.E. Department $500 for
expenses they incurred while implementing their new anti-substance abuse curriculum.
The remaining $3,500 will be forwarded to the Dublin High School Dry Grad Nite
committee for its program following this year's graduation.
For your information, the funds for Red Ribbon Week will be dispersed from the DSAC
account to local schools in the following manner
Dougherty Elementary $325 00
Dublin Elementary $250.00
Dublin High $47500
Frederiksen Elementary $300.00
Fallon School. $425.00
Murray Elementary $225.00
Nielsen Elementary $250.00
Quarry Lane $200.00
St. Phillip's Lutheran $12500
St. Raymond's $250.00
Valley Christian: $200.00
Valley High School $100.00
Wells Middle School $37500
Please mail the $7,500 check to: Duhlin Substance Abuse Council, Attention Tim
Sbranti, 8151 Village Parkway, Dublin, CA 94568. If you have any questions, please
call me at (925) 833-3300x7239 Thank you for your support of our efforts.
Sincerely,
Tim Sbranti
Dublin Substance Abuse Council Chairperson
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DUBLIN HIGH SCHOOL
"THE GAEL FORCE"
A California Distinguished School
2003,1996,1992, 1990
Carol Redden Shimizu. Principal
Bill Branca.. Assistant Principal
Maureen Byrne, Dean of Students
Theresa Young, Dean of Students
Dear Sponsor'
For the past years, professional and business people in our community have helped sponsor
alcohol and drug free All-Night Graduation Celebrations for our Dublin High School Graduates,
These parties have always reflected the generosity of our community
Each year we respectfully request, monetary donations (preferred), gift certificates and products
that are given as gifts. These contributions are critical in making these events successful and
memorable for our graduates.
If you would like to make a donation, please forward it to:
Dublin High School 2006 Grad-Night Committee
c/o Dianna Moran
8151 Village Parkway
Dublin, CA 94568
If you would like verification of this fundraiser, you may contact Mrs. Laurie Olander in the
Student Activities Office at Dublin High School. Her number is 925-833-3300, ex!. 7105
We truly appreciate your support and generosity and thank you in advance for your continued
support.
If you have any questions or require any additional information, please feel free to contact us.
Sincerely,
Grad-Night Fundraisers Committee, Class of 2006
rddl/zj>>~-
IZiib fJassar
anassar@wffsensorv.com
925-833-8134
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Marge Ffsh
mafish@townsend,com
925-828-7805
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\Jhhn Van Loon
theloons@Dacbell.net
925-829-3575
(Dublin High School PFSO Non-Profit Tax 1.0. 94-3174460)
8151 Village Parkway
Dublin, CaHfumia 94568-t699
(925) 833.3300 - Fax (925) 833.3322
Working Committee
David Assmann,
San Francisco,
Dept. of the Environment
Jill Boone,
San Mateo County,
RecycleWorks
Zachary De Vine,
County of Santa Clara
Susan Kattchee.
StopWaste.Org
Debby Kramer,
South Bayside Waste
Management Authority
Alexander Sou/ard,
Marin Hazardous & Solid Waste
Joint Powers Authority
Lorna Thomson,
Contra Costa County
Contributing Partners
Allied Waste Services/SFI
Castro Valley Sanitary District
Central Contra Costa
Solid Waste Authority
City and County
of San Francisco
City of Aibany
City of Antioch
City of Brentwood
City of Clayton
City of Concord
City of Cupertino
City of Dublin
City of Foster City
City of Fremont
City of Gilroy
City of Livermore
City of Los Altos
City of Millbrae
City of Milpttas
City of Morgan Hill
City of Mountain View
City of Napa
City of Newark
City of Oakland
City of Pittsburg
City of San Bruno
City of San Jose
City of San Leandro
City of San Ramon
City of Sunnyvale
City of Union City
City of Vacaville
Contra Costa County
County of Marin
County of Santa Clara
San Mateo County
Ora Loma Sanitary District
South Bayside
Waste Management Authority
StopWaste.Org
Town of Portola Valley
West Contra Costa Integrated
Waste Management Authority
West Valley Solid Waste Authority
RECEIVED
CITY OF DUBLIN
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January 24, 2006
CITY MANAUl'.rn OFFICE
City of Dublin
Richard C. Ambrose
City Manager
100 Civic Plaza
Dublin, Ca. 94568
Re: BayROC, Junk Mail Reduction Campaign
Dear Mr Ambrose:
Thank you for contacting the Bay Area Recycling Outreach Coalition
(BayROC)l regarding your upcoming fiscal year and funding request for
the January/February 2007 Regional Waste Reduction Campaign. For as
far back as my records show the City of Dublin has always participated
this regional waste reduction effort. This coming year, we will be asking
for contributions from the Nine Counties and all of the cities within
Santa Clara, San Mateo, Alameda, San Francisco, Contra Costa, Solano,
Marin, Napa and Sonoma Counties, for the JanuarylFebruary 2007
regional waste reduction campaign. The BayROC working group will
meet in March to begin discussions for the 2007 campaign. Based on the
success of the Stop Junk Mail Campaign currently running, the
committee may continue the Stop Junk Mail campaign for one more
year, or may decide to develop a new waste reduction campaign.
The current regional campaign is running from January 16 through
February 12, 2006. The current Stop Junk Mail campaign focuses on
Junk Mail Reduction. Through the www.BayAreaRecvcling.org
website, the www.stoojllnkmail.org website, a junk mail kit, radio and
print advertising, a press event; the regional Junk Mail Reduction
Campaign provides information to Bay Area residents on how to
dramatically reduce the amount of junk mail they receive. The primary
focus of the campaign is helping people taking action to reduce waste
and the amount of junk mail received.
1 The Bay Area Recycling Outreach Coalirion (BayROC) is comprised of staff from
Bay Area cities, counties and other public agencies working together to promote waste
reduction and buy recycled concepts and behaviors through regional media campaigns.
In the past years, BayROC has conducted the Shop Smarl, Save Money and the
Environment Too and the Buy Recycled Paper Campaigns.
-1-
. Please consider contributing $2,000 to the 2006 BayROC Regional Campaign. In the past (2002,
\ 2003,2004,2005 & the current 2006 campaigns), the City of Dublin has contributed $2,000 each
year for the media buy portion of the campaign. Your on-going participation and contribution is
appreciated. In 2006, a total of $129,000 was contributed for the Stop Junk Mail campaign, with
$100,000 of the funds going directly to the radio advertising and the remaining amount for our
Program Coordinator, Media Buyer, press event expenses, radio ad development, print
advertising and Junk Mail Kit.
The advantages of City of Dublin participating in the BayROC regional waste reduction
campaigns:
1. Maximizes limited local advertising budgets;
2. Provides your jurisdiction with artwork and advertising, saving you the development costs;
3 Meets AB 939 program requirements (closing the loop education) with little or no local staff
effort;
4. Ensures that the public is getting the message waste reduction.
5. Buying media regionally allows for a greater frequency of ads and longer duration of media
campaign than a city could provide individually;
6. Ensures a consistent, identifiable message whether people hear or see the ad at home, in their
car, or at work (which can often span more than one city or county);
7 Provides a website with past and current campaigns, including availability of sample articles,
press releases, why buy recycled information, waste prevention tips, how to implement a Buy
Recycled Program and other valuable information,
8. Ensures that your good faith effort can be shown on your annual reports to the State under
your public outreach and waste prevention efforts.
9 Provides a Campaign Coordinator, to assist your city in getting the message out to your
chamber and garbage hauler.
Your financial contribution towards this campaign will show your residents that you are
committed to making a difference in the environment and will keep them in the loop of different
ways they can take action at home or at the office to reduce waste. Should you need additional
information or have suggestions for our future campaign, please do not hesitate to contact me.
Thank you for your consideration.
Sincerely,
( <iz--:a:~ ~'l::;;~~'
Catherine Pandori
BayROC Campaign Coordinator
184 Hobson Street
San Jose, Ca. 95110
(408) 286-0506
Catherine,pandori@sbcglobal.net
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January 6, 2006
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GREEN Bu:nNI~SS
Dublin City Council
100 Civic Plaza
Dublin CA 94568-2658
Alameda COUnty 13reen Business Progran:
-j 131 Harbor Bay Parkway Alameda CA 94502
RE. Request for Continued Funding - Green Business Program FY 2006/2007
Dear Council Members:
Thank you for the City's support of the Alameda County Green Business Program during past
years. Since 1996, the GBP has built partnerships, attracted state and local funding, certified
over 200 Green Businesses (including six in Dublin), helped establish Green Business
Programs in other areas, assisted with the establishment of the Tri-Valley Sustainable Business
Alliance, and promoted Green Businesses to the public. in the next year, the Program will
continue these activities and will hold a partnership planning meeting and increase our work with
local agencies to 'green' and certify their operations.
Our activities benefit businesses and local agencies by assisting them in environmental
compliance and resource conservation, saving them time and money and improving workplace
safety Our activities benefit Dublin residents by giving them environmentally sound government
operations & vendor choices and helping businesses located near residential areas to operate
compliant, clean businesses. in 2005 we worked with the Alameda County Heavy Equipment
Building and a home-based business on becoming certified for the first time. We also recertified
existing Green Businesses at the end of their 3-year cycle.
The GBP is asking your City to support this partnership with a contribution of $3,000 Your
sponsorship enables us to forge a more positive relationship between government and industry,
increase coordination among regulatory programs, improve environmental quality and promote
environmentally responsible consumerism. Funds for the Program will be paid through
Association of Bay Area Governments' BALANCE Foundation, a non-profit fiscal agent, tax ID
94-305-8005. The mailing address is POBox 2050, Oakland CA 94607-2050
I have enclosed additional information about the Program. You may contact me at 510.567 6770
or Pamela.evans@acoov.oro with any questions. The Green Business website is at
W'<Nw.oreenbiz.ca.oov
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'~mela J Eva Green Business Coordinator
Enclosures
cc: Julie Carter, Dublin City Manager's Office
Green Business Work Plan - 2006-07
ActivitvlProiects - Continuous Throuah out the Year
Certify New Green Businesses
. Promote participation to small-to-medium sized, locally-based or managed businesses
. Work with local business groups, utilities, agencies & service districts to promote program to candidates
. Certify at least 25 new Green Businesses
. Recertify previously certified businesses when due
Promote GBP to New Sectors and Organizations
. Identify industries of common interest to partners through Partnership Planning Process (January 2006)
. Participate in new standards development led by other GBPs in region (expect to finalize dentist, garment
cleaner, remodeler and develop auto body)
General Business Outreach
. Web site
. Media features
. Quarterly Business Updates
. Promote information sharing among certified Green Businesses and candidates through certification,
recertification, Updates, Green Business recognition events, Sustainable Business Alliance & TriValley
SBA co-sponsored events, Green Dinners, Stopwaste, EDAB and other exchanges
. Support new Tri-Valley Chapter of Sustainable Business Alliance
. Continue to work with Chambers of Commerce in Albany, Emeryville, Berkeley, San Leandro, others
Public Promotions
. Web site - streamline users' ability to reach desired businesses, develop web page featuring specific
Green Businesses.
. Paid advertising, publications, possibly other venues
. Regional media coverage of GBP and individual Green Businesses
. Recognition events
. Green Festival, Earth Week, P2 Week, and other local activities
Secure Partner / Funder Commitment
. Meet with partners (January '06) to compare priorities and plan collaborative efforts for next three years
. Certify or recertify interested government/utility partner operations
. Request funding from partner agencies
. Coordinate business outreach with efforts of local partners targeting specific sectors, areas
. Send Quarterly Updates to partners
. New inspector training/orientation
. Outreach to managers/decision makers to supplement January 2006 planning process
. Recognize/Promote sponsors' involvement in media releases, program materials, event materials
. Apply for available local, state & federal grants
. Countywide recognition event
. City Council & Board resolutions
. Support/supplement local efforts & events
Participate in Regional Program
. Help shape regional outreach to public, business
. Share information with established and new GBPs (Alameda, Contra Costa, Marin, Napa, San Francisco,
Santa Clara, Sonoma, Santa Cruz-Monterey, San Diego, Sacramento, Santa Monica, Humboldt, other
participating or launching,)
8:J Child (are links
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Ser')ing Children & Farnilies Since 197'6
January 26,2006
Richard Ambrose, City Manager
100 Ci vic Plaza
Dublin, CA 94568
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Dear Mr Ambrose:
ern iiliAI~A:GEM" OFFICE
Child Care Links is pleased to present this funding request for fiscal year 2006-2007 in the amount of
$18,500. Fiscal year 2005-2006 has presented many opportunities as well as challenges. Child Care
Links continues to streamline and improve the level and number of services offered to families and child
care providers. Funds requested for fiscal year 2006-2007 will be used to provide specific services for
[lublin re5idents to inc1ur\e:
Current Services
. Assist potential Dublin family child care home providers in successfully completing the licensing
process
. Provide training in child development, business practices and health and nutrition for Dublin
providers in order to enhance the quality care in the City of Dublin
. Increase available child care resources in Dublin through participation in planning groups and
advocacy efforts. Child Care Links is active in regional, county and state advocacy groups
. Document changes in child care supply/demand, child care costs and provide statistical and other
information to help the city plan for child care needs
. Produce an annual rep0l1 and rate survey for the City of Dublin
. Publish and distribute the "Employers' Quarterly" to Dublin Chamber members. This quarterly
newsletter describes options and economic benefits related to family friendly business practices
. Collaborate and support the Tri-Val]ey Provider Recognition Program. This event is an
opportunity to recognize providers for their 'aluable service to children and their families
. Educate parents about the value of quality care, informing the community about child care issues
aiHj pru \'iding ~)ulr~acll tv ulHJel ~CJ ved-IOGai popUlations wi[hin the City of Dublin to inform
them of available services
. Assist CalWORKs participants and low income families with eligibility for child care subsidies in
their search for child care
East County Office
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South County Office
North County Office
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Program changes
. Provide the Family Read Night Program to Dublin parents, child care providers and their
children. This program was previously funded through Every Child CountslFirst Five Alameda
County Since that grant ended on June 30, 2005, Child Care Links has offered a downsized
version of this program with funding from city and state contracts. The program is extremely
popular; additional funds are needed in order to accommodate all interested families
. Child Care Links will eliminate the annual Family Friendly Employer Award program. This
program has seen declining participation in the past years as the pool of eligible winners has
dwindled. Our agency will continue to recognize and/or profile local companies that offer
"family friendly" benefits in the Employers Quarterly Newsletter
. Child Care Links now offers a monthly Car Seat Fitting Station and Child Passenger Safety Class
free of charge to parents and child care providers
. Child Care Links will produce the 6th Annual Tri-Valley Preschool Fair on February 4, 2006 and
the 2nd Annual Health & Safety Fair on June 24,2006
Projects for Fiscal Year 2006-2007
Child Care Links has three major events it will produce beginning this calendar year. Child Care Links is
requesting additional funding in the amount of $3,500 from the city of Dublin to assist with event
production costs. These events are open to participants from all three cities. The City of Dublin will be
listed as an official sponsor of the event in all printed materials and advertisements.
. Production of the 1" Annual Early Childhood Education Conference on November 4. 2006. This
conference presents an opportunity for ECE professionals to gather for a day of training and self-
improvement workshops geared especially for them
. Production of the Tri-Valley Preschool Fair (Spring 2006). This fair presents an opportunity for
parents to evaluate local preschools and provides an excellent forum for the participating
preschools to market their business. The Fair also offers exhibit space to local community
agencies. mothers' clubs and child-related businesses
. Production of the Annual Health & Safety Fair (Summer 2006). This Fair presents an
opportunity for parents, child care providers and their children to gather important health & safety
related resources in a fun, child-friendly environment
Enclosed is the proposed budget for fiscal year 2006-2007 For more detailed information on programs,
services and their impact on Dublin residents, please refer to Child Care Links' 1;( and 2,d Quarterly
Reports provided to the City of Dublin. The Board and staff of Child Care Links look forward to
continuing to work with Dublin parents, child care providers and city staff. Please do not hesitate to call
if you have any questions.
Sincerely,
b'C:-
Carol Thompson
Executive Director
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~ Child Care links
East County Office
1 U2u 5prpe~~tit1e Lane, SUitt: 1 ?
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Child Care Links
CITY OF DUBLIN BUDGET
2006-2007
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Current Contract
Program Grant Revenue
Program Expenses
Salaries
Fringe Benefits
Bank Charges
Payroll Service
Insurance
Professional Fees
Printing
Postage
Travel
Events & Workshops
Dues & Memberships
Telephone
Facilities & Maintenance
Equipment Rental
Rent
Total Program Expenses
South County Office
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18,500
9,500
3,340
15
55
60
85
500
1,065
50
2,500
125
85
75
105
940
18,500
North County Office
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Child Care Links
CITY OF DUBLIN BUDGET
2005-2006
Current Contract
Program Grant Revenue
Program Expenses
Salaries
Fringe Benefits
Bank Charges
Payroll Service
Insurance
Professional Fees
Printing
Postage
Travel
Events & Workshops
Dues & Memberships
Telephone
Facilities & Maintenance
Equipment Rental
Rent
Total Program Expenses
15,000
9,500
3,340
15
55
60
85
115
300
50
150
125
85
75
105
940
15,000
RECEIVED
C;T )F
January 30, 2006
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Richard C. Ambrose
City Manager
100 Civic Plaza
Dublin, CA 94568
Dear Mr. Ambrose;
On behalf of The Dublin Fine Arts Foundation, I would like to express our appreciation for the City's continuing
suppott of the Foundation's activities.
As per your request, the following is a closing report of the funds granted for 2005-2006 and a request for funding for
2006 - 2007
I. Fiscal Year 2005 - 2006 Funding Closing Report:
The Foundation asked for and received a $20,000 grant to provide general operating support as we complete the Bray
Commons "Art in the Parks", resume our Art in the Schools program, and work with Staff to develop an even bigger
and better event for the Celebration of the Arts. I am happy to report that DF AF is making progress in all three areas.
1 Bray Commons Park: As per our agreement with the City, we waited for the surrounding neighborhood to
reach 50% capacity We were given permission to proceed in late August, 2005, and with help of John
Hartnett, 180 letters were sent out to residents in the area around the park in October. Four responses were
received and three were accepted for the Selection Committee which then met in early December. A call for
Artists (Request for Qualifications) went out in early January, 2006 with a deadline for submission of February
10, 2006.
The tentative timeline is:
Selection of finalists:
Submission of Proposals:
Selection of artist:
Installation of artwork:
March, 2006
May, 2006
June, 2006
Fall, 2006
2. Art in the Schools Program: With the help of Cindy Leung, DFAF Board
Member, DF AF has been in conversation with both Fredericksen and Dougherty
Elementary Schools to provide artists for permanent art projects in each school.
Because of changes in each of the schools, the projects have been delayed and the
goal is to complete the projects by the end of2006.
3. In the Tri-Val/ey: Art Takes Place, April, 2007 - May, 2008: DFAF has been
working with the cultural arts stafffrom Dublin, Pleasanton, and Livermore to
develop the attached proposal included in the request for funding 2006-2007.
II. PropOsed Fiscal Year 2006-2007 Funding Proposal Reauest
1. DFAF is requesting $15,000. to provide general operating support as we continue to complete both Bray
Commons Park "Art in the Parks", school projects, and the process of fundraising and planning for In the Tri-
Valley Art Takes Places.
2. DF AF is also requesting $30,000. to provide implementation funds for In the
Tri-Valley Art Takes Place (see attached project proposal), Requests for funding
in the amount of $30,000. are also in process in the cities of Pleasanton and
Livermore. The goal is to receive one-third of the project budget from the
participating cities and the remainder raised from foundations and private sources.
As in the past, funds received from the City allows the Foundation to maximize
and leverage funding opportunities as well as demonstrate the commitment to the
vitality of the arts in the Tri-Valley.
//
Martin W IndenJ'. n, President DFAF
BUDGET 2006/07
Proiected Revenue:
Total projected revenue:
$15,000.
19,000.
12,000.
$5.000.
$51,000.
City of Dublin
Business & Individuals
Foundations
Restricted Funds (Art in the Parks)
-ExDenses:
Operating Expenses:
Consulting Director
Accounting & Insurance
Supplies, postage, etc.
$13,500.
3,000
2,500.
$19,000.
"Art in the Parks'"
Artists Honoraria:
Commission for Bray Commons Park:
School Projects:
Fredericksen Elementary'
Dougherty Elementary'
$ 2,000.
20.000.
$22,000.
$5,000.
$5.000.
$10,000.
Total expenses: $51,000
See Budget for In the Tri-Affey Art Takes Place
Contribution from City of Dublin:
General Operating Funds: $15,000.
In the Tri-Vaffey. Art Takes Place: $30.000.
Total: $45,000.
PROPOSED ACTIVITIES AND PROGRAMS 2006/07
"Art in the Parks"
Bray Common Park:
A Selection Committee comprised of residents surrounding the park and representatives of the Heritage and Cultural
Arts and Park and Community Services Commissions has been formed and Requests for Qualifications (RFQ) have
been widely distributed with the deadline for submission February] 0, 2006. As the park is in a new development, the
Foundation and the city view the selection and commissioning of an artwork as an opportunity to bring together new
residents to help create a new community The installation of art in Bray Common Park will complete the "Art in the
Parks" project.
Tentative Timeline:
Selection of Finalists: March, 2006
Submission of Proposals: May, 2006
Selection of artist: June, 2006
Installation of artwork: Fall, 2006
"Art in the Schools"
In the past, the Foundation has worked with the Dublin Unified School District to provide an artist to work with
students to create a unique artwork for the entrance to eight schools in Dublin. Two elementary schools remain without
art and the Foundation is working with both to create a unique entrance to each of the schools.
In The Tri-Valley: Art Takes Place
Please see separate description and budget
In the Tri-Valley: Arllakes Place
Art Takes Place is a year long public art project in the TriValley area centered in Dublin, Pleasanton, and Livermore
promoting public awareness and participation in the arts and defining the area as a diverse, interesting and multifaceted
place to be. The goal is to provide opportunities for multigenerational groups, including youth, to be involved in the
arts. Further goals are to articulate the diversity and unique qualities of the people and the environment as well as
provide an avenue to express the challenges ofliving and working in a dynamic and changing region. The activities of
this project will culminate in a large format book describing the project in relationship to the history and environment
of the Tri- Valley
The cities in the Tri- Valley, Livermore, Pleasanton, Dublin, San Ramon, and Danville have worked cooperatively for
the last couple of years through the development and distribution of a regional art event calendar. This cooperation has
led to discussions of activities and programs that would raise the level of public participation in the arts and promote
the Tri-Valley as a region concerned with the overall quality oflife of its residents. Because of this attention to the
quality of life, The Tri- Valley area is becoming known as a haven for the visual and performing arts in California, and
a model for others to follow
Art Takes Place is the vehicle for meeting this challenge. Artists, along with the community participation, can create
artworks that engage and promote dialogue about the arts and the changes taking place in the Tri Valley
The Arts can:
*express growth and diversity
*provide a sense of identity and place
*raise awareness of the built and unbuilt landscape ofthe TriValley
*stimulate community spirit
*encourage discussion and exchange between communities
Art Takes Place: April, 2007 - May, 2008
Art Takes Place will consist of site-specific commissioned artworks, public programs, and educational experiences that
transcend community boundaries. In a public call for sculptors, painters, photographers, conceptual, film and video
artists, and writers, the participants will be selected on the basis oftheir work to focus on the physical, historical or
character of the Tri Valley area. Community involvement is an important component of the entire project.
Site-Specific Artworks
The focus of the project will be the commissioning of 4 to 6 highly visible temporary artworks located in the three
communities. The artworks may be free standing sculptures and large scale installations located in populated areas such
as commercial districts, sports fields, or civic centers as well as in open spaces; projections on water towers or building
exteriors; or images with a common theme created for billboards or large banners that appear in all the communities.
Community involvement will be required in one or more of the artworks as part of their process. While the intent is to
commission temporary artworks, some of the projects may turn into permanent installations. The goal is to reach new
audiences with visual images that cannot be ignored, that invite dialogue, and bring awareness of the Tri- Valley as one
environment with a diverse population.
An Advisory Committee composed of members from each of the communities and prominent Bay Area art
professionals will assist in creating the guidelines for selecting the participants as well as serving as the Selection
Committee.
Youth Involvement
An important component of the project is to involve the younger residents of the Tri-Valley. For example, partnerships
will be formed between local organizations that work with youth at risk and Southern Exposure, an artist run
organization in San Francisco, to create a workshop with at-risk teenagers from all the communities. Southern
Exposure's Artists in Education program trains artists specifically to work with teenagers and in the past has provided
artists for DFAF's "Art in the Schools" projects. Participation in some of the commissioned works may also involve
younger members of the communities.
Special Events and Programs
Lectures and workshops with participating artists will be scheduled to provide ongoing awareness of the project
throughout the year. Collaborations with local art organizations as well as libraries, civic centers, or senior centers to
create exhibitions and programs provide additional community involvement and can highlight local artists and the
vitality of the arts in the Tri- Valley As a way of introducing the project, a symposium on public art, in collaboration
with either a leading university or Los Positas College may be included.
Book
Emphasizing the literary and fme arts of the region and celebrating the accomplishments and uniqueness of the project,
the book will be a permanent document of the project and of the Tri-Valley Area at the beginning of the 21" Century.
The book will include a short history of the area, chapters devoted to the participating artists, their projects, and
relationship to the community as well as beautiful and intriguing photographs of the built and unbuilt landscape, The
goal is to produce a book that will appeal to both Tri- Valley residents and national audiences interested in the arts.
Organizational Overview
Lynne Baer, Consulting Director of The Dublin Fine Arts Foundation, will act as project manager and oversee
fundraising, coordination of the art projects from distribution of the RFQ, the selection process, and overseeing
installation as well as arranging for public programs, youth projects, and publishing of the book. A steering committee
comprised of representatives from the three communities will assist in organizing and facilitating the events. An
Advisory Committee will include additional members of the communities and Bay Area arts professionals to act as a
sounding board and to advise on matters directly relating to the art projects.
Proposed Timeline
Planning: July 2006 - March 2006
Implementation: April 2007- May 2008
Proposed Budget
Total:
$150,000. (approx. $25,000Iproject)
10,000.
5,000.
55,000.
10,000.
20,000.
$250,000
Permanent or Temporary Artworks:
Youth Project:
Special events and programs:
Book:
Brochures, pr, and marketing:
Management fee:
Proposed Revenue
Contributions from the 3 Cities:
Foundations
Corporations and businesses
Individuals
$90,000.
60,000.
50,000.
50.000.
$250,000.
DUBLIN
PARTNERS IN
EDUCATION
Dublin Partners in Education
PO Box 2307
Dublin, CA 94568
925.828.2551 x8024
925.803.9746 fax
RECEIVED
CITY OF DUBliN
..u\.~} l(lnl'
-, f I"~ t
January 27, 2006
CITY MANAGER'S OFFICE
Mr. Richard Ambrose
City Manager, City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Mr. Ambrose,
Thank you for the opportunity to be considered by the City of Dublin for funding for 2006-
2007 I am respectfully submitting a grant application on behalf of Dublin Partners in
Education.
Because of the City of Dublin's past support, DPIE has impacted thousands of students
with pnceless programs. We work closely with the District administrators, principals,
teachers, and parents to ensure that all funds and other community resources work toward
making Dublin schools the enviable school district in the Tn-Valley area.
I look forward to our continued collaboration to bring academic excellence to Dublin
schools!
Kind regards,
C\1Jf,//'tL In. C!IuJJ;--c~
Donna McMillion
Executive Director
Cc. Mayor Janet Lockhart
Dublin Partners in Education is a non-profit foundation dedicated to fostering
mutually beneficial business and education partnerships in order to
maximize community resources for the students of the Dublin Unified School District.
DUBLIN PARTNERS IN
EDUCATION
CITY OF DUBLIN FUNDING CLOSING
REPORT AND GRANT APPLICATION FOR
2006-2007
PREPARED BY DONNA MCMILLION
JANUARY 2006
0"'
~j
DUBLIN
PARTNERS IN
EDUCATION
Table of Contents
Grant Application Summary for 2005-2006 ......................., 1
Mission........ ....... ...... ............ .... ... ...... ........ ....... .............. ....... ...... 1
Executive Summary for 2005-2006 .....................................2
Statement of Functional Expenses......................................... 4
Purpose of N ew Grant Application for 2006-2007 ........... 5
DPIE Calendar Of Events ...........................................7
GRANT APPLICATION SUMMARY
Organization:
Dublin Partners in Education
Donna Mc1\.fillion, Executive Director
PO Box 2307, Dublin CA 94568
925.828.2551 x8024
Amount of Funds Received:
$12,500
Purpose of Funds:
Operational Expenses, Teacher Grants, and Volunteer-
driven programs such as Mentoring Program
Non Profit Status:
501 (C) 3 Corporation, Tax ID 94-3207780
MISSION
TO FOSTER MUTUALLY BENEFICIAL BUSINESS EDUCATION PARTNERSHIPS IN
ORDER TO MAXIMIZE COMMUNITY RESOURCES FOR THE STUDENTS OF THE
DUBLIN UNIFIED SCHOOL DISTRICT
1
EXECUTIVE SUMMARY OF CITY FUNDING.2005-2006
Because of the fmancial support by the City of Dublin and other community partners, DPIE
remains an effective, growing organization with a mission to bridge the gap between the schools and
the community by creating programs that not only fund enhancement to school programs but offer
community members many ways to get involved
The quality of education desired by residents of Dublin far exceeds the very basic education
funded by the State. DPIE seeks to help the Dublin Unified School District bridge the gap in the
type and quality of programs offered to the students.
The programs funded -- with the help of City of Dublin's grant -- benefit the 5,000+ students of
the Dublin Unified School District. For our current Fiscal Year (T /05 - 6/06) the following
programs have been or will be funded by DPIE:
. Elementary Science Fun Fair at all elementary schools to help young children
foster a love for science and experimentation
. Vocational Mentoting Program at Dublin High School to expose students to
local professionals and help them refme their career goals
. Barton Reading Intervention Pilot Program at Wells School to help dyslexic
students with their reading and comprehension skills.
. 6- Trait Writing Project which trains teachers in helping students to become
stronger writers.
. Health Quest Program which provides health education curriculum and
equipment to middle school students.
. Science Video Lab gives Valley High students access to lab experiments.
. Funding for the Winter Concert Series at both Dublin High and Wells Middle
School
. Student An Auction which funds high quality supplies, guest artists and showcases
the work of our young artists to the community
. Academic Scholarships for seniors graduating from Dublin and Valley High
Schools (4 given at the end of the '03/'04 school vear)
. An Scholarships for seniors graduating from Dublin and Valley High Schools (2 to
be given during the '06/,07 school vear)
2
Dublin Partners in Education enjoys a dose working relationship with the Dublin Unified
School District. All programs funded by DPIE must support one or more of DUSD's Four Bold
Initiatives, which were created to achieve world-class status in our schools.
DUSD FOUR BOLD INITIATIVES:
. Develop and implement strategies and programs designed to provide students and
other stakeholder groups expanded opportunities for learning. All students will
be life-long learners and demonstrate an appreciation of learning.
· Create state-of-the-art learning centers by developing safe, modem, well-
equipped school facilities that fully support 21" century educational programs.
. Establish effective communications and partuerships with all stakeholders by
implementing strategies to enhance communications between and among all
stakeholder groups. Build partnerships that will enhance the educational experience
for all students.
. Achieve the goal of 100% safe schools, No violence, no drugs, no hate crimes, no
sexual harassment. All students will feel physically and emotionally safe.
3
-_._----"---"------~-_."------_.._-~------ -----~--------------._"-"--------""_...~+_.~_.-
STATEMENT OF FUNCTIONAL EXPENSES
-.-,.---"-- --------------..---.--------------- ~.__.__.~--~ -------~._..._~- ..--- .-- "~---_."
DPIE P&L 4 year - Statement of Functional Expenses
Actual Actual Budgeted Projected
Revenue 7/03 - 6/04 7/04 - 6/05 7/05.6/06 7/06 - 6/07
Student Art Auction $ 33,031 $ 36,705 $ 40,000 $ 42,000
Golf Tournament $ 26,042 $ 37,327 $ 42,000 $ 52,000
New fund raiser TBD $ 10,000 $ 13,000
Fireworks $ 48,898 $ 55,319 $ 56,000 $ 60,000
Memberships $ 24,898 $ 21,667 $ 23,300 $ 18,000
Grants $ 11,081 $ 12,862 $ 15,000 $ 12,500
Bowling Program $ 200 $ 200 $ 200
Discount Dining Cards $ 675 $ 2,500
Developer's Dinner $ 12,500
Gross Revenue: $ 143,950 $ 164,755 $ 189,000 $ 210,200
Direct Fundraising Expenses:
Student Art Auction $ 13.455 $ 15,045 $ 16,000 $ 16,500
Fireworks $ 32,898 $ 34,227 $ 35,000 $ 35,000
Golf Tournament $ 11,312 $ 13,621 $ 18,000 $ 18,000
Marketing $ 1,901 $ 4,855 $ 4,000 $ 3,000
Discount Dining Cards $ 3,000
Total Fundraising Expenses: $ 59,566 $ 70,748 $ 73,000 $ 72,500
Net Revenue: $ 84,384 $ 94,007 $ 116,000 $ 137,700
Operating Expenses - Programs
Teacher Grants $ 17,280 $ 22,332 $ 24,000 $ 35,000
Music/Scholarship/Etc. $ 3,850 $ 4,655 $ 12,700 $ 13,000
Mentor Program $ 271 $ 500 $ 1,000
Fireworks Grants $ 12,035 $ 12,000 $ 13,100
Reading Intervention Program $ 10,000
Total: $ 21,130 $ 39,293 $ 49,200 $ 71,100
Operating Expenses -
Administration
Payroll (for all staff) $ 44,992 $ 53,887 $ 48,000 $ 52,000
Supplies $ 1,908 $ 1.467 $ 1,500 $ 1,700
Postage $ 1,062 $ 1,698 $ 1,500 $ 1,500
Bank Fees $ 1,931 $ 1,763 $ 1,500 $ 1,700
CPA $ 1,200 $ 1,200 $ 1,200 $ 1,200
Insurance $ 3,862 $ 4,804 $ 5,200 $ 5,200
Misc. $ 999 $ 1,123 $ 2,800 $ 2,800
Total: $ 55,954 $ 65,942 $ 61 ,700 $ 66,100
Net Income: $ 7,300 $ (11,228) $ 5,100 $ 500
'.Return to Student" Ratio: 25% 41% 42% 51%
(Programs / Net Revenue)
* * DPIE IS PROUD TO HAVE BEEN ABLE TO INCREASE THE "RETURN TO STUDENT"
RATIO (FINANCIAL MEASUREMENT OF PROGRAMS FUNDED) YEAR APTER YEAR IN A
TOUGH ECONOMY *11<
4
PURPOSE OF NEW GRANT APPLICATION FOR 2006-2007
Organization:
Dublin Partners in Education
Donna McMillion, Executive Director
PO Box 2307, Dublin CA 94568
925.828.2551, x8024
Amount of Funds Requested:
$12,500
Purpose of Funds:
Operational Expenses, Teacher Grants, and Volunteer-
driven programs such as Dublin High School's Mentoring
Program & Principal for a Dav.
Non Profit Status:
501 (C) 3 Corporation, Tax ID 94-3207780
5
A financial grant from the City of Dublin would serve DPIE in the following ways:
. Make funds available for our Teacher Grant Program and the Student Scholarship
Fund.
. Fund the partnerships for administrative-intensive programs such as the Mentor
Program, Principal for a Day, and relationship building with local businesses.
. Provide operational expenses req1ilied to manage the volunteer recruitment and
coordination of such programs as the Mentor Program and the Science Fun Fair.
. Cover expenses associated 'With accounting, web maintenance, general marketing
and community visibility activities required to maintain a positive presence.
l A grant .from the City if Dublin would signify to the residents that education is important to the
'.. ;~~ ~~:=~__ ~ _" ~.- 0/ V.M, ~ jm
I
I
J
Upon receipt of a grant, DPIE will be happy to provide recognition and acknowledgement to the
City of Dublin in the following ways:
.
Press release to local news publications and each school's newsletter
.
Logo on quarterly DPIE newsletter, website, brochure and other materials
where
.
Public check presentation at either City Council meeting and! or DUSD Board
Meeting, both broadcast on CTV30
6
TENTATIVE DPIE CALENDAR OF EVENTS
PROGRAMS FUND RAISING MARKETING MANAGEMENT.
--~---
TuIv . Mentor Recruitment . Fireworks . CPA review of books
August . Mentor Recruitment . Parent Registration . Golf Tournament PR . Advisory Council
. CPA review of books
September . State of the Schools" . Back to School Night Fall Newsletter . CPA review of books
Address . Begin Developer's . "Stale of the Schools"
Dinner Event Address
. Golf Tournament PR
October . Mentor Lunches . Gain ournament . Gain ournament PR . CPA review of books
. Work on Developer's
Dinner Recruitment
November . Mentor Lunches . Calls to Tri-Valley . CPA review of books
. Art Supply Funds . Work on Developer's corporations
granted to schools Dinner Recruitment
December . Job Shadow for . Membership Drive . Winter Newsletter . Mid-Year Budget
DHS students (Winter Newsletter) Review
. Principal for a Day . Work on Developer's . CPA review of books
. Winter Dinner Recruitment
Soonsorshios
January . Mentor Lunches . Developer's Dinner . Calls to Tri-Valley . CPA review of books
Event coroorations
February . Mentor Lunches . City of Dublin Grant . CPA review of books
. Science Fun Fair application process . Student Art Auction
. PGA Nationwide Golf PR
tour ticket sales
March . Mentor Lunches 'PGA Nationwide Golf . Spring Newsletter . Report to Dublin City
. Teacher Grant tour ticket sales . Student Art Auction Council
Applications PR . CPA review of books
. Student Art Judaina
April . Mentor Lunches . Student Art Auction . CPA review of books
. Student Art Awards PR . Report to School
Board
May . Teacher Grant . Student Art Auction . Student Art Auction . CPA review of books
Awards PR
. Principal far a Day . Teacher Grant PR
June . Scholarship Awards . Summer Newsletter . CPA review of books
. Sugiyama . FY06-07 Planning
Retirement Partv
7
[[B)
DUBLIN
PARTNERS IN
EDUCATION
Dublin Partners in Education
PO Box 2307
Dublin, CA 94568
925,828.2551 x8024
925.803.9746 fax
email: mcmilliondonna@dublin.k12.ca.u5
January 20, 2006
Richard Ambrose, City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
1:>12"
CI'?-~~ '0~'JVED
~ r ()...... '"'\1 '
, , IjuE,'tU_l
'i..
Dear Mr. Ambrose:
Ci"r'en,~, .
" II;DN^"--,
.f"t n,lJt~ff""' 4-', .-.
" l.)< vrfi(~r;
~
Dublin Partners in Education (DPIE) and its Board would like to thank you for the City of
Dublin's grant of$12,500 00 (Check #037959 dated 11115/05) received on November 20,2005
We are grateful for this grant as it enables DPIE to focus on ensuring our curriculum and
instructional programs continue to help students achieve high levels of proficiency on district and
state academic standards.
Last year DPIE was invaluable in funding innovative and important programs in all of our
schools. Wide-reaching programs helped to raise test scores, promote literacy, enhance fine arts
and teach life-skills. This year, we have expanded our Career Academy Mentoring Program to be
available to all Dublin High School students. A wonderful team of mentors from the business
and professional community are in place and ready to mentor students exploring career choices.
DPIE continues to strive to meet the challenge ofhelping the Dublin school district keep key
programs available.
To comply with federal laws, we certii}' that DPIE has provided no goods or services in
consideration of your contribution. Please note our non-profit status identification number below
for your records.
On behalf of the students, DPIE, our Board of Directors, and support staff, thank yon once again
for the generous grant and for joining us in providing much needed resources to our schools.
Kind Regards,
c!flrrl fJtIL '1Jt c7JuJ1~
Donna McMillion
Executive Director
cc: Janet Lockhart, Mayor of the City of Dublin
Julie E. Carter, Assistant to the City Manager
DM/ww
Federal Non-Profit I.D. #94-3207780
Dublin Partners in Education is a non-profit foundation dedicated to fostering
Mutually beneficial business and education partnerships in order to
Maximize community resources for the students of the Dublin Unified School District.
Board of Directors 2005/2006
Donna McMillion, Executive Directnr
Special Thanks to our
Platinum & Diamond Level Members
Ctu:~vron
..a- ~
~..~;,.,\;;;;,}';i
~
Advisorv Board
Stephen Brooks, AC.O.E.
Tim Huot. Tri Valley Herald
Janet Lockhart, Mayor of Dublin
John Sugill1ma, Superintendent
Dublin Unified School District
DPIE Board
Presidenl- DOD Biddle
Vice President - Tes!j ThomBS
Prilll~ipa.l, Fallon School
"
_Ll~~Oc__'
~1II11'
Dr. Sandy lIare
Asst. Superintendent Dublin Unified School District
Secretary - Roz Perazzo,
ChevronTcxaco
Trea<;urer - Angela f'ontes
Mom & Volunteer
",,,m,"'.!"''''.' """-,, ,'"",\"""',""
Bill Prescott
ORACLE'
Tim Shranti, DIIS Teacher
Charlie Shea
Victor Uno. mEW Local 595
~AN RAMON REGIONAL
MEDICAL CENTER
Alice Waterman. Stoneridge Shopping Center
Pat Kohnen, J ,;aisnn to DllSD Buard
".--.-
TeneT
~
Healthcare Foundation
School Parent Renresentatives
Chris Bennett, Prederiksen E\ementarv
Kathy de Jong, Frederiksen Elementary
h.ellee Jones. Murray ElementaT}
Alcina WegrZ}Dowski. Doughertv Elementary
DHS Student Renresenlatives
Cristina Fontes. elms 0[20U6
Mirhael Hartsborn. Class of 2007
DUBLIN
PARTNERS IN
EDUCATION
Providing community support
to our schools
since 1994
Dublin Partners In Education
P.O. Box 2307
Dublin, CA 94568
Phone: ('125) 828-2551. exl. 8024
Fax: (925) 803-9746
Emai1: DPIE@dublin.kI2.ca.us
NOll Prolit !D #94-3207780
01(06
Membership Levels
$5.000 Platinum Level
Hven:/hing at the Dtalllond Level plus:
Public check presentation at DUSD meeting
broadcast on CTV30
Exclusive Sponsor of "State of the Schools" address
broadcast on CTV30
Choice of Teacher Grant to include company name
Superintcndcnt for a Day
$2.500 Diamond Level
Everything ai/he Gold Level plus:
Recognition at Scholarship Awards
Logo on qnarterly DPIE Newsletter
Logo on DPIE brochure
Priucipal for a Day
$1.000 Gold Level
Ewrvthing at the Sliver revel plus:
Press release to local publications
Logo on our website
$500 Silver Level
E\:el)'thJn~ at Bron:::e Level plus;
Name on evenl programs and other special
recognition where possible (banners. TIlam. You
board. ele.)
Judge Student Art Auction
$250 Bronze Level
Certificate of Membership
Quarterly Newsletter
Good Scllools Mean
Good Busi1less
Ullr i\1issio/l
To loster /11///110/11 he/lejiciol
hllsi/less edllcotio/ll'urt/lershil'S
ill order ((1 maxim;:e (,Ol11l11l/1lity
resources lor tI,e I'tude/lfs o!'the
DuMi/l I !lIitied Schouls Distric/
Dublin Partners in Educatioo is a non-
profit foundation dedicated to the
maximization of community resources for
our students. DPIE provides the schools
with supplementary funding and community
support for valuable district-wide programs
that wouldn't otherwise be made available to
our students.
Additional beneJit.~ of Corporate
'Membership can inclutle"
. Priority consideration for Golf
Tournament sponsorships
. Priority consideration for Student Art
Auction sponsorships
. Participation in Mentor and Intern
programs
. Speaking opportunities for you or
members of your organization
. Student musical entertainment at
your corporate functions
. Exclusive sponsorship of student
scholarships
The possibilitie.~ are infinite anti the
rewards are limitless!
DPIE Membership Form
o Platinum $5,000
o Diamond $2,500
o Gold $1,000
o Silver $500
o Bronze $250
Company
Contact Name
Address
Phone
Email
o Checks - Mail to
DPIE, PO Box 2307, Dublill CA 94568
o Master Card/VISA
Fox credit card illfo to (925) 803-9746
Card No. Exp Date
Signature as on Credit Card
If you are interested in any of our programs
or being a Board Member please check
below
o Board Member
o Educational Teacher Grants
o Guest Speaker
o Principal For a Day
o Other
Richard C. Ambrose, City Manager
City of Dublin
100 CiVIC Plaza
Dublin, CA 94568 ~
RECEIVEO
Cli'l OF OUBLlN
'JAN 2 \) 'Leol)
GER'S OffiCE
C\i'i~ January 17,2006
Dear Mr. Ambrose;
Pacific Chamber Symphony respectfully requests that the City of Dublin consider a $7,000 grant
for the fiscal year 2006-07 This amount is the same as our grant award for the 2005 - 2006 fiscal
year. Although the Pacific Chamber Symphony would like to become less dependant upon City
funding and that interested council members help us secure funding from other sources, to date
only the Hacienda Child Development Fund has stepped forwatd with a $1,000 donation. The
2005-06 budget fut the program funds enough for us to reach four schools. This is one less
school than last year and, with a new elementary school added in the district, two less than the
total of six public elementary schools.
Our program began as a partnership between the Pacific Chamber Symphony, the Dublin
Unified School District and the City of Dublin. It has been tremendously successful. Teachers,
students, School board members and City council members have all been most complementary
as to the professionalism, the appropriateness and the educational value of our program. \'Ve
often hear that this is the best assembly of the year. Weare delighted that the Hacienda Child
Development fund has joined as a partner for the 2005-2006 year. The actual educational
concerts for 2006 will take place starting at the end of January See attached dates of programs.
With your help securing additional partners we make the program stronger and sustainable over
the long term.
Our program provides musical introduction and education to Duhlin elementary school
students. Each year they are introduced to a new basic musical concept - instruments, rhythm,
melody, acoustics, harmony, the story of music - and as the children cycle through the
elementary school years they will gain both a vivid introduction to and understanding of how
classical music is made through performance and teaching As they learn how to listen to music
they are provided in a fun performance setting the basis of a lifetime of appreciation of music.
Since total program funding no longer enables us to reach all schools each year we ask that the
City of Dublin continue the same amount of funding and help us to find additional sources to
replace any future cuts in funding and for us to once again offer the program to all elementary
schools.
Enclosed attachments include: dates for current year, program description, and financials.
Sincere~ M
1155 East 14" Street Suite 215
San Leandro, CA 94577
. 510.352.3945 F 510.352.3947
114 Sansome Street Suite 825
San Francisco, CA 94108
. 415.989.6872 F 415.989.6873
164 Main St # C
Piea.anton, CA 94566
.925.484.9783
Pac Iflc C ha m be,S ym phony,o'9
LAtIlIIENCE KOHL Masie DlNCtor & Conductor
Dates at Dublin schools in 2006
January 30
9:15 am - II 15 am
M~frral. Et~_1J.L~~)t?L'r...;:.Q},O;1i
8435 Davona Dr., Dublin, CA 94568
Phone: (925) 828-2568
level: K-5
March 9
9'lSam-1115am
t:"'a-iinn ~Ej8all~]i Mun-ov!
3601 Kohnen Way,'Dublin, CA 94568
Phone: (925) 875-9376
level: K-8
March 13
9'00 am - 11'00 am
Lt:V_tJV_L'_\?t~ri f:}RF!eI!JE!iY_~.'~t.~!~_;
7243 Tamarack Dr., Dublin, CA 94568
Phone: (925) 828-1037
level: K-5
March 27
10'45 am - 11.30 am
,-,-, '. .'
. Lp;ii- '-_:;'::'Uf:-:1ihLr.'{_:::,.;;.ES,"
Phone: (925) 833-1204
level: K-5
Pacific Chamber Symphony
Overview of Educational Program for Elementary Grades
Music in school: facilitating a child's capacity for discovery and mental growth.
Why is music helpful in the classroom'?
· It engages the whole child and stimulates integration of left and right
brain; process and goal driven learning.
. It facilitates sensory learning and offers opportunities to link learning
styles.
. It honors individuality and expression.
· It establishes a space for reflection in life, in school and in the community
2. Best practices:
Most theorists agree that music is best learned through recurring sensory
experiences that provide both variety and repetition. Next, concepts that
categorize elements in music and help students develop awareness ("Ear
Training'') are introduced, This teaches students to identify musical concepts as
they listen. Also, students should be encouraged to develop individual musical
opinions and preferences, as a first step to establishing a relationship to music.
3. Curriculum:
The following package is designed with respect to the teleological considerations
outlined above. Each year the curriculum takes on a specific musical concept with
a corresponding musical ensemble. As children learn about the basic concepts of
music (rhythm, melody, acoustics and timbre, harmony, form, style, etc.)
throughout the elementary grades awareness, understanding and discerning
appreciation are developed.
The program has two parts:
~ Small Ensembles: basic musical concepts and how each instrument
makes it's unique sounds
This program goes beyond a simple exploration of what different
instruments look like and the instrumental families they belong to, to an
in-depth presentation through accessible classical music, demonstration on
how each instrument really achieves it's Unique acoustical profile and the
exploration of a basic musical concept. Thus over a period of several years
the student will lean about what musically makes rhythm, melody,
harmony, texture. etc. This ensemble consists of the five orchestral and
band instruments children are most likely to choose: violin, cello, trumpet,
clarinet and flute. In various combinations they produce a compelling
blend of the individual voices. The members of the ensemble have literally
done thousands of concerts for kids and have led assembly organizers in
our feedback reviews to give rave accolades. This assembly is supported
by a comprehensive educational package that covers music teaching
theory, developmental milestones in children's relationship to music, class
projects and activities. It also contains the opportunity for each student to
create artwork or write a letter describing the concert. This is a proven
method reinforcing the meaning and joy of the musical experience,
... Musician Classroom Visits: Creatmg the spacefor individual response
Following the small ensemble visit musicians will visit a selected grade
level for a more personal exploration, reviewing the ensemble introduction
to instruments and the student's individual responses to the instruments.
Concepts are identified; values are attributed to sOlIDds and children and
led to articulate personal preferences. The musicians thus help the students
frame those interests into "ways oflistening" for future musical
experiences, launching the practice of "ear training" the fundamental
mechanism in the study and appreciation of music.
Pacific Chamber Symphony
2006 Dublin Educational Program Budget
Program fOT four schools
Income
Total
$7,000
1,000
2,000
$10,000
City of Dublin
Hacienda Child Development Fund
PCS General Operating Budget
Expense
Artistic and Program
Coordination! Administration
Production and materials
Development
$ 6,800
$1,600
$ 800
$ 800
Total
$10,000
10/07/05
ASSETS
Current Assets
Checking/SaYings
Cash in Bank
Total Checking/Savings
Total Current Assets
TOTAL ASSETS
liABiliTIES & EQUITY
liabilities
Current Liabilities
Other Current Liabilities
Nole Payable
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
Equity
Retained Earnings
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
Pacific Chamber Symphony
Balance Sheet
As of June 30, 2005
Jun 30, 'OS
.310
-310
.310
-310
40.000
40,000
40,000
40,000
-4,619
-20.691
-25,310
14,690
Page 1011
02/11103
Income
Contributions Income
BusinessfCorporate Grants
FOUndation Grants
Government Grants
Individual Donations
Community Service Grants
In--Kind
Total Contributions Jncome
Earned Income
Concert Ticket Sales
Contracted Services
Fees and Tuitions
Special Events
Misc.
Total Earned Income
Total Income
Expense
Total General Office Operations
Administration personnel
Administration other
Total AdministQtlve
TamIArosticPe~on~
Development personnel
Devefopment other
Total Development
Marketing personnel
Marketing other
Total Marketing
Bank Credit Line
Production Expenses
Total Concert Operations
Total Music
1 alai Special Events
Total Production Expenses
Totalln-Kind
Total Expense
Net Income
Carry over from previous year
Net year end
Pacific Chamber Symphony
Actuals, Budgets, and Projections
July 2004 through June 2007
Actual Current Projected
711104 - 6130105 711105 -6130106 7/1106 . 6130107
880 10,500 13,000
53,000 58,000 50,000
50,376 46,900 47.900
71.570 93,500 100,000
15.150 42,800 43,300
31,800 31.800 31,800
222,776 283,500 286,000
17,215 37,248 40,248
26,700 7,000 11,500
4,264 3,679 4,679
1,560 3,000 3.000
7 0 0
49,746 50,927 59,427
272,522 334,427 345.427
5,295 5,641 6,041
21,374 14,293 15,293
12.179 11.597 12.597
33,553 25,872 27,872
154,853 148,980 163,878
13,588 9,322 10,322
163 371 1,000
13,751 9,693 11,332
11,957 18,440 14,440
12,041 7,_ 8,896
23,998 26,336 23,336
0 10.000 0
18,853 26,200 30,000
9,175 41,417 22,500
1,935 3,000 3,000
29,963 70,617 55,500
31,800 31,_ 31,800
293,213 328,839 319,759
(20,691) 5,588 25,668
(4,619)
(25,310)
(19,722)
(25,310)
(19,722)
5,946
Page 1 of1
h. Tri- Valley Community Teleyision
Funding for Community Programming produced by Tri-Valley Community
Television is funded by Cable User Fees collected as part of the Comcast
Franchise Agreement.
The Corporation has not completed its budget process to determine and request
funding amounts from the participating agencies. It is estimated that the Dublin
share from this source will be $59,500. Community Television is in the process of
evaluating their funding needs.
It is also expected that a request may be made for a Capital Project to develop a
studio. This program was included in the 2005/2006 Capital Improvement Plan
with an appropriation of $348,000, however, the implementation of the project has
not proceeded.
Pleasanton . Livermore
Dublin. San Ramon
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January 12,2006
CITY MANAGER'S OFFiCe
Mr. Richard C. Ambrose
City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
CONVENTION & VISITOR'S
BUREAU
FILM AND VIDEO COMM1SSION
RE: FUNDING REQUEST FOR FISCAL YEAR 2006-2007
Dear Mr Ambrose:
We recently received your letter explaining the process for submitting funding requests to the City of Dublin for
Fiscal Year 2006-2007 In that letter, you state that the deadline for requests is January 27, 2006.
However, the Tri-Valley Convention & Visitors Bureau's budget process mandates that two distinct groups
sequentially review and approve the budget prior to its submission to our funding cities:
1 The Tri- Valley CVB Finance Committee
2. The Tri-Valley CVB Board of Directors
Historically, these budget review and approval meetings occur during the month of February, with final submission
ofthe budget happening the first week of March. We understand that your timeline has changed to accommodate
your budget cycle needs and want to provide you with our budget request in a timely manner.
For your planning purposes, we anticipate that our Fiscal Year 2006-2007 budget request from the City of Dublin
will drop to $2,500 from last fiscal year's request of$56,555 This significant reduction in budget request has been
made possible by the successful creation of the Tri-Valley Tourism Business Improvement District, which will
provide the majority ofthe Tri-Valley CVB's funding beginning Fiscal Vear 2006-2007 We expect our final Fiscal
Year 2006-2007 budget to be approved within 60 days and will provide the City of Dublin with a copy of it and its
complete justification in that time.
Thank you for your understanding and patience. Please contact me with any questions or concerns. We look
forward to continuing our partnership.
~~y~ <>
V:::rt:W-
Executive Director
-
cc: Janet Lockhart, Mayor, City of Dublin
Claudia McCormick, Vice Mayor, City of Dublin
Kasie Hildenbrand, Councilmember, City of Dublin
Tony Oravetz, Councilmember, City of Dublin
George Zika, Councilmember, City of Dublin
Chris Foss, Economic Development Director, City of Dublin
Les Jacob, Board Treasurer, Tri- Valley Convention & Visitors Bureau
Mario Lopez, Board Chairperson, Tri-Valley Convention & Visitors Bureau
260 Main SIreN, Plea~anton, CA 94566 . Tel: (l)25l ~46-8910 Fax: 19251 846-9502
htrJ!.//w~}'w. Tri\lallf'vCVB.com
,
Uey
ess
ncil
RECEIVED
Cin' OF DUBLIN
;'1:' '" :i'!:.
CITY i\!t/\NAGER'S OFFICE
January 26, 2006
Mr. Richard Ambrose
City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Rich:
We are requesting that the City of Dublin again contribute $25,000 to the Vision 2010
Project to support our Fiscal Year 2006/2007 Program.
We are currently at a critical point in our Fiscal Year 2005/2006 Program. We have
received the database of firms in the Tri-Valley We have developed a survey to query
companies in the Information Technology, BioHealth and Innovation Services clusters.
Next week a team ofMBA students from UC Davis will initiate a pilot survey of firms in
the Information Technology cluster that will involve an on line survey as well as a
telephone survey of CEO's. They will have a draft of the results by February 10. Using
the experience of the pilot survey we will then conduct surveys in the BioHealth and
Innovation Services clusters. The surveys are designed to provide information on who
these companies are, what they do, and what they need to prosper and grow With this
information, we will develop recommendations for regional economic strategies, policies
and programs. We will also begin to move forward with our recommendations to the Tri-
Valley Executive Roundtable to develop a strategy to establish the Tri- Valley as a Center
of Innovation and Entrepreneurship. The survey results will also provide key information
for the development of programs for our Innovators Network.
The survey results and action recommendations will form the basis of our Fiscal Year
2006/2007 Vision Program and our proposed budget. We expect to have the preliminary
results of all of the surveys and recommended programs completed by February 28. 1bis
will enable us to develop our proposed Fiscal Year 200612007 Vision Program and
associated costs. We will have this report and the Fiscal Year 200512006 Closing Report
by March 3, 2006.
We believe the survey results and associated economic strategies, policies and program
recommendations will provide significant benefits to the City of Dublin. We hope that
your budget process will allow for the delay in providing the information requested in
you December 27, 2005 letter. As stated above, we will submit the requested reports by
March 3, 2006.
PO Box 3258 ...
Livermore, CA 94551-3258 ...
(925 I 890-1892 ...
FAX (925) 447-3039 ... www.trivalley.org
Thank you for your consideration of this request and the strong support ofthe City of
Dublin for the Vision 2010 Program.
y our~ trul;'7J~
iiiW)~;;>'C
L Tom O'Malley
President
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www eastbayworks.org
January 24,2006
RECEIVED
'"'IT'! "'\::: i,UBUN
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~ .", '
j:
Richard C. Ambrose, City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Cint MANP.t:jl::';'~' UFflCE
Dear Mr Ambrose:
On behalf of the Tri-Valley One-Stop Career Center and the Chabot-Las Positas Community
College District, I would like to thank the City of Dublin for the financial support you have
provided us in recent years. Your contributions have played a significant role in the success we
have had in providing resources and services to job, education, and training seekers for residents
of the City of Dublin. Over 1,200 Dublin citizens are taking advantage of our services each year
In addition, we also provide very successful services to numerous Dublin employers assisting
them with their human resources and training needs.
As we head into the new fiscal year 2006/2007, we anticipate a strong and continued need for the
services of the Tri-Valley One-Stop Career Center The economy is recovering, but many
residents are still being laid off from their jobs in our local and surrounding communities. The
staff ofthe Tri-Valley One-Stop Career Center are working tirelessly to assist our City of Dublin
customers in finding gainful employment andlor upgrading their employment status to becoming
economically self-sufficient.
At this time, we would like to request additional funds ($10,000) to support the efforts of the Tri-
Valley One Stop Career Center As you may recall, our overall mission is to provide resources
and services in support of employers and all job, education, and training seekers. In addition,
One-Stop Career Centers feature target programs, such as the Workforce Investment Act (WIAl
or CaIWORKs. Through these programs, qualified applicants may be eligible to receive
additional services such as case management, in-depth assessments and career counseling, as
well as paid training and support services (i.e. mental health counseling, prepaid gas cards, etc.).
For example, the Tri-Valley One-Stop has spent $11,294 to re-train Dublin residents for in-
demand occupations during our 05-06 program-year
Page 1 of2
Tri- Valley One-Stop Career Center
5020 Franklin Drive, Pleusanton California 94588
Telephone,' (925) 485-5260 Fax: (925) 485-5273
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Tri-Val1ey One-Stop Career Center
Page 2 - City of Dublin
January 24, 2006
In addition, we are very excited to be offering a new service to Dublin residents! Starting in
February 2006, the Tri-Valley One-Stop Career Center will be providing free tax preparation and
asset building services to low income Dublin residents. For this service, we are partnering with
both the United Way of the Bay Area and the Internal Revenue Service. Other partner
organizations, such as the Department of Rehabilitation, EDD, Allied Housing, local adult
schools, and various shelters also provide services to Dublin residents at the Career Center As
in recent years, we are also continuing our outreach efforts to Dublin residents by providing a
series of job search workshops at the Dublin Library
I have attached a more detailed funding closing report as well as a new proposal request for
2006/2007
Thank you for your consideration. If you have any additional questions, feel free to reach me at
(925) 485-5266
~!, .
I~' : k We ur
Tam a Gatewood-Jo nso
Dir tor, Tri-Valley 0 -Stop Career Center
\:
Attachirient: as stated above
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www easlbayworks.org
I. Fiscal Year 2005 - 2006 Funding Closing Report:
TRI- V ALLEY ONE-STOP CAREER CENTER
Account Expenditure
FY 2005-2006 Code TOTAL Per Month
! Salaries and Benefits 2380 8,000.00 666.67
I Operating Supplies 4320 1,000.00 83.33
Operating (Business) Expenses 5884 1,000.00 83.33
TOTAL 10,000.00 I
. Dublin residents have access to Tri- Valley One-Stop Career Center sponsored job search
related workshops at their local library (see letter from Dublin Library).
. Dublin residents have access to personalized job development services provided by our
Job Developer
. Tri-Valley One-Stop Career Center staff held presentation at Dublin High School
educating 150 High School Seniors about the job search, educational, and career
development services available to them at the Career Center.
. Tri-Valley One-Stop Career Center staff gave Career Center tour to Dublin High School
Seniors.
. Dublin residents attended Annual Job Fair at Tri-Valley One-Stop Career Center The
Tri-Valley One-Stop also collaborates with Las Positas Community College on their
annual job fair, which Dublin residents have access to.
. Dublin residents have access to numerous on-site recruitments (Target, First United
Credit Union, Safeway, UPS, Comcast, Allied Barton, Bank of America, Customer
Service Professionals, Farmer's Insurance, First Plus Financial, Washington Mutual,
Amador Coffee and Vending, etc.)
Page 1 of3
Tri-Valley One-Slop Career Center
5020 Franklin Drive, PleasanlOll California 94588
Telephone: (925) 485-5260 Fax: (925) 485-5273
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Tri-Valley One-Stop Career Center
. Dublin residents have access to a wide variety of workshops & career counseling
services, computers with high-speed internet access through T -I technology, fax and
phones, job listings, and labor market information.
. Through the Workforce Investment Act (WIA), qualified Dublin residents have access to
intensive job search assistance through case management services, job development,
career counseling and assessments, as well as classroom or on4he-job training
opportunities. The following is a breakdown of the total costs incurred for vocational
training or on-the job training services provided to Dublin residents in recent years:
Program Year
Total WIA Training
Costs incurred for
Dublin residents
10,467
11,294
21,761
2004/2005
2005/2006 (in progress)
TOTAL (in pro!!ress)
Businesses:
. Assisted above employers (Safeway Retail Stores, Target, MarshaUs Department Stores,
etc.) with their human resources needs, with very successful outcomes.
. Sample of Dublin Employers who have listed their job openings with the Tri- Valley
One-Stop Career Center
Farmer's Insurance
Peet's Coffee & Tea
Dublin Unified School District
City of Dublin
Aeroteck
Sheldan's Bakery & Cafe
Sybase
Dublin - San Ramon Services District
Tile Setter's Toy Store
Safeway Retail Stores
Liberty Tax Service
Smart Windows & Doors
Page 2 of3
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Tri-Vallev One-Stop Career Center
II. Proposed Fiscal Year 2006-2007 Funding Proposal Request:
Account Expenditure
FY 2006-2007 Code TOTAL Per Month
Salaries and Benefits 2380 8,000 00 666.67
Operating Supplies 4320 1,00000 83.33
Operating (Business) Expenses 5884 1,000 00 83.33
TOTAL 10,000.00
. Amount of funding requested by Tri-Valley One-Stop Career Center $10.000.00
. All services mentioned above will continue to be available to Dublin residents (WIA
grant, job fairs, on-site recruitments, workshops, job fairs, etc.)
. In addition, low-income Dublin residents wiU have access to the new 'Earn It, Keep It,
Save It' program offered at the Tri-VaUey One-Stop Career Center. This program
provides free tax preparation and asset building services to families whose household
income did not exceed $38,000 for 2005
Page 3 of3
r,;~. Alameda County
\11~ . LIBRARY
,. . JI(/'inite po~~JJJitte<1
J~.all H'!fackd, COtlllty Lihrarian
Albany
Castro Valley
Centerville
Dublin
Extension Services
Fremont Main
Irvington
Newark
Niles
San Lorenzo
Union City
January 18, 2006
To Whom It May Concern:
The Tri-Valley One Stop Career Center has been working with the Dublin Library as a
partner since 2003. We have established an effective working relationship that takes
advantage of our resources and helps each of our organizations better serve the
community
Twice a year, in fall and spring, the center presents a series of workshops in our library
geared to area job seekers. Each series consists of 3-4 workshops, The topics this year
have included the Job Search from A to Z, How to Use the Internet In Your Job Search,
Dynamic Resumes, One on One Individual Resume Critique and Interviewing Skills. These
workshops have been well received and fill a need in our community
The Tri-Valley One Stop Career Center has been a welcome partner for the Library The
staff are experts in their field and provide a free, easily accessible service to the
unemployed and those wanting to change jobs or careers. Offering workshops at the library
broadens their base and exposes the wider community to the excellent service they
provide. As librarians, we are frequently asked for information on how to go about finding a
job or a new career. The Library has an excellent and extensive collection of employment
and career resources but it is with pleasure that we can also offer patrons with confidence
the additional personal expertise they can receive from the Tri-Valley One Stop Career
Center.
The benefit to Dublin citizens is that the Career Center, in cooperation with the Library,
really helps people find jobs. It's an invaluable service to the community The Library
welcomes this partnership and highly supports the endeavors of the Tri-Valley One Stop
Career Center
Sincerely,
Donna Leach, Librarian
Dublin library
200 Civic Plaza
Dublin, CA 94568-2383
925-828-1315
F~X 925.828-9296
www.adibrary.org
~ Safeway Inc.
7499 Dublin BI
Dublin, Califomia 94568
(925) 5564034
19 January 2006
Pat Donovan, Job Developer
TriNalley One Stop
5020 Franklin Dr
Plea~anton. Califomia 94588
Fax (925)485-5273
Dear Pat,
Thank you very much for your kind help with our recruiting campaign in
November, The services and the facUlties made available to us as employers
were outstanding, We look forward to opportunities to work with .yoll again in the
Mure.
Best wishes in 2006,
~
Kathryn K. Baker
1953 Store Recruiter
BRIARHILL SWIM TEAM
0. \ 1 .
1"\'.....,,.... .
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City of Dublin Grant Application
Prepared by Michelle Leonard
February, 2006
Table of Contents
Grant Application SutIl1Illtt}' .......................................... 1
Mission .............................................................................. 2
Summary .................................................................... ....... 2
Benefits..... ........ ......... ..... ..... .............. ............... ..... ..... ....... 2
Conclusion ........................................................................ 3
Statement of Expenses .................................................. 4
Demographics .................................................................. 5
Proof of California not-for-profit status ...................... 6
GRANT APPLICATION SUMMARY
Organization:
Briarhi11 Swim Team
Jesse Rubino, Head Coach for Briarhi11 and Dublin High School
Laurie Achziger, Team Manager
Michelle Leonard, Team Manager
7752 Barn Hollow Ct
Dublin, CA 94568
(925)828-9448
$4,000
Funds Requested:
Budget:
See page 4
Non Profit Status:
501 (C) 7 Corporation, Tax ill #94-1574259
Purpose of the Grant: A grant from the City of Dublin would support an important recreational
youth activity for our community, allowing us to serve a greater number of
children and compete at a level expected by the swimmers and their families.
MISSION
To provide a competitive swim team that will develop a lifelong positive attitude towards swimming
for Dublin youths and their families.
SUMMARY
The Briarhill Swim Team is a founding member of the Tri-Valley Swim League established in 1980
which includes the City of Dublin Green Gators and six teams from Pleasanton. Competitive dual
meets are held during the summer, with a championship meet between all eight teams at the end of
the season. Competitive swimming is a family affair: Every meet requires the participation of 50
adults from each team to organize and facilitate the competition. Families and swimmers for
Briarhill come from all across Dublin. Practices are held daily at Briarhill Community Pool at 7084
Hansen Drive in Dublin. The Team welcomes all Dublin registrants and does not increase fees for
non-pool members.
The increased population in Dublin has grown our team.frvm 65 swimmers in 2002 to 152 in 2005, The success
of US competirive swimmers at the Olympics has ignited the interest in team swimming For years,
the City of Dublin swim team has limited their numbers and created a wait-list. In 2005, the Briarhill
Team had to create a wait-list for age 8 and under swimmers due to the tremendous response
received. There is a definitive community need for two swim teams in our City
BENEFITS
The benefits of sustaining the Briarhill Swim Team:
. Provides a daily summer physical activity for 150 youths in Dublin, ages 4 to 18.
. Offers an alternative to the City of Dublin Green o"tors Swim Team, which consistendy has
a wait-list, leaving many swimmers without an opportunity to swim on a competitive team,
The new community pools in East Dublin are not allowing swim teams.
. Fosters community spirit and involvement. Our team members represent Dublin public and
private schools. Weare not just a "Briarhill Neighborhood" team. Please see attached
breakdown of demographics.
A financill grant from the City of Dublin would serve the community in the following ways:
Provide basic operational expenses required to manage a second communit,y swim team. The growth
of Dublin and the interest in swimming has put a strain on the budget for what has traditioruilly
been a small neighborhood team. Increased funding would allow us to continue to offer a
competitive program for 150 Dublin youths. Some basic repairs, such as lane line eyebolts, could be
funded by grant money
A grant from the Cit,y of Dublin would allow the Briarhill Team to host all of their meets in
competitive standard pools. Standard pools are 25 yards. The Briarhill pool is a non-standard size at
21 yards. While this puts our team at a practice disadvantage, the focus and hard work of our
swimmers has not kept them from winning meers in 25 yard pools. The challenge for the Briarhill
Team is in the hosting of meets. Competitive teams expect to swim in a 25 yard pool. The cost can
be prohibitive as Briarhill must pay as much as $400 to host our meers at other pools. Grant money
would allow us to rent 25 yard pools for practice sessions.
The Team teaches individual skill development. goal setting. and recreational competition for youths
of all'lges. Each swimmer is encouraged to reach his/her full potential and is made to feel a part of
the T earn. Daily practices provide youth an opportunity for summer physical activity and fosters a
community atmosphere. Years from now it is hoped the swimmers at Briarhill will look back fondly
on the fun they had at practices and meers, the new friends they made, the excitement of the
competitions, and the successes as well as the disappointments they shared with fellow community
members. Our coaches are the key to the success of our team and yet we cannot afford to give them
a raIse.
Participation in competitive swimming develops young athletes who often continue their swimming
careers. Many Briarhill swimmers have grown to be some of Dublin High School's most talented
swimmers. Without community-based swimming programs, younger swimmers would not gain
enough skills or experience to prepare them for high school, or college-level, competition.
CONCLUSION
In conclusion, the BriarhiII Swim Team is requesting financial support from the City in
order to nurture our growing number of swimmers and remain competitive with other
teams in the League. We look forward to partnering with the City of Dublin on this
endeavor.
STATEMENT OF EXPENSES
Jan - Dee '03 Jan - Dee '04 Jan - Dee 'OS Jan - Dee '06
Actuals Actuals Actuals Projected
Ordinary IncomelExpense
Income
Team Registration Fees 11,680.00 13,940.00 17,317.50 17,317.50
Snack Bar Income 3,357.59 4,246.94 3,933.30 3,900.00
Spiritwear 2,553.00 1,490.00 3,681.00 4,400.00
Swlm-A- Thon 1,516.45 1,673.70 1,964.43 1,600.00
Work Deposit Fees Paid 0.00 200.00 1,000.00 400.00
Year End Luncheon 264.00 260.00 0.00 300.00
Fireworks Fundraiser 0.00 4,373.26 0.00 tbd
Total Income 19,371.04 26,183.90 27,896.23 27,917.50
Expense
Coaches 6,58713 8,088.66 13024.23 13,100.00
Cabana Club Fees 2,625.00 3,075.00 3,700.00 4,500.00
Spiritwear 2,408.21 1,222.98 4,447.90 3,600.00
Snack Bar Expenses 1,716.52 2,596.85 1,981.70 2,000.00
Ribbons & Awards Expense 1 ,640.93 2,116.90 2,452.77 2,000.00
25 yd Pool Rental 360.00 510.00 360.00 810.00
Year End Luncheon 268.94 495.64 631.96 500.00
Championship Fees 445.00 520.00 465.00 465.00
Registration Packets 460.92 402.34 433.83 400.00
Office Supplies 229.71 32715 489.10 200.00
Repairs 67.83 240.00 342.00 300.00
Bank Service Charges 5.00 1.00 117.00 15.00
Equipment Purchase 1,399.93 626.58 2,336.83 0.00
Kickboards, timers, ate 150.42 306.02 0.00 0.00
Total Expense 18,361.54 20,529.32 30,782.32 27,890.00
Net Ordinary Income 1,009.50 5,654.58 -2,886.09 27.50
Net Income 1,009.50 5,654.58 -2,886.09 27.50
BRIARHILL TEAM DEMOGRAPHICS
IiII Dublin Elem
. Nielsen
o Dublin High
o St Raymond's
. Valley Christian
Elem
iIII Murray
. Fallon
D Country Club
. Dougherty
. Sunol
o St Philip's
iIII Valley View
.Athenian
i
~
. Quarry
STATE Of 0" JFOINt...
EDMUND G. IROWN". ~
FRANCI-I SE TAX BOARD
1m , STH". ...C....ENTO ",14
AlAN ClANSTON,. St... Cofttroll--Ct.ah.....
HAU CHAM'ION.I)1~.F-J1~
JOHN W. LYNCH. 0.."'-..100,.,,,1 Eqvoll-.tioA
MARTIN HU". f_IIff'r. ()ftk.u
Oct.ober 22. 1')6)
2r1JJ1"h1l'.1' or 'hhl1n c"b-.na
c/o Lo'.ll::e am s""nsevllle
1224 First ,,~..t~rn Bu1ldins
~lrl"nd 12, Ca1i1'o1'Tl1a
eNb
Re: Exemption from Franchise Tax
Gentlemen:
It is the opinion of this office, based upon the evidence
preser.ted, that you are exempt from State Franchise Tax under
the provisions of Section 23701& of the Revenue and Taxation
Code, as it is ShCwn that you are organized and operated
exc lusi vel}. as a aoc1al a.-.1 NC:elltiollAl club.
Accordingly, you will not be required to file franchise tax
returns unless you change the character of your organization,
the purposes for ~~ich you were organized, or your method of
operation. You are required to report any such changes
immediately to this office in crder that their effect upon
your exempt status may be determined.
If in any year your gross income exceeds ~25,000, you are
required to file an information return on Form 199 on or
before the 15th day of the 5th month following the close of
your fiscal year. These forms will be mailed to you if you
provide us with your current postal address.
If the organization is not yet incorporated or has not yet
qualified to do business in California, this approval will
expire unless incorporation or qualification is completed
within thirty days.
Very truly yours,
FRANCHISE TAX BOARD
Martin Huff
Executive Officer
Jl'P:jdd
cc: Secretary
(c,f,g,i,j,l,m!
By ~'t" cPUh
,fames T. Philbin
Associate Tax Coun~el
of State
e