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Home My WebLink AboutItem 4.05 Building & Safety Consultants CITY CLERK File # D[BIa[Q]-ln]~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: April 4, 2006 SUBJECT: Annual Review of Existing Building and Safety Consultants Report Prepared by Gregory Shreeve Sr., Building Official ATTACHMENTS: I) 2) Projected 2006-2007 Building & Safety Workload Workload & Performance Measures - Historical Data RECOMMENDATION: ~ Approve continuation of contracts with Linhart, Petersen, Powers ,.... U and Associates (LP2A), 4LeafInc., Precision Inc., CSG Consultants ~ Inc., and Berryman & Hennigar for Building and Safety Services for the City of Dublin in Fiscal Year 2006-2007 FINANCIAL STATEMENT: In Fiscal Year 2006-2007 it is projected that 26,800 hours of inspection, plan check and specialized services will be required. Only those hours required will be billed. Based on these projected hours of service the annual cost of these contracts will be $ 2,178,320 Funding will be included in the Fiscal Year 2006-2007 Preliminary Budget. DESCRIPTION: Since July 1995, the City of Dublin has contracted with the firm LP2A for primary Building and Safety Services. Due to an increase in construction activity and a tight labor market, LP2A was unable to fill critical positions in building inspections. As a result, in Fiscal Year 2001-2002, the City of Dublin contracted with the firm 4Leaflnc. for Building and Safety Services. The City added the firms of Precision Inc. and CSG Consultants Inc. in June 2003, and the firm Berryman & Hennigar in September 2004 for overflow work. Due to cyclical construction activity, the City has found that this type of contract arrangement best suits the City's needs. Current Contract Staff Levels provided to the City by each company includes the following: . LP2A - One (1) In-House Plans Examiner (Engineer) and off site plan review services; . 4LeafInc - Two (2) Supervising Building Inspectors, Two (2) Commercial Inspectors and Eight (8) Residential Building Inspectors; and ----~-------------------------------------------------------------------------------------------------------- COpy TO: In-House Distribution Page I of2 ITEM NO.~ G:\Agendas\2006\cc annual review of building contracts.doc . CSG, Precision and Berryman & Hennigar currently do not have staff assigned at the City of Dublin. The Consultants' work has been responsive to the City's needs. Customer requests on the phone and over the counter have been handled quickly and efficiently In Fiscal Year 2006-2007, Staff projects that contract services will be as follows: . One (I) full time In-House Plans Examiner; . Two (2) full time Supervising Inspectors; . Two and one-half (2.5) full time Commercial Inspectors; . Six and nine-tenths (6.9) full time Residential Inspectors; and . In addition, additional off-site plans examiner services will be required. The assumptions used in estimating service needs are outlined in Attachment 1 A summary of historical workload data is provided in Attachment 2. The City Council authorized a rate increase of approximately 6 percent for each of the various hourly services starting July I, 2005 at the May 17, 2005 City Council meeting and authorized a new rate schedule for LP2A that started on January I, 2006 at the December 20,2005 City Council meeting. These rate schedules shall remain in effect for the 2006-2007 Fiscal Year. Staff will review the cost of the various services during the Fiscal Year 2007 -2008 budget cycle. RECOMMENDATION: Staff recommends that the City Council approve the continuation of contracts with Linhart, Petersen, Powers and Associates (LP2A), 4LeafInc., Precision Inc., CSG Consultants Inc., and Berryman & Hennigar for Building and Safety Services for the City of Dublin in Fiscal Year 2006-2007 Page 2 of2 /01 :l PROJECTED 2006-2007 BUILDING AND SAFETY WORKLOAD Estimated Valuation $ 300,843,998 Estimated number of permits 1,971 Estimated number of Inspections 35,226 Total Estimated new dwelling units issued 877 Total Estimated dwelling units finaled 1,291 Number of hours for inspection, plan review, 26,800 Sil!nificant Proiects Transit Center Avalon Bay Elan by D R Horton Metropolitan by D R Horton Camilla Place by EAH Fairway Ranch Multi- Family Apartments Senior Apartments Tralee by Pinn Brothers Silveria Ranch by Pinn Brothers Manors Estates Villas Schaefer Ranch Sonata by Standard Pacific Homes Sorrento - Area F by Toll Brothers Milano - Village I Trivia - Village 2 Frenze - Village 3 Sienna - Village 4 Amalfi - Village 5 Village 9 and 10 Terraces - Area G by Toll Brothers Willows on San Ramon Rd by Braddock and Logan Lifestyle Retail by Blake Hunt Dublin Honda GM Auto Mall Gateway Medical Center Quarry Lane School Ulferts '-+, '5 If /'-f lOb ATTACHMENT 1 ?of';)- WORKLOAD & PERFORMANCE MEASURES BUILDING AND SAFETY DIVISION HISTORICAL DATA INDICATOR ACTUAL BUDGET ESTIMATED 2005- ESTIMATED 2004-2005 2005-2006 2006 2006-2007 Building Valuation $342,961,746 $275,446,419 $353.349,418 $300,843,998 Building Permit Fees $3,267,227 $2,146,363 $2,823,497 $2,400,655 Permits Issued 1,837 1,722 1,842 1,971 Inspections 33,534 38,771 34,244 35,226 Dwelling Units Issued 1,163 961 1,342 877 Dwelling Units Finaled 704 951 819 1,291 Fiscal Year 2006-2007 Contract Labor Projections POSITION HOURLY ESTIMATED ESTIMATED RATE HOURS TOTAL COST Off-site / On-site Plan Review $95 2,040 $193,800 Specialized or Structural review $100 1,040 $104,000 Building Inspector (2) Supervising $87 4,160 $361,920 Building Inspector (2.5) Commercial $85 5,160 $438,600 Building Inspector (6.9) $75 14,400 $1,080,000 Total 26,800 $2,178,320 ATTACHMENT 2