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HomeMy WebLinkAboutItem 4.21 Salary Plan Amendment FT 06-07 CITY CLERK File # DLZl[D][DHZJ[Z1] AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 20, 2006 SUBJECT Amending the City's Salary Plan lor Fiscal Year 2006-2007 Report Prepared hy- Julie Carler, Assistant to the City Manager ATTACHMENTS: Resolution Amending the Salary Plan lur Fltll- Time Pcrsonnel 2. Resolution Amending the Salary Plan tor Management PositJons Exempt From Compctitive Service 3 Resolution Amending the Classillcation Plan RECOMMENDATlONP Adopt Resolutions FINANCIAl, STATEMENT Thc adoption of the Full-Time Salary Plan Resolutions will adjust the existing salary ranges to the market avcragc for each Identified classification effective July I, 2006. Fundmg for the revised salary rangc values have been incorporated into the proposed Fiscal Ycar 2006-2007 Budget. DESCRIPTION The City's Personnel System is estahhshed hy the City Council and admllllstered by thc CIty Managcr Employccs arc selected, retamed, promoted and paid bascd on their level of competcncy to pcrform rcquired job duties. Each position III the City service has an assigned pay range wlth minimum and maximum pay rates. BaSIC qualificatJons are establishcd for each positJon and, thereal1:er, employccs are selected m accordance with the City's Personnel System Rules. Employcc salary rangcs are contained in the City's adopted Salary Plan. Thc Salary Plan indicates the mllllmum and maXimum rates of pay for each classification. Initially, cach classification IS rated according to its level of difficulty and responsibility, working conditions, supply and demand, market conditions, etc. AImual reView and adjustment recommendatlOns to salary ranges are made to the City Council hy the City Manager in accordance with the City's Personnel Systcm Rules and procedures. Salarv Plan for Full-Time Personnel On an annual basis, the City conducts a comprehensive salary survey to comparc salary range values f(lr all ruIl- time classificatIOns With slImlar ClaSSI ficatlOns of other municipal agencies_ The salary survey process is the City's mechamsm Itlr recommending to the City Council adJUStmellts to the salary range values. The recommended salary range values for each classification were devcloped with consideratIOn gIVen to the following cntena. 1 Agencies withlll the market area. 2. Classifications within cach muniCipal agency that have comparahle duties, rcsponsibilitles, etc. 3 Salary conSIStency hetween c1asslfical1ons 10 a particular serics, e g., ASSIStant Planner, Associate Planner, Scnior Planncr ________________________________________________________________w__..__________________________________w.____ COPU:S TO: \bb 3 ITEM NO, tf. 21 4 Organizational size, where appropriate. 5 The 2005-2006 survcy agcncies were used as a base for the 2006-2007 survey Thc list of agencies was altered when a job c.lasslficatJon ill a glYen survey was ehmlllated, or whcn the duties were modi fied so that the Job c1assIfi.cal1on waS no longer comparable. Whcn this occurred, a comparahle position in another agency was identilied and included in the market survey for the affected job classification. 6. For certain unique pOSl110nS (e.g., Economic Development Dircctor, Parks and Facihtles Development Manager, Infonnal1on Systems Manager, Community Safcty Assistant, and Assistant to thc City Manager) it has heen difficult to find the appropriatc comparisons in other agencies. Conscquently, a number of classifications arc "bcnchmarked" to other positions within the Cily's classilication system. When benchmarking classifications, consideratIOn IS glYen to posihons with similar cducational and expenence requirements, level or responsibility, supervisory rcsponsibility, etc. Attachment I amcnds the City's Salary Plan for the City's Full-Time Personncl and adopts the new salary range values for Fiscal Year 2006-2007 effective July 1, 2006. SalQrv Plan for MQnQl!ement Positions Exempt From Competitive Service Department Head and Management Emplovees include the following classifications: I AdministratIve ServIces DIrector 2. AsslStanl City Manager 3. Assistant to the City Manager 4 Build10g Official 5 City Clerk 6. City Engineer 7 Commumty Development Dlfector 8. EconomIc Development Director 9 Financc Managcr 10 InformatIOn Systems Manager II Parks and Commumty Services Director 12. Parks and Community Serviccs Managcr 13 Parks and I'acilities Development Manager 14 PlanlllJJg Manager 15 Public Works Dircctor/Assistant City Engineer These management pOSItions are exempt from the City's Competitive Service. Appo1Otments to these claSSifications are made directly by the City Manager On an annual basIS, the same salary survcy process that is used for City's full-time personnel lS used for the City's Departmcnt Head and Management positions. t\ttachment 2 amends the City's Salary Plan tor management positions exempt from the competitive service and adopts the new salary rangc values for FIscal Year 2006-2007 effective July I, 2006. Amendment to the Classification Plan Pursuant to thc City's Personnel &vstem Rules, a job descnptIOIl must be adoptcd for each classlficatJon ill tbe organization. The job descnptlOlJ typically 10cludes key elements, knowledge, skills, abilitIes and re<jlLlrements of the posItIon. The Joh deSCrIptions makc up the City's Classification Plan. Peno(hcally It IS nccessary to revISe job dcscriptions in the Classification Plan to reflect current responsibihl1es and laws (i.e. Americans WIth DisabilitiesAct/ADA, etc.). &tafflS propOSIllg reV1SI(IllS to the ftlllowing classifications: . Assistant Planncr . Ellgllleenng Technician UTl . COllllnunity Development DIrector . Finance Manager . Commumty Safety ASSistant . Rccreation Coordmator . Economic Development Director . Recreation SupervIsor ZOO; The new joh descnphons are attached to thc Rcsolution as Exhibit A through H. The recommendcd modi fications are relinements to existing job dcscriptions to account for current responsibilities and applicable laws. Staff recommends the City Council adopt the Rcsolutions. 2(J1... ? -'-U;"'; I Db ?;&1 RESOLUTION NO. -U6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* ESTABLISHING ^ SALARY PLAN FOR I.'ULL-TIME PERSONNEL IN ACCORDANCE WITH THE PERSONNEL RULES WHEREAS, the City Council has adopted a Salary & Benelit Plan pursuant to the Personncl System Rules; and WHEREAS, the City Council adopted ResolutJon No 85-01 and subscqucnt amendments which establish a Salary Plan for filll-timc personnel 1ll accordance with the Personnel System Rules; and NOW, THEREFORE, BE IT RESOLVED that the followlllg salary provisions shall be cstablished in accordance with City's PersOlmel System Rulcs. BE IT FURTHER RESOLVED that any prevIOUS enacted salary provIsIOns containcd III Resolution No. ~5.()1 and subsequent amendments shall bc superseded by thiS ResolutIOn. ARTICLE L SALARY PROVISIONS SECTION A: REGULAR EMPLOYEES EXEMPT FROM FAlR LABOR STANDARDS ACT (FLSA) OVERTIME PROVISIONS Employees covered under thiS Section shall be paid a monthly salary wlthm the ltlllowmg ranges With the exclusion of any Pcrlorrnanee Pay Adjustment granted III accordanee with thc Personnel System Rules. Tn thc cvent that it is dccmed by the City Manager to be in the best interest of the City, temporary appointments of no more thall 6 months, where the work assignments are such that they can he completed with less than a 40 hour week, may be approved based upon the hourly rates. The total salary pmd lor such work shall not bc less than the "salary test" required for an exemption under the FLSA. Monthly Monthly Hourly Hourly Minimum Maximum MmlttlUJJl Maximum u_... ~".,. $5,579 $6,974 $32.IY $40,23 $5,690 $7,112 $32.1>1 $41.03 $6,630 $8,287 $3K25 $47,Xl $5,697 $7,121 $32.X7 $4111X $5,579 $0,974 $32,1') $40,23 $5,3Y4 $0,743 $3112 $38.90 $0,410 $8,020 $37 02 $46,27 $5,697 $7,121 $32,87 $4108 $5,3~4 $6,743 $31 12 $3X,90 $6,416 $8,020 $37.02 $40,27 $5,831 $7,289 $33.04 $42,115 $7,427 $9,284 $42,85 $53,56 $5,831 $7,289 $33.64 $42,115 $6,406 $X,1I1I7 $30 % $401'1 Attachment 1 &. -.to - (j ...:> .---i l ! ,-.'.. Administrative Analyst II Assistant Civil Engineer Associate Civil Engineer Associate Planner GeOb'Taphic Information System Coordinator HGritagc & Cultural Arts SLLp~rvlsor Housing- Specialist Parks & Facilities Development Coordinator Recreation Supervisor Senior Administrative Analyst Senior Building Inspector Senior Civil Engineer Senior Plan Checker Senior Plamler t-dfJ 3~ SECTION B REGULAR EMPLOYEES COVERED BY OVERTIME PROVISIONS OF THR FLSA. Employees covcrcd under this Section shall be paid hourly wages wlthln the rollowing rangcs with the exclusIOn of any Perfonnance Pay Adjustment granted 111 accordance with the Pcrsonnel System Rules. The monthly salanes are shown for 1Ofomlal1onal purposcs only Monthly Monthlv Hourly Hourly Minimum Maximum Minimum Maxilllum Administrative Aide $4,607 $5,75'1 $26.58 $33.21 Administrative Analyst I $5,022 $0,277 $28.97 $36.21 Administrative Teclmici.n $4,IH'I $5,236 $24 17 $30.21 A:5s1stant Planner $5,001 $6,251 $28.85 $36.06 Code Enfureement Officer $4,501 $5,626 $25 '17 $32.46 Communitv S.lelY Assist.nt $5,001 $0,251 $28.85 $36.06 Engineering Technici.nl $4,41 H $5,523 $25 49 $31.86 Engin~cring Technician" $4,861 $6,076 $28,04 $35.05 Finance TcchnH;lan I $3,529 $4,411 $20.36 $25 45 Finance TcchnH.'::lan II $3,921 $4,901 $22.62 $28.28 Heritage Center Director $4,586 $5,732 $26.46 $33m Inform.tion Systems Technici.nl $4,081 $5,101 $23.54 $29 43 Infonn.tion Sy,tem, Tcchnici.n JI $4,534 $5,667 $26.16 $32.69 Ofliec A'''';lanll $2,979 $3,724 $171'i $21.48 Office Assist.nt II $3,310 $4,13H $1\)1O $23.87 Permit Technician $4,189 $5,236 $24.17 $30.21 Preschool InstlUctor $16.44 $20.55 Public Works Inspector $5,116 $6,3'15 $2952 $36.89 Recreation Coordinator $4,586 $5,732 $26.40 $33.07 Recreation Technician $3,668 $4,5H5 $2116 $26.45 Secretary $3,642 $4,552 $21.01 $26.26 SeeTet.ry tn lhc lIly Managcr/Deputy City Clerk $4,607 $5,759 $26.58 $33.23 Senior FimUlce T eclUlician $4,357 $5,446 $2514 $3142 Senior Otlice Assistant $3,642 $4,5';2 $21.01 $26.26 BE IT FURTHER RE&Ol VED that the changes contallled herelll shall be cffcctivc July I, 2006, P ASS!:iD, APPROVED AND ADOPTED this 20th day of June, 2006. AYES NOES. ABSENT ABSTAIN Mayor ATTEST CIty Clerk Attachmcnt I RESOLUTION NO. -06 3tfJ31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* ESTABLISHING A SALARY PLAN FOR MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE WHEREAS, the City Council has adopted a Salary & Benefit Plan pursuant to the Personnel System Rules; and WHEREAS, the City Council adopted ResolutIOn No 86-01 and subsequent amcndments whIch establish a Salary Plan for full-time management positions cxcmpt from competitive service in accordance WIth the CIty's Personnel System Rulcs; and NOW, THEREFORE, BE IT RESOLVED that the following salary pnlVlslOns shall be established in accordance With City's Personnel System Rulcs. BE IT FURTHER RESOLVED that any previous enacted salary provisions contained in Resolution No. 8o-OJ and suhsequent amendments shall bc superseded by thiS Resoluhon. ARTICLE 1. SALARY PROVISIONS REGULAR EMPLOYEES EXEMPT FROM FAIR LABOR STANDARDS ACT (FLSA) OVERTIME PROVISIONS Employees covered under this Section shall be paid a monthly salary within the following ranges with the exclusion of any Performancc Pay Adjustment granted in accordancc with the Personnel System Rules. In the event that It IS deemed by the City Manager to be in the best interest of the City, temporary appointments of no more than 6 months, where the work assignments are such that they can bc completed with less than a 40 hour work week, may be approved based upon the hourly rates. The total salary paid for such work shall not be Jess than the "salary test" req ulred for an excmption under the FI,sA. Monthly Monthly Hourly Hourly Minimum Maximum Minittmm Maximum -----_.~~-,..~ .- Administrative Services Director $10,030 $12,537 $57.87 $72.33 Assistant City Manager $10,793 $13,491 $62.27 $77.83 Assistant to the City Manager $7,218 $9,023 $41 M $52.Q(, Building Official $7,534 $9,417 $4347 $54.33 City Clerk $6,703 $8,379 $38.67 $48.34 City EngUlcer $8,482 $10,603 $48.93 $6 t.I 7 Conmlufllty Dcvcloptnent DIrector $9,51'>] $11,<)51 $55 16 $68.95 Economic fkvclopmcnt Director $7,427 $\1,284 $42.85 $53.56 Finance Manager $7,218 $9,023 $41.64 $52.06 Infounation Systems Manager $7,218 $9,023 $41.64 $52.06 Parks & Conununity Services Director $9,775 $12,219 $51'>.3\1 $70.49 Parks & Conununity "ervices Manager $7,218 $\1,023 $41.M $52.06 Parks & beilitie, Development Manager $7,218 $\1,023 $41.64 $52.06 PlalUling Manager $7,534 $\1,417 $4347 $54.33 Public Works Director/City Engineer $9,472 $11,840 $54.65 $68.31 Attachment 2 RElT FURTHER RESOLVED that the changes containcd herein shall be effective July 1, 2006. 41J ~11 PASSED, APPROVED AND ADOPTED this 20th day of June, 2001i AYES NOES. ABSENT ABST Am Mayor ATTEST City Clerk G:\CITYT'ERS\Salary & Survcys2\S\"l131"y SChCrlllk~\2J,)O.'i mgt salary rcso.ooc Attachment 2 RESOLUTION NO. - 06 '5t1{; 3'1 A RESOLUTION OJ;' THE CITY COUNCIL OF THE CITY OF' DUBLIN ********* AMENDING THE CLASSIFICATION PLAN WHEREAS, 1ll accordance with the City's Personncl Systcm Rules, the City Council adopted ResolutJOn No. 30-84 and subsequent resolutions which comprise thc Classification Plan; and WHEREAS, It IS necessary to penodieally add and/or modify job descriptions in the ClassificatIOn Plan. NOW, THEREFORE, BE IT RESOLVED that ResolutlOn No. 30-84 and subsequent resolutions shall he rurther amended to lllclude the following revised job dcscriptions: Assistant Planner (Exhihlt A) Community Dcvelopment Director (Exhibit B) Community Safety Assistant (Exhihlt C) EconomIC Development Direetor (Exhibit D) Enginecring Tcelmician lilT (Exhibit E) Finance Manager (ExhibIt F) RecreatIon Coordlllator (Exhihlt G) Recreation Supervisor (Exhibit H) BE IT FURTHER RESOLVED that these documents shall become a part of the oftieial Classification Plan for the City or Dublin, and that the changes containcd herein shall be effective July I, 2006 PASSED, APPROVED AND ADOPTED thIs 20th day of June, 2006. AYES NOES ABSENT ABST ATN Mayor ATTEST City Clerk ATTACHMENT 3 lJDb ~ '1 Date Adopted: Dale Revised: 711 011 9S9 6/20/200fi Title: Assistant Planner FLSA: Non-f,xcmpt General Purpose: To perrorm responsible planning tasks and provide technical assistance to the Planning Department. The Assistant PlaJmer may he a"lgned to either current or advanced plannmg diVISIOns. This pOSltlOIl may also perrom, duties within the City's zoning enforcement program. Thc Assistant Planner will function as a member of the City's planmng team. Distinguishing Characteristics: 1bis is the entry level class 10 the proressional Planner series. TIlls class IS dlst10gUlshed from the ASSOCiate Planner hy the perlormance of the more routine tasks and duties assigncd to position within the serics. Sincc this class is typically used as a tralll10g class, cmployees may have only limited or no directly related work expenence. Supervision Received and Exercised: Receives general supervision from assigned professional or management planning staf[ May exercise technical and/or funct10nal supervision over tcchnical and c1en"al personncl as apprnpnate. Essential Duties and Rcsponsibilities: The following dulies are nonllal Itlf thlS classi fication. The omission of speel fic stakllwnts of dutJes does not exclude them trom the position if the work is Slmilar, rclated or a logical assignment to this class. Provide public counter assIStance and respond to mquiries from applicants, the general public aJId other governmental ag"TlCI"S. Perform field investlg:ltlons and office tasks assoelated with entorcement of zonmg, Signing and related muniCIpal regulatIons. Review building plans for cOllfoffiuty to zomng and subdiVISIOn ordinances. EXHIBIT A I t1J 31. Interpret and apply pertinent laws and regulations to planning projects. Assist in the enforcement, and administration of zoning, and other related ordlllanees. Assist III reviewing and analyzmg vanous planrung apphcatwns and with the preparatIOn 01' various reports for policy declslOlls. Assist in compiling and analyzing statistical, economic and other data relatlllg to planning and environmental matters. Organize and conduct research studies, Assist m prepanng elements and revisions to the General Plan consistent with local needs. Prepare and present oral and wntten reports and recommendations. Attelld meet10gs of the Planning Commission, City Council and other citizen boards or committces as required. Build and maintain positive workmg relal10llshlps With co-workers, other City employees and the; public using principles of good customer servicc. Perform other duties as assigned. Minimum Qualifications: Koowledl!e of: Theory, pnnclples, practiecs and trends of city planning. Research methods as they apply to thc collection, tabulation and analysIs or data atfecting city planning. Federal, state and local laws and rcgulations relating to municipal plaru1ing, zomng and subdiviSlon regulations. StatistIcal analYSIS as applied to land usc, zoning, general plan and transp(lrtation studics. Govenunent organizations, transportatIOn, cOlllTllunications, public utility systems and landscapc architecture as they relate to cIty planning. Abilitv To; Commul11cate errecl1vely "l"b~1 Estabhsh and mamtain cooperatIve workmg relatlOnshlps with those contacted in the course of work. Preparc and prcscnt comprchcnsive but succinct written and oral reports. Make effectIve presentahons III puhlic meetlllgs. Compilc and analyze statistical, economic and related data pertaining to environmental and plannlllg matters. Intcrpret and apply laws and regulations. Physical Standards: The physI"al standards described are representative of those that must he met hy employecs to successfully pcrfoflll the essential functions of this class. Reasonable accommodations may be made to enable mdlVlduals with disabihl1es to perform thc essential functions. An employcc is regulafly required to sit for long periods of time; talk or hear, in person, in meetings and by telepholle; use hands and fingers to handle, feci or operate standard office equipment, and reach with hands and arms. The cmployee is frequently required to, bend and twist to rcach files, walk and stand, and occasionally hfl up to 20 pounds. While perf0I1111ng duties, the employee is regularly required to use wntten and oral communication skllls; read and interpret complex data, 1Olt)rmation and documents; analyze and solve prohlems; 10terad with City managemcnt, other governmental officials, contractors, vendors, employces and the public. Training and Experience: Any combination eq\livalent to education and expenence is likely to provide the required kno....ledge and ablhl1es. A typical way to obtain the knowledge and ahihl1es would be: Education: Equivalcnt to a Bachelor's degree from an accreditcd college Of university with major course work in planmng, urban dcvelopment, or a closely related Held. A Master's dcgree in planning or closely related field is desirable and may be substituted for SIX months of requIred experiencc. Expcricl1cc: One year of profesSlOnal expenence in thc field of city or reglOnal planning, prckrably tor a public agency Licenses; Certificates; Special Requirements: Possession of a valid California Class C Driver's LIcense and Ccrtificatc of Automobile Insurance for Personal Liability q1J~1 Date Adopted: Dale Revised: 711111995 612012006 Title; Community Development Director FLSA; Exempt General Purpose: To plan, organize, direct and reView the activitics and operations of the Commlmity Dcvclopmcnt Department mcludlllg planmng, huildlllg mspecl10n and zoning and environmental review servlces and programs; to coordinatc assigned activihes with other departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. Distinguishing Characteristics; TIus is an Execuhve ManagemenvDepartment Head class with full responsibility for the management or multiple functIon serVlce delivery areas witlun the City The Commumty Development Direetor reports to and rccdves direchon from the City Manager Employees at tlns level receive administration direction from thc City Manager in terms of goals. Dcpartmcnt Hcad positions are reviewed in tem1S or results. Persons appointed to tlllS classificatIOn are At Will Employees serving at the plcasurc ofthc City Manager Supervision Received and Exercised: Receives pohcy direchon from the City Manager Exercises direct supervision over assigncd management, supervisory, professional, technical and administral1ve support personneL Rssential Duties and Responsibilities; The following duties arc normal for this classification. The omlSSlOn of specific statell1cnts of duties does not exclude them from the position if the work is similar, rclated or a logical aSSIgnment to this class. Develop, plan aud implemcnt department goals and oh]echves; recommend and administcr polldcs and procedures. EXHIBIT R IDub~1 Coordinate department aclivltIes with those of othcr dcpartmcnts and outside agencies ,llld organizations; pnlVlde staff asslstance to the City Manager and City Council, prepare and present staff reports and other necessary correspondcncc. Direct, oversee and participate m the development of the department's work plan; assIgn work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedurcs. Supervise and participate in the development and admullstratlOn of the Community Development budget; direct the forecast of additional lunds nc~d~d fur staffing, equipment, materials and supplies; monitor and approve expenditures; implement mid-year adjustments. Monitor developments related to planning, building, land use, grant and bond programs, code enrorcement and related development matters; evaluate theIr impact on City operatIons and recommend policy and procedural modifications. Develop and prepare modlficatmns for adlTI1mstratlon of the City's General Plan; direet and supervise administration and enforccmcnt ofthc envirolUllcntal impact review process. Select, train, 1110hvate and evaluate persOllnel; pnlVlde or coordmate staff tramlllg; conduet pcrformance evaluahons; implement disciphne procedures; ma10tam disclphne and high standards necessary for the cfllcient and profcssional operation ofthe department. Represent the dcpartment to outside groups and organizations; participate 1ll outside community and professional groups and committecs; providc technical assistance as necessary Research and prepare technical and administrativc reports and studies; prepare written correspondence as nccessary Build and 111a1Otam poslhve worklllg relatHlllshlps With co-workers, other City employees and the pubhc using principles of good customer service. Perform related duties as assigned. Minimum Qualifications; Knowlede:e of: Principles and practices of urban planning, growth and cconomk development. Principles and practices ofleadershlp, mohvatJon, learn building and conflict resolutIon. Pertment local, State and Federal laws, rules and rcgulations. ll1J ~tj OrganIzational and management practices as applied to the analysIs and evaluation of progranls, policies and operal1onal needs. Principles and practIces of orgamzatIon, administration and personnel management. Principles and practices of budget preparation and admmlstratlOn. Pnnciples of superviSIon, tralllmg and perlormance evaluation. Ability To: Plan, direct and control the administration and operatlOns or the Community Development Dl-'Partment. Develop and Implement department poliCies and procedures. Gain cooperation through discussion and pcrsuasion. Successfully develop, control and administer dcpartmental budget and expenditures. Analyze problems, identify alternative solubons, projecl conse'1uences of proposed actions and implement recommendations in support or goals. lnterpret and apply City and department policies, procedures, rules and regulatIons. Commumcate clearly and conCIsely, hoth orally and in writing. Supervise, tram and evaluate asslgned personneL Fstahlish and mamtain effective working relatIonships wIth those contacted in the coursc of work. Physical Standards: The phYSIcal standards described are represental1ve or tliose that must bc met by employees to successfully perform the esscntial functions of this class. Reasonahle accommodal1ons may bc made to enahle 10divlduals WIth disabilities to perlt)ml thc cssentialfilllctions. AIl employee is regularly requircd to sit for long penods of lime; talk or hear, 1ll person, in meetmgs and by telephone; use hands and fingers to handle, reel or operatc standard office e'1ulpment, and reach WIth hands and anllS. The ernployec is fi'equcntly rcquired to, bend and tWist to reach files, walk and stand. While perlumling duties, thc cmployee is regularly reqwred to use writtcn and oral communication skills; read and interpret complex data, mfonnal1on and documents; imalyze and solve problems; mteracl WIth City management, other govcrnmental officials, contractors, vendors, employces and thc public. tl of/./1 Training and Experience: Any combmahon equivalent to education and expenence IS likely to provlde the requlfed knowlcdgc and abihl1es. A typIcal way to obtalll the knowledgc and abilities would be: Education: Equi"alellt to a Bachelor's degree rrom an accredited college Of university with major course work in public administration, urban or regional planning or a related field. A Master's degree in business or public administration is highly desirable. Experience: Five years of supervisory expenence III development services/community development, ineluding three years of administrative responsibility Licenses; Certificates; Special Requirements: PosseSSlOn or a valid Cahfomia Class C Dnver's License and Certificate of Automohile Insurancc lor Pcrsonal Llahihty I J,"'b3Q ~K." ~ULi)'~ :~l~I~~~ ~~, ('1 fr09__~W Date Adopted: Datc Rcvlsed: 4/25/1994 6/20/2006 Titlc: Community Safety Assistant FLSA: Non-Exempt General Purposc: Provide assistanec m the analysls, dcvclopmcnt, Implcmcntation and monitoring of crime prcvention and community safety programs and perform a variety of administrative, technical and analytical dUl1es relatcd to promoting and supportmg programs and activities related to crime prevention and other community-hased programs. Distinguishing Characteristics: This IS a elvilian position in the Dublin Police Services Department encompassing a wide range of duties involving supportive service, and assistance to the Deparhncnt. Admmistrahvc and tcehmeal duties range from simple to complex, and include social and public satety services assistance to the general public. Work may bc p~Tfomlcd undcr direct or minimum supervision. Supervision Received and Exercised: Receives general supervision from assignl;;d sworn or non-sworn supervisory or management personneL May exercise technical and functional supervision llVcr aSSlb'Ilcd part-l1mc non-sworn personnel as approp~iatc. Esscntial Duties and Responsibilities: The following duties are normal for this classification. The omission of specific statements of duties does not cxclude them from the posil1011 11 thc work IS Similar, related or a logical a""!llment to this class. Assist in developing, maintaining and supporting the Neighhorholld Wateh, scrvmg as thc lIaison hetween the b'fOUPS, police, City personnel and othcrs to promote problem solving efforts for the community Work with the comm,mlty to dcercasc enmc hy dcvclllpmg, Implcm~"ting, and ,coordinating a vanety of police community programs in the area Ill' cnme prevention. Assist with coordmatmg spccHlI commllmly cvcnls, communitv programs, tours of the Police Department and demonstrations and presentations of llther umts wlthm thc dcpartment. Operate City's automated call-out system. EXHIBIT C 1"-11;3'1 l oordmate and participate in the desIgn, preparation, and distrihution of community and busmess hrochures, flycrs and ncwslctters and related program correspond~'llc". Make public prcscntatlOns (e.g., Neighborhood Watch meetings, community safety programs, Mcrchant Alert program meetings, etc.) before various citizen groups, committees, City Council, commissions, and staff. AUcnd and participate in local and regional meetings regardmg crime prevention (presentations and meetings may he scheduled in the day, evening and/or weekends). Ensure crime prevention tiles are maintained and organized. (Jtgalllzc and conduct research studies. Maintmn supplics and materials for the Crime Prevention Unit. Pm vIde support in researching information on high-profile wanted suspects with outstanding warrants or missmg pcrsons for the apprehension or locatIOn o[ thcsc mdlviduals. Re~l;iuch vanuus problems and concerns from citizens and bllsinesses~ reVIew and evaluate complaints and prepare accumtc statistical and narral1VC rcports. Process tingerpt1nt cards [or pot<,'lltial block cap tam apphcants and ID cards and forward to appropriate agencies. Drive crime prevention van to vanous cvcnts as nccdcd, Respond to public and interpret laws to citizens. ReVIew plan checks [or cri10e prevention through environmental dcsign issucs. Conduct sitc sceunty survcys and provide infomlation on secunly enhancement for established bu.sll1c~ses and residences. l'rcpare crime alerts tor disseminatiun tu the impaeted areas of the community Deve lop promuhunal materials and related program con'espundence such as follow-up letters to I.:nme victims Rev",w all rclunv and misdemeanor crime reports and provide follow-up with victims for crime prevention training. Operatc cumput~'f and videu equipment. Build and Illamtain positive working relationships with co-workers, other City employees and the puhhc usmg pnnciples of good customer service. P~'f[onn related duties as assigned. I? 1J ~q Minimum Qualifications: Knowledl!e of: Crimc prcv<''lltion techniques used in various ncighborhood watch and community safety programs. Statistical analysis techniques. Principles of assessing the needs ofthc local community and community organizations. Basic functions of the Pol ice Dcpartment. Basic crinle analysis. Procedures residents and husincss owners can take to prevent crimes. Puhlic relations skills. Methods and techniqucs ror rccord keeping and general office skills. Community event planmng. Proper EnglIsh, spclling and grammar Methods of providing serviccs and infomlation. Automated law cn[orc<''lllcnt information systems and procedures. Abilitv To: Develop andlor' assist in developing and coordinating crime prevention programs to fit the citizc'lls or thc community Make effective presentations at public mcdmgs. Establish and maintain coopcrative working relationships with those contacted in the course of wDrk meludmg working with the operating dcpartmcnls, communIty leaders, co-workers, organizations, businesses and clh~cns. Maintain records, p,'epare and prcscnt comprehensive but succinct wntten and oral reports, newslcttcrs and public infomlation pieces. Compile and analyze statistical, cConomlc and other data relating to cnme preventIOn. Work flexible hours, mcluding evenings and weekends. Operate standard orricc equipment, including a computer Organi~.c and pnontlzc work assignments. I L,"b3Cf Prohlem-solve to dcvdop stratl'glcs in response to community needs. Safely operate a motor vehICle. Communicatc clearly and concIsely, hoth orally and in writmg. Follow oral and written instructions. Operate video and computer equipment. Schedule various activitIes. Remain calm under emergency SituatIOns; work independently and use good judgment Pass background chcek 10 mcludc Department of Justice fingelprinting and reference checks. Physical Standards: The phySical standards described are representahvc of those that must bc mct by cmployees to successfully perform the essenl1al [unctions of this class. Reasonable accommodations may he made to coablc mdi vidual> with disabilities to perform the essential functions. An cmployee is regularly required to, sit at dcsk and in meetings for long p~'fiods of time; talk or hcar, m p~'fson, in meetings and hy telephone; usc hands and fingcrs [0 handle, fcd or operate standard office equipmcTll, reach with hands and arms; lill and carry equipment such as video cquipmcnt weighing up to 3D pounds; see to rcad printed materials on a computer screen, hear and speak to commumealc m person and over the telephone. Intermittently, tWIst to rcach equipment sunounding desk; walk to dclivcr business alert materials; bend and squat to perform tile searchcs; pcr[onn simple grasping and tine manipulal1on, usc tclcphonc and wntc or usc a kcyboard to communicate through written mcans; operate an automobile to attend various meetings and workshops; and work effectively and accurately in emergency situations. While performing duties, the employee is rcgularly required to use written and oral communication skills; kno" laws, regulations and codes; remernb~'f p~'fsonncl rules, legal and code rcquII1c'll1Cnts; explain and interprd codcs, poliCies and procedures; interact with City management, other govcmmcntal official>, contractors, vendors, employccs and thc public. Training and Experience: Any comhination or expm~'llcc and training that would likely provide the requi,'ed knowledge and abilities is qualifying. A typical way to obtam [he knowledge and abilities would be: Education: Bachelor s degree from an accredited college or univ('fslty With major course work m l.nmmalJustice Administration or closcly related ficld. Experience: One year of CXp~TICIlCe with programs involving crime prevention or related actiVItIes; a Master's degree in Cnminal Justice AdmimstratlOn may bc substituted li,r Ol.X months ofrequired experience. OR Education: Experience: Associate degree wIth major coW'se work in Criminal Justice Administration or closely related field. Three years of expenence with programs involving crime prevention or related activities. Some prior peace otlicer expericncc dcslmblc. Licenses; Certificates; Special Requirements: Pussession of a valid California Class l Driver's License and Certitlcate of Automobile Insurance for Persunal Liability Completion of POST Basic certificatc dcsirable. 17"Z 3.q 1'1;03?f Date Adopled: Date Revised: 6/16/l'JQ~ 6/2012006 Title; Economic Development Director FLSA; Exempt General Purpose; To plan, organize, direct and coordinate the activitics of the Economic Development DIvISIon within the City Manager's Ol'lice lllcluding economic development and redevelopment adivitics; to coordinatc economic dcvelopment and rcdevelopment activities with other divisions and departments; and to provide hlghly complex staff assistance to the City Manager Distinguishing Characteristics; ThIs is a Department Head clasSlficatlOll reporting directly to the City Manager The Ecollomie Devclopment Dircctor is rcsponsihle lor the plannmg, admimstration, and opcration of the Economic Developmcnt Division within the City Manager's Office, performs rcsponsible and lnllo~ahve admlnlstratlVe management III support of the City's goals and ohJecl1ves, ami IS a participating mcmbcr of the City's cxeCUl1ve management team. A pcrson appointcd to the Economic Development Director classification is an At-Will Employee. Supervisioll Received alld Exercised; Receives admlnlstratlve direction rrom the City Manager. Exercises direct or indirect supervision over managcment, supervisory, profeSSional, technIcal and clerical personnel as appropnate. Esselltial Duties and Responsibilities; Thc following duties arc normal fur this classification. The omission of spccific statements of dutJes does not exclude them from the position if the work is simllar, related or a logical assignment to th,S class. Develop and implement divisional goals, objectives, policies and proccdurcs. EXHIBIT D 10l1J >1 Plan, organize and direct economic dcvelopment and redevelopment actJVltJes ineluding development and lInplementatIon of strategies and programs to encourage busilless retentlOn and attraction. Direct, oversee and partICipate ill the development of the Economic Development DI VISion work plan; assign work activities, projects and programs; momtor work flow; review and evaluate work products, methods and procedures. Prepare the Economlc Development DlY1Sion budget; assist in budget implementatIOn; partiCIpate in the forecast of additional funds needed lor staffing, equipment, materials and supplies; admJllister the approved budget. Develop and conduct economic studies, nceds assessment, research and llnaneial analyses; rcsearch and analy"e husmess and commumty demographics; establish, compile and update an economic development database that includes a real estate inventory, land costs and lease rates, and rdatcd records related to private sector business operations. Develop and implement tcchniques, stratcgies, programs and promotional materials to stimulate commerClal, llldustrial and related busmess activity; develop financial incentives and resources thorough coordinatIon WIth Stale and Federal government, the business commumty, and other groups. May recornmend the appollllment of personnel; provide or coordinate staff traJlllllg; conduct perfom)ance evaluations; lmplement discipline procedures as required, maintain disclplme and high standards necessary ror thc cfficicnt and professIOnal operation of the Economic Development Division. Build and maintain positive working relationships with co-workers, other employces and the public using prinCiples of good customer service. Represent the diviSion and City M,mager's Office to outside agencies and organizations; partICipate in outsl(le coml11umty and professlollal groups and committees; provide technical assIstance as necessary Research and prepare techmcal and admmlstratJve reports; prepare written correspondence. Build and maintaJ11 pOSitive workmg relationships with co-workers, other City employees and the public using principles or good customer ServIce. Perfonn other duties as assigned. 2.vlfb :;4 Minimum Qualifications: Knowledge of: Principles and practices of economic devdopm~nt and redevelopment mcluding busincss recruitment and attraction, real estate, land development and related financing altemativcs. Principles and practices of leadership, motivahon, team huildmg and conflict resolutIOn. Pertinent local, State and Federal rules, regulations and laws. Modem offiec procedurcs and computer equipment. Principles and practices of organizational analysis and management. Budgeting procedures and techmques. Principles and practices of superviSIOn, lrammg and persollilel management. Ability to: Organize and direct the Economic Development DIVISIon operatIOns. Perform complex work related to economic dcvclopment and redevelopment activities. AIlalyze problems, identi ly altemativc solutions, project consequences of proposed actions and Implement recommendations in support of goals. Gain cooperation through discussion and pcrsuaslOn. Interprct and apply City poliCIes, procedures, rules and regulatJons as related to eCOnOlTI1C development and redevelopment. Prepare and administer a hudget. Supervise, train and evaluate persOlmel, as appropriate. Estahlish and maintain effective working relationships with those contacted in the coursc of work. Commumcate clearly and ~onclsely, hoth orally and III wntmg. 2-1 vb3'? Physical Standards: The physical standards deserihed are represental1ve of those that must be met by employees to successfully perform the essential functions of this class. Rcasonable accommodations may be made to enahle 10divlduals With disabihtles to perform the essential functions. An employee is regularly required to Sit !tlr long pen ods of time; talk or hear, in person, in meetmgs and by tclephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms" The employee is frequently requircd to, bend and twist to reach files, walk and stand, and occasIOnally hft up to 20 pounds" While perfoffiung dul1es, the employee is regularly rcquircd to usc writtcn and oral communication skills; read and interprct complex data, information and documents; analyze and solve problems; interact with City management, othcr govcrnmental officials, contractors, vendors, employees and the publie. Training and Experience: Any COmb1Oal1on equivalent to education and experience is likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and ahihhes would be; Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in busmess or pubhc admimstration, economics, urban planning or a closely related field. A Master's degree IS desirable. Experience: Four years of full lIme profeSSIOnal experience in economic or business development involving program development; husmess attraction, retention and marketing; real estate development; commercial properly brokcragelmanagcillent; financial analysis; and/or chamher or commerce; expenence as a business manager or owner is preferred. Licenses; Certificates; Special Requirements: PossesslOn of a valid California Class C Dnver's License and Ccrtificate of Autoillobilc lnsurancc for Pcrsonal Lmhility 'll/tjb'!;;/'1 Date Adopted. Date Revised: 2/15/2000 6/20/2006 Title: Engmeenng Teclmician lilT l<'LSA. Non-Exempt General Purpose: To perfonn a varicty of rcsponsible suh-professional engineenng work 10 the areas of design, construction, survcying, traffic and land development. Distinguishing Characteristics: Engineering T eclmician I: The Engincering Techmclan I IS an entry levcl tcclmical position. This class is distinguished from t1w Engineering TechmcIan 11 by the performanec of the more routinc tasks and duties assigncd to positions wlthm this series. Employees at this levcl arc not expectcd to perform With the same mdependence of direction and jndgment on matters related to estahhshed procedures and gUldehnes as arc positions allocated to Engmeerillg Techmclan IT <;1Oce thiS class IS typIcally used as a training class, employees may have only hmlted or no directlv related work expenence. bnployees work under lllllnediate supervisioll Willie leam10g joh tasks. Under general (hrection, the Engincering Techmclan I performs sub-professIonal engllleering work in the al'cas of deSign, construct1On, surveying, traffic and land dcvcloplllcnt. This position may be assigned onicc or field dulles which encompass drafting, public works constructIon inspection, surveying, Olaterlals testlllg, traffic counts and investigations, plan checkmg and other related dulles as required. Engineering Technician II The Engmeenng Tcchnician II is the full Journey level class wlthm the Engllleenng Techmcian series. This class IS distmglllshed from the Engineering Technician I by the assignmcnt of the tilll range or dUl1es assIgned. Employees at this level rcccive only occasional instruction or assIstance as new or unusual siumtions arise and they are fully aWare of the operatmg procedures and pohcles wlthlll the work unit. POSlllons 10 thlS class are flexihly staffed and are normally filled by advanccment from the I level. In addition to thc above duties, the Enginecring TechniCIan II perroTTTls advanced, technical office work and, with gcneral superVISIOn rrom the IlXHIBIT Il Z, '71/)'1 Semor Civil Engllleer and/or Associate Civil Engineer, is responsible for conductmg field inspeetions of all puhlic works projeets and reSldenl1al, commerCIal and industnal devclopment; assisting with traffic, <;Ilginccring and Similar studies for public works construction projects; preparation of dCSlgns fur traffic engmeenng prOJects; checking development plans; issuing permits; ealculallllg puhhc works fees; and performlllg other assigned engllleermg tasks. Essential Dnties and Responsibilities: Engineering Technician I: Duties may include, but arc not limited to, the followlllg: AssIsts wIth conductmg preliminary studies of engineering projects, 10cluding maklllg calculations, gatheling supporting data and analyzing alternatives. Conducts traffic counts, surveys and investigahons, prepares wnlten reports. Performs drafhng 10 conjunchon wIth work assignments. Assists with design work, including the preparalion of prelimlllary drawings, specl Iications and cost eshmates. Performs routine field inspections and testing to monitor perfurmanee or conformity with plans and specifications. Checks records and plans for alignments, grades, drainagc and rclated structural characteristics. AssIsts contractors and the public 111 interpreting and complying with construction reqUirements. Utihzes personal computer (traffic SIgnal, word processing and spreadsheet functIOns) and other office eqUipment includlllg photocop'er, calculator and blueprinter Engineering Technician.ll In addition to thc above duties, the Engineering Techmclan II duties may include, but are not limited to, the following: Prepares eng1Oeenng, desIgns, plans, specifications and cost estimates for the construcl1on, repair, or maintenance of varIous public works projects involving streets, parks and recrealion facilities, drainage structures, traffic signals, street lights, traffic signing and paving markings, irrigation systems. Designs ami drafts pliins and specIficatIOns for landscaping projects, playgrounds, parks, and recreation facilities includ10g irrigation design, plan matcrials, selection site layout and grading, plan transplanting details, and rclatcd projeets. Reviews development plans for conformance with engineering requirements; wntes property deseriptions; caleulates development rees and mom tors trust accounts; updates City maps; and e,aluates applieations and Issues encroachment permits. ; d~~q Conducts studies to determme the need for traffic controls; prcparcs signing and marking plans and traffic sIgnal designs; revIews constmction zone traffic control plans; reviews traffic accident reports and prepares collision diagrams; meets wIth the puhhc and other City department to receivc rcquests and explam City pohcles and traffic engineermg procedures. Uses draftmg teclmiques and procedurcs to draw complex engmeenng drawlllgs; prepares graphs, charts, and exhibits lor presental1on; prepared project design, specificatIOns, and cost estimates for city projects such as streets, sewers, storm drains, water lines, and traffic signals. Coordmates engineering and design efforts with contraetors; 10spects sites, and cheeks designs and plans for compliance with existing codes and engmeering and traffic safety pnnclples; participated in reconstmetion review meetmgs and coordinated proposed and existIng grades and traverscs; participates in final project inspecl1ons. Operates blueprint machine and various othcr office machInes; operates a personal computer to perform Computer Aided Drafting I CAD), work processing and spreadsheet functions; orgalllzes and maintains files, records, and hase maps; aSSists contractors and the public in interpreting and complying with construction reqlL1remellts; prepares monthly progress payment records; issues stop work orders when necessary, checks compliance of contractors with regulations governing wages and payroll; and 1Ovesl1gates and resolves citizcns complaints rcgarding constmction work of City facihhes; and ellforces safety regulations. The omission of specific statcments or duties does not exclude them from the posItIon If the work IS Similar, related or a logical assignment to this class. Minimum Qualifications: Knowledl!e of: Engineering Technician 1 Surveying techniques. Matenals, methods and equlpment used in tcsting of construetion materials. Civil enginecring symbols, methods, practIces, procedures and ll1struments used m engmeenng drafting Engineering Technician Il: (In addition to above) PnnClples and practices of enginccring relatcd to design, constructlOn, and mallltenance or street, sidewalks, drainagc, and relalcd pubhc works projects. Civil cngineering design and dratl10g techmques and procedures. Methods of conducting various surveys and studies. Yo03cr Mathematics mcluding survey tec1miqucs and practices utilizing algebra, geometry, and trigonometry City engineenllg policies, ordinances, standards, and specifications. Principles and practices oftraffic engllleenng. Local, state and federal laws pertaining to vehicular travel. Modem office practices, procedures, mcthods and eqUipment. Customer service skills. Ability To: Engineering Technician 1: Draft engmeering drawings and plans. Conduct minor field surveys Compile basic Cllgineering data. Read, eval uate and interpret complex construetlOn drawmgs, construction plans, eonstmction staking survey controls, profiles, cross-sectIons, topographic maps, plats and related technical reports. Assist with preparation of maps, layouts and plans. Review plans for conformance with City standards and policies. Usc drafting lllstmments, various survey instruments, soils and materials testing equipment, symhols, traffic counters and related engIlleenng eqUipment and make required mathematical computations. Operate personal computer and related officc cquipmenL Establish and maintmn efrecl1ve workmg relationships with those contaeted III the course or work. Communicate effeetivelyboth orally and 111 wntmg. Engineering Technician II: (Tn addition to ahihl1es hsted above) Prepare designs for capital Improvement projccts following pre-determmed standards and critcria. 2&8/; 31 Analyze construction methods to dctenmrw conformance with accepted standards and enforcc corrective actions when necessary. Read, evaluate and interpret, and explain complex construction drawings, specification, chauge (lrders, survey data and technical rcports. Prepare and maintalll required records and correspondence. lnterprct appropnate rules, regulations, contracts, laws and ordinances. Draft and prepare legal property descriptions. Assist in the inspechon of puhlic works projects for compliance with standards and specifications. Correctly read and interpret field constructIon stak10g survey contnlls, constructIOn plans, profiles, cross-sectIOns, topographic maps, and plats. TJtilize persoual computers and computcr software to pcrform calculations such as traverses, closures, profiles, grades, areas, vertical curves, aud quantitics. Prepare clear and concIse reports. Physical Standards; The physical standards described are representalive of those that must be met by employees to succcssrully perform the essential functions of this class. Reasonable accollUnodations may be made to enahle 10dividuals with disabilities to perfoml the essential functions. An employee is regularly required to sit for long pcriods of time; intermittently stand, walk, hend, and twist to reach cquipmcnt around desk; drivc a motor vchicle; move across rough terra10 and bridge scaffolding; climb into and out of scwer holes aud trenchcs, up 25 root ladders, and sevcral flight of stairs; use draftmg 1OstrUl1lents, read fine pnnt 011 hlue pnnts and VDT's; convcrse 1ll person, over the telephone, two"way radlo, and around the noise of heavy construcl1On equipment, write and usc keyboard to communicate; operatc a calculator; mtermlttently lift and carry files and maps weighiug up to 30 pounds. Read and interpret complex data, mfonnatJon and documents; analyze and solve problems; intcract WIth City management, other governmental offiCIals, contractors, vendors, employees and the puhlic. Educatiun, Experience, and Training; Any combination equl~alent to educat1(lll and expenence IS likely to proVIde the required kuowledgc and abilities. A typical '-'ay to ohtam the knowledge and ahilihes would be' "llrJb31 Engineering Technician I Education; High school graduation or equivalent, supplemented by techmcal course work 1ll drafting or related engincering subjects. AssocIate (AA or AS) degree desIrable. Experience: Some expenence in field survey and draftmg related to e.vil engineering work is desIrable. Education and training in the use of personal computers IS also hIghly desirable. Engineering Technician Tl Education: Complel1(m of two-year college eOllrse leading to an Associate or Arts dcgree WIth coursework in land surveYIng, ellgllleenng design, techmcal draftlllg, and Civil or traffic engineering. Experience: Two to three years experience in professional or sub-professional civil engmeering work that includes CIvil eng10eenng deSlgn, construcl1on engineering/inspection, land survey, and/or traffic engineenng. Trainine: Any recent training such as, academie courscs and certification programs, which are relevant to thIS Job claSSIfication. Licenses; Certificates; Special Requirements: Possession of a valid California Class C Driver's License and Certificate of Automobile Insurance for Personal LIability 21 db;1 Date ".dopted: Date Revised: 12/14/1992 6/20/2006 Title: Finance Manager FLSA: Exempt General Purpose: To plan, organize, direct and coordinate the actlVltJes of the Finance Division within the Administrative ServIces Department mcluding payroll, financlal reporting, audit procedures, cash flow managemcnt, purchasing, fixed asset inventory, hllsiness license and Deputy City Treasurcr 1i.mctions; to coordinate Finance Division actlvities with other divisions and departments; and to provide highly complex stafr assistance to the Director of AdmimstratlVe Services. Distinguishing Characteristics: The Finance Manager position is a managcment pOSition responsihle for direchng, supervising and partlclpatmg in the activities of the Finanee Division and provides highly responsihle and complcx stall asslstance to the Administrative Services Director Incumbents in this classification have a broad rangc or independence withm policy and procedural limltatlons and work under nllmmal superVISion. The incumbent is accountable to the Administrative Serviccs Director for thc cffective supervision of personnel and the quality and effiCIency of services directed. While the general paranletcrs or the Joh are defined, the employee IS expected to select and put into effect work procedures and practices which will lead to the cJTcctive and emcient accomplishment of DepartmentlDivislOn goals. Recommendal1ons on the ImproVeJuent of Division actiVIties are expected. Persons appointed to this c1assitication arc At Will Employees serving at the pleasure of thc City Manager. Supervision Received and Exercised: Rcccives admmlslrative direchon from the Director of Admmlstrative Services. ExerClses direct supervision ovcr assigncd supcrvisory, profcssional, tcchnieal and clerical pcrsollllel. EXHIBIT F Z/1~ 3q Essential Duties and Responsibilities: The lollow1l1g duties are normal for this classification. The omission of speci fic statements of duties docs not exclude them from the posItIOn If the work is similar, related or a logical assignment to this class. Develop and implemcnt divisional goals, ohjectivcs, policics and procedures. Plan, organize and dircct Finance Division aehvllies including muniCipal accoulltmg operahons such as accounts payable, accounts receivable, pavroll, purchasing, treasury disbursements and business license issuance and monitonng. Direct, ovcrsee and partlclpate m the development of the Finance Division work plan; assign work acllvltles, projects and programs; momtor work now; reVIew and evaluate work products, methods and procedures. Prepare the Finance Division budget; asSist in hudget Implemental1on; partlcIpate in the forecast of additional funds needed for staffing, equipment, materials and supplics; administer the approved budget; assist in preparahon of the City's hudgel; ma10lam hudgetary control records and assist in recommend1Og and projecting armual expenditures. Perform as Deputy City Treasurer, IdentlfYlllg and coordinatmg investment Opportuilll1eS in conJunction with local and state laws and pohcles; partH:lpate 111 managmg the City's investment program, including financial planning and development or management strategies to momtor short and long term fillancial stability ASSIst with mtemal control and auditing limctions; ensure proper preparal10n ofrecords for vanous audits, arId assist mdependent auditors; direct arld participate in the preparation of various financial and statistical reports, including investment reports lor the City Council and requIred State and F cdcral reports. RecOlmnend thc appointment or divIsHlll personnel; proVide or coordinate staff training; conduct perlurmallce evaluations; implement discipline procedures as required, maintain discipline and high standards neecssary for the effiCIent and profeSSIOnal operation of the Administrative Services Department. AssIst III rcviewing various municipal servlce rees and rates mcluding garbage rates, Illsurance costs, and related cost issucs; assist in operatIOnal adminislrahon of' nsk management actlVll1es as ass) gned. Budd and maintain poslhve Work1Og relatlOllshlpS With co-workers, other City employees and the puhhc usmg pnnciples of good customer scrvice. 3tJ rfb ?/1 Represent the djvlslOn and department to outside agencies and organizations; participate in outside commUtut y and professlOnal groups and commIttees; provIde techmcal asslst,mce as necessary. Research and prepare technical and administrative reports; prepare wntten correspondence. Perform rclatcd dutics as assigned. Minimum Qualifications: Knowledl!.e of: Principles and practiccs of municipal accountmg, budgeting, audIting, llnancmg, and investment actIvities. Pnnciples and practiccs of leadership, motivation, team building and contlict rcsolution. Pcrtinent lucal, State and Federal rules, regulations and laws. Modem office procedures and computcr equipment. Pnnclples and practices of organizational analysis and managcmcnt. Budgeting procedures and techniques. PrinCiples and practices of supervision, training and personnel managemcnt. Abilih To: Organize and direct the Finance Division operations of the Achnllllstratlve ServIces Department. Perlonn complex work o[the Department. Analyze problems, idcntifY alternativc solutions, projcct conscqllenecs of proposcd actions and Implement reconllucndations in support of goals. Gain cooperation through discussion and persuasion. Intcrprct and apply City and departlllent polICies, procedures, rules and regulatIons. Prepare all!1 admll1lster multiple budgets. Supcrvise, train and evaluate personnel. Estahhsh and mamtain effective working relationships with those contacted in the course of work. 3/~i~q Communicate clearly and concisely, both orally and III writmg. Physical Standards: The physical standards descrihed are representative of those that must he met hy employees to successfully perform the essential [unctions 0(' this class. Reasonable accommodations may he made to enahle mdivlduals with disabilitics to pcrform the cssential functions. An employee is rcgularly rcquired to sll for long penods of I1me; talk or hear, 10 person, III meetlllgs and hy telephone; use hands and fingers to handle, feel or opcrate standard office equipment; and reach with hands and arms. The employee is frequelltly requIred to, bend and twist to reach filcs, walk and stand, and occaslOnally lift up to 20 pOllOds. While perform1Og dutIes, the employee IS regularly required to use written and oral commulllcation skills; rcad and interpret complcx data, inlormation and documents; analyze and solve prohlems; 10leracl wIth City management, other govenmlental officials, contractors, vendors, cmployecs and the public. Training and Experience: Any comhmatiol1 eqUivalent to education and experience is likely to provide the required knowledgc and abilities. A typical way to ohtalll the knowledge and ahihl1es would he' Educatioll: Eq,nvalent to a Bachelor's degrce [rom an accrcdited collegc or univcrsity with maJor course work m accounting, business or public adnlllllstrallon, or a related field. EXDcrienee: l'our years of increasingly responsihle experience in municipal finance or accountmg, mcluding two years of supervisory responsibility Licenses; Certificates; Special Requirements: Possession of a valid Calitornia Class C Dnver's L,,;ense and Certdicate or Automohile Insurance for Personal LiabilIty 71- 'fJ 'Yl Date Adopted: 8/11/1986 Date Revised. 6/20/2006 Title: Recreation Coordinator FLSA: Non-Exempt Gencral Purpose: To assist in the development, organization, and scheduling of daily operations of recrcation activihes in the delivery or recreation program areas including preschool, playground, parks, teens, sports, specIal events, selllor cihzens, lelsure ennchment, and aquatics. Distinguishing Characteristics: Employees assigned to this classification are responsible for phuming, coordinating and implementing community programs at the City's wcrcation facilities or are in charge ora city-wide program. The incumbent is expected to perform routme and difficult staff work III recreatIOn and take specific rcsponsibility for the assigned recreation programs and oversee temporary and seasonal persorUlel. Supervision Received and Exercised: ReceIves admmlstrative directIOn from the Parks & CommUlllty Services Manager or general supervision from the Recreation Supervisor May excrcise technical and functional supervision ovcr part-timc recreation staff, as appropriate. Essential Duties and Responsibilities: Thc fullowlllg dul1es aTe norma) for th,s clasSlficallOn. The omlSSlOn of specIfic statements of duties does not exclude them from the posItIOn if the work is similar, related or a logical assignment to this class. Conduct and oversee, and assist in planning and develop1Og recreal10nal progranl areas such as preschool, playground, parks, teens, sports, special events, and senior citizen achvll1es. EXHIBIT G ppt1fJ 34 Plan, oversee, and conduct recreational activities appropriate to a variety or locations such as playgrouuds, parks, community ccnters, school sites, and sports faclhtJes. Schedule use of rccrcation facihtJes and oversee related maintenance; obtain supplies aud equipment related to racihty operation. Composc and prepare promotional materials such as flyers, progranl brochures, newsletters and press relcases. Oversee part-time reereatJon staff as assigned and review activities or volunteers and Illdependcnt contractors. Prepare III formation and reports related to program hudgets. Maintam records and preparc written program plans and reports. May provide minor first aid to recreation program participants/spectators and/or perform related first aid/emergency techniques. Build and maintain positive working relatwnshlps WIth co-workers, other City cmployces and the puhhc using principles of good customer service. Perrorm other duties as assigned. Minimum Qualifications: Knowledge of: l'echniqucs and methods related to the opcration or reereat](lll programs and facilities, including needs requirements relatcd to participant dlsahihtles. Basic supervisory and motivational techniques. BasIC recreatJon program budgeting. Pertlllent loeal, State and Federal laws, ordinances and rules. English language usage, spclling, punctLLatwn, and grammar Abilitv to: Assist in the development, organization, and scheduling or daily operahons of recreatIOn activities and racihtJes. Plan, organize, and conduct recreation programs, including as related to specJfic recrcation facihl1es. '3 t11J ~q Oversee, tram, and provide input to evaluation of part-hme stall assess activities of volunteers and independent contractors. CommUnicate concisely orally and 10 wntmg. Communicate in an cffcetive manner Use a personal computer, 10cluding word processing, spreadshcet, database, and desktop pubhsh11lg apphcatlOns. Estabhsh and maintain cooperative working relationshlPs With those contaeted in the course of work. Attend day, cvening, and weekend meetlllgs and events. Physical Standards; The physIcal standards described are representative of those that must be met by employees to successfully perform the cssential functions of th,S class. Reasonahle accommodatIons may be made to enable individuals wIth disahihhes to perrorm the essential functions. On a contmuous baSIS, know and understand all aspects of the Job; mtcrmittentlyanalyze work papers, reports and special projects; identify and interpret techmcal and numencal information, observc and rcport operational and technical policy and procedures. On an 10temlltlent hasls, Sit at desk for long penods of time, stand, walk, and bend while conduet1Oglrevlewmg reereahon progranls; squat, chmb, kneel and twist intermittently wben setl10g up vanous recreation programs; perform simple grasping and fine mampulatlon, and hft or carry weight of 100 pounds or less. Training and Fxperience; AllY comb mati on cquivalent to educahon and experience that is likely to provide the requlfed knowledge and ahihtJes IS quahfymg. A typlCal way to obtain the knowledge and ahihhes would he' Education; EqUIvalent to an Associate's (A. A. or A. S ) degree Irom an acercdited college or universlty with major course work m recreatJon, leisure activities or a closely related field. A Bachelor's degree is desirable. EXDeriencc; Two years of progressively responsible pmd expenence in recreation programnllng. ?? Ob7;J'i Licenses; Certificates; Special Requirements: Current cerllficallon 1ll First Aid and CPR IS preferred. For Aquatic positions, certification in Lifeguard Training, First AId, CPR and Waler Safety Instruction is prererred. Possession of a valid California Class C Driver's License and a Certificale of Automotive Insurance for Personal Liability 3'-'1;31 Date Adopted: Date Revised: 7/23/t 9R4 6/20/2006 Title; Recreation Supervisor FLSA: Exempt General Purpose: Under direction of the Parks and Community Services Director, the Recreation Supcrvisur is responsihle for management of municipal recreatIOn program~ and racihtles, including planning, urganizing and 11llplementlllg a variety of recreational scrvices, actIVities and programs. Distinguishing Characteristics: The Recreal10n Supervisor is considered a supervisory level claSSIficatIon WIth responsibility lor planning, coordinalmg and implementing a signiJicant portion of recrealion programs offered by the City Positions in this class contribute to the overall management of the Parks & Community Services Department by partICipating in the developnwnl or pohcles and procedures, develop1Og and Implementmg prol,'fam goals and obJecllves, while providing conformancc to overall departmental goals and objectives, and partlclpal1ng 111 the development and monitonng of budgets. PosItIons 111 thIS class exercise conslderahle dlscrel1un and mdependence 10 C()Ord1Oatmg aSRlgned segments of the CIty's recreation programs. The Recreation Supervisor diners from thc Recreation Coord111ator 111 that the Recreation Supervisor is responsible for a large segment of the City's recrcatioll programs and has adm1OIslral1ve responsibihty lur assigncd programs, 1Oclud1Og budget control and evaluating thc progress of programs. Snpervision Received and Exercised: Recclvcs direetlOn Irom the Parks and Community Services Dlfeetor or Parks and Community Services Manager ExercIses ,hrect or 10dJrect supervision over superviSOry, profeSSIOnal, lechmcal and clerical pcrsonnel as appropriale. EXHIBIT H 37at 31 Essential Duties aud Responsibilities: The following duties are nonnal for this classification. The omiSSion of specific statements of dutIes does not exclude them from the position if the work IS SImilar, rclated or a logical assigruncnt to this class. Manages, develops, organizes and supcrviscs the daily operation of municipal recreation progranls and facilities in assigned program area that may include: playgrounds, preschool, teens, adult/youth sports, speCial evellts, senior cItIzens, leIsure ennchment classes and aquatics; maintains records in connection with thc assigned program area. Recruits, trains, supervises and evaluatcs program and clerical staff, voluntecrs, part-time starr and 10dependent contractors. Develops and manages operating and capital expenditurc budgcts and program revenue hudgets. Develops and manages contractual scrvicc agreements Rescarches and preparcs stall reports, promotHlllal materials 10cluding Oyers, program brochures, newsletters, press releases and rclated matcrial. Schedules use of facilities and oversees mamtenance actIvltJes and obtaJlls necessary supplies and equipment rclated to lacility operation. Prepares prehm10ary hudget for Department Head review; recommends program priorities and staff nceds; supervises thc collection and accounting of monies; maintains records and contracts m COllilectlOn with assigned program areas; monitors and controls expenditures or division and rnamta10s an 1Ovenlory contHll system. Applies City and department polICIes, procedures, rules and regulations pertamll1g to the work and to the work grOllp; .mlIates offi<:ial dlsclplmary actIons as necessary, Identdies and/or resolvcs complaints as ne<:ded. Meets with citizens, community groups and public and private agcncics to discllss programs and clarify procedures and identify needs; makes and receives phone calls, attends meetlllgs and conrerences and makes puhlic presentatIOns. Identifies alternatives for improving scrvices, considering sllch factors as cost/benefit and marketing analysis, safety of pcrsollilcl and cffccts on operations and lcvel of servIce; recomlliends and Implements Improvements as directed. Effectively coordinates activities with Department staff, othcr City staff, outside agencIes, contraetors, busJlless representatives, commumty groups and other customers. 3~ ~ 3~ Attends day, evening and weekelld meetlllgs and events. Performs other duties as assigned. Minimum Qualifications: Knowledl!e or: The ohJechves, trends, techmques and pnnclples of Recreation Administration and program dcvelopment and managcment. Relatcd marketlllg, hudgetary, orgamzational, staffing, supervisory principles and techniques essential to the operation of an effective recreation program. Customer scrvice teehniqucs Fcderal, ~tate and local laws, regulatIOns and court decIsIOns applicable to asslgned areaS of responsibility; Abilitv To: Fffectively manage assigned operations and facilitics and supervise assigned personnel. Kecp inrormed of changes 1ll infollllatU)ll, technology, software and other equlpment and methods that havc potential for improving departmcntal scrvice delivcry goals. Identify ways or achieving improvcmcnt and erlicicncy in a fashion responsive to the needs of the City's customers. Effectively communicate in writing and verhally Establish and mamtalll cO(lperahve and efrecl1ve relahonshlps With those contacted 10 the course of work. Physical Standards: The physical standard described are representative of those that must be met bv cmployees to successfully perform [he essential funcl10ns of thiS class. Reasonahlc accommodations may be madc to enable individuals with disabilities to perform thc essenhal functIOns. On a continucs basis, know and undcrstand all aspccts or the job, intermittently analyzc work papers, reports and special projccts; identify and interprct tcchnieal and numerical IllfonnatlOn, observe and report operational and technical policy and procedures. 'Y11J 71 An employee is regularly reqUIred to sit for long periods of time; talk or hear, in person, in mcetings and by tclcphonc; use hands and fingers to handle, feel or operate standard office eqUipment; and reach with hands and arms. The employee is ti"equcntly rcquired to bend and twist to reaeh files; walk and stand; carry, push, pull or otherwise move objects; and lift or carry weight of 30 pounds or less. WhIle perform1Og duties, the employee is regularly required to use written and oral comrnUlllcatHlO skills; read and interpret <;omplex data, informatIOn and documents; analyze and solve problems; interact with City management, other governmental ofllcials, contractors, vendors, employees and the public. Training and Experiencc; Any eomhinahon equivalent to educatIOn and expcrience is likely to provide the reqUIred knowledge and abilities. A typical way to obtalll the knowledge alld ahihhes would be: Education; Bachelor's degree from an accredited collegc or univcrsity majoring in Reereal10n Administration or in a closely related field. Experience: A minimum of three ycars of full-time profeSSIOnal (paid) expenence 1ll recreation programming or adml1l1strahon, lllcluding onc ycar of lead responsibility and/or supervisory cxpericnce. Licenses; Certificates; Special Requirements: First Aid and CPR Certification preferred. For aquatics positions, Life Guard and Water Safety Instructor certificates arc desirable. Possession or a vahd California Class C Drivcr's License and Certificate of Automohile Insurance for Personal Liability to be secured pnor to employment and maintained current as a condlhon of continued City en1ployment. (J' \(~ ITYRECR\JOBSPECSIReereation Supervisor. doc