HomeMy WebLinkAboutItem 6.3 Landscaping & Light Dist 83-2
CITY CLERK
File # D~~31QH.2]~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 18,2006
Public Hearing: Landscapmg and Lighting District No. 83-2
(Tract 4719 - Stagecoach Road)
Report Prepared by Ginger Russell, Senior Administrative Analyst
SUBJECT:
ATTACHMENTS:
RECOMMENDATION: 1)
/J.d 2)
(,\{J'J' 3)
4)
5)
l
FINANCIAL STATEMENT:
I)
Resolution approvmg Engineer's Report, confirming diagram
and assessment, and ordering levy of assessment
Engineer's Report and Assessment Diagram
Informational Newsletter
2)
3)
Open public hearing
Receive Staff Report
Receive public comment
Close public hearing and deliberate
Adopt tbe resolution approving the Engineer's Report,
con lirming the diagram and assessment, and ordering levy of
assessment
2006-2007 Sources and Use or Maintenance Assessment District Funds
Revenues
Total Amount Proposed to Be Assessed.
Estimated Interest Revenue.
Estimated Prior Year Collections and Penalties
Less Estimated Collection and Delinquencv Cost.
Net Total Revenues
$64,806
1,403
410
(1.102)
$65,527
Expenditures.
Contract Maintenance and Utilities.
Administration and Engineering'
Total Operating Expenses.
$79,552
1.265
$80,817
COpy TO:
_____~._______________R_.__R______________________________________~_________~~______________________________~
Page I of 3
ITEM NO. ----.lo...3
n:\ASSESSMENT DISTRlC'TS\83-2 Stagecuach\83~2StanRptHrg 200(l.doc
The calculations include a proposed consumer price index increase
of approximately 2.R% over the 2005-2006 assessment. Please see
Description below regarding the source and reasons for the
requested increase. Based on the ahove. $15,290 of the reserve will
be used to ojf,et the difference between expenses and revenues.
DESCRIPTION: In 1983, the City of Dublin fOffiled Landscapwg and Lighting
Assessmcnt District No. 83-2 for the purpose of maintaining landscapmg wlthin Tract 4719 The District
originally mcluded Stagecoach Park and Stagecoach Road north ofthc City Limit. but now includes only
roadway landscaping along Stagccoach Road and on the "interior slopes" (Coral Way and Agate Way)
within the Dublin Hills Estates development. The maintenance cost for Stagecoach Park, as wcll as the
undeveloped Dougherty Hills Park, is paid by tbe City through thc Park Maintenance Operating Budget
and is not a part of this Assessmcnt District.
Thc cstimatcd Junc 30, 2006, reserve for this District is projected to be $48. R97 The actual reserve will
not be known until the City closes Its books and accrues the necessary revenues and cxpcnscs.
The spread of assessments assigns 61.6% of the total assessment to the single-family homcs of Dublin
Hills Estates and 38 4% to (he Amador Lakes Apartments.
In 2003-2004, Staff conducted a mailed ballot to all of the properly owners in this District proposing an
increased assessment in order to mamtain and replace certain landscaping improvements. In addition to
the 10% increase in assessment rates the proposed Engmeer's Report also included an escalation clause
for succeedmg years that allows lhe mamtenance cost to increase according to thc Consumer Price Index
and thc utility cost to incrcasc according to thc actual cost of utilities. The assessment in the District had
not been increased for ten years prior to 2003~ 2004
The rcsults of thc elcction were in favor of the increase, and the current proposed Engmeer's Report
includes the approved assessment rates and a cost of livmg mcrease of 2.8%, conforming with thc April
2006 Consumer Pnce Index. The assessment (0 single-family property owners in thc Dublin Hills Estates
development IS proposed to be $266.14 per single-family home, an incrcasc of $7.24 over the 2005-2006
assessment. The Amador Lakes Apartmcnts property is proposed to be assessed at a rate of $45 00 per
dwelling unit, an increase of $1.22 over the 2005-2006 assessment.
In 2005-2006, the planter strip along Stagecoach Road between Turquoise Street and South Lake Drive
was replanted, and 20 missing or dead trees were replaced. Smce (he projected cash balance at thc end of
2006-2007 indicates the reserve will exceed thc allowable amount, Staff has included approximately
$29,710 in improvcmcnts in the Street Tree Maintenance and Street Landscape Mamtenance budgets.
Thc proposcd work includes replacement of 20 additional trees, renovalIon of additional bedding and
ground cover areas, and construction of several retaining walls at the top of slopes where erosion is
occumng. Staff will contmue to meet with representativcs of thc propcrty owners to determine which
improvements are most desirable. It is recommended that the work he accomplished in the fall, whcn thc
weather IS cooler
Many improvements are needed in this assessment distnct, and even though there is an existing rcscrve or
surplus at this time, Staff recommends that the Consumer Price Index rate of increasc bc added each year
so that Improvements can be made on an ongolllg basis. The reserve also servcs as a financial cushion to
Page 2 of 3
defray the cost of an unplanned event. such as an migation mainlinc break or weather~rela(ed damagc to
plant matenal.
A newsletter (Attachment 3) was mailed to propcrty owners the week of June 26th, and a neighborhood
meeting was held on July 6th. Two rcsidents, representing one property address, attended the meeting and
cxprcsscd a conccrn about slope erosion and the need for a retaining wall. Maintenance staff will address
the retaining wall request immediately, and it is anticipatcd that the wall will have been IllstalIed by thc
time of tillS public hearing.
StaiT rccommcnds that the City Council conduct a public hearing, delibcratc, and adopt the Resolutwn
approving the Engineer's Report, confirming the diagram and assessment, and ordenng levy of
assessment.
Page 3 00
10);,/ z.
RESOLUTION NO. -06
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
.",,*....
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT
AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2
(STAGECOACH ROAD)
WHEREAS, by its Resolution No. 045-06, a Resolution Directing Preparation of Annual Report for City
of Dublin Landscaping and Lighting Maintenance Assessment District No. 83-2 (the "District"), this Council
designated the City Engineer as Engineer of Work and OI'dered said Engineer to make and file a report in writing in
accordance with and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and
found to be sufficient in every particular, whereupon it was detennined that said report should stand as Engineer's
Report for all subsequent proceedings under and pursuant to the aforesaid Resolution and that July 18,2006, at 7'00
p.m. in the Council Chambers, Dublin Civic Center, 100 Civic Plaza, Oublin, California, was appointed as the time
and place for a hearing by the COlmcil on the question of the levy of the proposed assessment, notice of which
hearing was mailed, published and posted in accordance with Government Code Section 54954.6, and
WHEREAS, at the appointed time and place, said hearings were held, and all persons interested desiring to
be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard and considered by
this Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and
assessment prepared by and made a pan of thc report of said engineer to pay the cost and expenses thereof;
NOW, THEREFORE, BE IT RESOLVED that the City Council of thc City of Dublin does hereby
approve that:
(a) The property owners owning more than fifty percent of the area of assessable land within the District
had not. at the conclusion of said hearing, filed written protests against the said proposed levy, or
against the Engineer's Estimate of costs and expenses, 01' against the maps and description, or
against the diagram or the assessment to pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) Thc Oistrict benefited by said improvements and to be assessed to pay the costs and expenses
thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the office of the
City CIeri<, which map is made a pan hereof by refurcncc thereto.
PASSED, APPROVED AND ADOPTED this 18th day ofJuly, 2006
AYES.
NOES.
ABSENT
ABSTAINING:
ArrEST
Mayor
City Clerk
7-18~VLD ATTACHMENT ,..
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CITY OF DUBLIN
LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2
(TRACT 4719)
FISCAL YEAR 2006-2007
ENGINEER'S REPORT
ATrACHMENT 2.
.3 6,1, / d-,
TABLE OF CONTENTS
1 ENGINEER'S LETTER ............................................................................... 3
2 ESTIMATE OF COSTS................................................................................ 5
3 METI\rO~ OJF' I1IJfJJf'ORTIONMENT............................................................. tl
" PARCEL LISTING...................................................................................................... 7
5 CER TTJF'TCA TIONS ......... ............ ........................................ ............ ............. 8
tj 15[, I ;;-
1 ENGINEER'S LETTER
WHEREAS, on April 18, 2006, the City Council of the City of Dublin, California,
pursuant to the provisions ofthe Landscaping and Lighting Act of 1972, adopted its Resolution
Directing Preparation of Annual Report for Maintenance Assessment District 1983.2 for the
maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me
under said Act and the order of the Council of said City, hereby make the following assessment to
cover the portion of the estimated cost of the maintenance of said improvements and the cost and
expenses incidental thereto, to be paid by said District.
~.M"~~~_
Summarv of Assessment
(1) (2) (3)
~~-~~,.~~,~'"
As Filed As As Finally
Preliminarily Approved
Approved
Cost of Maintenance $ 79,552 $ 79,552
Incidental Expenses $ 35,974 $ 35,974
.---
TOTAL COSTS $11 5,526 $115,526
.,-~-~~.,.,~...
Prior Year Collections & Penalties $ 420 $ 420
Estimated 2006-07 Interest Income
Applied to 2006-07 Operating Cost $ 1,403 $ 1,403
Estimated Surplus from 2005-06 Fiscal
Year $ 4R,897 $ 4R,897
SUR-TOTAl- $ 50,720 $ 50,720
e'"
--.- I--------~-- ~- - ---
AMOUNT TO BE ASSESSED FOR
FISCAL YEAR 2006-2007 $ 64,806 $ 64,806
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As required by said Act. a diagram is hereto attached showing the exterior
boundaries of said landscaping maintenance assessment district and also the lines and dimensions
of each lot or parcel of land within said landscaping maintenance assessment district as the same
existed at the time of the passage of said resolution, each of which lots or parcels having been
given a separate number upon said diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels
of land within said landscaping maintenance assessment district by apportioning that amount
among the several lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the maintenance of said improvements, and more particularly set forth in
the list hereto attached and by reference made a part hereof.
Smd assessment is made upon the several lots or parcels of land within said
landscaping maintenance assessment district in proportion to the estimated benefits to he received
by said lots or parcels respectively from the maintenance of said improvements. The diagram and
assessment numbers appearing herein are the diagram numbers appearing on said diagram, to
which reference is hereby made for a more particular description of said property
The scope of work shall be the maintenance of landscaping and irrigation within
the road right-of-way and within a public easement along Stagecoach Road between the limits of
Amador Valley Boulevard and the northerly City Limit.
Further, the scope of work shall include the maintenance of the slopes and
landscaping and irrigation of the slopes within a public easement for those slope areas to the rear
of Lots 80 through 86 and 37 through 48, all within Tract 4719
Each lot or parcel of land assessed is described in the assessment list by reference
to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal
Year 2006-2007 and includes all of such parcels excepting those portions thereof within existing
public roads or rights of way to be acquired in these proceedings for public road purposes. For a
more particular description of said property, reference is hereby made to the deeds and maps on
file and of record in the office of the County Recorder of said County. Because the names of the
several owners are unknown to me, I hereby place the word "unknown" opposite the number of
each lot of parcel of land assessed, the amount assessed thereon, and the number of the
assessment.
Dated:
Melissa A Morton, P.E.
Public Works Director
I ' r
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2 ESTIMATE OF COSTS
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
2006-2007 is as follows:
,.,~""-,.._.~,.
Maintenance
..
Landscape Maintenance $ 69.092
Utilities $ 10.460
~~.".~
$ 79,552
_.
Incidentals
Engineer's Report and Proce~!~s $ 1,265
~.ounty of Alameda Collection Costs (1 7%) $ 1,102
ContingenciesiReserve $ 33.6J).l
-~_.
$ 35,974
--
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Total Estimated Co.ds $115.526
M~'~~~~'_,_~_"
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3 METHOD OF APPORTIONMENT
The assessment spread for this District shall be calculated as follows: Sixty-one and six tenths
percent (61 6%) spread equally among the 150 single-family lots; thirty-eight and four tenths
percent (38 4%) spread equally among the 553 apartment/condominium lots.
Lots 152 and 153, being park and open space, shall have a zero assessment. Lots 154 and 155,
being public agency owned, shall have a zero assessment.
To maintain service levels over time the annual maintenance cost shall be increased annually
beginning in fiscal year 2005.2006, by the percentage increase in the Bay Area Urban Wage Earner
Consumer Price Index ("Index") (applies to all costs except utilities), plus any actual increase in the
cost of utilities (power and water).
Utility costs for this year are anticipated to increase the same amount as the rate increase will be
based on the Bay Area Urban Wage Earner Consumer Price Index of 2.8% for April 2005 to
April 2006.
SAMPLE ASSESSMENT CALCULATION FOR RATE INCREASE
Using an increase in the index of2.8% and a utility increase of2.8%:
MAINTENANCE COST (INCLUDING INCIDENTALS) FROM
2005.06 $110,526
LESS UTILITY COST (SUBJECT TO RATE INCREASE ONLY) ($20 061)
$ 90.465
ASSESSMENT SUBJECT TO INDEX INCREASE $ 90,465
INDEX INCREASE (2.8%) 90465 x .028 =, 92,998 $ 2.533
$ 92.998
UTILITY COST $20 06 I
2.8% UTILITY RATE INCREASE 20,061 x .028 = 562 $562
$ 20,623
NEW TOTAL MAINTENANCE COST $113.621
EFFECTIVE ASSESSMENT RATE INCREASE.
($113,562 + 110,526) 2.8%
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PARCEL liSTING
Assessment Property Number Maximum Assessment 2006-2007
& Lot Owners of Units Prior Year Assessment per Unit Total
Number Assessment per Unit Assessment
..'n~.'_ .~.
Lots 1 - 150, Individual 150 $258.90 $26614 $39,921
Tract 4719 Owners
--
Lot 152, Public- O $000 $000 $000
Tract 4719 Owned
-~ ~~~~
Lot 153, Public- O $000 $000 $000
Tract 4719 Owned
.~-~~_.,-~.,.~ ~-~-"_.
Lot 154 Public- O $000 $000 $000
Owned
Lot 155 Public- O $000 $0.00 $000
r.-..... Owned
Lots 1-553, IndiVIdual 553 $43 78 $45 00 $24,885
Tract 5180 Owners
District 703 N/A N/A $64,806
Total: *
The complete parcel listing of assessments is provided on the following pages. The description of
each lot or parcel as part of the records of the County Assessor of the County of Alameda are, by
reference, made part of tills Report.
q(lld-
5
CERTIFICA TIQNS
I, the City Clerk of the City of Dublin, California, hereby certity that the foregoing Engineer's
Report, including Assessment, in the amounts set forth in Section 2, with the diagram thereto
attached, was filed with me on June 20, 2006
Ao~
I, the City Clerk of the City of Dublin, California, hereby certity that the foregoing Assessment,
with the diagram thereto attached, was preliminarily approved and confirmed by the City Council
of said City by its Resolution No. 105-06, duly adopted by said Council on June 20,2006
~I\h~
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I, the City Clerk of the City of Dublin, California, hereby certity that the foregoing Assessment,
with the diagram thereto attached, was finally approved and confirmed by the City Council of said
City by its Resolution No. __~-06, duly adopted by said Council on July 18 2006.
I, the City Clerk of the City of Dublin, California, hereby certity that a certified copy of the
Assessment was filed in the office of the County Auditor of the County of Alameda, California, on
August 10, 2006.
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R EVlSI ONS: BY CKD
CITY OF DUBLIN
ALAMEDA COUNTY
200612007 FISCAL YEAR
ST A IE OF CALlFORN IA
LANDSCAPE AND LIGHTING
DISTRICT NO. 1983-2
~
JUN E 1009 REVIS ION: ASSESSM E NT
DISTRICT LOTS 1-3 OF TRACT :51&
V,'ERE SUBDIVIDED INTO CONDOMIN IU MS.
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STAGECOACH ROAD (TRACT 4719)
LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT
NEWSLETTER
July 2006
FACTS ABOUT THE ASSESSMENT DISTRICT
While the City pays the cost of maintaining the median landscaping through Its General Fund for all of the major
arterial streets. street-side landscaping that Is Installed In conjunction with residential or commercial development Is
maintained either privately by a property owners' association. or by the City and funded through an assessment
distrtct.
This Assessment District was formed in 1983 to maintain certain landscaping improvements along Stagecoach
Road and on the "Interior slopes" of the Dublin Hills Estates development (Coral Way and Agate Way). The
following areas are maintained by the City as part of this District:
. Landscaping and irrigation within the road rtght-of-way and within a public easement along
Stagecoach Road between Amador Valley Boulevard and the northerly City Limit.
. landscaping and Irrtgatlon of the slopes within a public easement for those slope areas to the rear of
Lots 80 through 86 and 37 through 48 of Tract 4719. These are the "Intertor slopes" which face
houses on Agate Way and Coral Way
The annual landscape maintenance assessment is calculated by dividing estimated maintenance costs for the
coming year among residents of the single-family homes of Dublin Hills Estates and the owners of the Amador Lakes
Apartments. The single-family homes are assigned 61.6% of the total assessment, divided evenly among the 150
parcels. The Amador Lakes Apartments are assigned 38.4% of the total assessment.
The funds collected through assessments are accounted for separately from other City funds. These funds can
only be used for specified expenses within the boundartes of the Assessment District.
The City is required to notify property owners each year regarding a required public heartng for the Assessment
Distrtct. State Law requires that thiS notice be given by means of a notice printed in a local newspaper and posted in
official City posting locations. A copy of the public hearing notice Is Included with this newsletter as a courtesy The
public hearing regarding the 2006-2007 assessment will be held at the regUlar City Council meeting of July 18, 2006.
The meeting begins at 7;00 p.m. in the Council Chambers of the Dublin Civic Center
~ City 5la" has scheduled an informational meeting prior to the Public Hearing in order to provide an
opportunity to answer questions and address concerns in an tnfomlal setting. The informational meeting will
be hetd In the Regional Meeting Room of the Civic; Center, 100 Civic; Plaza, on Julv 11.20011 at 11:00 D.m.
RECOMMENDED ASSESSMENT
Plior to 2003, the assessment in this District had not been increased for 10 years. In 2003-2004, the City proposed
to increase the assessment in this District by 10% In order to fund the cost of additional fertilization and plant
material. As required by law, a vote of the property owners was conducted, and the 10% increase was approved.
The approval also included an escalation clause that would allow the maintenance cost to be increased each year
based on the Consumer Price Index (Urban Wage Earners). The cost of utilities may Increase basad on the actual
cost of the utilities. The Consumer Price Index (CPI) rate of Increase as of April 2006 was 2.8%. Therefore, the
assessment for 2006-07 is proposed to Increase by 2.8%, resulting In the following proposed assessment:
$266.14 per single family lot (an increase of $7.24)
$45,00 per apartment dwelling unit (an increase of $1.22)
ATTAUIlHEIT 3.
Idl(>J',;)-
MAINTENANCE ACTIVITIES
The City will continue 10 utilize TruGreen LandCare as ~s primary maintanance contractor In this District. MCE
Corporation will provide some supervision and irrigation repair services as needed to supplant TruGreen's work. The
District budget for 2006-07 is proposed to be as follows:
Revenues:
Total Amount Proposed to Be Assessed:
Estimated Interest Revenue'
Estimated Prior Vear Collections and Penalties
Less Estimated Collection and Delinquency Cost:
Net Total Revenues
$64,806
1,403
420
11.1021
$65,827
Expenditures:
Contract Maintenance and Utilities:
Administration and Engineering:
Total Operating Expenses:
$79,882
1.266
$80,817
Based on the abow, approximately $15,290 of the existing reserve will be used to offset expem;e5. The reserve
balance at the end Fiscal Year 2006-2007 is expected to be approximately $33,600.
Dur1ng 2006-116, a committee consisting of C~y staff and homeowners reviewed possible locations for landscape
improvement as well as types of plant material. Approximately 20 trees were replaced. as well as the shrubs and
ground cover In a portion of the landscape strip on the west side of Stagecoach Road.
The projected expenses for 2006-117 include approximately $29,000 in improvement lIems, which would include
replacement of an additional 20 trees, a continuation of the replanting project, and construction of several small
retaining walls at the top of slopes where erosion Is occun1ng. It is proposed to use a portion of the raserva in tha
District to accomplish the Improvements. It is important to continue to maintain a reserve balance for the following
reasons:
(t) The City does not receive Income from an assessment until midway through a fiscal year The reserve
therefore provides operating capital for the District until the funds are received from the assessor's office.
(2) In the event of an unforeseen emergency, such as a major irrigation break or a catastrophic freeze, the
reserve provides funds for repairs or plant replacements.
REPORTING VANDALISM AND MAINTENANCE PROBLEMS
The City's polic;y is to repair vandalism damage and eradicate graffiti as soon as we become aware of it. If you
notice vandalism occurring or are able to provide a description of vandals, please contact Dublin Police services at
462-1212. If you notice damage or graffiti that has already occurred, or If you notice broken sprinklers or other types
of maintenance problems, please call the Public Works Department at 833-6630. We appreciate your helpl
If you haw any questiona about the proposed assessment or maintenance activities in this assessment district,
please cell the City's Public Works Department at 833-6630.