HomeMy WebLinkAboutItem 4.04 Horizons Family Counseling Services
CITY CLERK
File # D[8~C]-~[!]
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 15, 2006
SUBJECT:
Horizons Family Counseling Services .7
Report Prepared by: Gary L. Thuman, Police Chief~) h
ATTACHMENTS:
Resolution Authorizing City Manager to Execute Agreement for
Horizons Family Counseling Services for Fiscal Year 2006-2007
RECOMMENDATION: /l.rfY' Adopt Resolution authorizing City Manager to execute agreement
f I(v with City of Livermore for Fiscal Year 2006-2007
FINANCIAL STATEMENT:
Funding in the amount of $50,752 is included in the Fiscal Year
2006-2007 Police Services Operating Budget, representing the
estimated number of Dublin families to be served by Horizons
Family Counseling Services during Fiscal Year 2006-2007.
DESCRIPTION:
Horizons Family Counseling Services, part ofthe Livermore Police Department, has provided services to
families of at risk youth in Eastern Alameda County, including Dublin, under contract with the Alameda
County Probation Department, since 1978. These services are extended to families with youth at risk of
delinquency, truancy or beyond control behavior. In addition, Horizons provides outreach and family
counseling services, as well as assessment and crisis intervention. These services are coordinated with the
police agencies and school districts in the Tri- Valley area.
On June 20, 2005, the City Council approved a funding request from Horizons Family Counseling
Services in the amount of $42,000 for Fiscal Year 2005-2006. The actual cost of services provided during
that time period was $48,000; however, in accordance with the agreement between the Cities, Dublin was
only charged the maximum allowable amount of $42,000.
Horizons Family Counseling Services operations are partially supported through a grant from the Alameda
County Probation Department, with funding from the City of Livermore, General Fund, supplementing the
balance ofthe program's operating costs. Due to a reduction in county grant funding over the past several
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ITEMNO.~
F:\AgendaStmts\06-07\Horizons 08-06.doc
years and incremental increases in the program's operating costs and overall client caseload, there has
been an increased funding demand placed on the City of Livermore's General Fund. In order to sustain
this valuable program, Livermore has requested that the Cities of Pleasant on and Dublin provide
reimbursement for the services rendered to families in each of their respective community.
The following table summarizes Horizons Family Counseling Services total actual costs, by funding
source, for the past five fiscal years:
Livermore
General Fund
Grant Fundin
TOTAU
2000..20&t
$313,507
2001-2002
$337,186
2082t2003 .
$472,703
200~2004
$526,229
.; 2004-2005
$395,840
Horizons Family Counseling total estimated costs for Fiscal Year 2005-2006 and budgeted costs for Fiscal
Year 2006-2007 are shown below:
)0 u'
'.;: ~'Estimat~ ACtual
.(;'? _" - __.'___ ~_;'!' 0_. ;,;', ",:
:.:~ <~:';.
" ~' ~~
'; .~, ,',
~ ,~." v:".
Livermore General Fund
Grant Fundin
$461,385
$322,847
. ; : 'TO.T".....
'."'..,','. ',.AL".
. ~. ~ ..' ..
The anticipated total operating cost increase is 3% for Fiscal Year 2006-2007. The City of Livermore has
stated that should County of Alameda grant funding cease, the services provided by Horizons Family
Counseling Services would be eliminated.
A breakdown of client use of Horizon Family Counseling Services (by City) for the past five fiscal years
is outlined in the table below:
. ." '. 2000;2"001 2001~io62 2002-2003 2oo3~2004:' " " ttOD~iOoS::I.
Livermore 127 147 168 154 168
Pleasanton 42 35 33 47 37
Dublin 8 19 22 25 26
TOTAL. 1771:. .. 201~.. '.'Z13 .'. ...,:6;22';..... ", '1~ ~31' ".\.
. . ..~2 '.
% of Dublin
Residents
Total Use 4.5% 9.5% 9.9% 11.1% 11.3%
At this time, the City of Livermore is requesting that the City of Dublin enter into the attached agreement
(Exhibit A) outlining Dublin's contribution for services provided to the City's residents during Fiscal
Year 2006-2007. The City shall pay an amount not to exceed $50,752, as reimbursement to the City of
Livermore for services rendered by Horizons Family Counseling Services to Dublin families. Livermore
is requesting that payments be made bi-annually. The amount ofthe payments shall be based upon the
actual number of Dublin youth serviced by the program during the specified six-month time period.
Dublin's requested portion of support is limited to the estimated percentage of Dublin residents be.nefiting
from Livermore's General Fund portion of the program's operating budget. It is assumed that the
percentage of Dublin residents making use of program services will remain static at approximately 11 % of
the total client usage for Fiscal Year 2006-2007.
Estimated Actual Requestep. ,"
2005-2006 ' , 2{)O6.;20.
Livermore General Fund Support $438,543 $461,385
Dublin usage @ 11 % of cost $48,240 * $50,752
* Note that the City of Dublin actual cost for Fiscal Year 2005-2006 was $42,000, pursuant to the prior
year's agreement to not exceed the specified amount.
The execution of the attached agreement will allow for crisis intervention services for Dublin families that
lack the financial ability to pay for private treatment during Fiscal Year 2006-2007. Through a review of
the Client Satisfaction Survey's provided by Horizons Family Counseling Services it has been found that
the services provided by the program have been very beneficial to a segment of Dublin's population as
shown below:
.~ ','
"
'.
5
2' 2 1 3
3 4
4 2 3
5
6
7
,Bmtwcid
i; 'Se~~, tl.1 ::; ,
.,,~,;; .f.;;, Atlet:i~
5 9 6 5
1 7 8 4
Not
5 s ecified 9 4 5 Yes
Relationship
5 with Siblin 9 8 5 Yes
4 9 6 5 Yes
Not no
3 s ecified 7 7 4 res onse
Not
4 s ecified 6 5 4 Yes
Surve Ke :
Case T e: Ratin of Behavior Prior to Recei t of Services
1 = Worse
2 = Somewhat Worse
3 = No Change
4 = Somewhat Better
5 = Better
Behavior Rating
Com arison
Scale 1:10
10 = most severe
Overall Service
Ratio
1 = Very Dissatisfied
2 = Dissatisfied
3 = Neutral
4 = Satisfied
5 = Ve Satisfied
RECOMMENDATION:
Adopt Resolution authorizing City Manager to execute agreement with City of Livermore for Fiscal Year
2006-2007.
lore:<
RESOLUTION NO. xx - 06
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENT WITH CITY OF
LIVERMORE FOR HORIZONS FAMILY COUNSELING
WHEREAS, the City of Livermore, Police Department operates Horizons Family Counseling; and
WHEREAS, Horizon Family Counseling provides services to families with youth at risk of
delinquency, truancy or beyond control behavior in the Tri- Valley area; and
WHEREAS, funding to support Horizon Family Counseling is derived from a combination of
County of Alameda, Probation Department grant funding and general fund support from the City of
Livermore; and
WHEREAS, the residents ofthe City of Dublin utilize and benefit from the services provided by
Horizons Family Counseling; and
WHEREAS, the City of Livermore has requested that the City of Dublin offset Livermore's
General Fund costs associated with the provision of services for Dublin residents.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager to execute the agreement (attached hereto as Exhibit A) with the City of
Livermore for reimbursement of costs as outlined in the agreement for Horizons Family Counseling
Services for Fiscal Year 2006-2007.
PASSED, APPROVED AND ADOPTED this 15th day of August, 2006, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Managor
Ma:P-(
City Clerk
L./. t1 <:6/r5/00
Attachment 1
lof~
AGREEMENT BETWEEN CITY OF DUBLIN AND
CITY OF LIVERMORE
THIS AGREEMENT, dated for identification this 8th day of June 2006, is entered into between the City of
Dublin ("Dublin") and the City of Livermore ("Livermore").
RECITALS
A. Livermore has asked Dublin to contribute an annual amount to provide services by Horizon's
Family Counseling Program for residents of Dublin. The services rendered pursuant to this
agreement will be for the period July 1, 2006 through June 30, 2007.
B. Dublin has determined that it is in the interest of the residents of the City of Dublin to contribute to
such purpose for the provisions of services as stated in Master Contract number C-95-81,
Comprehensive Youth Services Act (CYSA), between the Livermore and the Alameda County
Probation Department.
AGREEMENT
Now, therefore, Dublin and Livermore hereby agree as follows:
1. Recitals
The foregoing recitals are true and correct and are part of this agreement.
2. Remuneration
Dublin shall pay an annual amount not to exceed $50,752.00 to Livermore to be used for services
provided by the Horizon's Family Counseling Program (Program) to Dublin, as such services are
stated in the Master Contract number C-95-81, Comprehensive Youth Services Act (CYSA),
between Livermore and the Alameda County Probation Department. Payment shall be made bi-
annually by Dublin to Livermore for the periods July 1 st, 2006 through December 31, 2006 and
January 1, 2007 through June 30, 2007. Payment shall be made by Dublin to Livermore within
30 days of the end of the period upon the delivery of an invoice.
The amount of the payments shall be based upon the number of Dublin youths served by
Horizon's Family Counseling Program calculated for FY 06-07 as follows:
(Number of Dublin youths served by Program + Total number of youths served by Program)
multiplied by (the cost of the Program less reimbursed expenses).
3. Records
Livermore shall maintain records for program review, evaluation, audit and/or other purposes and
make them available to Dublin upon request.
4. Periodic Reports
Upon request by Dublin, Livermore shall provide a quarterly budget summary; quarterly statistical
information of program usage; and, Client Satisfaction Surveys.
Dated:
CITY OF DUBLIN
By:
Richard C. Ambrose, City Manager
CITY OF LIVERMORE
Dated:
By:
Linda Barton, City Manager
Approved as to Form:
Exhibit A