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Home My WebLink AboutItem 4.09 Budget Carryovers FY 05-06 to 06-07 CITY CLERK File # D~[3]OJ-~[c) AGENDA STATEMENT CITY COUNCIL MEETING DATE: October 17,2006 SUBJECT: Budget Carryovers and Adjustments from Fiscal Year 2005-2006 to Fiscal Year 2006-2007 Prl Report Prepared By: Paul S. Rankin, Administrative Services Director and Fred Marsh, Finance Manager ATTACHMENTS: 1. Detail of Proposed Capital Project Carryovers and Adjustments Budget Change Form 2. RECOMMENDATION: ~ Approve the Budget Changes FINANCIAL STATEMENT: See Report. Sufficient Reserves exist to cover the adjustments required. DESCRIPTION: This report outlines budget adjustments required based on the timing of expenditures. Operatin2: Bud2:et There were expenditures in three Operating Departments that were originally anticipated to occur in Fiscal Year 2005-2006, but will actually need to be carried over to Fiscal Year 2006-2007. All of these occurred in the General Fund and total $19,350. The items are summarized below: a.) $11,075 proposed carryover for Waste Management for consulting services related to updating the computer rate model used for garbage services b.) $1,675 proposed carryover for furniture at the Library c.) $6,600 proposed carryover for a safety inspection program of park playground equipment Capital Proiects Council adopted the City's Five Year Capital Improvement Program for 2006-2011 in June 2006. The adopted budget included $43.7 million in funding for 45 capital improvement projects to occur in Fiscal Year 2006-2007. Several Capital Projects Budget line items, originally anticipated for completion in Fiscal Year 2005-2006, are now scheduled for completion in Fiscal Year 2006-2007. A total of 17 projects are impacted as shown on Attachment 1 require an increase in the project budget. COPY TO: Page 1 of2 G:\Audit\FY 2005-06\Agendas\agenda budget carryovers3.doc ITEM NO. ~9 C/ In addition, there are four projects where expenditures that were originally scheduled to take place during Fiscal Year 2006-2007 actually occurred during Fiscal Year 2005-2006. For these projects a budget reduction is proposed for Fiscal Year 2006-2007, as shown on Attachment 1. The following table summarizes the net impact of the Capital Project carryover budget changes incorporating both increases and decreases for Fiscal Year 2006-2007. CAPIT AL PROJECT CARRYOVER FUND SUMMARY Fund General Fund Increases General Fund Decreases Gas Tax Increases Measure B Bike and Pedestrian Increases Traffic Impact Fee Increases Traffic Impact Fee Decreases Public Facility Fee Total Net Proposed Adjustments Total Proposed Ad.iustments $ 586,981 ($65,415) $42,645 $12,485 $170,408 ($3,189,238) $19,765 ($2,422,369) The two most significant changes are reductions to the Fiscal Year 2006-2007 Budget. The $1,250,000 payment of TVTD funds towards the West Dublin BART Project was projected to occur in July 2006. It was paid in June 2006 due to the earlier than anticipated issuance of bonds by BART. The Dublin Boulevard / Dougherty Road intersection project was impacted by the timing of land acquisition transactions, which occurred in Fiscal Year 2005-2006 and were expected as part of the budget planning to occur in Fiscal Year 2006/07. The budget for Fiscal Year 2006-2007 for this project is therefore recommended to be reduced by $1,939,238. RECOMMENDATION: To provide Staff with the ability to complete these projects in Fiscal Year 2006-2007, it is recommended that the City Council approve the budget changes that are attached for the amounts noted in the summary information provided as part of this report. 20f2 Detail of Proposed Capital Project Carryovers and Adjustments (Original Adopted Budget + Proposed Changes = Revised Project Budget) 1013 Capital 2006-2007 Proposed Adjusted Project Project Name Adopted Budget Adjustment Budget General Fund (Fund 001) 93150 Network System Upgrade 60,000 2,486 62,486 93181 Habitat Monitoring Camera 0 6,872 6,872 93970 Automated Document Storage and 15,000 2,700 17,700 Retrieval System 95465 Shannon Community Center 2,484,222 195,613 2,679,835 Reconstruction 94520 Tri Valley Triangle Study 60,500 (58,500) 2,000 95555 Dublin Historic Park 0 (6,915) (6,915) 95566 Murray Schoolhouse Exhibit Restoration 19,795 4,006 23,801 95625 Dougherty Hills Park - Dog Park 543,540 32,528 576,068 95930 Senior Center 0 8,041 8,041 96082 Underground Utilities - Dublin Boulevard / Dougherty Road Intersection and Vicinity 3,000 333,632 336,632 96452 Downtown Traffic Signal Equipment 24,057 1,103 25,160 Replacement Total General Fund 521,566 Gas Tax Fund (Fund 206) 96580 Annual Street Overlay Program 0 10,096 10,096 96585 Annual Slurry Seal Program 78,020 32,549 110,569 Total Gas Tax Fund 42,645 Measure B Bike and Pedestrian Fund (Fund 227) 96773 Alamo Canal Trail Under 1580 14,990 12,485 27,475 Total Measure B Bike and Pedestrian Fund 12,485 Traffic Impact Fee Fund (Fund 300) 96001 Tri Valley Transportation Development 1,250,000 (1,250,000) 0 Fee Regional Transportation Projects 96430 1-580 and Fallon Road Freeway 8,525,759 70,113 8,595,872 Interchange Improvements - Phase I 96840 Scarlett Drive Iron Horse Trail Extension 0 100,295 100,295 96852 Dougherty Road Improvements - Houston 12,923,394 (1,939,238) 10,984,156 Place to 1-580 Total Traffic Impact Fee Fund (3,018,830) Public Facilitv Fee Fund (Fund 310) 94500 Public Facility Fee Study Update 7,210 13,580 20,790 95640 Dublin Ranch Neighborhood Parks 924,872 3,355 928,227 93910 Civic Center Modification Design Services & Construction 5,500 2,830 8,330 Total Public Facility Fee Fund 19,765 Total Proposed Adjustments for All Funds (2,422,369) G:\Audit\FY 2005-06\cip carryovers ATTACHMENT 1 tf.q /0/11 lob CITY OF DUBLIN BUDGET CHANGE FORM <') [1..., t?(or'6 CHANGE FORM #: New Appropriations (City Council Approval Required): x From Unappropriated Reserves Fund # From New Revenues Budget Transfers: From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity x Between Departments (City Council Approval Required) Other .ntr~~EOCACCQnNT Name: Account: Annual Street Overlay - other improvements 206-96580-750-050 Annual Slurry Seal Programs - other improvements 206-96585-750-050 Alamo Canal Trail Under 1-580 - Name: contract services Account: 227-96773-740-000 1-580 Fallon Interchange - Contract Name: Services Account: 300-96430-740-000 1-580 Fallon Interchange- Name: Construction Admin 10,096 Name: Account: __~__~2,54~ 12,485 29,876 26,237 Account: 300-96430-740-081 Name: 1-580 Fallon Interch~!1ge - Design 14,000 Account: 300-96430-740-083 Scarlett / Iron Horse Extension - Name: Salaries 15,000 Account: 300-96840-701-001 Scarlett / Iron Horse Extension - Name: design 85,295 Account: 300-96840-740-078 Name: Civic Center Renovatign - Design 2,830 Account: 310-93910-740-078 Public Facility Fee Study - Contract Name: Services 13,580 Account: 310-94500-740-000 Dublin Ranch Neighborhood Park- Name: Design 3,355 Total Account: 310-95640-740-078 3,254,653 Total 851,634 Reason for Budget Change: To reflect budget changes proposed as part of the City's operating and carryover and adjustment report from Fiscal Year 2005-2006 to Fiscal Year 2006-2007 G:\Audit\FY 2005-06\Agendas\budget change carryovers2.xls 20f3 ATTACHMENT 2 CITY OF DUBLIN BUDGET CHANGE FORM 30 CHANGE FORM #: New Appropriations (City Council Approval Required): x From Unappropriated Reserves Fund # From New Revenues Budget Transfers: From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity x Between Departments (City Council Approval Required) Other Fin Mgr / ASD: Signature ~ L 5'^!l.A ~P-- Date: \ \:::)\ u \ 0\0 City Manager: Date: Signature on: Mayor: Date: Signature Posted By: Date: Signature G:\Audit\FY 2005-06\Agendas\budget change carryovers2.xls 3 on ATTACHMENT 2