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HomeMy WebLinkAboutItem 4.03 I-580FallonRdImprov CITY CLERK File # D[Z][Q][Z2]~ß1QJ AGENDA STATEMENT CITY COUNCIL MEETING DATE: February 1. 2005 SUBJECT: Approval of Freeway Maintenance Agreement with Caltrans for Improvement of the 1-5801Fallon Road Interchange Report Prepared by: Melissa Morton, Public Work\- Director ATTACHMENTS: Rcsolution, together with Exhibit "A", Maintenance Agrccmcnt RECOMMENDATION: ~ Adopt rcsolution approving the Mainlenance Agreemcnt with Callrans for the I-580/Fallon Road Interchange Improvemenl Project. FINANCIAL STATEMENT: Under this maintenance agreement, Dublin will maintain the new landscaping included in the 1-580/Fallon Road Interchange Improvcmcnt Project. In addition, Dublin wil1 share equally with Caltrans thc maintenance and energy costs of the two proposed traffic signals and safety lighting. Following is a breakdown of the estimated annual maintenance costs: Landscaping and Irrigation: Tramc signals/safety lighting (Dublin's share): Approximate annual maintenancc cost: $5,000 $2.500 $7,500 The cost of landscape maintenance will bc paid out of the General Fund budget. The safety lighting costs will be paid out of the street light maintenance assessment district, and traffic signal maintenance costs arc paid from Gas Tax tramc safety funds. Any pavement maintenance required on Fallon Road (i.e., pothole repair and overlay) will be paid out of the City's Gas Tax funds. DESCRIPTION: One of Caltrans' requirements prior to issuance of the encroachment permit to construct the 1-580/Fallon Road Interchange Improvement project is to enter into a maintenance agreement with Caltrans to identify maintenance responsibilities of the proposed improvements. The improvements include new landscaping on the Dublin side (north side) of the interchange, installation of a new traffic signal and safety lighting at the intersection of El Charro Road and the eastbound of1~ramp, inSlallation of a new traffic signal and safety lighting at the intersection of Fallon Road and the westbound off-ramp, and widening of Fallon Road within Caltrans' right-of-way. ._w______________________________________ø~___________--------- COPIES TO: Caltrans - District 4 ¡I 1r ITEM NO.~ G:\MISCrROJ\I~S80 Fallon Rd\agst C<'Iltnms Maintenance Agn=~mcnt.dnc I ~ "'2- ~ Under the proposed maintcnance agreement with Caltrans, the City will agree to maintain any new landscaping installed within the Dublin City limit line north of the freeway. Landscaping of this vicinity is desirable to enhance the area along Fallon Road and the entrance and exit ramps north of the freeway overerossing. Landscaping plants to be installed are primarily drought resistant and low lying shrubs consistent with Caltrans standards for freeway landscaping. The maintenance cost, including replacement of light bulbs and repair of equipment, and energy costs of the traffic signals and safety lighting, will be shared equally between Dublin and Caltrans. However, Dublin will provide any labor necessary for operation of the two new traffic signals and will pay one hundred percent ofthe operation cost. Lastly, the City will be responsible for maintenance of the new widened segment of Fallon Road within the freeway right-of-way, up to the City limit line. This segmcnt of Fallon Road wi1l be incorporated in the City's Pavement Management Program, and scheduled pavement treatment wil1 be included in the Street Overlay and Slurry Seal capital improvement projects. The new pavement should last at least five years after installation beforc preventive maintenance will be required. Staff recommends that the City Council adopt the resolution approving the frccway maintenance agreement with Caltrans for the 1-580/Fallon Road Interchange Improvement Projcct. d.. q,-:>" 100° RESOLUTION NO. - 05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPROVING FREEWAY MAINTENANCE AGREEMENT WITH THE ST ATE DEPARTMENT OF TRANSPORT A TION (CAL TRANS) FOR IMPROVEMENT OF THE I-580/FALLON ROAD INTERCHANGE WHEREAS, the City of Dublin plans to improve the Interstate 580/Fallon Road freeway interchange to mitigate the Dublin Ranch area development; and WHEREAS, City Staff has been working cooperatively with Caltrans on the design and environmental documentation o!'thc 1-580/Fallon Road Interchange Improvement Project; and WHEREAS, one of Caltrans' requirements prior to issuance of an encroachment pCrffiit to construct the project is to enter into a maintenance agreemcnt to identify maintcnancc responsibilities of the proposed improvements; and WHEREAS, the project wil1 require maintenance of new landscaping, two new traffic signals and safety lighting, and new Fallon Road pavcment constructed within Caltrans' right of way; NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Dublin approves the freeway maintenance agreement with CaJ1rans for the improvement of the 1-580/Fal1on Road T nterchangc. BE IT FURTHER RESOLVED that the Mayor is authorizcd to cxecute the agreement. PASSED, APPROVED AND ADOPTED tbis 1st day of Fcbruary, 2005. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk g:miscproj\J-5S0-fa11on Road\H.C=!iO Caltrans Mnint AgTIit ITEM 1.\."3 J.) I/OS ().ð'öl.t; Ala-580-R26.2/R27.2 FREEWAY MAINTENANCE AGREEMENT THIS AGREEMENT, made and entered into IlJ duplicate, effective this , day of 20_, is by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as "STATE," and the City of Dublin, hereinafter referred to as "CITY". WITNESSETH: WHEREAS, undcr STATE Cooperative Agrcement No. 4-l820-AI between STATE and CITY, CITY will construct improvements to State Highway Route 580, a freeway within the limits of CITY, at the 1-5801Fallon Road Intcrchangc, and WHEREAS, the parties hereto mutually desire to clarify the division of maintcnance respünsibility, upon completion of improvements and acceptance by STATE, under said Cooperative Agreement, as to separation structures, and local CITY streets and roads, or portions thereof, and landscaped areas lying within or outside the freeway limits. WHEREAS, a new plan map has been prepared showing the area to be maintained by the City; and NOW THEREFORE, IT IS AGREED: I. When a planned future improvement has been constructed and/or a minor revision has been cffected within the limits of thc ftceway herein described, which affects the parties division .of maintenance responsibility as described hcrcin, STATE will provide a new dated and revised Exhibit "A" which will bc made a part hereof by an amendment to this Agreement when executed by both partics, which will thereafter supersede the attached original Exhibit "A" and which will then become part of this Agreement. 2. VEHICULAR OVERCROSSINGS STATE will maintain, at STATE expense, the entire structure of any vehicular and pedestrian overcrossings below the deck surface except as hereinafter provided. CITY will maintain, at CITY expense, the deck and/or surfacing (and shall perfonn such work as may be necessary to ensure an impcrvious and/or otherwise suitable surface) and all portions of the structure above the bridge deck, including, but without limitation, lighting installations, as well as all traffic service facilities (signals, signs, pavement markings, rails, etc.) that may be required for the benefit or control of traffic using that ovcrcrossing. Screening shall be placcd at such locations (as shall be detennined by STATE), on STATE fTeeway overpasses on which pcdcstrians are allowed (as directed by Scct. 92.6 of the Streets and Highways Code). All screens installcd under this program will bc maintained by STATE (at STATE expense). EXHIBIT L .:5 Db W Ala-580-R26.21R27.2 3. LANDSCAPED AREAS ADJACENT TO CROSSING STRUCTURES Any plantings or other types of roadside development lying outside of the area reserved for exclusive freeway use shall be maintained by CITY at CITY expense. CITY shall also maintain, at CITY expense, landscaping within the area reserved for freeway use as shown on Exhibit "A". CITY shall not enter said landscaped areas within freeway limits via the freeway side unless an encroachment permit is obtained from STATE. 4. INTERCHANGE OPERATION It is the responsibility of the STATE to provide efficient operation of frceway interchanges including ramp connections to local strects and roads. The maintenance and cncrgy costs of safety lighting, traffic signals or other necessary electrically operated tramc control devices at ramp connections to CITY streets shall be shared, between the STATE and the CITY. CITY will operate the traffic control signal(s) as installed and pay one hundrcd percent (100%) of the operation cost. In the event STATE's Traffic Operations Center determines that the operation of the traffic control signal(s) is unacccptable, and CITY fails to satisfactorily improve the operation, STATE will install a State standard controllcr at CITY's expense. STATE will then operate the traffic contro] signal(s) as installed and pay one hundred percent (100%) of the operation cost. STATE wil1 maintain the traffic control signal system as installed and pay an amount equal to fifty percent (50%) of the total maintcnancc costs including electrical energy costs. CITY shall reimburse ST ATE for CITY's proportionate share of said maintenance costs, such share to be an amount equ.al to fifty percent (50%) of thc total maintenance costs, including electrical energy costs. When the National Electrical Manu.facturers Association (NEMA) sponsored National Traffic Control/IVHS Communication Protocol (NTCIP) is completed, and STATE has implemented this protocol in a State standard controller to communicate with the 1·580 Smart Corridor System, STATE will replace CITY's controlJer with STATE's controller at STATE's cxpense. STATE will then operate the traffic control signal(s) as installed and pay onc hundred percent (100%) of the operation cost. STATE will maintain the traffic control signal system as installed and pay an amount equal to fifty percent (50%) of the total maintenance costs, including e]eclrical energy costs. CITY shall reimburse STATE for CITY's proportionate share of said maintenance costs, such share to be an amount equal to fifty percent (50%) of the total maintenance costs, including electrical encrgy costs. 2 Ala-580-R26.2~;Þlo 5. LEGAL RELATIONS AND RESPONSIDILITIES: A. Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not partics to this contract or affect the legal Jiability of either party to the contract by imposing any standard of care with respect to the maintenance of STATE highways diffcrcnt from the standard of care imposed by law. B. It is understood and agreed that neither STATE nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work authority or jurisdiction delegated to CITY under this Agrcement. It is understood and agreed that, pursuant to Government Code section 895.4, CITY shall defend, indemnify and save harmless ST ATE and all of its officers and employees from all claims, suits or actions of every name, kind a.nd description brought for or on account of injuries to or death of any person or damage to property resulting from anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. C. It is understood and agreed that ncither CITY nor any officer or employee thereof is respol1sihle for any damage or liability occurring by reason of anything done or omitted to be done by S T ATE under or in connection with any work, authority or jurisdiction dclegated to STATE under this Agreement. It is understood and agreed that, pursuant to Government Code section 895.4, STATE shall defend, indemnifY and save harmless CITY and all of its officers and employces from all claims, suits or actions of every name, kind and description brought for or on account of injuries to or death of any person or damage to property resnlting from anything done or omittcd to be done by STATE under or in connection with any work, authority or jurisdiction delegated to STATE under this Agreenlent. 6. EFFECTIVE DATE This Agreement shal1 be effective upon thc date appearing on its facc, it being understood and agreed, however, that the cxecution of this Freeway Maintenance Agreement shall not a.ffect any pre-existing obligations of CITY to maintain designated areas pursuant to prior written notice from STATE that work in such areas, which CITY has agreed to maintain pursuant to the terms of thc Freeway Agreement, has been completed. 3 ,':)ObLD Ala·580·R26.2/R27.2 IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. CITY of DUBLIN STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Mayor WILL KEI\1PTON Director of Transportation Attest: By City Clerk Y ADER A. BERMUDEZ Deputy District Director Maintenance Date Approved as to form: City Attorney 4 !: ~ .... (') :z: r- Z '" -.- m 6)~ .... :~ . \) Q, '.:'! ,', .:J (;: '. :;'.'" ¡~ ., rÞ " -:~::. 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