HomeMy WebLinkAboutItem 4.04 SeniorCenterFurniture
CITY CLERK
File # D[6][O][Q]-[3][5]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 19. 2005
SUBJECT:
Senior Center Furniture Award of Bid
Report prepared by: Herma Lichtenstein, Parks & Facilities
Development Manager
ATTACHMENTS: L Resolution
RECOMMENDATION: øv~' Adopt resolution awarding Contract 05-04 to One Work Place.
FINANCIAL STATEMENT: Budget for Senior Center FurnitureÆquipment $ 429,000
Bid Amount Senior Center Furniture $ 184,934
DESCRIPTION: The City Council authorized the Request for Proposals thc Senior
Center Furniture project at the March 15, 2005 Council meeting. The Senior Center Furnishings Request
for Proposal included; banquet tables and chairs, classroom seating and tables, game room seating and
tables, office furnishings, sofas and lounge chairs for the public spaces and conference room furniture.
The request for proposal also included exterior seating and tables for the enclosed patio areas.
StatY issued the RFP on March 16, 2005 and posted public notices in the Valley Times. After a threc-
week solicitation period, on AprilS, 2005 thc following bids werc submitted:
I)
2)
3)
One Work Place
The Corncr Office
Pivot Interiors
$184,934
$186,061
$188,165
The estimated costs for the furnishings were incorporated in the budget for the Senior Ccnter project.
Staff recommends adding a ten percent contingency to the furnishing project for a total estimated cost of
$203,427.
Staff has revicwcd the bid proposals and confirmed the low bidder's references. StatY recommends
awarding the contract to One Work Place. If the contract is awarded the project will commence
immediately and finish by JWle 2005.
It should be noted that the balance available in the Senior Center Furniture/Equipment Budget of
$225,573 is earmarked for modular otf1ce furniture, audio·visual equipment, phones and kitchen
equipment. While a formal competitive bidding process is not required for these purchases, the
equipment will be procured under the procedures of the City Purchasing Ordinance.
RECOMMENDATION: It is the recommendation of Staffthat the City Council adopt the resolution
awarding Contract 05-04 to One Work Place.
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ILTI'
G;\COUNCILlAgcnda Statcmcnts\2005\4-18 SC Fnrni'urc award.doc
COPIES TO: One Work Place; Senior Center Advisory Committee
ITEM NO.:l:.f.
C/
I~I
RESOLUTION NO.-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********
AWARDING CONTRACT NO. 05-04
SENIOR CENTER FURNITURE
TO
ONE WORK PLACE.
WHEREAS, the City of Dublin did, on AprilS, 2005, publicly open, examine and declare all
sealed bids for doing the work described in the approved Plans and Specifications for Contract No. 05-04,
which Plans and Specifications are hereby expressly referred to for a description of said work and for all
particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Clerk, and the bids were reviewed to determine
the lowest bid which was responsive to the requirements of the bid documents.
NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Dublin does
hereby award Contract No. 05-04 to the lowest responsible bidder therefor, to wit, One Work Place, at a
base bid of One Hundred Eighty Four Thousand Nine Hundred Thirty Four dollars ($184,934) the
particulars of which bid are on file in the office ofthe City Engineer.
PASSED, APPROVED AND ADOPTED, this 19'h day of April, 2005.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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ATTACHMENT #1
L\,Lj ti-Ict-OS"