HomeMy WebLinkAboutItem 6.4 GarbageDisposalRates
CITY CLERK
File # DIdJ[l]~-~1O]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 3, 2005
SUBJECT:
Public Hearing: Adoption of Rates for Garbage Collection, Disposal, and
Recycling Services Provided By Amador Valley Industries and Establishing the
2005-2006 Annual Asscssment
Prepared by: Jason Behrmann, Administrative Analyst
EXHIBITS ATTACHED:
I.
2.
3.
4.
S.
Proposed vs. Current Rates
Rate Comparison
Resolution Adopting Rates
Resolution Establishing Annual Assessment
Written Protests
RECOMMENDATION: ...... I\....--!-. Open the Public Hearing
-':¿,{1ð" ;:. Receive the Staff Report and public testimony
¿ '\ 3. Close the public hearing
4. Determine the number of any written protests received for the record
5. Deliberate
6. Adopt Resolutions if written protests are insufficient
FINANCIAL STATEMENT: It is proposed that the solid waste rates in the City of Dublin be increased
by approximately 19.9% in order to generatc the compensation required to satisfY the requirements of the
City's new solid waste collection services agreement with Amador Valley Industries (A VI). This increase can
be primarily attributed to the rising cost of doing business in the Bay Area and the myriad of-new programs
and services offered to the community as part of the new agreement. The new agreement provides a cap of
five (5%) percent per year on future annual rate increases. An annual fee is collected on the Property tax bill
for the cost of Basic Residential Garbage Service. The proposed 2005/2006 Annual Assessment is $146.04
per household.
DESCRIPTION:
The City's existing contract with Waste Management expires on June 30, 2005. In 2004, the City conducted a
competitive proposal process for solid waste services. On December 6, 2004, the Council awarded a ncw 7-
year collection service contract to Amador Valley Industries, which offered the best proposal to the City. In
January 2005, the City executed the collection service agreement with Amador Valley Industries (A VI) for
service to begin July I, 2005. The agreement between the City and A VI requires the City to adopt a rate
schedule, which is estimated to produce a specified revenue amount as identified in the Agreement.
The City has also adopted an Ordinance, which requires all parcels in the City to subscribe to weekly
minimum garbage service. For residential properties that are serviced with individual containers, the City
____________________________~_WM~~~_______________________________.w_w~_________________~___~.______________w_~~_
COPIES TO:
Bob Molinaro, President, A VI
l~3
ITEM NO.
b·1
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eollects the annual eost of minimum service with the property tax bill. This minimum service includes
curbside collection of a 35 gallon garbage container, up to two (2) organic waste carts up to 96 gallons each,
up to two (2) recycling carts up to 96 gallons each, used oil and filters, an annual household hazardous waste
drop off event and three on-call bulky waste pick -ups per year. Residents desiring larger garbage carts are
billed dircctly by the Company for the ineremental rate difference. The City pays the service cost for minimum
residential service with monies collected from the property tax bill.
GARBAGE RATE CALCULATION
Garbal!e Rate Backl!round
The current garbage rates became effective July 1, 2003. The rates need to be adjusted in order to meet the
compensation requirements of the new agreement with A VI.
Detailed Comoarison of Current and Proposed Rates
The proposed rate structure is estimated to meet the compensation requirement of $6,039,660 included in thc
new agreement. For Fiscal Year 2005-2006 it is proposed that all rate categories increase by approximately
19.9%.
The proposed rate increase can primarily be attributed to the rising cost of doing business in the Bay Area and
the new programs and services offered to the community as part ofthe new agreement. The new agreement
provides a cap of five (5%) percent per year on future annual rate increases.
While many ofthe programs will remain unchanged, City residents will be offered several new recycling
programs, many not offered by othcr Tri- Valley jurisdictions.
Some of the new programs include; residential food scrap collection; multi-family bulky waste collection; free
community compost giveback; free curbside collection of items such as electronic waste, household batteries,
oil filters, tires, white and brown goods; the "Go Green" enviromnental education program offered to all
Dublin schools; and the ability for residents to add an additional organics and/or recycling cart at no additional
charge. For commercial customers, recycJing services will now be bundled with the standard garbage rate,
similar to the residential program.
In addition, the collection vehicle fleet will be the first in the Tri-Valley to have 100% natural gas vehicles,
eliminating harmful diesel emissions, and contributing to the improvement of the Tri-Valley's air quality.
Attachment I compares the proposed rates to the current rates for service levels, which represent a majority of
the subscribers in the City. The proposed rates would be effectivc July I, 2005.
Comoetitiveness of Dublin Rates with Neil!hborim! Al!encies
As shown in Attachment 2, the proposcd City of Dublin rates remain very competitive compared to rates
charged for similar services in surrounding communities. In most cases, the City of Dublin servicc levels are
at least comparable, and often better than the survey citics. For example, Pleasanton does not offer any bulky
waste pick-ups and Livermore and San Ramon charge extra for many ofthe items such as electronic wastc,
and appliances that A VI will pick up free of charge for Dublin residents. Therefore, the City of Dublin
customers receive more services. For most rate categories, the proposed City of Dublin rates are similar and
in many cases below the average ofthe Tri-VaIJey agencies surveycd.
Annual Fee For Minimum Residential Garbal!e Service
The City Council will need to establish the annual fee, which is collected with the property tax for residential
properties, separately from the rates for other levels of service. The proposed fee for Fiscal Year 2005-2006 is
$146.04, which equates to $12.17 per month. The monthly equivalent is the same amount the City will pay the
company_ The additional cost of collcction and delinquencies are expected to be covered from the following
tJutß
sources: prior year fund balance; penalties and prior year taxes collected by the County Tax Collector; and
interest on funds held prior to payment to the Company.
The proposed annual assessment for 2005/2006 represents a 19.9% increase over the Fiscal Year 2004-2005
assessment. The following table shows the historical annual assessments:
Historical Annual Fee For Minimum Garbage Service Collected With Property Tax Bill
1999/00 2000/01 2001102 2002103 2003/04 2004/05 Proposed 2005/06
$120.60 $121.80 $121.80 $121.80 $121.80 $121.80 146.04
Requirements Under Proposition 218
Under thc requirements of Proposition 218, the adoption or increase in property-related fees which are refuse
service fees, requires a 45-day notice to the parcel owners. The notice was mailed to all parcel owners on
March 18, 2005.
Proposition 218 has very specific criteria which must be considered prior to the adoption of this fee.
Specifically, Section 6(2) Property-Related Fees and Charges - states the following:
The agency shall conduct a public hearing upon the proposed fee or charge not less than 45 days after
mailing the notice of the proposed fee or charge to the record property owners of each identified parcel
upon which the fee or charge is proposed for imposition. At the public hearing, the agency shall
consider all protests against the proposed fee or charge. If the written protests against the fee or charge
are presented by a majority of owners of the identified pareels, the agency shall not impose the fee or
charge.
At the time the Agenda Statement was prepared, the City had receivcd five (5) written protests, which have
been included as Attachment 5. The City Council must consider all written protests received at the time of the
public hearing. If a majority of property owners subject to the fee submit written protests, the City Council
may not adopt the Resolution. Ifless than a majority of written protests are received, the City Council may
adopt the Resolution.
Recommendation
Attached to the Agenda Statement is a Resolution (Attachment 3), which will establish the Amador Valley
Industries Rate Schedule in accordance with the Franchise Agreement, under which the Company operates in
the City of Dublin.
Staff recommends that the City Council conduct a Public Hearing and update the calculation of any additional
written protests received. Following the Public Hearing, Staff recommends that the City Council deliberate
and adopt the Resolutions.
~~?
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COMPARISON OF SELECTED RATES
Current vs Proposed
Proposed Increase OVar
Current Proposad 2004t2005
Residential -Month Iv Rates Rate 2005t2006 $ %
Minimum Residential (35) Gallon $10.15 $ 12.17 $ 2.02 19.9%
64 Gallon Residential $18.65 $ 22.36 $ 3.71 19.9%
Sample rate categories represent 96% of
residential customers
Additional Green Waste Recycling Can: $ 4.00 $ $ (4.00) "100.0%
per can per month $
Multi-Family Recycling (per unit): $ 0.60 $ $ (0.60) -100.0%
Commercial -Month Iv Rates
1 Yard - 1 time I wk $ 43.46 $ 52.11 $ 8.65 19.9%
2 Yard - 1 time I wk $ 86.92 $ 104.22 $ 17.30 19.9%
3 Yard - 1 time I wk $ 130.38 $ 156.33 $ 25.95 19.9%
3 Yard - 2 times I wk $ 271.58 $ 325.63 $ 54.05 19.9%
4 Yard - 1 Time I wk $ 173.84 $ 208.44 $ 34.60 19.9%
4 Yards" 2 times I wk $ 358.50 $ 429.85 $ 71.35 19.9%
Sample rate categories represent 71% of
rommerciat customers
Draa Box - Rates Per Service
20 Yard Loose $ 261.00 $ 313.00 $ 52.00 19.9%
30 Yard Loose $ 391.50 $ 469.50 $ 78.00 19.9%
40 Yard Loose $ 522.00 $ 626.00 $ 104.00 19.9%
Represents 85% of 2004 non-compacted
Drop Box Subscriptions
30 Yard Compacted $ 783.00 $ 938.70 $ 155.70 19.9%
Represents 67% of the 2004 compacted
Drop Box Subscriptions
Handy Hauler Available To Residents $ 60.70 $ 72.78 $ 12.08 19.9%
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ATTACHMENT 2
?L1b 1'2-
RESOLUTION NO.
- 2005
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
---~-~--~--------------------------------~-~-----
AMENDING THE SCHEDULE OF SERVICE RATES
FOR INTEGRATED SOLID WASTE SERVICES
WHEREAS, thc City of Dublin executed a Collection Service Agreement with Amador Valley on January
12,2005; and
WHEREAS, thc Agreement requires the City Council to adopt a rate schedule, which is estimated to
producc a specificd rcvcnuc amount as identified in the Agreement; and
WHEREAS, the City Council has considered this action as part of a noticed public hearing on May 3, 2005.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby adopt
the Rate Schedule attached hereto, marked Exhibit A and by reference made a part hereof.
BE IT FURTHER RESOLVED that, upon the effective date, July I, 2005, this resolution shall supersede
all previous resolutions adopting rates for solid waste services, and the rates adopted by this resolution shall continue
from year to year.
PASSED, APPROVED AND ADOPTED this 3'" day of May, 2005.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 3
~I~
PROPOSED ADJUSTMENT TO GARBAGE COMPANY RATES
Affected Parcels
Chapter 5.32 of the Dublin Municipal Code requires for the protection of the health safety and welfare of the community that
all parcels obtain minimum weekiy garbage service. Amador Valley Industries, Inc. is the authorized garbage collection and
disposal firm operating within the City. The agreement between the City of Dublin and Amador Valley Industries. Inc.
provides that the City shall adopt a rate schedule which is estimated to allow the Company to achieve a fixed amount of
annual revenue. Therefore, the adoption of these fees will affect all parcel owners. Rates are effective July 1. 2005.
Basis of Fees
The City has negotiated a multi-year agreement with Amador Valley Industries, Inc. The Company may request a change in
rates based upon a formula which includes' changes in the Refuse Rate Index; Increased Regulatory Fees; and changes in
the total tons delivered to the Landfill. The additional costs of each of these components has been allocated to the three
classes of service: Residential; Commercial Bin Service; and Drop Box/Compactor.
RESIDENTIAL RATES
Company Minimum Residential Collection Rate: Applies separately to each single family unit as well as each unit within
a duplex or other attached housing, which receives individual garbage collection services. The rate applies to the initial 35
gallons of garbage capacity, including once per week collection and disposal; Weekly Curbside Residential Recycling: and
Weekly Curbside Organic Waste Recycling; Large Item Collection Service; and access to an Annual HHW drop-off event.
All containers are provided by the Company.
Company Minimum Monthly Rate:
$ 12.17
Residents may select a larger garbage container for an additional fee which Is shown below:
64 Gallon Garbage Container: Minimum Cost Plus $10.19 per month
96 Gallon Garbage Container: Minimum Cost Plus $20.38 per month
(Total = $22.36 per month)
(Total = $32.55 per month)
Commarclal and Multl"Famllv Bin Services {Front-End Loader\
Commercial Can Service: Offered at locations unable to accommodate a commercial bin or with volumes deemed
insufficient to utilize a commercial bin. Monthly rate includes bin rental and once per week collection and disposal.
35 Gallon Container: $12.17 64 Gallon Container: $22.36 96 Gallon Container $32.55
Commercial Bin Service Rates
Rates shown on the following page are monthly rates based upon bin size and frequency of service. Rates include
collection, disposal, and bin rental.
EXHIBIT ^
?rJb' ;z...
Size # Times Size # Times
# Yards PerWk Base Monthly Rate # Yards Per Wk Base Monthly Rate
1 1 $52.11 4 1 $208.44
1 2 $117.19 4 2 $429.85
1 3 $182.27 4 3 $651.26
1 4 $247.35 4 4 $872.67
1 5 $312.43 4 5 $1.094.08
1 6 $377.51 4 6 $1.315.49
2 1 $104.22 6 1 $312.66
2 2 $221.41 6 2 $638.29
2 3 $338.60 6 3 $963.92
2 4 $455.79 6 4 $1,289.55
2 5 $572.98 6 5 $1,615.18
2 6 $690.17 6 6 $1,940.81
3 1 $156.33 7 1 $364.77
3 2 $325.63 7 2 $742.51
3 3 $494.93 7 3 $1.120.25
3 4 $664.23 7 4 $1.497.99
3 5 $833.53 7 5 $1.875.73
3 6 $1,002.83 7 6 $2.253.47
Organic material is charged at 75% of the Commercial S..rvice rate.
OTHER COMMERCIAL SERVICES: Rates for additional requested services.
Container Push: $ 5.00
Lock & Key: $ 3.00
Excess Waste (Cu. Yd): $ 15.55 per Cubic Yard
Excess Cart Exchange: $ 5.00
Excess Bin Exchange: $ 20.00
Excess Bin Cleaning: $ 25.00
SMALL COMPACTOR SERVICE: Rates for small compactors serviced as a commercial account on a regular route shall
be billed by container size at the rate of two times th.. stat..d rate above for loose garbage.
HANDY HAULER:- One-time placement and collection
of a 4 cubic yard bin. including one week container rental
filled no higher than water level:
Additional Bin Rental Per Week: $12.74 Per Week
Excess Per Yard If Filled Above Water Level
$72.78
Cost For Additional Dump:
$15.55 Per Cubic Yard
$52.76 Per Pick-up
DROP BOX t COMPACTOR RATES: Cost shown is on a per pick-up basis and is based upon the load not exceeding wat..r
level (Excess is charged the same rate). Additional Miscellaneous charg..s may also apply.
Rate Per Cubic Yard: Non-Compacted: $15.65 Compacted: $31.29
Organic material is charged at 75% of the non-compact..d Or compacted rate as appropriate.
MISCELLANEOUS DROP BOX CHARGES
R..location of Drop Box
Weekly Drop Box Container Rental - After 1 st Week
Canc..1 Auto Pick-up Without Notice
$45.68
$17.87
$57.55
P..r R..qu..st
PerW....k
EXHJBIT A
~ ~ 1'2-
RESOLUTION NO. - 2005
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * *' * * * * * *
APPROVING AND ESTABLISHING THE COLLECTION OF MINIMUM
RESIDENTIAL GARBAGE AND RECYCLING SERVICE FEES FOR FISCAL YEAR 2005-2006
WHEREAS, the City of Dublin is mandated by the State of California, under AB 939, to reduce the
amount of solid waste going into (he landfill; and
WHEREAS, through the Mandatory Garbage Ordinance and other means, the City of Dublin is taking a
proactive stance to meet the State Mandated Goals; and
WHEREAS, the goal ofthe Mandatory Garbage Ordinance is to protect the health and welfare of the
community, to provide recycling services to all residential property owners, and to equally share the costs of these
programs by mandating that every residence contributes towards the cost of the service made available; and
WHEREAS, minimum service includes service described in the current Agreement with the franchised
waste hauler, Amador Valley Industries (A VI); and
WHEREAS, in accordance with California Constitution Article XIII C (Proposition 218) Section 6 (2) the
City has provided written notice to all affected property owners at least 45 days prior to holding a public hearing;
and
WHEREAS, the City received a total of5 written protest to the adoption of the fee, which was not a
sufficient number to represent a majority ofthc affected property owners; and
WHEREAS, the City Council has considered this action as part of a noticed public hearing on May 3,
2005.
NOW, THEREFORE, BE IT RESOLVED that, the City Council of the City of Dublin does hereby
approve and establish the collection of minimum residential services fees by the City on the property tax bill as
shown in Exhibit A, which is attached hereto and hereby incorpomted by reference.
BE IT FURTHER RESOL YED that the City Staff are hereby authorized to undertake all administrative
tasks to implement the assessments, including, but not limited to an agrccment with Alameda County for collection
which may provide payment to Alameda County of its reasonable costs of collection not to exceed 1.7% of the
total amount levied_
PASSED, APPROVED AND ADOPTED this 3,d day of May, 2005.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 4
City of Dublin ì"b 12.-
RESIDENTIAL MINIMUM GARBAGE I RECYCLING SERVICES
(Collected With Residential Property Tax Bills)
Basis of Fees
The City has negotiated a multi-year agreement with Amador Valley Industries (A VI) requiring a rate
adjustment to the residential minimum garbage/recycling services collected with the property tax bills. The
current annual fee of$121.80 per year will increase $24.24 for a total of$146.04 for 2005-2006. The annual
assessment equates to a monthly increase of$2.02, from $10.15 to $12.17. Each year thereafter, annual
adjustments to the rates will be based upon annual changes in tíve separate Indices maintained by tbe Bureau
of Labor Statistics (Refuse Rate Index), plus pass-through disposal costs. The five indices account for cost
changes in the following categories: labor; fuel and oil; vehicle replacement; vehicle maintenance; and all
other costs_ There is a 5% cap on the annual adjustment to the Refuse Rate Index.
In order to determine the fee, the City estimates the total revenue required to pay the Garbage Company for
Minimum Service to all residential units which are eligible to use the service, according to the terms of the
agreement with A VI. The specific factors considered in this calculation include the following components:
the residential rate for Minimum Service; estimated number of housing units affected by the fee; costs
associated with the collection of the fee as part of the Property Tax Bill; estimated delinquencies; estimatcd
revenues from late payments and interest eamings; and funds available from collections in a prior year.
Affected Parcels
Chapter 5.32 of the Dublin Municipal Code requires for the protection ofthe health safety and welfare ofthe
community that all parcels obtain minimum weekly garbage service. Residential housing units are billed for
thc cost of Minimum Garbage/Recycling Services, whicb is included with the annual property tax bill. This
fee only applies to residential units which have individual garbage containers and are not serviced by central
bins. This does include duplexes and other attached housing types, which receive individual service.
Households subject to this fee which only receive Minimum Service, will not be billed by the Garbage
Company. The City's new solid waste collection service provider, Amador Valley industries will bill
customers each quarter for additiona] services, if a household selects weekly garbage collection of a container
larger than the 35 gallon container included in the Minimum Service Level.
What Services Are Provided By The Fee
Minimum service includes weekly curbside collection of a 35 gallon garbage container, up to two organic
waste carts up to 96 gallons each, up to two recycling carts up to 96 gallons each, used oil and filters, an
annual household hazardous waste drop off event and three on-call bulky waste pick-ups per year.
Amount of the Fee
The annual amount of the assessment includes the cost of collection as well as the cost of services over the
cntirc year. The City makes the payment to Amador Valley Industries based upon the current rate allowed tor
Minimum Residential Service_
ANNUAL FEE
$146.04
$ 146.04
$ 292.08
$146.04times the
number of units
Although the proposed Fiscal Year 2005-2006 fee is a 19.9% increase over the 2004-2005 fee, the amount is
similar to othcr neighboring jurisdiction that offer fewer services.
TYPE OF HOUSING UNIT
Eaeh Single Family Residence
Eaeh Condominium / Townhouse Unit
Each Duplex (2 Units)
Each Duplex (5 or More Units)
EXUillIT A
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RECEIVED
CITY OF DUBLIN
APR 2'2 2005
CITY MANAGER'S OffiCE
April 20, 2005
City of Dublin
Attn: City Clerk
100 Civic Plaza
Dublin, CA 94568
I am protesting the proposed increase in fees for the Refuse Collection Services for
Garbage CollectionlDisposal-Recycling Collection.
)Lf~
Patricia LaSalle
7531 Rolling Hills Circle
Dublin, CA 94568
Parcel no. 941-105-79
ATTACHMENT 5
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CITY OF DUBLIN
APR 0_ 4 2005
CITY MANAGER'S.OFFICE
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5146 S foro:sklala Dr
Dul1lin, CA 94568
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CITY OF DUBLIN
APR 0 7 2005
CITY MANAGER'S OFFice
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Stephen Wright
6729 Birch Ct.
Dublin, CA 94568
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RECEIVED
CITY OF DUBLIN
APR - 5 2005
CITY MANAGER'S OFFICE
.-
City Clerk
City of Dublin
100 Civic Plaza
Dublin,Ca 94568
April 4. 2005
Subject; Residential Minimum Garbage I Recycling Services Fees for
Residential Parcel Number 941 020200100
Dear City Clerk;
Maybe r missed something in the translation from City Government language
to Resident language. You have scheduled a "Public Hearing" for the
proposed adoption of increased fees for the Garbage I Recycling Services
that are to take place effective July 1, 2005. It seems to me that you have
grossly omitted something.
Paragraph 6 of your Public Notice states ·OnDecember 6, 2004, the. Council
awarded a new 7 -year contract..." Unless r am grossly mistaken, should you
have not scheduled this "Hearing" prlor'to the awarding of the contract? r
do not know of any business enterprise that awards a contract for service
without first receiving all the necessary in-put from those who will be most
affected by that contract.
The favor of a personal rely would be appreciated.
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Stephen L. Wright