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HomeMy WebLinkAboutItem 4.02 OperationalAreaEmerge CITY CLERK File # D6][ODJ{~JDJ AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 7, 2005 SUBJECT: Agreement for Participation in the Alameda County Operational Arca Emergency Management Organization Report Prepared By: Jason Behrmann, Sr. Administrative Analysl ATTACHMENTS: I) Resolution adopting the Agreemcnt for Participation in Alamcda CotUlty Operational Area Emergency Management Organization. RECOMMENDATION: ~dOPt the Resolution FINANCIAL STATEMENT: Nonc DESCRIPTION: As a result of the 1991 East Bay Hills firestorm, State Senator Nicholas Petris sponsored legislation that established a standardized emergency management system, or SEMS, in California. An important component of SEMS is the Opcrational Area, defined as: An intermediate level of thc statc emergency services organization consisting of a county and all political subdivisions within the county area [California Government Code, § 8559 (b)]. State regulations assign responsibility for developing the Operational Area Emergency Management Organi",ation to the local board of supervisors. In January 1995, the Alanleda County Board of Supervisors adopted the first Agreement for Participation in the Alameda County Operational Area Emergency Management Organization. The City of Dublin adopted the Agreement in May 2005, which expires on December 31, 2005 In anticipation of the Agreement expiration, the Alameda County Board of Supervisors recently adopted a new Agreement consisting of substantially the same elements as the previous one. The key components of the Agreement are as follows: . A partnership tor exchanging disaster intelligence, mutual aid requests, and resource requests in ~~_~MW~~~~~~~~~~~~____________________________________-________________________~.____________________________ COPIES TO: HIcc-formslagdnstmt.doc Iq2., u ITEMNO.~ CI emergencIes; · Allows for cooperative training and exercise; · No monetary compensation is required of participants to be members ofthe organization; · The State's SEMS regulations and guidelines guide the policies and procedures of the organization; · The Sheriff/Director of Emergency Services is the Operational Area Coordinator responsible for assuring the representation of all afjected jurisdictions in decision-making before, during, and after a disaster occurs; and · A representational OpArea Council is established to review and approve policies and procedures for the organization and serve as Alameda County's Civil Defense and Disaster Council. Recent disasters have shown that interagency coordination is crucial to the successful response to disasters. The City of Dublin's continued participation in thc Opcrational Area Emergency Managcment Organization is a key componcnt in accomplishing that goal. RECOMMENDATION: Staff rccommcnds that thc City Council adopt the attached Resolution adopting the Agreement for Participation in Alameda County Operational Area Emergency Management Organization. ') . _ "1 '_) (,u[)c· kÖ1 RESOLUTION NO. - 05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* ADOPTING THE AGREEMENT FOR PARTICIPATION IN ALAMEDA COUNTY OPERATIONAL AREA EMERGENCY MANAGEMENT ORGANIZATION WHEREAS, the potential for a major catastrophe due to natural or human-causcd disaster causes all government entities within Alameda County to be prepared to share resources and information among themselves as well as with the Statc of California in order to protect public welfare; and WHEREAS, greater efficiency and disaster preparedness, response, recovery, and mitigation can be achieved by joining the efforts ofthe County of Alameda, other citics, special districts, and other public bcnefit non-profit corporations together in pre-disaster agreements; and WHEREAS, the California Emergency Serviccs Act makes reference to the "operational area" and defines it as "an intennediate level of the statc cmergency services organization" crcated to perform extraordinary functions for local governments within a county area such as strengthening mutual coordination, providing a focal point and conduit for disaster information, and assisting in the efficient management of resources; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hcreby adopt thc Agrccmcnt for Participation in Alameda County Operational Area Emergency Management Organization attachcd hcrcto as Exhibit A, as it was approved by the Alameda County Board of Supervisors on Fcbmary 15,2005; and BE IT FURTHER RESOLVED that the City Manager designate, in writing, the following: 1. Three persons who will be provided training and orientation to thc policies and procedurcs so that thcy may represent the City to the Opcrational Area Emergency Managcment Organization; and 2. A linc of succession of officials (minimnm of three persons) who are empowered to represent the City to the Operational Area Emergency Management Organization; and BE IT FURTHER RESOLVED, that the City Manager provide these two lists to the Alameda County Operational Area Emergcncy Management Organization within thirty (30) days of adoption of this Rcsolution. PASSED, APPROVED AND ADOPTED this ih day of June, 2005. AYES: NOES: ABSENT: (0 - -7 - oS I~.. ;J. ATTACHMENT 1 ABSTAIN: ATTEST: City Cle~k· Mayor :Jf¡bÎ , Þ¡" ----1 ~') dr'·'ì .j AGREEMENT FOR P ARTICIP A TION IN ALAMEDA COUNTY OPERATIONAL AREA EMERGENCY MANAGEMENT ORGANIZATION This Agreement is made this ~ day of h- b" or, ~' ~ by and between the COMty of Alameda and the cities, special districts, and other public bene t non-profit corpora!1ons that are parttes to thIS Agreement. WHEREAS, the potential for a major catastrophc due to natural or manmadc disaster requires all government entities within Alameda County to be prepared to share resources and information among themselves as well as with the State of Califomia in order to protect public welfare; and WHEREAS, greater efficiency and disaster preparedness, response, recovery, and mitigation can be achicvcd by joining the efforts of the County of Alameda, the Cities, Special Districts, and other public benefit non-profit corporations together in pre-disaster agreements; and WHEREAS, thc California Emergcncy Scrvices Act makes reference to the "opcrational area" and defines it as "an intermediate 1evel of the state emergency services organization" created to perform extraordinary functions for local governments within a county area such as strengthening mutual coordination, providing a foea1 point and eonduit for disaster information, and assisting in thc efficient management of resources; THE COUNTY, CITIES, SPECIAL DISTRICTS, AND OTHER PUBLIC BENEFIT NON- I'ROFIT CORPORATiONS AGREE AS FOLLOWS: 1. RECOGNITION OF AND PARTICIPATION IN AN OPERATIONAL AREA EMERGENCY MANAGEMENT ORGANIZATION The parties to this Agreement recognize an Operational Area, as the term is defined in the California Emergeney Services Act (California Govcrnment Code §8550 el seq.) whieh designates an intermediate level of organization, cooperation, and planning between pub1ic entities within A1ameda County boundaries. The CUlillty of Alameda, cities, special districts, and other public benefit non-protït corporations that are parties to this Agreement shall participatc in (his organizational structure which is a partnership for a systematic approaeh for exchanging disaster intelligenee, mutual aid requests, and resourcc rcqucsts in emergencies and also to provide emergency preparedness on a day-to-day basis through cooperative training and exercise activities. The Operational AIea Emergency Management Organization will he the primary contact point during an emergency in Alamcda County for sharing disaster intelligence among local agencies and between the Operational Area Emergency Management Organization and state and federal agencies requcs~ing information. The Operational Area Emergency Management Organization will assist parties to this agreement share resources before, during, and after an emergency to prepare, respond, and recover ITom disasters that strike Alameda County. The Operational Area Emergency Management Organization will prioritize competing needs according to the policics and proccdures approved by the Opm,ational AIea CUlillCi!. Alameda COW1ty Operational Area Agreement Page 1 ¡:.,.;h;b,'t A o '(.J o o é.(I oJ tJ '-h'6 7 . Each of the parties to this Agreement will designate individua1s to be trained to represent their agency in the Operational Area Emergency Management Organization. The training will be an orientation on the policies and procedures of the Operational Area Emergency Management Organization, Each party to this Agreemcnt will also designate, in writing, a line of succession of officials who are empowered to represent the party to the Operational Area Emergency Management Organization. 2, CONSIDERATION The consideration under this Agreement is the mutual advantage of protection afforded to each of the parties to this Agreement. There shall not be any monetary compensation required ITOm any to another party as a condition of assistance provided under the agreement, except for reimbursement of direct costs as designated in mutual aid agreements. Nothing in this agreement shall be construed as altering any pre- existing disasu.'r response agreements between the parties. 3. STANDARDIZED EMERGENCY MANAGEMENT SYSTEM The Opcrational Area Emergency Management Organization and its policies and proccdures will be regulated by thc Standardized Emergency Management System as stated in California Governmenl Code §8607, and its implementing regu1ations, Califurnia Code of Regulation~', Title 19, Division 2, Office of Emergency Services, Standardized Emergency Management System, and guidelines. The incident command system and a multi-agcncy coordination system, as described in those regu1ations and guidelines, will be uscd for coordination and direction ofthe parties to this agreement participating in emergency efforts. The Alameda County Emergency Operations Plan shall be the primary method and criteria used to conduct Operational Area Emergency Operations Center activities. 4. OPERATIONAL AREA COORDINATOR The Sherifti'Director of Emergency Scrvices is the Operational Arca Coordinator. It is the responsibility ofthe Operational Area Coordinator to OVCrsee the operation of the Opcrational Area Emcrgency Managemcnt Organi7.ation and to reasonably interpret the terms of this agreement. It is the responsibility of the Operational Area Coordinator to encouragc cqual representation by parties to the agreement on a day-to-day basis and to include representatives of affected parties to this agreement and mutual aid coordinators in the operational decision making before, during, and aftcr a disaster strikes Alameda County. 5, COUNCIL An Operational Area Council is hereby established consisting ofa representational membership of the party jurisdictions to this Agreement. Thc Council shall include onc voting representative ITOm each of the following: a. The President of the Board of Supervisors, or his/her designee; b. The SheritIilllrector of Emergency Services, or hislher designated alternatc; c. Thc Alameda Coullty Admillistrator, or his/her designated alternate; d. The County Agelley Heads having primary functional responsibilities in a disaster, or their designated alternates; Alameda County Operational Area Agreement Page 2 5~1 e. The President of the Emergency Managers' Association of Alameda County, or his/her designated alternate; f. The President ofthe Alameda County "'ire Chiefs' Association, or hislher designated alternate; g. The President of the Alameda County Sheriff and Police Chiefs' Association, or hislher designated alternate; h. A City Manager of a North County City, or hislher designated alternate, chosen annually by the cities of Alameda, Albany, Berkeley, Emeryville, Oakland, and Piedmont to represent them in the Council; 1. A City Manager of a South County City, or hislher designated a1temate, chosen annua11y by the cities of Fremont, Hayward, Newark, San Leandro, and Union City to represent them in thc Council; J. A City Managcr of an East County Cfty, or hislher designated alternate, ehosen annually by the cities of Dublin, Livermore, and Pleasanton to represent them in the CoW'ciJ; k. A General Manager of a Regional District based in Alameda County, or his/her dcsignated alternate, chosen annually by participating regional districts, defined as a special district having service areas in more than one coW'ty, to represent them in the Council; 1. A General Manager of a Special District, or his/her designated alternate, chosen annually by participating special districts having their entire service area within the boundaries of Alameda County to represent them in the Council; m. The Alameda County Superintendent of Schools, or hislher designated alternate, to represent the school districts of Alameda County; n. A Director of a Public Benefit Non-protit Corporation, or hislher designated alternate, chosen annually by the Collaborating Agcncies Responding to Disastcrs to represent them in thc Council; o. A Chief Executive Officcr or Present, or hislher designated alternate, or hislher designce, of a private sector company doing business in this county that is an active member of the Emergency Managers' Association of Alameda County and is selected annually by the Sheriff/Direetor of Emergency Services; and p. Such representatives of other organizations, either civic, business, labor, veterans, professional or other organizations having an official group or organization having disaster responsibility and may be appointed by the Operational Area Coordinator. Alameda County Operalional Area Agreemenl Page 3 (It:b l It is the responsibility of the Operational Area Council to set the policies and procedures for the governing of the Operational Area Emergency Management Organization and to rcview and approve recommendations for changes to these policies and procedures on an annual basis. The Operational Area Council will a1so serve as the Alameda County Civil Defense and Disaster Council, as described in the Alameda Counly Administrative Code, Chapler VI. Thc County of Alameda will supp1y staff support for the Operational Area Council. 6. PROVISION OF FACILITIES AND SUPPORT The County of Alameda shall provide its emergency operations center as the site for the Operationa1 Area Emergency Management Organization. The County of Alamcda will provide support stafffor thc emergency operations center and all reasonable supp1ies for the Operational Area Emergency Management Organization during actual activations, drills, and exercises. All parties to this Agreement may provide representatives for decision making and liaison to operational elements of the Operational Area Emergency Management Organization when activated. The Operational Area Emergency Management Organization will facilitate the mutual aid systems used by local agencies to assist each other in a disaster wit the resources necessary to save lives, mitigate property loss, and meet the basic needs of thc peoplc. 7. TERM OF AGREEMENT This Agreement shall be effective from the date executed by all parties until December 31, 2015. This Agreement may be terminated prior to the conclusion ofthe term by mutual agreemcnt of a majority of the member parties. 8. WITHDRAWALOI<'I'ARTY Any party to tbis Agreemcnt may withdraw as a party to this Agreement prior to the termination of thc term of this Agreement upon giving thirty (30) days prior written notice to all other parties. 9. ADDTTIONAL PARTIES Additional parties, who are public entities within the geographical boundaries of Alameda County, may join in this Agreement and become a member party upon execution of an Exhibit to this Agreement in which the entity agrees tu be subject to the conditions and terms of this Agreement. The executed Exhibit shall become a part of this Agreement automatically after the expiration of thirty (30) days following notification by the new party to all other parties to the execution of the exhibit. Thercafter, the entity shall be considered to be a party of this Agreement unless the entity withdraws as provided herein. Provided however, in the cvent any existing party to the Agreement gives all other parties notice of its objection to the addition ofthe particular entity becoming a member to this Agrccment within the thirty (30) day notice period, the addition of such party to this Agreement shall require the consent of a two- thirds majority to the then member parties. 10. INDEMNIFICATION AND HOLD HARMLESS Each of the parties agree to indemnify and hold the other parties harmless and waives all claims for compensation for any loss, damage, personal injury, or death incurred in consequences of the acts or omissions of the indenmifYing parties' own employees and agents in the performance of this Agrcement. Alameda COWlty Operational Area Agreement Page 4 ~ . 1V:bÎ 11. SALARIES, EMPLOYMENT AND WORKERS COMPENSATION BENEFITS The salaries, employment and workers compensation benefits of each employee participating in the Operational Area Emergency Management Organization shall be the responsibility of the party employing the individual. It is understood that each party's employees have no rights, benefits, or special employment status conferred by reason of this agreement. IN WITNESS WHEREOF THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT AS FOLLOWS: COUNTY OF ALAMEDA, a political subdivision ofthe State of alifomia By KElT CARSON, President Board of Supervisors I hereby certify under penalty of perjury that the President of the Board of Supervisors was duly authorized to execute this document on behalf of thc County of Alameda by a majority vote of the Board on 'l<n 'A_' \ ~ 2.~6; and that a copy has been delivered to the President as provide by Goverrunent Code section ~5103. ATrEST: CRYSTAL K. HISHIDA Clerk, Board of Supervisors Alameda County. Califomia By ~~. ',..Q..~~ \ BETH KILIAN Coun Risk Manager By County Alameda County Opemtional Area Agreement Page 1