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HomeMy WebLinkAboutItem 4.14 StreetLight AD 83-1 · AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 21, 2006 SUBJECT: Citywide Street Lighting Maintenance Assessment District 83-1: PreIinrinary Engineer's Report Report Prepared by: Melissa A.. Morton, Public Works- Director EXHIBITS ATTACHED: 1) 2) 3) Resolution Approving Preliminary Engineer's Report Resolution Appointing Time and Place ofHeø.ringProtests of Proposed Assessments (July 19, 2005) Preliminary Engineer's Report (Assessment Diagram to be Displayed at City Council Meeting) RECOMMENDATIO~ Adopt resolutions approving preliminaJ:y engineer's report and setting hearing date and time (July 19, 2005, 7:00 p.m.) for the purpose ofhearing protests to the proposed 2005-2006 assessment FINANCIAL STATEMENT: · 2005-2006 Sources and Use of Street Light Majntenance District Funds Revf¡nues: Total Amount Proposed to be Assessed: Estimated Interest Revenue: Estimated Prior Year Collections and Penalties Reimbursement for Public Damage: Less Estimated Collection and Delinquency Cost: Net Total Revenues $222,199 .t,J"!J .t,lfJO 5,00fJ (5.998j $229,574 Expenditures: Contract Maintenance and Utilities: Capital Imprrwement Project Administration and Engineering: Total Operating Expenses: $208,083 $75,000 8.665 $291,"148 The $62,174 difference will be paid by use of reserve in this District. Án estimated balance of $108,664 will remain as a jimdjor fUture pole replacement. The nrooosed lWessment of 516.84 ner siDate-faWUY home. is the s.meas the Fiscal Year 2001:-05 Assessment. _.~____~__~~_______8___________.~_____~~~~~____*_M~--------~~-- · COPIES TO: ITEM NO. 4.lLt .:w~a n~..a11rt\83-1 \øtafihtt ìntent \O'JJ1- DESCRJPTION: This assessment district funds energy and maintenance costs for the City's street lighting system, except for the lighting installed in Dublin Ranch and Tract 7067, which is funded through the Dublin Ranch Street Lighting Maintenance Assessment District. In 1983, the City Council formed a Citywide Street Lighting Assessment District to replace the County of Alameda Lighting . Service Area. On August 13, 1984, the City Council approved the annual Engineer's Report and ordered levy ofassessment$ for the first time. In 1995-1996, the City of Dublin and other agencies in Alameda County took possession ofPG&E-owned street lights in order to reduce maintenance costs. The 1996- 1997 assessments were reduced ftom the 1995-19961eveJ of$19.34 by 30"10. For 2002.2003. the assessment was increased fton\ $13.26 to $16.84 in order to fund increased utility costs and the first two years of a phased six-year Capital Improvement Project to replace deteriorated poles in older subdivisions. The first phase of the pole rep1acement project was completed in Fiscal Year 2002-2003 at a cost that was less than originally anticipated. The second phase of the project, which was included in the proposed Capital hnproveJ:ßent Program for 2003-2004, was also funded from this Street Light Maintenance AsseliSIIlent District. While the third year of the pole replacement project was funded entirely by the General Fund, it is proposed to allocate $75, 000 from AsseliSIIlent District 83-1 funds to pay a portion of the cost of the fourth and finaJ year of the project in 2005-06. Areserve of approximately $108,664 is projected to remain at the end ofFisea1 Year 2005-2006. This reserve is less than the amount allowed by State Law, which pennits a reserve of up to 50"10 of the operating cost for the District. Sta1f recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report and setting a public hearing date of July 19, 2005, for the purpose of hearing protests to the proposed 2005-2006 assessment. . . :;... 66 ~ e . RESOLUTION NO. -05 Iv6\O A RESOLUTION OF TIlE. CITY COUNCIL OF THE CITY OF DUBLIN _:It........ APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT CITY OF DUBLIN SnEET LIGIITING MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS, by its Resolution No. 035-05, a Resolution Directing Preparation of Annual Report for City of Dublin Street Lighting Maintenance Assessment District No. 83-1 (the "District"), this Council designated the Public Works Director as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Reaolution No. 036-04 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and finds that each and every part of said report is sufficient; and that said report neither requires nor should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) That the Engineer's estimate of the itemized and total costs and expenses of the acquisition of improvements and maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be acquired and maintained, and the boundaries and dimensions of the respective lots and parcels of land within said District, as contained in said report be, and it is hereby pre1iminarily approved and confirmed; c) That the assessment of the total amount of the cost and expenses of the proposed acquisition and maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said acquisition and maintenance, and of the expenses incidental thereto, as contained in said report be, and they are hereby preliminarily approved and confirmed. PASSED, APPROVED AND ADOPTED this 21st day ofJune, 2005. AYES: NOES: ABSENT: ABSTAIN: . ATTEST: Mayor ~ ,-\,1'4 6-'2...\-Q'S' i\··r~i I'-¡ (\H~ 1\" r.· 1 ','\\ ~ ¡, ,lr~~V¡' :¡\ht.N ~ ..,',,~ ".._.".'" 12D',"ù~'-n -AP~-ffiJï~ ?fe.Q..4Vv1...h ~ ~'f:- City Clerk --¿°b'O RESOLUTION NO. -05 A RESOLUTION OF THE CITY COUNCn, OF THE CITY OF DUBLIN *-""*-**** e APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS, by its Resolution No. 035-05, a resolution directing preparation of annual report for City of Dublin Street Lighting Maintenance Assessment Di!ltrict (the "District"), this Council designated the Public Works Director as Engineer of Work and ordered that Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 036-04, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report Î8 sufficient; NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED, PURSUANT TO CHAPTER 3, SECTION 22624 OF THE ACT, AS FOLLOWS: Section 1 Intention: The City Council hereby declares that it is its intention to seek the Annual Levy of the Districts pursuant to the Act, over and including the land within the District boundaries, and to levy and collect assessments on all such land to pay the annual costs of the improvements. The City Council finds that the public's best interest requires such levy and collection. . Section 2 Di!ltrict Boundaries: The boundaries of the District are described as the boundaries previously defined in the formation documents of the original District, within the boundaries of the City of Dublin, within the County of Alameda, State of California. Section 3 Description of Improvements: The improvements within the District nuty include, operation, maintenance, acquisition and servicing of street lighting and appurtenant facilities within the boundaries of the District. SetVÌces provided include all necessary service, operations, administration and maintenance required to keep the improvements in a satisfactory operating condition. Section 4 ProDosed Assessment Amounts: For Fiscal Year 2005/06, the proposed assessments are outlined in the Engineer's Report which details any changes or increases in the annual assessment. Section 5 Public Hearimt( s ): The City Council hereby declares its intention to conduet a Public Hearing annually concerning the levy of assessments for the District in accordance with Chapter 3, Section 22626 of the Act. Section 6 Notice: The City Clerk is hereby directed to give notice of said hearing to all property owners in the District by causing the publishing of this Resolution once a week in a local newspaper published . 1 30blO and circulated in the City, for two consecutive weeks not less than ten (10) days before the date of the Public Hearing, and by posting a copy of this Resolution in official posting locations customarily used by .. the City Council for the posting of notices. Any interested person may file a written protest with the City ... Clerk prior to the conclusion of the Public Hearing. or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection and a protest by a property owner shall contain a description sufficient to identity the property owned by such property owner. At the Public Hearing, all interested persons shall be afforded the opportunity to hear and be heard. Section 7 Notice of Public HearÍß2.: Notice is hereby given that a Public Hearing on these matters will be held by the City Council on Tuesdav, Julv 19. 2005. at 7:00 p,m. or as soon thereafter as feasible In the City Council Chambers, located at 100 Civic Plaza, Dublin. Section 8 The City Clerk is hereby authorized and directed to give notice of such hearing as provided by law. PASSED, APPROVED, AND ADOP'IED this 21 st clay of June, 2005. AYES: NOES: ABSENT e ATTEST: Mayor City Clerk e 2 Y D-ölO e CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1983-1 ~ OF D@/":. (5 JQ: ~1J 11!J~1~~\~ 19~ ~82 ,~, ~lIrov.,,~~ e FISCAL YEAR 2005-2006 ENGINEER'S REPORT . '·'r'"ft r'H>l}n '"'1", ' Ã l'I.. (..i.,r. .,'1 \i'\d...::N I ~,,~"" . ','." . 'PreLWl~~ ~;5 (àp6Lt 56:010 · TABLE OF CONTENTS 1 ENGINEER'S LETTER..........................,.,.II.lII.II.....II..................It..iIII....a......................3 2 ESTIMATE OF COSTS ..............1111................."..".."...............................................5 3 METHOD OF APPORTIONMENT.................."'..............................................6 4 CERTIFlCATIONSII........II........................"'"......................................."........."".... 7 · · 1.9 cv\O I ENGINEER'S LETl'ER WHEREAS, on March 15, 2005, the City Council of the City of Dublin, California., pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-1 for the acquisition and maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the· Council of said City, hereby make the following assessment to cover the portion of the estimated cost of acquisition of and maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. S fA ummarv 0 ssessment (1) (2) (3) As Filed As As Finally Preliminarily Approved Approved Cost of Maintenance $210,498 Capital Improvement Project $75,000 Incidental Expenses $120,912 TOTAL COSTS U06,410 Estimated 2005..06 Interest Income Applied to 2005-06 Operating Costs ($4,273) Prior Year Collections and Penalties ($4,/00) Reimbursement for Public Damage ($5,000) Estimated Surplus ftom 2004-05 Fiscal ($170,838) Year SUß.TOTAL ($184,211) AMOUNT TO BE ASSESSED FOR $222,199 FISCAL YEAR 2005-2006 · · · 100blO · As required by said Act, a diagram is hereto attached showing the exterior boundaries of said street light maintenance assessment district and also the lines and dimensions of each lot or parcel ofland within said landscaping maintenance assessment district as the same existed as of January 1, 2005, each of which lots or parcels having been given a separate number upon said diagram_ I do hereby a¡¡sess the net amount to be assessed upon all assessable lots or parcels of land within said street light maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel fi'om the acquisition and maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the severa1lots or parcels ofland within said street light maintenance assessmern district in proportion to the estimated benefits to be received by said lots or parcels respectively fi'om the acquisition and maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. The scope of work includes the cost of energy and maintenance of street lights within the City of Dublin, excepting street lighting within Street Light Maintenance Assessment District 99·1 (Dublin Ranch). The scope of work sha11 also include the cost of purchase or installation of street lights. · Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2005.2006 and includes all of such parcels excepting those portioll5 thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: ~/7 þ5 I I '7?i1!~dJ.~ Me' sa A. Morton, P.E. Public Works Director -- · £:'0010 2 ESTIMATE OF COSTS · The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2005/06 is as follows: Maintenance (1) Electric Energy $158.500 (2) Contract With Alameda County $42,500 (3) California Street Light Association $883 (4) Other Repairs and Maintenance Costs . $6,200 (5) Capital hnprovement Project $75,000 (6) Administration $2.415 $285,498 Incidentals (1) Engineer's Report and Proceedings $6,250 (2) Cost of Collection (County of Alameda) $3,777 (3) Delinquencies @ 1.0% $2,221 (4) ContingencieslReserve $108.664 $120,912 Total Estinwted Costs U06.410 · · qOblO e 3 METHOD OF APPORTIONMENT The assessments shall be spread using a method of "factor rates" assigned to different land uses. The establishment of the apportionment of a factor rate of" 1 " will be calculated by dividing the total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are assigned as follows: lIs (x = any single digit number) Factor Rate (mnlti!,lied by .5 ifvacant) . Ox Ix & 73 22 23 24 3x 4x 5x 6x (except 65) 7x (except 73) 8x 9x 65 xx9 Exempt Single Family Residential & Condo Duplexes Tri·Plexes Four·Plexes Commercial Industrial Rural Institutional Apartments Commercial Commercial Cemeteries Common Open Space o 1 2 3 4 5.S/ac. 5.S/ac. 0.5 S.S/ac. 6 5.S/ac. S.S/ac. o o The assessment of each parcel shall be established by multiplying the fàctor rate for that parcel by the apportionment for a factor rate of 1. . IOOÖIO 4 CERTIFICATIONS 1, the City Clerk of the City of Dublin, California., hereby certiiÿ that the foregoing Engineer's Report, including AssCSSlIlent, in the amounts set forth in Column (1), with the diagram thereto attached, was tiled with me on June 21,2005. 1, the City Clerk of the City of Dublin, California, hereby certify that the foregoing AssesSlIlent, with the diagram thereto attached, was preliminarily approved and confirtned by the City Council of said City by its Resolution No. -OS, duly adopted by said Council on June 21,2005. 1, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and conñnned by the City Council of said City by its Resolution No._-05, duly adopted by said Council on July 19,2005. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment was ñ1ed in the office of the County Auditor of the County of Alameda, California, on August 10, 2005. e . .