HomeMy WebLinkAboutItem 4.17 LandscapMaint AD 97-1
CITY
File # 0
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 21, 2005
SUBJECT:
Landscaping Maintenance Assessment District 97-1
(Santa Rita Area) - Preliminary Engineer's Report
Report Prepared by:· Melissa A. Morton, Public Works Director
ATTACHMENTS:
1)
2)
3)
Resolution Approving Pre1iminary Engineer's Report
Resolution Appointing Time and Place of Hearing Protests
of Proposed Assessments (July 19, 200S)
Pre1inúJuuy Engineer's Report (Assessment Diagram to be
Displayed at City Council MeetiJIs)
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Adopt resolutions approving pr"liminaty engineer's report and
~ setting hearing date and time (July 19, 2005, 7:00 p.m.) for the
2005-2006 assessment
RECOMMENDATION:
FINANCIAL STATEMENT:
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2005-2006 Sources and Use of Landscqpe Maintenance DI.Wrlct Funds:
Revenues:
Total Amount PrQposed to be Assessed:
Estimated Interest Revenue:
Estimated Prior Year Collecti07l8 and Penalties:
Less Estimated Collection and Delinquency Cost:
Net Total Revenues:
$231,969
5,0'16
2,330
fB.58JI
$230,71}2
Expenditures:
Cost of Mmntenance and Utilttles
Administration and Engineering:
Total Operating Expenses:
$241,236
1.400
$242,636
&penses are expected to exceed revenues as noted above. It is proposed to utilize
approximately $11,844 itom reserves to make up the balance. The recommended 2005-
2006 assessment is $549.86 per acre, which is approximately 1.5% higher than the 2004-
2005 assessment and below the maximum assessment allowed under the terms of the
Engineer'·s Report. Proposed single-family or multi-family lot assessments by subdivision
are indicated below.
~~_____...~~_________~...w_.~_.____~.w..~______..~____---------
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COPIES TO: Alameda Co. Surplus Property Authority
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DESCIUPTION: This assessment district, which was formed in the fall of 1996, funds
street landscape maintenance and utility costs for the Santa Rita development area, also known as Emerald
Park. This area is bounded by Arnold Road on the west, Gleason Drive on the north, Tassajara Road on
the east, and Interstate 580 on the south. The District was formed at the request of the property owner to .
assure that aIl1andscaping in Emerald Park would be niaintained at a consistently high level as the property
owner did not believe that maintenance by homeowners' associations would achieve the same desirable end
result.
The scope of work includes maintenance of roadside landscaping for Dublin Boulevard, Hacienda Drive,
Central Parkway, a portion of Arnold Road, Tassajara Road (westerly portion), and a portion ofGieason
Drive, plus the maintenance of the trail and landscaping along the Tassajara Creek channel, as delineated
on Page 2 of the Engineer's Report.
The total maintenance and administration cost for this District for Fiscal Year 2005-2006 is eJqIected to be
$242,636. It is proposed to use existing reserves to offset part of this cost; the proposed total assessment
for Fiscal Year 2005-2006 is $231,969. The total developed acreage in this District is now 421.87 acres,
which breaks down to a per-acre assessment of $549.86. As provided in the Engineer's Report, individual
lots in residential subdivisions are assessed based on density; the number of acres in the subdivision is
divided by the number oflots, and the resulting quotient is the assessment per lot. For Fiscal Year 2005-
2006, the following assessments resulted ftom this ca1culation:
California Creekside single-family lots:
California Brookside multi-family units:
SummerGlen - Richmond American (north) lots:
SummerGlen - Richmond American (south) lots:
SummerGIen - Kaufman & Broad and Pulte lots:
Dublin Greene Tract 7084 single-family lots:
Dublin Greene Tract 7149 multi.fa.mily units
Dublin Greene Tract 7149 condominium/apartment units
$78.20 per lot
$34.42 per unit
$64.82 per lot
$75.82 per lot
$117.34 per lot
$82.86 per lot
$62.40 per unit
$32.52 per unit
e
Commercial (including retail, office, and industrial uses, as well as apartment properties) are assessed based
on the per-acre figure multiplied by the number of acres per individual lot. The total assessment is
essential1y the same as the 2()04..0Sassessmentj however, a parcel change has caused the individual
assessments to increase by about 1.5% or $8.20 per acre in orderto maintain the same total. This is less
than the CPI percentage of increase. The effect on individual residential lots is less than $2.00.
The original Engineer's Report for this District provided for a maximum assessment of $710.00 per acre,
which could be increased annually based on the Consumer Price Index (CPI) as wen as actual increases in
the cost of utilities. This CPI factor has rwver been addressed in succ-.iing Engineer's Reports, as the
annual assessment has not approached the maximum; however, it should be noted that the maximum in the
Engineer's Report for 2005-06 has now been increased by the CPI and utility rate· changes for each year
since the initial report. The CPI annual rate of increase has varied ftom a low of 1.67"10 in 1998 to a high
of 5.72% in 2003. A chart· has been provided in the Engineer's Report which lists the esca1ation for each
separate year and its effect on the maximum. It is proposed to apply the CPI rate of increase and utility
rate changes each year !Tom now on so that the property owners are aware of the change in maximum
assessment. This does not have any effect on the annua1 assessment for 2005-06 but does revise the
current ceiling to $886.43 per acre.
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Page 2 ~
Sta:if ~ to send the informational newsletter and sc~e a property owner meeting for this District
prior tQ ~he pubüch~. The informstional newsletter; whi(jh includes a table showin$ Ç\IiTott and
maxitnUJn assessment numbers, will provide details regarding the increase inmaximwn asses8rnénf for each
· individual residential.tract.
Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report
and setting a public hearing date of July 19, 2005, for the 2005-2006 assessment.
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RESOLUTION NO. ~05
A RESOLUTION OF THE CTIY COUNCIL
OF THE CITY OF DUBLIN
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APPROVING PRELIMINARY ENGINEER'S REPORT,
LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA)
WHEREAS, by its Resolution No. 038-05, a Resolution Initiating Proceedings for
Landscaping Maintenance Assessment District No. 97-1 (Santa Rita Area) (the "District"), this Council
designated the Public Works Director as Engineer of Work and ordered said Engineer to make and file a
report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary
report in writing as called for in said Resolution No. 038-05 and under and pursuant to said Act, which
report has been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said report and finds that each and every part
of said report is sufficient; and that said report neither requires nor should be modified in any respect;
NOW, THEREFORE, BE IT RESOLVED
a) That the Engineer's estimate of the itemized and total costs and expenses ofmaintaicing said
improvements and of the incidental expenses in connection therewith, as contained in said report be, and
. each of them are hereby preliminari1y approved and confinned;
b) That the diagram showing the assessment district, description of the improvements to be
maintained, and the boundaries and dimensions of the respective lots and parcels ofland within said
District, as contained in said report be, and it is hereby pre1iminarily approved and confirmed;
c) That the assessment of the total amount of the cost and expenses of the proposed
maintenance ofsaid improvements upon the several lots and parcels ofland in said District in proportion to
the estimated benefits to be received by such lots and parcels, respectively, fÌ'om said maintenance, and of
the expenses incidental thereto, as contained in said report be, and they are hereby preliminarily approved
and confinned_
PASSED, APPROVED AND ADOP1EÐ this 21st day of June, 2005.
AYES:
NOES:
ABSENT:
ABSTAIN:
_ATTEST:
Mayor
City Clerk
:¡:¡E';M Y.l, (O·'2.\~OS'
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RESOLUTION NO. -05
A RESOLUTION OF THE CITY COUNCIL
OF mE CITY OF DUBLIN
*.*.1\.***
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APPOINTING TIME AND PLACE OF HEARING PROTESTS
IN RELATION TO PROPOSED ASSESSMENTS
LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA)
WHEREAS, by its Resolution No. 038-05, a resolution directing preparation of annual
report for City of Dublin Landscaping and Lighting Maintenance Assessment District (the "District") this
Council designated the Public Works Director as Engineer of Work and ordered that Engineer to make and
file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk 11 preliminary
report in writing as called for in said Resolution No. 038-05, and under and pursuant to said Act, which
report has been presemed to this Council for consideration; and
WHEREAS, said Council has duly considered said report and each and every part thereof;
and finds that each and every part of said report is sufficient;
NOW, THEREFORE, BE IT RESOLVED that 11 public hearing sha11 be held on July 19,
2005, I1t 7:00 p.m. I1t the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which the City
Council will hear protests and will consider and finally act upon the Engineer's Report.
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said
hearing by the following means: publishing 11 notice once a week for two weeks in 11 local newspaper
published and circulated in the City and conspicuously posting a notice at not less than three public
locations; said noticing to be completed at lea¡¡t ten (I 0) days before the date herein set for hearing of
protests.
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BE IT FURTHER RESOLVED that said notices sha11 contain the following information:
the estimated assessment per parce~ the geperal description of the purpose or improvements the
assessment will fund, the address to which a protest may be mailed, and the date, hour, and place set for
the aforementioned public hearing.
PASSED, APPROVED, AND ADOPTED this 21st day ofJune, 2005_
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
e
ATTEST:
City Clerk
I'"''' " (" '-M' 'i"W "r ")
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"VI ð C!.t.. -fìV +-Ie- $¡1-'~
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CITY OF DUBLIN
LANDSCAPE MAINTENANCE DISTRICT NO. 1997-1
SANTA RITA AREA
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FISCAL YEAR 2003-2006
ENGINEER'S REPORT
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TABLE OF CONTENTS
1 ENGINEER'S LETTER .....~............f....'''......................................................3
2 ESTIMATE OF COSTS........................II.........................................................."..5
3 METHOD OF APPORTIONMENT....,............................."'........................6
4 PARCEL LISTING ....................................................................".................... 7
5 CERTIFICATIONS ....................................."........................,.................."....... 9
O:WlS¡¡SSMENT DIS'fRIC'fS\97·1 Em«o1d Pk\97·Ulpt 2005.do<
¡"",7.2005
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ENGINEER'S LEITER
WHEREAS, on March 15, 2005, the City Council of the City of Dublin, California,
pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution
Directing Preparation of Annual Report for Maintenance Assessment District 1997-1 for the
acquisition and maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., ofsaid Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said
Act and the order of the Council of said City, hereby make the following assessment to cover the
portion of the estimated cost of acquisition of and maintenance of said improvements and the cost
and expenses incidental thereto, to be paid by said District.
S
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ummarv 0 sessmen
(l) (2) (3)
As Filed As As Finally
Preliminarily Approved
Approved
Cost of Maintenance $241,236
Incidental Expenses $162,515
TOTAL COSTS $403,751
Estimated 2005-06 Interest Income ($5,076)
Applied to 2005-06 Operating Costs
Prior Year Collections & Penalties ($2,330)
Estimated Surplus from 2004-05 Fiscal ($164,376)
Year
SUß..TOTAL ($171,782)
NET TO BE ASSESSED FOR FISCAL $231,969
YEAR 2005-2006
O:\A8SESSMENT D!$TRICTs\97·! Emcrnld Pk\97-1Rpt 2005.doc
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As required by said Act, a diagra.¡n is h~ attaclIed showing the exterior boundaries (ff said
landscape maintenance assenment district and also the lines and dimensions of each lot or parcel of land .
within said landscaping maintenance assessmmt district as the same existed at the time of the passage of
said resolution, each of which lots or parcels having been given a separate number upon said diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within
said landscape maintenance asse!lSl1le11t district by apportioning that amount among the several lots or
parcels in proportion to the estimated benefits to be received by each such lot or parcel from the acquisition
and ma.intenance of said improvements, and more particularly set forth in the list hereto .ttArh«l and by
reference made a part hereof.
Said assessmmt is made upon the several. lots or parcels (ff land within said landscape PlAintP.nA!1C¢
assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively
from the acquisition and maintenance of said improvements. The diagram and assessment numbers
appearing herein are the diagram numbers appearing on said diagram. to which reference is hereby made
for a more particular description of said property.
The total assessment District area shall be 421.87 acres as shown in Section 4 (the Assessmmt
Diagram) of this report.
The scope of work shall include the following the l1'.m-.nr.e and repair of Jandscaped and open
space areas, entry features, entry lighting, masonry soundwalls, wrought iron fences, publicJy-owned
drainage ditches, irrigation systems, trees and plantings, furnishing of water and power for irrigation
systems, together with all appurtenatrt and incidental expenses for the following areas:
· The northerly and southerly street frontages for Dublin Boulevard, from Arnold Road to Tassajara .
Road.
· The northerly and southerly street frontages for Central Parkway from Arnold Road to TasBajara
Road, excluding the future school frontage landscapinS.
· The southerly street frontage for Gleason Drive, from Arnold Road to Tassajara Road and the
northerly street frontage for Gleason Drive, from Tassajara Creek to Tassajara Road.
· The easterly street frontage for Arnold Road, from Dublin Boulevard to Gleason Drive.
· The easterly and westerly street frontages for Hacienda Drive, from the ¡-580IHacienda
interchange to Gleason Drive.
· The westerly street frontage of TassaJara Road, 350 feet southerly of the TasBajara Road and
Dublin Boulevard intersection, to 450' northerly of the Gleason Drive and Tassajara Road
intersection.
· Tassajara Creek and traiI, from 1·580 to the northerly property boundary of the Alameda County
Surplus Property Authority property (APN 9ß6-1-1-JO).
· Street median landscaping is not part (ff this District.
Each lot or parcel of land assessed is described in the assesøment list by reference to its parcel nUIllber as
shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2005-2006 and includes all of
such parcels excepting those portionø thereof within existing public roads or rights (ff way to be acquired in
these proc~ings for public road purposes. For a more particular description of said property, reœrence is
hereby made to the deeds and maps on f11e and of record in the office of the County Recorder of $aid
County.
Dated: fø / 7 /~.5
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~/{~~¿ L) /7;;MJ
Me1is A. Morton, P.E. .
Public Works Director
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Go\ASSESSMENT DI8TRICTS\97-1 ErnenIId 1'k\97.1Rpt 2005.<100
June 7. 2005
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ESTIMATE OF COSTS
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
2005/06 is as follows:
ESTIMATE OF COSTS
Maintenance
Street Landscape Maintenance $J69,8J9
Street Tree Maintenance $J7, 7 J6
Utilities:
Electricity $800
Water . $52.90J
$241,236
Incidentals
Engineer's Report and Proceedings $J,400
County of Alameda Collection Costs @ J.7% $3,943
Delinquencies @ 2.0% $4,639
Contingencies/Reserve $J52533
$162,515
TOTAL: U03,751
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METHOD OF APPORTIONMENT
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The maximum developed acre assessment will be $710 per year, based on a total of 389,400
square feet of street improvements and a total of 957,000 square feet of creek improvements and
440.08 acres of developed property at build-out of all property within the District.
The cost of the Improvements will be divided equally among the total number of developed
properties within the boundaries of the District on a per acre basis.
"Developed acres" shall include property having It recorded final map or parcel map as of July 1st
of each year.
Each year the City Council shall detennine the assessment for that year based on the following:
1. Cost of maintenance of installed Improvements ("M").
2. Total amount of developed acres ("A").
3 . The annual assessment for the developed acres for that year ("M") shall be spread on a
per-acre basis ("M" + "A") based on the following:
A. Commercial developed area, per acre basis.
B. Single-family residential area, per acre basis.
C. Multi-family residential area, per acre basis.
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4. The single-family and multi·family residential area per acre assessment will be further
spread on a per lot basis based on the number of lots on the final map, parcel map, or
condominium map for each particular development. -
5. If the assessment in any year would exceed $710 per acre, the amount in excess of
$710 shall be assessed to the remaining undeveloped acres on a per acre basis, subject
to the maximum developed acre amount.
6. The I11IIJÓmum developed acre assessment of$710 pet year will be increased annually
by the percentage increase in the Bay Area Urban Wage Earner Price Index (applies to
all costs except water and electricity), plus any actual increase in the cost for water
and electricity.
7 _ If the square footage cost of the Improvements will be less than the amount set forth
herein (after adjustment in accordance with Paragraph 6), the assessment shall be
reduced proportionately to reflect the reduced cost ofImprovements in that year.
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O:\i\$SESSMENT DISTRICTSI97-! Fmotald P!<197.111p1 :¡OO'.doc
June 7, 200'
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4 MAXIMUM ASSESSMENT AMOUNT AND PARCEL LISTING
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The cost of maintenance in the District has not reached the Maximum Developed Acre
Assessment amount as of yet. In the future the City may need to assess at the maximum rate.
This section is being written to document the Increase in Maximum Developed Acre Assessment
of $886 annually based on the April Bay Area Urban Wage Earner Price Index. Maintenance
costs are allowed to increase by the Consumer Price Index while utilities are to be increalled based
on the actual increase in costs of utilities. Since utilities comprise approximately 20% of the
annual budget, 80% of the Maximum Developed Acre Assessment is subject to the CPI increase.
Since the cost for utilities are mainly water the increase in the water costs annually are being used
to approximate the utility portion of the maximum assessment.
The change in the Bay Area Urban Wage Earner Price Index for April to April of the preceding
year and the maintenance portion of the Maximum Developed Acre Assessment is documented in
the tsble below:
Maxi1TYJm Maximum
Maintenance Wa'œr Untt % Change In Maxi1TYJm Ltillly Developed Ar.;re
Year ADril CPI % Channa Amount Cost Tier 1 utllitv Costs Amount Assessment
1997 149.4 $G68.00 $1.66 $14200 $710.00
1998 151.9 1.67% $577.50 $1.60 -3.61% $136.87 $714.37
· 1999 156.7 3.16% $595.75 $1.59 -0.63% $136.01 $731.77
2000 160.8 262% $611.34 $1.59 0.00% $136.01 $747.35
2001 168.8 4.98% $641.76 $1.58 -0.63% $135.16 $776.91
2002 174.9 3.61% $664.95 $174 10.13% $148.64 $813.79
2003 184.9 5.72% $702.97 $1.77 1.72% $151.41 $854.38
2004 188.8 2.11% $717.79 $1.77 0.00"10 $151.41 $869.20
2005 193.6 2.40% $735.02 $1.77 0.00% $151.41 $886.43
The complete parcel list, showing APN, owner and assessment per parcel will be provided with
the Final Engineer's Report. The following page shows the ffilmber of parcels assessed, the
assessment amount per parce~ and the total assessment for the District.
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2OO&'2ØOS A··-"~ENT ROLL
LANDSCAPE MAlN!1INAH(:e ""'SMIINT DISTRlc::T NO. ,,-1
ItANTA ItITUIlI!A)
AMOUNT O~ ASI~8MI!NT FOR 2001-
2008 TAX YEAR
Per Aoht Per I..ot T*!
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ACRES LOTS
PROPeRTY QWNEJIII
_MINT ANDAPN
22.07 1
26.11 1
21.9 164
7.7 12
ACSPA
CITY
MUC
MUC 11 L.E
PM7
PM
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"......
1186.(X(8.Q13
1186 'l1OO8-O12
988 .oooa.o11
1186 .()008-01
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2-1 thru2·154
3-155 thru 3.zr7
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..,
4-3
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"7
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....
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....
+11
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",
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ß:;1..,
9-1 thru9-B1
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11.1thru11-U1
1:2-1
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14--7
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17·1 tl'U'l17-43
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20-1
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NøwAnn81:.
Nøw Annex.
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9.16
9.86
DUBLIN
NCMDUAL OWN .
MDUAL OWN~R5
8.20
".~2
12""2.80
~233.t16
..86
...
64..
64..111!
54..
549.111!
54Q.as
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¡;.¡g.as
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549.8S
.ss
.ss
649.ss
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649.86
6411.88
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.86
.86
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¡;.¡g.86
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649.8(1
649.86
649.86
549.86
649.86
649.as
9.86
649.86
549.ss
54Q...
""9.111!
549.l1li
549.l1li
649.811
649.811
54..811
54..811
..
1.23 1
2.1 1
3 1
VI 1
18. 1
1.1)8 I
US 1
1.08 1
1.01 1
U3 1
1.03 1
1.31 1
13..7 1
'.83
2.83
19.17
13.18
5.93
6.66
1'.~7
9.93
'.7
6.05
'26>02
14,
·27
7.19
60.711
6.58
15.08
12.~
1';
·,1':1
,2;(16 '.'
8.S' 1
7-"" I
S-"" 1
711,
1.71 1
3.:36 1
3.D1 1
8.11 1
'&.0 100
~. 4a
.99 182
11.
..7 1
8.28 .
0.97 .
1.98
481.18
S76.32
"e8.70
'858.82
1 .16
10293.38
893."
87'.28
693."
566.36
2 710.80
S6ð.36
720.32
7 08.82
2 8.62
I ,.,.
.0 .62
7 230.66
3280.66
3057.22
5308.90
8480.10
2 .34
2: 776..ftO
:1~r307;98 ,
ES
....
8
7
's
17
1
s.007
1 Auto NatIon
1
4-002
3
,(CUBUN1\
. ..8=:.8
',~ 4a"~',
3 954.02
27 ..92
3 18.24
291.811
8818.26
," ~
".',"',',,'"
".,"d
64.62
117.34
75.38
Pi! ~ 10
P "11&12
k98S ..3
1 JøffÐratln
1S ArçOøtonø
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olee
KoU Center
Kof' CøJdar
,~*:
KoII CèntÐr
ARGONAUT HOLDINGS
ARGONAUT HOLl" .
ARGONAUT HOL NG
WL TlPLE INCM U OWNERS
WL TI IN OWNERS
MUL TlPl.E. I UAL OWNERS
82.86
.'10
32.52
22
NI
.,1C17.46
. 582."
533.36
1,OSB.n
Shsa HDI11e& LimlNd
Shlla HcI'MS L.lmlted
Shoo H"""", II<>d
Shea Hornol U~
TOTAL OROBS ACIII'!S
.as
649.as
54Q.as
-2ß.11
·22.07
.11.08 (OELETED FROM DIsTRICT)
W.I!T
LESS PARK
LESS FU11)RE PARK AREA
LESS TR. 7022 ("""os 18 & is)
TOTAl. "'1r=II:AIItLE ACIŒS
. 231....48
$.....81
Amount per .Ictellot
'HANDBILLED PARCELS
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CERTIFICATIONS
I, the City Clerk of the City of Dublin, California, hereby certitÿ that the foregoing Engineer's
Report, including Assessment, in the amounts set forth in Section 2, with the diagram thereto
attached, was filed with me on June 21,2005.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment,
with the diagram theretO attached, was preliminarily approved and confirmed by the City Council
of said City by its Resolution No. -05, duly adopted by said Council on June 21, 2005.
1, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment,
with the diagram theretO attached, was :6nally approved and confinned by the Chy Council of said
City by its Resolution No. -05, duly adopted by said Council on July 19, 2005.
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the
Assessment was filed in the office of the County Auditor of the County of Alameda. California. on
August 10, 2005.
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