HomeMy WebLinkAboutItem 4.18 StreetLight Ad 99-1
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 21, 200&
SUBJECT:
Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch
and Traot 7067): Preliminary Engineer's Report
Report Prepared by: Melissa A. Morton. Public Works Director
:EXHIBITS ATrACHED:
1) Resolution Approving Preliminary Engineer's Report
2) Resolution Appointing Time and Place ofHearlng Protests of
Proposed Assessments (My 19, 2ooS)
3) PreIimhœry Engineer's Report (Assessment Diagram to be
Displayed at City Council Meeting)
~ Adopt resolutions approving preliminary engineer's report and
setting hearing date and time (July 19, 2005,7:00 p.m.) for the 2ooS·
2006 assessment.
RECOMMENDAl
FINANCIAL STATEMENT:
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2005-2006 Sources and Use Qj Street Licht Maintenance District Funds
Revenues:
Total Amount Propcsed to be Assøssed'
Estimated Interest Revenue:
Estimated Prior Year Collections and Penalties:
Less Estimated Collection and Delinquency Cost:
Net Total Revenues
$ 66,676
3,2Z4
415
a·~~}
$ 68,516
Expenditures:
Contract Maintenance and Utilities:
Administration and EngIneering:
Total Operating Expenses:
$ 70,517
2·7~
$ 73,Z67
Th8 $4, 75 J difference is propcsed to be paidjrom the existing reserve in this District.
The DrqDOIed auMsment. 521.).0 oer .mme.-I-mil!: home. is ".00 oer lot or 40°;'0
laI,her than the 200~10~ alHllmsDt but i. leu t~.n the manmum aUowable
Blsessment estabJÛlbed bv the initial Enlrineer's Reoort for tbit ~istrict.
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COPIES TO:
1:1oI'IeI.dltt\9!1-11Ratr rpt latent
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ITEM NO. 1. I ð
DESCRIPTION: This assessment district funds the electric energy, maintenance, and
repair costs associated with the decorative street lighting within the Dublin Ranch development (phase I
and Areas G and A, excepting the golf course) and also in Traot 7067, which is the Clifden Pare
development oft'Mountain Rise Place in the western hills. This assessment district was formed in 1999.at a.
the teqlJCst of the developers in Dublin Ranch. The Clifden Parc development was annexed in 2000, and ..
Dublin Ranch Areas A. and G were annexed in 200 1. Dublin Ranch Area F is proposed to be annexed
beginning with the 2005-06 fiscal year.
The City began maintaiDing some of the lights in Dublin Ranch Phase I, and also in Clifden Pare, during the
2001-2002 Fiscal Year. It is ~ected that the City will be maintaining up to 1,100 lights by the end of
Fiscal Year 2005-2006.
For Fiscal Year 2005-2006, no change is recommended with respect to the method of detennining the
assessments. The assessment fur a sin¡le-fàmily residence is proposed to be $21.10, which is an increase
of $6.00 per individual lot over the 2004-05 assessment. This amount is well within the maximum
assessment aI10wed by the initia.! Engineer's Report fot the District, and is needed to fund increases in
power and maintenance costs as well as increases in inventory. As noted in the Preliminary Engineer's
Report, a portion of the reserve is being set aside each year for future pole painting costs. The poles are
expected to need repainting on a ten-year cycle.
The original Engineer's Report for this District provided for a maximum assessment of $34.22 per parcel,
which could be increased annually based on the Consumer Price Index (CPI) as well as actual increases in
the cost of utilities. This CPI factor has never been addressed in succeeding Engineer's Reports, lIS the
amwalllSSCSsment has not approached the maximum; however, it should be noted that the maximum in the
Engineer's Report for 2005-06 has now been increased by the CPI for each year since the initial report. A
chart has been provided which lists the escalation fur each separate year. It is proposed to apply the CPI .
rate of increase each year tÌ'om now on so that the property owners are aware of the change in maximum
assessment. This does not have any effect on the annual assessment for 2ooS':06 but does revise the ""¡lil1g
to $41.17.
Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report
and setting a public hearing date of July 19, 200S, for the 2005-2006 assessment.
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RESOLUTION NO. ..05
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A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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APPROVING PRELIMINARY ENGINEER'S REPORT,
CONFIRMING DIAGRAM AND ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1
WHEREAS, by its Resolution No. 039-05, a Resolution Directing Prepllflltion of Annual
Report for City of Dublin Street Lighting Maintenance Assessment District No. 99-1, Dublin Ranch (the
"District"), this Council designated the Public Works Directot as Engineer of Work and ordered said
Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and
Lighting Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary
report in writing as called for in said Resolution No. 039-05 and under and pursuant to said Act, which
report has been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said report and finds that each and every part
of said report is sufficient; and that said report neither requires nor should be modified in any respect;
NOW, THEREFORE, BE IT RESOLVED
. a) That the Engineer's estimate of the itemized and total costs and expenses of the acquisition
of improvements and maintaining said improvements and of incidental expenses in connection therewith, as
contained in said report be, and each of them are hereby preliminarily approved and confirmed;
b) That the diagram showing the assessment district, description of the improvements to be
acquired and maintained, and the boundaries and dimensions of the respective lots and parcels of land
within said District, as contained in said report be, and it is hereby pre1iminarily approved and confirmed;
c) That the assessment of the total amount of the cost and expenses of the proposed
acquisition and maintenance of said improvements upon the severa1lots and parcels of land in said District
in proportion to the estimated benefits to be received by such Jots and parcels, respectively, fi'om said
acquisition and maintenance, and of the expenses incidental thereto, as contained in said report be, and they
are hereby preliminarily approved and confirmed.
PASSED, APPROVED AND ADOPTED this 21st day ofJune, 2005.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
. ATTEST:
City Clerk
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RESOLUTION NO. -O~
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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APPOINTING TIME AND PLACE OF HEARING PROTESTS
IN RELATION TO PROPOSED ASSESSMENTS
CITY OF DUBLIN STREET UGHTING MAIN1ENANCE ASSESSMENT DISTRICT 99-1
WHEREAS, by its Resolution No. 039-05, a resolution directing preparation of annual
report for City of Dublin Street Lighting Maintenance Assessment District 99-1 (the "District"), this
Council designated the Public Works Director as Engineer of Work and ordered that Engineer to make and
file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary
report in writing as called for in said Resolution No. 039-05, and under and pursuant to said Act, which
report has been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said report and each and every part thereof,
artd finds that each and every part of said report is sufficient;
NOW, TIfEREFORE, BE IT RESOLVED that a public hearing shall be held on July 19,
2005, at 7:00 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which the City
Council will hear protests and will consider and finally act upon the Engineer's Report.
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to. give notice of said .
hearing by the following means: publishing a notice once a week fur two weeks in a local newspaper
published and circulated in the City and conspicuously posting a notice at not less than three public
locations; said noticing to be completed at least ten (10) days before the date herein set fur hearing of
protests.
BE IT FURTHER RESOLVED that said notices shall contain the following infonnation:
the estimated assessment per parcel, the general description of the purpose or improvements the
assessment will fund, the address to which a protest may be ma.iled, and the date, hour, and place set for
the aforementioned public hearing.
PASSED, APPROVED, AND ADOPTED this 21st day ofJune, 2005.
AYES:
NOES:
ABSENT:
ABSTA1N:
ATTEST:
Mayor
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City Clerk
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CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
NO. 99-1
(DUBLIN RANCH AREA AND TRACT 7067)
~~ OF DlJ/J/";.
6: W:4J
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q:Jj¡fFOR~\~
FISCAL YEAR 2005-2006
ENGINEER'S REPORT
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TABLE OF CONTENTS
1 ENGINEER'S LETTER...40..........."'.................................··...............,...............3
2 ESrrMATE OF COSTS ....................................111'.........................................,.5
3 METHOD OF APPORTIONMENT ........................................................."....6
4 PARCEL LISTING...............................................................iI'...."'...............,... 7
5 CERTIFlCATlQNS...1II....."'...............................................................................8
G:\ASSESSMENT DISTRICTS\99-1 DUb Rlnch SL\99-1 Rpt 2005 finll,doc
Junl 8, 2006
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ENGINEER'S LETTER
WHEREAS, on March 16, 2005, the City Council of the City of Dublin, California,
pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution
Directing Preparation of Annual Report for Maintenance Assessment District 1999-1 for the
acquisition and maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said
Act and the order of the Council of said City, hereby make the following assessment to cover the
portion of the estimated cost of acquisition of and maintenance of said improvements and the
cost and expenses incidental thereto, to be paid by said District.
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ummarv 0 ssessmen
(1) (2) (3)
As Filed As AJJ Finally
Preliminarily Approved
Approved
Cost of Maintenance $70,517
Incidental Expenses $57,394
TOTAL COSTS $127,911
Estimated 2005-06 Interest Income ($3,224)
Applied to 2005-06 Operating Costs
Prior Ye.ar Collections & Penalties ($415)
Reimbursement for Public Damage $0
Estimated Surplus ±rom 2004-05 Fiscal ($57,596)
Year
SUB-TOTAL ($61,235)
NET TO BE ASSESSED FOR FISCAL $66,676
YEAR 2005-2006
Assessment per Lot (3,160) $21.10
O:\ASSESSMENT DISTRICTS\9Q..1 Dub Ranch SL\S9-1 Rpt 2005 "n.l.doc
Jun. e. 2005
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As required by said Act, a diagram is hereto attached showing the exterior boundaries of
said landscape maintenance assessment district and also the lines and dimensions of each lot or
parcel of land within said street lighting maintenance assessment district as the same existed at .
the time of the psssage of said resolution, each of which Jots or parcels having been given a
separate number upon said diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels of
land within said street lighting maintenance assessment district by apportioning that amount
among the severa1lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the acquisition and maintenance of said improvements, and more
particularly set forth in the list hereto attached and by reference made a part hereof
Said assessment is made upon the several lots or parcels ofland within said street lighting
maintenance assessment district in proportion to the estimated benefits to be received by said lots
or parcels respectively from the acquisition and maintenance of said improvements. The
diagram and assessment numbers appearing herein are the diagram numbers appearing on said
diagram, to which reference is hereby made for a more particular description of said property.
The scope of work includes the maintenance, operation, repair and teplacement of all
public street lighting facilities located within the public streets and within public easements
within private streets within the District Boundaries, as shown on the approved improvement
plans for the following Tracts: 7067, 6925, 6956 through 6964, 7136 through 7142, and 7324
through 7327 and, including, but not limited to, the lighting poles, fixtures, conduits, conductors,
service boxes, controllers, and appurtenances, and the furnishing of power, together with all
incidental expenses for the maintenance, operation, and repair of the stteet lighting system.
.
Each lot or parcel of land assessed is described in the assessment list by reference to its
parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year
2005-2006 and includes all of such parcels excepting those portions thereof within existing
public roads or rights of way to be acquired in these proceedings rot public road purposes. For a
more particular description of said property, reference is hereby made to the deeds and maps on
file and of record in the office of the County Recorder of said County.
This District has been established to pay for maintenance, operation and repair of the
streetlight fixtures, which differ from the City Standard. A special light fixture has been created
as a community element, which is a benefit to the homeowners within the District boundary.
Dated: (¡, / ~k:5
I
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Meli a A. Morton
Public Works Director
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G:\ASSESSMENT 0ISTRICTS\99-1 Dub Ranch SL'Q9.1 Rpt 2005 flnal.doc
JU,8 7. 2005
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ESTIMATE OF COSTS
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
2005106isas follows:
Streetlights culTentlyinstalled or anticipated to be instslled in 2005~06: 1.2QtotaJstre~ lights
estimated to beinstâUed: (1,021 ultima,te improvements)
ESTIMATE OF COSTS
Maintenance
Electric 'Energy
Califorriia Street Light Assøciation
Other RaJairs and Maintenance Costs
Administration .
Incidentals
Engineer's Report and Proceedings
County of .A1amedä Collection Costs (1.7%)
DelinquenCies
Pole Painting Reserve (see description below)
ContingencieslUnallocated Reserve
$56,300
$317
$13,900
M1
$70,517
$2,750
$1,l33
$666
$12,.6$0
$40.195
$5:7,394
TOTAL:
$127,911
Future Pole Painting Reserve:
For 2005-06 = $12,650 ($115Iljght x 1,100 lights + 10 years)
Prior Y ear Pole Painting Reserve = $41,793
Total Future Pole Painting Reserve at end .ofFiscal Year 2005-06 = $53,943
("\ASSESSMENT 0ISTRICTS\99.1 Dub Renoh a!.~1 Rpl2Q06 Ilnal.cIoo
June S. 2006 :
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METHOD OF APPORTIONMENT
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The majntenance of the street lighting within the boundaries of the Assessment District benefits
each residential lot in the District in the same manner and to the same extent. Therefore, the
Assessment has been equally appottioned over the proposed 3,160 planned single-family
residential lots contained within the District. The per lot assessment will be $21 10 per lot for
Fiscal Year 2005-2006, increasing to $34.22 (subject to inflation and utility rate increases) at
build-out for all residential lots within the boundaries of the District on a per lot basis.
Commercial property shall be assessed at 5.5 times the rate for residential lots times the acreage
of the lot. Common areas and public land within the District have been exempted and will have
a zero assessment since they receive no special benefit with regard to the special light fixtures.
Until they are subdivided, the assessment for these lots shall be equal to the per-lot or per-unit
assessment each year, times the number of proposed lots within each Tract. With the recording
of the future Tract maps, the new assessments will be reapportioned to each of the individual
residential lots.
As more street lights are installed each year, until all have been installed, the assessment each
year will be based on the estimated cost of maintenance (using the then current numbers in
Section 2), divided by the number of lights to be installed that year, provided in no event will the
per lot assessment be more than $34.22 (as adjusted for inflation).
It should be noted that future annexations to this District may affect the spread of assessments. .
In addition to the increase in the annual maintenance cost as a result of additional lights, the
annual maintenance cost shall be increased annually beginning July 1, 2000, by the percentage
increase in the Bay Area Urban Wage Earner Consumer Price Index ("Index") (applies to all
costs except electricity), plus any actual increase in the cost of electricity. If the Bay Area Urban
Wage Earner Consumer price Index; is unavailable or deemed by the City Council to be
inappropriate, a comparable consumer price index;, as approved by the City Council, shall be
used to replace the Bay Area Urban Wage Earner Price Index.
SAMPLE CALCULATION:
Assume an increase in the index; of 1% and a utility increase of 5%.
ENERGY COST
5% UTILITY RATE INCREASE 45577 x .05 ~ 2279
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ULTIMATE IMPROVEMENT COST
LESS ENERGY COST (SUBJECT TO RATE INCREASE ONLY
ASSESSMENT SUBJECT TO INDEX INCREASE
INDEX INCREASE ASSUMED 1 % 47.985 x .OJ ~ 480
NEW TOTAL MAINTENANCE COST
G:\ASSESSMENT DISTRICTS\S9.1 Dub R.nch SL\S9.1 Rpl200~ lInaLdoc
June BI 2005
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e Since approximately 45% of the assessment is related to utilities the maximum assessment
amount was determined by taking 45% of the assessment and increasing it by the increase in
utilities. The remaining 55% of the assessment is subject to the index. The following table
details the maximum assessment rates:
Ma>iimum
Maintenance % Change In MeJGmum utility Total MIDdlT1.lm
Year ADrll CPI % Chanoe Amount UllIItv Costs" Amount Assessment
1997 149.4 $18.82 $15.40 $34.22
1998 151.9 1.67% $19.14 1.67% $15.66 $34.79
1999 156.7 3.16% $19.74 3.16% $16.15 $35.89
2000 160.8 2.62% $18.82 2.82% $15.40 $34.22
2001 168.8 4.98% $19.76 4.98% $16.17 $35.92
2002 174.9 3.61% $20.47 3.61% $16.75 $37.22
2003 184.9 5;72% $21.64 5.72% $17.71 $39.35
2004 188.8 2.11% $22.10 2.11% $18.08 $40.18
2005 193.6 2.54% $22.66 2.40% $18.52 $41.17
; "utility costs are mainly PGE electric rates. Research is stil being done on actual rate increases. For :
f nOVltl19 Çpl i¡¡belng_u¡¡¡, I1~¡¡!I~¡¡~irl!8_l( : .......
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G:\ASSESSMENT DISTIIICTS1IIQ-1 Dub Ranch SLI9fò.1 Rpt 2005 flnal.doo June 81 2005
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PARCEL USTING
AmIgo) __
ABeønnll!Jd No. P......"'Y Owner Numbm-of Fiscal Y., Ul~ ImprovllmJenÞ
LotI z005..o6
Per Lot ToIaI p"" Lot Total'
Lots 1·92
Tract 6956 Unkn""" 91 S21.tO 1,920.10 $41.17 3,7%.47
Lots 1-69
1ìRot 6957 Unknown 69 $11.10 ) 455.90 541.17 1,S40.73
Lots )·86
T_695S Unkn""" S6 . $1t.tO 1;814.60 541.17 3,540.62
Lots I.¡I)
Trarl 6959 Unknown . 92 521.10 ).941.20 54t.17 3,7g7,64
Lots ).))3
Tnd 6960 Unknown 113 511.tO 231!4,30 541.t7 4,652,21
LoI.o 1-117
T_6961 Unknown H7 $21.10 2 %8,70 541.17 H16,S9
Lots 1·111
1ìRot 6962 Unkn""" HI $21.10 2.342.10 $41.17 4,.569.87
Lot. 1-45
T_ 6963 U_ 45 $21.10 949.50 $41.17 1.852,65
Lot. 1-123
T_6%4 Uoknown 123 $21.10 2.595,30 541.17 5.063.91
LoI.o ).)7
T..... 7067 Uw""" J7 521.10 358.70 541.17 699,89
Fu1>Ite Tract& 7324, 7325, 1326, and 7327
(_0) Unknown 1t509 $11.10 3),839,'){) 541.17 62.125
Jncludoo """m.","1 property caloulated at 55 benefit units x lot _ ond high denoity ,.".¡dentiol
caloulated of I bonofit IlDit per dwelling IlDit
Lots 1-110
Future Tract 7)36 Unknown 110 52t.tO 2.321.00 541.17 4,528.70
Lou I-50
Fu1>Ite Tmot 7137 Unknown 50 $21.10 ),055,00 54t.17 2,058.50
Lou 1414
I'uIuroTract7138 Unkoown 84 $21.10 1.772,40 541.17 3,458.28
LoIs )"54
Future Tract 7139 Uoknown 54 521.10 1.139,40 541.t7 2,223,)"
Lots 1-62
I'uIuro T_ 7140 Unknown 62 $21.10 1.308.20 541.17 B52.54
Lots 1-97
')"mot 7141 Unknown 97 $21.10 2~046,70 541.17 3t993.49
Lots 1-!O5
T_ 7142 'lJnknown 105 521.10 2.215,50 541.17 4,3:22_85
Lots 1·225
Area F Polk; a~M Uoknowo 225 521.10 4,747.50 541.17 9,263.25
TOTAL, :J,J6U $21.10 566,676.00 541.17 130,097,20
The description of each lot or parcel as part of the records of the County Assessor of the County of Alameda are, by
reference, made part of Ibis Report, The above property owners and the City of Pleasanton and Dublin San Ramon
Services District Own additional non-residentiaJ properties such as COtn1Ilunity-owned open space parcels, proposed
public facilities, and community owned recreation parcels, within the District boundaries. which will Wrve a zero
assessment.
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G;\ASSESSMENT DISTRICTS\9901 Oub Ro""" SL\9901 Rpt 2005 finol,doe
Juno 8, 2005
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CERTIFICATIONS
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's
Report, including Assessment, in the amounts set forth in Section 2, with the diagram thereto
attached, was filed with me on June 21, 2005.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's
Report, together with the Assessment and diagram thereto attaehed, was preliminarily approved
arid confirmed by the City Council of said City by its Resolution No. -05, duly
adopted by said Council on June 21, 2005.
I, the City Clerk of the City of Dublin, California, hereby certifY that the foregoing Engineer' ~
Report, together with the Assessment and diagram thereto attached, was finally approved and
confirmed by the City Council of said City by its Resolution No. -05, duly adopted by
said Council on July 19, 2005.
1, the City Clerk of the City of Dublin, California, hereby certifY that the Assessment was filed in
the office of the County Auditor of the County of Alameda, California, on August 10,2005.
G:\ASSESSMENT OISTRICTS\SQ-1 Dub Ranch SL\SQ-1 Rpt 2005 flnal.doc
Juna a. :2005