HomeMy WebLinkAboutItem 6.5 StLightMaint 99-1
CITY CLERK
File # D~[(d[Q-~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 19.2005
SUBJECT:
ATTACHMENTS:
RECOMMENDATION:
¢
FINANCIAL STATEMENT:
Public Hearing: Dublin Ranch Street Lighting Maintenance
Assessment District No, 99-1
Report Prepared By: Melissa Morton, Public Work\- Director
1)
2)
Resolution approving Engineer's Report, Confirming
Diagram and Assessment, and Ordering Levy of Assessment
Engineer's Report and Assessment Diagram
1)
2)
3)
4)
5)
Open public hearing
Receive Staff presentation
Receive public comment
Close public hearing and deliberate
Adopt resolution approving engineer's report, confirming
diagram and assessment, and ordering levy of assessment
2005-2006 Sources and Use of Street Lif!ht Maintenance District Funds
Revenues:
Total Amount Proposed to be A.\'sessed:
Estimated Interest Revenue:
Estimated Prior Year Collections and Penalties:
Less Estimated Collection and Delinquency Cost:
Net Total Revenues:
$ 66,676
3,114
415
OJ99)
$ 68,516
Expenditures:
Contract Maintenance and Utilities:
Administration and Engineering:
Total Operating Expenses:
$ 70,517
1.750
$ 73,267
The $4, 751 difference is proposed to be paidfrom the existing reserve in this District.
The orooosed assessment. $21.10 per sine:le-family home. is $6.00 ocr lot or 40%
hil!:her than the 2004-2005 assessment but is less than the maximum allowable
assessment established bv the initial Enl!:ineer's Report for this District.
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g:\ad\99-1 \99-1 staffrcpthrg2005
COPIES TO:
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ITEMNO.~
DESCRIPTION: This assessment district funds the electric energy, maintenance, and
repair costs associated with the decorative street lighting within the Dublin Ranch development (Phase I
and Areas G and A, excepting the golf course) and also in Tract 7067, which is the Clifden Parc
development off Mountain Risc Placc in the western hills, This assessment district was formed in 1999 at
the request of the developers in Dublin Ranch, The Clifdcn Pare development was annexed in 2000, and
Dublin Ranch Areas A and G were annexed in 200 I,
The City began maintaining some of the lights in Dublin Ranch, Phase I, and also in Clifden Pare, during
the 2001-2002 Fiscal Year, It is expected that the City will be maintaining up to 1,100 lights by the end
of Fiscal Year 2005-2006,
For Fiscal Year 2005-2006, no change is recommended with respect to the method of determining the
assessments. The assessmcnt for a single-family residence is proposed to be $21.10, which is an increase
of $6,00 per indiyidu.a] lot over the 2004-2005 assessment. This amount is well within the maximum
assessment allowed by the initial Engineer's Report for the District, and is needed to fund increases in
power and maintenance costs, as well as increases in inventory, As noted in the Preliminary Engineer's
Report, a portion of the reserve is being set aside each year for future street light pole painting costs, The
poles are expected to need repainting on a ten-year cyele,
The original Engineer's Report for this District provided for a maximum assessment of $34,22 per parcel,
which could be increased annually based on the Consumer Price Index (CPl), as well as actual increases
in the cost of utilities, This CPI factor has never been addressed in succeeding Engineer's Reports, as the
annual assessment has not approached the maximum; however, it should be noted that the maximum in
the Engineer's Report for 2005-2006 has now bcen increased by the CPI for each year since the initial
report, A chart has been provided in the Engineer's Report which lists the escalation for each separatc
year. It is proposed to apply the CPI rate of increase each year from this point forward so that the
property owners are aware of the change in maximum assessment. This does not have any cffect on the
annual assessment for 2005-2006, but does revise the ceiling to $41,17,
Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution
approving cnginecr's report, confirming diagram and assessment, and ordering lcvy of assessment.
Page 2 ðlJ 2..
10017
RESOLUTION NO, - 05
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*******
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM
AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1
(DUBLIN RANCH AND TRACT 7067)
WHEREAS, by its Resolution No. 039-05, a Resolution Directing Preparation of Annual Report for City
of Dublin Landscaping and Lighting Maintenance Assessment District No. 99-1 (the "District"), this Council
designatcd the City Engineer as Engineer of Work and ordered said Engincer to make and file a report in writing
in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and
found to be sufficient in every particular, whereupon it was determined that said report should stand as Engineer's
Report for all subsequent proceedings under and pursuant to the aforesaid Resolution and that July 19,2005, at
7:00 p,m. in the Council Chambers, Dublin Civic Center, 100 Civic Plaza, Dublin, California, was appointed as the
time and place for a hearing by the Council on the question of the levy of the proposed assessment, notice ofwhieh
hcaring was mailed, published and posted in accordance with Government Code Section 54954,6; and
WHEREAS, at the appointed time and place, said hearings were held, and aU persons interested desiring
to be heard were given an opportunity to be heard, and a11 matters pertaining to said levy were heard and
consid~'fed by this Couneil, and this Council thereby acquired jurisdiction to order said levy and confirmation of
diagram and assessment prepared by and made a part of the report of said engineer to pay the cost and expenses
thereof;
NOW, THEREFORE, BE IT RESOLVED that the City Couneil of the City of Dublin does hereby
approve that:
(a) The property owners owning more than fifty percent of the area of assessable land within the
District had not, at the conclusion of said hearing, filed written protests against the said proposed
levy, or against the Engineer's Estimate of costs and expenses, or against the maps and description,
or against the diagram or the assessment to pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) The District benefited by said improvements and to be assessed to pay the costs and expenses
thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the offiee of
the City Clerk, whieh map is made a part hereof by reference thereto,
PASSED, APPROVED AND ADOPTED this 19th day of July, 2005,
AYES:
NOES:
ABSENT:
ATTEST:
Mayor
City Clerk
7-¡~-OS
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'2~11
CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
NO. 99-1
(DUBLIN RANCH AREA AND TRACt 7067)
FISCAL YEAR 1005-1006
ENGINEER'S REPORT
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TABLE OF CONTENTS
1 ENGINEER'S LETTER.... ...........,. ........., ........,......, ............. ........... ........... 3
2 ESTIMATE OF COSTS ......................................................................................5
3 METHOD OF APPORTIONMENT............................................................. 6
4 PARCEL liSTING......................................................iI................................. 7
5 CERTIFICATIONS.........,......"'."'""......................."'............................................8
G:V\SSESSMENT DISTRICTS\99-1 Dub Romoh SL\99-1 Rpt 2005 """I.d""
July ð. 2005
1
4~n
ENGINEER'S LETTER
WHEREAS, on March 16, 2005, the City Council of the City of Dublin, California,
pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution
Directing Preparation of Annual Report for Maintenance Assessment District 1999-1 for the
acquisition and maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et, seq" of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said
Act and the order of the Council ofsaid City, hereby make the following assessment to cover the
portion of the estimated cost of acquisition of and maintenance of said improvements and the
cost and expenses incidental thereto, to be paid by said District.
SummarY of Assessment
(1) (2) (3)
As Filed As As Finally
Preliminarily Approved
Approved
Cost of Maintenance $70,517 $70,5/7
Incidental Expenses $57,394 $57,394
TOTAL COSTS $117,911 $117,911
Estimated 2005-06 Interest Income ($3,214) ($3,224)
Applied to 2005-06 Operating Costs
Prior Year Collections & Penalties ($4/5) ($415)
Reimbursement for Public Damage $0 $0
Estimated Surplus fiom 2004~05 Fiscal ($57,596) ($57,596)
Year
SUB-TOTAL ($61,235) ($61,235)
NET TO BE ASSESSED FOR FISCAL $66,676 $66,676
YEAR 2005-2006
Assessment per Lot (3,160) $11,10 $11,10
G:V\SSESSMENT DISTRICTS\99-1 Dub Ranch SL\99-1 Rpt 2005 n""l.doo
July 6. 2005
IOO{jl
As required by said Act, a diagram is hereto attached showing the exterior boundaries of
said landscape maintenance assessment district and also the lines and dimensions of each lot or
parcel of land within said street lighting maintenance assessment district as the sarne existed at
the time of the passage of said resolution, each of wfùch lots or parcels having been given a
separate number upon said diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels of
land within said street lighting maintenance assessment district by apportioning that amount
among the several lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel ftom the acquisition and maintenance of said improvements, and more
particularly set forth in the list hereto attached and by reference made a part hereof,
Said assessment is made upon the several lots or parcels ofland within said street lighting
maintenance assessment district in proportion to the estimated benefits to be received by said lots
or parcels respectively ftom the acquisition and maintenance of said improvements, The
diagram and assessment numbers appearing herein are the diagram numbers appearing on said
diagram, to which reference is hereby made for a more particular description of said property.
The scope of work includes the maintenance, operation, repair and replacement of all
public street lighting facilities located within the public streets and within public easements
within private streets witmn the District Boundaries, as shown on the approved improvement
plans for the following Tracts: 7067, 6925, 6956 through 6964, 7136 through 7142, and 7324
through 7327 and, including, but not limited to, the lighting poles, fixtures, conduits, conductors,
service boxes, controllers, and appurtenances, and the furnishing of power, together with all
incidental expenses for the maintenance, operation, and repair of the street lighting system.
Each lot or parcel of land assessed is described in the assessment list by reference to its
parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year
2005-2006 and includes all of such parcels excepting those portions thereof within existing
public roads or rights of way to be acquired in these proceedings for public road purposes, For a
more particular description of said property, reference is hereby made to the deeds and maps on
file and of record in the office of the County Recorder of said County.
This District has been established to pay for maintenance, operation and repair of the
street light fixtures, wmch differ ftom the City Standard, A special light fixture has been created
as a community element, wmch is a benefit to the homeowners within the District boundary,
Dated:
1~~6
7¡;QL~.¡J~
Mel sa A. Morton
Public Works Director
G:\ASSESSMENT DISTRICTS\!I9-1 Dub R.""h Sl\!l9-1Rpl20Q5 flnal.doc
July 6. 2005
___.___m
1100'1
2 ESTIMATE OF COSTS
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
2005/06 is as fullows:
Street lights currently installed or anticipated to be installed in 2005-06: 790 total street lights
estimated to be installed: (1,021 ultimate improvements)
ESTIMATE OF COSTS
Maintenance
Electric Energy $56,300
Califurnia Street Light Association $317
Other Repairs and Maintenance Costs $13,900
Administration M!.
$70,517
Incidentals
Engineer's Report and Proceedings $2,750
County of Alameda Collection Costs (1.7"10) $1,133
Delinquencies $666
Pole Painting Reserve (see description below) $12,650
ComingencieslUnallocated Reserve $40.195
$57,394
TOTAL: $117,911
Future Pole Painting Reserve:
For 2005-06 = $12,650 ($1l5I1ight x 1,100 lights + 10 years)
Prior Year Pole Paiming Reserve = $41,293
Total Future Pole Painting Reserve at end ofFisca! Year 2005-06 = $53,943
G:....SSESSMENT DISTRICTS\99-1 Dub Ranch SL199-1 Rpt 2005 d",,'-_ July 6. 2005
12"b \l
METHOD OF APPORTIONMENT
3
The maintenance of the street lighting within the boundaries of the Assessment District benefits
each residential lot in the District in the same manner and to the same extent, Therefore, the
Assessment has been equally apportioned over the proposed 3,160 planned single-family
residential lots contained within the District. The per lot assessment will be $21.1 0 per lot for
Fiscal Year 2005-2006, increasing to $34,22 (subject to inflation and utility rate increases) at
build-out for all residential lots within the boundaries of the District on a per lot basis,
Commercial property shall be assessed at 5,5 times the rate for residential lots times the acreage
of the lot, Common areas and public land within the District have been exempted and will have
a zero assessment since they receive no special benefit with regard to the special light fixtures.
Until they are subdivided, the assessment for these lots shall be equal to the per-lot or per-unit
assessment each year, times the number of proposed lots within each Tract. With the recording
of the future Tract maps, the new assessments will be reapportioned to each of the individual
residential lots.
As more street lights are installed each year, until all have been installed, the assessment each
year will be based on the estimated cost of maintenance (using the then current numbers in
Section 2), divided by the number of lights to be installed that year, provided in no event will the
per lot assessment be more than $34.22 (as adjusted for inflation).
It should be noted that future annexations to this District may affect the spread of assessments.
In addition to the increase in the annual maintenance cost as a result of additional lights, the
annual maintenance cost shall be increased annually beginning July 1, 2000, by the percentage
increase in the Bay Area Urban Wage Earner Consumer Price Index ("Index") (applies to all
costs except electricity), plus any actual increase in the cost of electricity. If the Bay Area Urban
Wage Earner Consumer Price Index is unavailable or deemed by the City Council to be
inappropriate, a comparable consumer price index, as approved by the City Counci~ shall be
used to replace the Bay Area Urban Wage Earner Price Index,
SAMPLE CALCULATION:
Assume an increase in the index of 1 % and a utility increase of 5%,
ULTIMATE IMPROVEMENT COST
LESS ENERGY COST SUBJECT TO RATE INCREASE ONLY)
ASSESSMENT SUBJECT TO INDEX INCREASE
INDEX INCREASE ASSUMED 1% 47.985 x,OI 480
ENERGY COST
5% UTILITY RATE INCREASE 45577 x .05 ~ 1179
NEW TOTAL MAINTENANCE COST
G:\ASSESSMENT DISTRICTS\!I9-1 Dub Ro_ 5LIII9-1 Rpt 2005l1nol.d""
July 6, 2005
_on
'3~17
Since approximately 45% of the assessment is related to utilities the maximum assessment
amount was determined by taking 45% of the assessment and increasing it by the increase in
utilities, The remaining 55% of the assessment is subject to the index, The following table
details the maximum assessment rates:
Ma>imum
Maintenance % Change in MIDlirmm UllIIy Total MIDlimum
Year April CPI % Change Arrounl Utility Costs' Arrount Assessment
1997 149.4 $18,82 $15,40 $34,22
1998 151.9 1,67% $19,14 1,67% $15,66 $34,79
1999 156,7 3,16% $19.74 3,16% $16,15 $35,89
2000 160,8 2,62% $18,82 2,82% $15,40 $34,22
2001 168,8 4,98% $19,76 4,98% $16,17 $35.92
2002 174.9 3,61% $20.47 3,61% $16,75 $37,22
2003 184.9 5.72% $21,64 5,72% $17.71 $39,35
2004 188.8 2,11% $22.10 2,11% $18,08 $40,18
2005 193,6 2,54% $22,66 2.40% $18,52 $41,17
·Utiity costs are mainly PGE electric rates, Research is stil being done on actual rate Increases, For·
now the CPlls being used as an estimate.
G:\ASSESSMENT OlSTRICTS'&I9-1 Dub Ranch SL'&I9-1Rpt 20051tmo1.d"" July 6, 2Q( ~
I ~oo 17
4
PARCEL LISTING
A......J.~ ...
þ...~ . No. P...._a..- N_.....or Fisca1 Year (Jtt;""""lm~
Lob 200S-66
Pm- Lot Total Pm- Lot ToIaI'
Lnb ]-92
'1''''''' 69'6 Unknown 91 $11..0 1.920.10 $41.17 3.746_47
Lob 1";9
'1'_ 69S7 Unknown 69 $21,'0 I.4SS.90 $41,17 2.840,73
Lob 1-36
Tnd: 6958 UmmoYJ't'l 116 121,10 1,314.60 $41.17 3,540.62
Lob 1-91
'1''''''' 69'9 Unknown 92 $21,10 1.941.20 $41.17 3,7117.64
Lob 1-113
'1''''''' 6960 Unknown 113 $2UO 2384.30 $41.17 4.652,21
Lob 1-117
TIBd 6961 Unkn..... 117 $21.10 2 46011 $41.17 4816.89
'$ I-III
'1'''''''6962 Unkn..... III 121,10 :l,...'H2.IO $41.17 4,569.87
Lob I-4S
'1'''''''6963 Unk"flOWJI 45 121.10 949.S0 $41.17 1~8:52.6~
Lets 1-123
Tnu..1. 6964 Unknown 123 $2\.10 2 S9S,30 $41,17 5.063,91
t.ds t-]7
'1'''''''7067 Unknown 17 $21.10 358,70 $41,17 6?1)J~i)
_ '1'...... 7324. 732'. 7326. and 7327
(AJca(;) Unknown I,S09 $21,10 31,839.90 $41.17 62,12S.S3
Indud<s co""""",;,. pnopcrty caJ",1ated ot '.5 oo"cfit un;"""""""'II"..ð lûgb ðcnoity .-..jðcntiol
calculated at 1 benefit Uflft PÇf dw~Uin8 ~t
(-"" (-JlO
_ 'I'nu"'136 Unknown 110 $21.10 2"12UX) $41.17 4 SI8, 70
Lob (-50
FuIun> Tnocl7137 (!nknuwn SO 121.10 1,0".00 $41.17 2.0S8.S0
Lob (-114
FuIun> '1'_7138 Unknown 84 121.10 ],772.40 $4\.17 3.4'8.28
Lot. I-S4
FunueT""" 7139 Unknown 54 121.10 ] 139.40 141.17 2 223.18
I"" 1";2
Funue TIBd 7140 Unknown 62 $21.10 1308.20 $41.17 2 552.54
Lob 1-97
'1'''''''714] Unknown 97 $21.10 2,046.70 $41.17 3,9IH.49
L<no HOS
'1'''''''7142 Unknown 10' $21.10 2.215.SQ $41.17 4,321-8'
Lob 1-22S
Area F Puhe Homes Uri<nðwn 225 121,10 4,74'-'0 141.17 9~263,2'
TOTAL, 3,160 121.10 $66,676.00 $41.17 130,097.20
The descriplion of each lot or parcel as part of the records of the Coun1y Assessor of the County of Alameda are, by
reference, made pan of 'his Report, Thc above property owners and the City of Pleasan10n and Dublin San Ramon
Services District own additional non-residential properties such as oommunity-owned open space parœIs, proposed
public facilities, and comm1DJÍty owned recreation parcels, within the District boundaries.. which will have a zero
assessment.
G:V\SSESSMENT DISTRICTS\99-1 DUb RI",,~ SL\99-1Rpt 2QOij lnll.doc
July 6. 2005
I G-Db 17
5
CERTIFICATIONS
I, the City Clerk of the City of Dublin, California, hereby certifY that the foregoing Engineer's
Report, including Assessment, in the amoums set forth in Section 2, with the diagram thereto
attached, was filed with me on June 21, 2005,
I, the City Clerk of the City of Dublin, California, hereby certifY that the foregoing Engineer's
Report, together with the Assessment and diagram thereto attached, was preliminarily approved
and conflfmed by the City Council of said City by its Resolution No, 127.05, duly adopted by
said Council on June 21,2005.
I, the City Clerk of the City of Dublin, California, hereby certifY that the foregoing Engineer's
Report, together with the Assessment and diagram thereto attached, was finally approved and
confirmed by the City Council of said City by its Resolution No, ·05, duly adopted by
said Council on July 19, 2005,
I, the City Clerk of the City of Dublin, California, hereby certifY that the Assessment was filed in
the office of the County Auditor of the County of Alameda, California, on August 10, 2005,
G:\ASSESSMENT DISTRICTSI99-1 Dub R,nd> Sl199-1 Rp! 2005 flnOl_dac:
July 6. 2005
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