HomeMy WebLinkAboutItem 4.07 Dolan Park Renovation
CITY CLERK
File # Dm~-LlJ[EJ
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 16, 2005
Dolan Park Play Area Renovation
Report Prepared by Rosemary Alex, Parks and Facilities
Development Coordinator
SUBJECT:
ATTACHMENTS:
1)
2)
RECOMMENDATION:
~"
2)
Resolution of Award
Budget Change Form
1)
Adopt resolution awarding Contract 05-10 to G & G Builders
Inc.
Approve Budget Change Form
Authorized Budget to Purchase and Install Equipment:
Play Equipment
Available Funds to Complete Installation
$69,979
$38.979
$31,000
FINANCIAL STATEMENT:
Lowest Bid
$44,662
In order to award base bid plus a J 0% contingency, an additional
appropriation from Park Dedication Impact Fee Reserve for $18,128
is required.
DESCRIPTION: Aftcr receIVIng proposals from several play equipment
rcpresentatives, on March 1, 2005 the City Council authorized Staff to issue a purchase order for play
equipment to California Sports and Recreation.
Subsequent to City Council's approval to procure the materials, Staff worked with the play eq\lipment
representativc in the preparation of plans and specifications for bidding purposes. After a ncarly three-
week solicitation period, on August 4, 2005 the following bids wcre submitted:
1)
2)
3)
G & G Builders
Biland Construction
Community Playgro\lllds
$44,662
$55, J 70
proposal did not include a bid price
In consideration that the bids submitted are over the available budget the City Council has two options:
(1) the City Council could accept the bid as submittcd, and award the project to G&G Builders; or (2) the
City Council could reject this bid and direct Staff to re-bid the project. Ifthe City CO\lllcit elects to award
________________________._____~________________________~___~_____________________.__R~~__________________~~R_
COPIES TO: Biddor> fII1d Calitornia Sports and Rooreat;o"
ITEMNO.~
G;\COUNCiI.\Agenda Statcmont>\2005\8-16IJolan Park Play Equ;pmont.doo
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the projcct as bid, the Council wil1 also need to approve an additional appropriation from thc Park
Dedication hnpact Fee Reserve in the amount of$18,J28. If the City CO\lllcil elects to rejcct all bids and
re-bid the project, the project would be delayed until late falL Further, thcre will be added costs of
advcrtising, printing and Staff timc associated with the re·bidding process. In evaIuating the scope of
work within the contract Staff does not believe that there is anything that could be modified to reduce the
cost.
Staff recommends that the City Council award the contract to G & G Builders. G & G Builders provided
the lowest bid responsive to the requirements of the bid documents. If contract is awarded project will
commence in September.
RECOMMENDATION: It is the recommendation of Staff that the City Council adopt the
resolution in Attachment 1 awarding the contract to G & G Builders Incorporated. It is also recommended
that the City Council approve the Budgct Change, Attachment 2.
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RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********
AWARDING CONTRACT NO. 05-10
DOLAN PARK PLAY AREA RENOVATION
TO
G AND G BUILDERS INCORPORATED
WHEREAS, the City of Dublin did, on A\lgust 4, 2005, publicly open, examine and declare all
sealed bids for doing the work dcscribed in the approved Plans and Specifications for Contract No. 05-10,
which Plans and Specifications are hcreby expressly referred to for a description of said work and for all
particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has rcvicwed the bids to
detcrmine the lowest bid which was responsive to the requiremcnts of the bid documents.
NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Dublin does
hcrcby award Contract No. 05-10 to the lowest responsiblc bidder therefor, to wit, G and G Builders,
Incorporated, at a base bid of forty-four thousand six hundred and sixty-two dollars ($44,662) the
particulars of which bid are on filc in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED, this 16th day of August, 2005.
AYES;
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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ATTACHMENT #1
CITY OF DUBLIN
BUDGET CHANGE FORM
"2~þ..-
CHANGE FORM #
New Appropriations (City Coune;! Approval Required):
Budget Transfers:
X From Unappropriated Reserves
(If Other than Ceneral Fund, Fund No -
From New Revenues
.....__ From Budgoted Contingent Reserve (I OSOO-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
DEtBÉASElWDGiiíJ:r:~ï:::Ø1:JÌ\Ijí'i,...·...··.······ ·.··...AMOUJ'iÌ.t ... . IN(:'REASE.øUpej'1':,A:C:CQUNT .... . AMOUNT ....
Namc; Name. Park Play Area Renovations $18,128
Accøunt #: Account #~ 315.95(,35.750.050
Name: Namc;
Account #: Account #;
Name: Name:
Account #: Account It;
Name: Namc;
Account #: Account #~
Narne. Name:
Account II; Account #;
ASDIFin Mgr
Date:
Signaturc
REASON FOR BUDGET CHANGE ENTRY: In order to award the Contract 05-10 for Dolan Park Play
Eq\lipment instal1ation, additional f\lnding is needcd.
City Manager:
Date:
~~-,~
Signaturc
As approved at the City Council Meeting on: Datc:
-~"..._~.'''-,-''
Mayor:
Oatc:
Signature
Posted By:
Date:
Signat\lre
ff:ICC FORMSIFORM-I~«I~1:1 dUfl/1:f/.'/(>("
A TT ACHMENT 2
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