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Home My WebLink AboutItem 4.07 BuildInspecPlanReview CITY CLERK File # O¡a¡aIQH3]CI AGENDA STATEMENT CITY COUNCIL MEETING DATE: December 20, 2005 SUBJECT: Amendmcnt to Agreement with Linhart Petersen Powers Associates Report Prepared by: Gregory Shreeve Sr., Building Official C\C--- ATTACHMENTS: 1. 2. 3. Resolution and Proposed Amendment to Exhibit B Lettcr from Linhart Petersen Powers Associatcs Current Exhibit B to the Agrecment RECO~NDATION:~ ~~ Adopt resolution approving the amendment to the Agreement and authorize the Community Development Director to sign on behalf of the City. FINANCIAL STATEMENT: Under this Agreement Linhart Petersen Powcrs Associates provides building inspection and plan review services. Funding has been included in the Fiscal Year 2()()5~2006 budget and no increase in the budget is requested. DESCRIPTION: Since July 1995, thc City of Dublin has contracted with the firm Linhart Petcrsen Powers Associates (LP2A) for primary Building and Safety Services. Due to cyclical construction activity, the City has found that this type of contract arrangement bcst suits the City's needs. LP2A's proposed rate schedule adjustment is on plan review services only and is based on a sliding scale of complexity of the review. Thc ratc schedule for building inspectors remains unchanged. The current plan review rate is $90 per hour for all types on plan revicws. LP2A proposed rate schedule reflects a decrease of 11 percent ($80 per hour) for thc \cast complex reviews to an increasc of 78 percent ($160 per hour) for the highly complex projccts. The majority of the day to day work will be at the rates of $80 to $100 per hour. Projects such as Gateway Medical or IKEA would be expected to be at the $115 to $160 per hour rates. LP2A has agreed that the new rates shall bc cffective through the 2006/2007 Fiscal Year. ____________________________________________~_________________....~.____________~____.______________...R_____ COPY TO: Consultant File Page 1 0[2 ITEMNO.~ G:\Agendas\2005\CCSR bldg contract update for I,P2A 2.doc LP2A's work to date has been satisfactory, professional, and competitive. Staff recommends that the City Council adopt resolution approving the amendmcnt to the Agreement and authorize the Community Development Director to sign on behalf of the City. Page 2 of 2 " \ U),_ (-1, t) RESOLUTION NO. - 05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********************************************* APPROVING AMENDMENTS TO AGREEMENT WITH LINHART PETERSEN & POWERS (LP2A) RELATED TO BUILDING INSPECTION SERVICES WHEREAS, the firm ofLP2A has dcmonstrated they have adequate ability and the expertise to perform inspcctions, plan check, and other services as required, and; WHEREAS, consultant will only perform work on a time and material basis at the dircction of the Community Development Director; and WHEREAS, all costs will be charged to the Community Developmcnt Department budget in accordance with costs associated with certain projects; and WHEREAS, the City and LP2A (the "Consultant") have previously entered into an agrecmcnt (the "Agreements'') whereby thc Consultant has agreed to provide certain building inspection services; and WHEREAS, the City and the Consultants now desire to increase the hourly ratcs for Plans Examiners; and WHEREAS, the amendment to the Agreement implementing the rate increase for the Consultant has been reviewed and approved as to form by the City Attorney's Office. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does approve the fee amendmcnts in Exhibit B of the standard consultant agreements for LP2A, BE IT FURTHER RESOLVED that the Community Development Director is authorized to obtain consultant signature accepting this amendment to Exhibit B for the affected consultant and sign the amendment on bchalf of the City. PASSED, APPROVED AND ADOPTED this 20th day ofDccember, 2005. AYES: NOES: ABSENT: ABSTAIN: Mayor ::r-t£N\ 1..\ ,1 ATTACHMENT t \-z.-"2..0~O'S"' I L-orCì ATTEST; City Clerk G:\Agendas.\2005\CC blJg l.:unlracts Tt=!iO Dee 2005.doç 2 3 15M c.r ,/ EXHIBIT B Revised January J, 2006 Linhart Peterscn Powers Associates PAYMENT SCHEDULE A. CITY shaU pay CONTRACTOR for services rendered in accordance with the hourJy ratcs stated in section B. CONTRACTOR shaU submit invoices, not morc often than oncc per month, based upon the work completed. At the sole discretion of the City othcr payments schedules may be considcred. Invoices shaU include an accounting of aU hours by classification and task. The fonnat and documentation on the invoicc shaU be subject to approval by the City Manager and/or designcc. B. HOURLY RATES: The foUowing rates include aU rein1bursablc or indirect costs, including but not limited to a vehicle and Ncxtcl ceU phones. Personnel Description Hourly Billing Rate Principal $160 Supervising Plan Review Engineer/Associate $130 Senior Plan Rcvicw Engineer/Architect $115 Plan Review Engineer/Architect $ J 00 Senior Plans Examiner $95 Plans Examiner $80 Lead and/or Scnior Inspector/Project Manager $87 (Includes ovcrsight of Contract Inspectors, monitoring of Inspections demand and a knowledge / ccrtifieation in commercial/ multi family building systems) Inspector II $85 (Includes knowledge and certiJïcation in commercial building systems including structural, mechanical, plumbing, and electrical systcms.) Inspcctor 1 $75 (Includes Inspection as weU as any plan checking of Residcntial and Non" Structural commercial/ Industrial Plans.) Assistant Building Inspector $55 (Includes Inspections of ResidentiaJ buildings) 111/06 Page I of 3 Consulting Services Agrccment between City of Dublin and Linhart Petcrsen Powers Associates - Exhibit B ~DbCi Reimbursable EXDenses Travel and Mileage (for client requested meetings)T & M Reimbursable expenses shall includc, but not be limited to, the following ~ which would only be applied to meetings requcsted outside of the City of Du.b1in offices, and/or when mutually agreed upon with the jurisdiction: Mileagc Current IRS rate + 15% Domestic Travel Per Diem ($45/day plus lodging) Other Direct Project Expenses (at cost p1us 15%) including: · Public transportation, charter, or rental Printing, graphics, photography, and rcproduction Rental or purchase of special equ.ipment and materials Long distance telephone and special shipping · · · C. The rates shown in Section B above shall bc the Total which the CITY shall pay for the services to be rendered by CONTRACTOR pursuant to the Agreemcnt. CITY hall not pay any additional sum for any expensc or cost whatsoever incurred by CONTRACTOR in rendering services pursuant to this Agreement. D. CITY shall make no payment for any extra, further or additional service pursuant to this Agreement unless such extta service and the pricc therefore is agreed to in writing and authorizcd by the City Manager and/or designee. E. Thc serviccs to be provided under this Agreement may bc terminated without cauSe at any point in time in the sole and excusive discretion of CITY. In this event, CITY shall compcsatc the CONTRACTOR for all outstanding costs incurred as of this date of written notice thereof and shall tem1Înate this Agreement. CONTRACTOR shall maintain adequate logs and timesheets in order to verify costs incurred to date. F. The CONTRACTOR is not authorizcd to perform any serviccs or incur any costs whatsoever under the terms of this Agtecment until receipt of a fully cxecuted copy oftbis Agreement. O. The CONTRACTOR sha11 assign a mutually agreed upon point of contact. This person shall manage projects through the plan rcview process to assurc that the CONTRACTOR maintain the agreed upon plan review times. H. The CONTRACTOR shall receive prior authorization from the CITY, whenever the CONTRACTOR assigns a plan review to a Senior P1an Rcview Engineer or Architect. J /J /06 Page 2 of3 Consulting Services Agreement between City of Dublin and Linhart Petersen Powers Associatcs·~ Exhibit B r") C[.C:I L.... ,. \ ,~) City of Dublin Linhart Petersen Powers Associates íQ~/-ð--'---'------- jeri Ram Community Devclopmcnt Director Kevin M. Powers Principal Attest: ~~~. Fawn Holman City Clcrk Approved As to Form: Elizabeth H. Silver City Attomcy ~-'_. 1/1106 Page 3 of3 Consulting Services Agreement between City of Dublin and Linhart Petersen Powers Associates - Exhibit ß December 9, 2005 ¡¡¡UV~~ I) Lo ub q BUREAU VERITAS Mr. Gregory Shreeve Chief Building Official City of Dublin 100 Civic Plaza Dublin, CA 94568 Re: Plan Review Services Proposal Addendum Dear Mr. Shreeve: Per our conversation the other day. I am sending you this addendum to our rate schedule, to clarify some of the points you brought-up regarding the proposed new rates First, we will assign a point of contact for all Dubiin projects with these new rates. We will agree that this person chosen as the point of contract must be mutually agreed upon with the City to be suitable to perform these duties. This person will be available to guide projects through the plan review process and assure that we maintain the turnaround schedules desired by the City of Dublin. Further, as we discussed, we wiil attempt to use the iess expensive personnel and rates for the majority of the work that we receive from the City of Dublin, thus keeping costs down for our services as best as possible. We anticipate that because the bulk of the work historically has been residential homes and/or small commercial tenant Improvement plans, we will be able to work with the lower rates on most projects. On the larger and more complex projects we will anticipate a need to use more experienced plan review personnel, and thus expect the rates to be at the higher rates. We will not use senior staff for the smaller projects unless absolutely necessary, and after a discussion that this wiil occur with the yourself or another City of Dublin Building Department designated staff person. Again, the assigned point of contact person should also be available to communicate our sChedules and staffing needs prior to the work being sent to our company. I believe this addendum covers the two items of concern regarding the new graduated rate schedule we are proposing. We are anxiously awaiting word from you on when we can expect this new rate schedule to be implemented and iook forward to continuing our working relationship. If you have any questions or concerns, please call me at (925) 226-1320 (x211) or (925) 413-5626 (cell). Sincerely, LINHART PETERSEN POWERS ASSOCIATES A division of Bureau Veri/as North America ßJ@, ~~ puv/';r----- David J. Basinger, Architect Senior Associate DJB:dJb Linha.".. Petersen Powers Associates, In(',. ATTACHMENT '2 I ,1 flu/"t"lIIJ V/!'J'/I'¡iS (()WI'/"I) (¡ORB SLJH\!! B(!Uh:'·~Lld, ,'o;uilL" 100 Pk;L.~al~I'!!!I, C'^ 94')(;(¡-:771 Mai¡: (n')122(I·U2() \.";IX: (92)12JH-!9>() WW"".LI~.blLl'(:;I(I\"L'¡il'I.".('(1I11 Personnal Charges - Plan R.eview and Inspection Servicas Principal $160 Supervising Plan Review Engineer/Associate $130 Senior Plan Review Engineer/Architect $115 Plan Review Engineer/Architect $100 Senior Plans Examiner $95 Plans Examiner $80 Lead and/or Senior Inspector/Project Manager $87 Inspector II $85 Inspector I $75 Inspector Trainee $55 Travel and Mileage (for client requested meetings) T & M These rates are effective from July 1, 2005 through June 30, 2007. Reimbursable Expenses Reimbursable expenses shall include, but not be ilmited to, the following - which would oniy be applied to maetings requested outside of the City of Dublin offices, and/or when mutuaily agreed upon with the jurisdiction: Mileage Current IRS rate + 15% Domestic Travel Per Diem ($45/day plus lodging) Other Direct Project Expenses (at cost plus 15%) including: · Public transportation, charter, or rental · Printing, graphics, photography, and reproduction · Rental or purchase of special equipment and materials · Long distance telephone and special shipping (lrÆ,'·,:',~ ,~' i'¡:':~:~~:i:rill'~ ~ -_._-~~"~,~"- ----_._~~..~ --'"',~---,_.,., BlIrGau Vcrlt85 Il¡nhad ¡')t:'1f:~!'~':i"'Dj Püw!.),t:;., ¡'~~.~~ü~~i,\ÜJ~', ßUb1 EXHIBIT B Revised July 1, 2005 Linhart Peterson & Powers PAYMENT SCHEDULE A. CITY shall pay CONTRACTOR for services rendered in accordance with the hourly rates stated in section B. CONTRACTOR shall submit invoices, not more often than once per month, based upon the work completed. At the sole discretion of the CITY other payment schedules may be considered. Invoice shall include an accounting of all hours by classification and task. The format and documentation inciuded on the invoice, shall be subject to approval by the City Manager and/or designee. B. HOURLY RATES: The following rates include all reimbursable or indirect costs, including but not limited to a vehicle and Nextel cell phones. 1. Supervising Building Inspector $87,00 (Includes oversight of Contract Inspectors, monitoring of Inspections demand and a knowledge 1 certification in commercial 1 mulli family building systems) 2. Commercial Inspector $85.00 (Includes knowledge and certification in commercial building systems including structural, mechanical, plumbing, and electrical systems.) 3. Building Inspector $75.00 (Includes Inspection as well as any plan checking of Residential and Non-Structural Commercial! Industrial Plans.) 4. Assistant Building Inspector $5500 (Includes Inspections of Residential buildings) 5. Off-site and on-site Plan Checking $90,00 (As authorized by City Manager and/or designee.) C. The hourly rates shown in Section B above, shall be the total which the CITY shall pay for the services to, be rendered by CONTRACTOR pursuant to this Agreement. CITY shall not pay any additional sum for any expense or cost whatsoever incurred by CONTRACTOR in rendering services pursuant to this Agreement. Consulting Services Agreement between City of Dublin and Linhart Peterson & Powers - Exhibit B 7/1/05 Page 1 of 2 ATTACHMENT 3 OJ ù() q D. CITY shall make no payment for any extra, further or addijional service pursuant to this Agreement unless such extra service and the price therefore is agreed to in writing and authorized by the City Manager and/or designee. E. The services to be provided under this Agreement may be terminated without cause at any point in time in the sole and exclusive discretion of CITY. In this event, CITY shall compensate the CONTRACTOR for all outstanding costs incurred as of the date of written notice thereof and shall terminate this Agreement. CONTRACTOR shall maintain adequate logs and tlmesheets in order to verify costs incurred to date. F. The CONTRACTOR is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of a fully executed copy of this Agreement. G. A Iale sRarge DElllal ts 1,5% of tAe soliAqllent aFRSIIAt will Be asses aveFY meRtA, startinQ the fiFEt day after 15 days!fem tRe date tRe City recei-/ee a eemplele aAd accllFale ilweiee fer services. City of Dublin Linhart Peterson & Powers Eddie Peabo y, Jr. Community Development Department ~~-- Kenneth C. Petersen Principal Attest: j'lA>-~, ay Keck µity Clerk r.-' O· \ ....~ Approved As to Form: -tf~ )K j; L Elizabeth H. Silver City Attorney Consulting Services Agreement between City of Dublin and Linhart Peterson & Powers - Exhibit B 7/1/05 Page 2 of 2