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HomeMy WebLinkAboutItem 4.01 Draft CC 12-16-2003 MinA Closed Session was held at 6:30 p.m., regarding: CONFERENCE WiTH LEGAL COUNSEL -ANTICIPATED Litigation~ Initiation of Litigation Pursuant to SubdiviSion c of Government Code Section 54956.9 - one potential case. A regular meeting of the Dublin City Council was held on Tuesday, December 16, 2003, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:10 p.m., by Mayor Lockhart. ROLL CALL PRESENT: ABSENT: Councilmembers McCormick, Oravetz, Sbranti, Zika and Mayor Lockhart. None. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. REPORT ON CLOSED SESSION Mayor Lockhart advised that there was no reportable action. UPDATE OF STATE BUDGET AND THE POTENTIAL IMPACT TO LOCAL GOVERNMENT FINANCES AND THE STATUS OF LEAGUE OF CALWORNIA CITIES' PROPOSED BALLOT INITIATIVE 7:11 p.m. 3.1 (:330-80/140-20) Stacey Wells, East Bay Representatives for the League of California Cities, provided a brief status update on the State Budget and Vehicle License Fee and the potential impact of local government finances. CITY COUNCIL MINUTES VOLUME 22 REGULAR MEETING December 16, 2003 PAGE 694 Ms. Wells diStributed a handout to the City Council regarding the Local Taxpayers and Public Safety Protection Act, which is being submitted for the November 2004 ballot by the League of California Cities, and encouraged the City Council and City Staff to become involved in the process. ACCEPTANCE OF GIFF TO CITY 7:20p,m. 3.2 (150~70) Parks & Community Services Manager Paul McCreary presented the Staff Report and advised that the Dublin Senior Center has received a donation in the amount of $400 from Mr. Frank Inami, in memorY of his wife' the late setsuko (Sue) Inami. Ms. Inami was a dedicated volunteer and the official LibrarY at the Dublin Senior Center. The donation will be retained in a liability account until such time as a project or need to expend the funds is identified. On motion of Vm. Zika, seconded by Cm. Oravetz and by unanimous vote, the Council accepted the gift and directed Staff to prepare formal acknowledgement to Mr. Frank inami. PRESENTATION BY PUBLIC WORKS DEPARTMENT ON THE STATUS OF THE PUBLIC WORKS CAPITAL ~~ME~PRO~'PROJECTS 7:22 p.m. 3.3 (330~40) Public Works Director Public Works Director Lee Thompson made a PowerPoint presentation on the City's Capital Improvement Program projects and provided an update of capita1 projects completed in the current fiscal year, projects currently under construction, and projects on which engineering work has begun. Mayor Lockhart asked how the sidewalk would be widened on Dublin Boulevard. Mr. Thompson advised that the extension would go on the back of the sidewalk toward the private property. cm. Sbranti asked what would happen to the trees. CITY COuNCiL ~~TES VOLUME 22 REGULAR MEETING December 16, 2003 PAGE 695 Mr. Thompson the sidewalk would be widened between the trees with a well in the back. Cm. Sbranti asked about the timeline on the Fallon Road/Ir580 Interchange and the Dublin Boulevard/Inspiration Drive projects. Mr. Thompson advised that construction would begin in Fall 2004 for the Fallon Road Interchange, which would include adequate lighting and signals. City Manager Richard Ambrose advised that Staff was still negotiating with the Cities of Livermore and Pleasanton on the ultimate improvements and the respective share of funding. Mr. Thompson advised that the design for the Dublin Boulevard/Inspiration Drive project was almost finished and construction was anticipated to begin in the next fiscal year. Cm. Sbranti suggested that the intersection at Amador Valley Boulevard and Brighton Avenue be signalized because of traffic bottlenecks experienced during school hours from traffic coming from Dougherty Road, the High School, Middle School and Frederiksen Elementary. The Council discussed the traffic backup caused by school traffic, and the potential of the high school population being doubled in the next several years as a result of the upcoming high school renovation. Mr. Thompson advised that the issue would be forwarded to the Traffic Safety Committee for consideration. Cm. Oravetz asked when the Downtown Monument project would begin. Mr. Ambrose advised that Staff would report back to the Council shortly on the issues of the Monument project budget and deadline. Cm. McCormick asked if the Vehicle License Fee (VLF) issue would impact any planned or under construction projects. Mr. Ambrose advised that Staff would present a VLF update and analysis to Council in mid~January 2004. The City has $I.5 million in backfill monies at stake. At thistime, none of the backfill had been received. As. advised earlier by Stacey Wells, the City will CITY COUNCIL MINUTES VOLUME 22 REGULAR MEETING December 16, 2003 PAGE 696 not receive any of the VLF in January through March. The report will also consider the possible permanent consequences of the VLF. Mayor Lockhart noted that this would be Public Works Director ~ ~ompson's last Council meeting as a Dublin employee, as he was retiring after more than 20 years with the City. Mayor Lockhart outlined the many projects in which Mr. Thompson has been involved and thanked him for the wonderful job he has done. 7:47 p.m. $.4 John T. Collins, Sr., Allegheny Drive, recited an original poem regarding his opposition to the Oversized On-Street Vehicle Ordinance. CONSENT CALENDAR 7:49 p.m. Items 4.1 through 4.5 Cm. Sbranti pulled Item 4.3 for further discussion. On motion of Cm. Oravetz, seconded by Cm. McCormick and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Special Joint City Council/Planning Commission Workshop of November 24, 2005 and Regular Meeting of December 2, 2003; Adopted (4.2 600~30) RESOLUTION NO. 235 - 03 APPROVING AN AGREEMENT WITH PLACEMAKERS, PATRICIA JEFFERY, AS NEEDED FOR OVERFLOW SERVICES IN THE COMMUNITY DEVELOPMENT DEPARTME~ RELATED TO PRIVATE DEVELOPMENT PROJECTS and authorized the Community Development Director to execute the Agreement; CITY coUNCIL MINUTES VOLUME 22 REGULAR MEETING December 16, 2003 PAGE 697 Approved (4.4 600-30) Consultant Services Agreement with Carducci and Associates in the amount of $246,500; and Approved (4.5 300-40) the Warrant Register in the amount of $6,296,665.89. Cm. Sbranli pulled Item 4.3, Surplus P~qnter Donation to T~- Valley Community Television, and suggested that the Ci& consider a permanent policy to offer donated surplus property to local non-profit organizaP'ons before it goes to auction. Assistant City ManagerJoni ?attillo advised that surplus properly is olTentimes not wanted by non-profits because of its outdated condition that might become a support burden. In this instance, CTV approached the Cip for a printer and a printer just happened to be available. 7j~ically, once properly is approved by Council for surplus, it is taken to an auction house to recoup some money. Staff is very diligent when it comes to contmuni&-based needs and bringing those items to the Council's attention. Cm. Shrank' stated that the concept was okay udth technology, but furniture could be used by schools or other groups. City Manager l~'chard Ambrose advised that the current policy mandated that a list of outdated equipment be brought before the Council to declare it as surplus. At that time, the Council has the opportuni& to direct Staff to offer the equipment to non-profit o~aniza~'ons. Although most surplus properly does not have much value, surplus equipment needs to be evaluated for its worth. A surplus patrol car, for example, still has a lot of value. Mayor Iockhart clarified that when a list of proposed surplus properly comes before Council, the Council can direr[ Staff to notify non-profits of its availabili& before it goes to auction. Mr. Ambrose conl~'rmed that Staff could notil~ non-profits, includJng posting the information on the ri&9 website. On motion of Cm. gbranti, seconded by Vm. Zika and by unanimous vote, the Council authorized (4.:5:550-40) the City Manager to donate the designated surplus printer to Tri-Valley COmmunity Television. CITY COUNCiL MINUTES VOLUME 22 REGULAR MEETING December 169 2003 PAGE 698 PUBHC HEARING ESTABLISH A MODIFIED RIGHT-OF-WAY LINE FOR ST. PATRICK WAY 7:57 p.m. 6.1 (820-90) Mayor Lockhart opened the public hearing. City Engineer Melissa Morton presented the Staff Report and advised that this was the 2~d reading of an Ord'mance for the processing of a minor revision to the established alignment for the portion of St. Patrick Way between Golden Gate Drive and Regional Street. The original alignment was approved by the City Council in October of 1988. Because the City was in the process of reviewing development plans for properties that are proposed to be served by the St. Patrick Way extension~ and in order to accommodate all current and future uses by surrounding properties, a modification to the alignment was being proposed. Costs for acquisition of the land would be negotiated with the property owners at such time as the City funds this project through its Capital Improvement Program. No testimony was entered by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Vm. Zika, seconded by Cm. Oravetz and by unanimous vote, the Council adopted ORDINANCE NO. 19 - 03 TO MODIFY AND ESTABLISH A RIGHT-OF-WAY LINE FOR ST. PA ~TRICK W'A~ BE~EN GOLDEN GATE DRIVE AND REGIONAL STREET GUIDELINES AND CRITERIA FOR JUDGING NOMINEES FOR CITIZEN OF THE YEAR AND ORGANIZATION OF THE YEAR 7:58 p.m. 7.1 (610-50) Mayor Lockhart presented the Staff Report and advised that in January 2003, the City Council received a report which evaluated the City's Volunteer Recognition Celebrations held in October 2001 and 2002. At that time, the Council approved several changes proposed by the Council Subcommittee, one of which included moving the annual event to the last Thursday in February in future years. The Council also agreed to continue to ' CITY Co'UNcIL MINVT~S ' VOLUME 22 REGULAR MEETING December 16~ 2003 PAGE 699 include the Citizen and Organization of the Year as part of the Volunteer Recognition Dinner event. It was suggested at that time that a report be brought back to the Council with evaluation criteria and/or an evaluation point system f or reviewing applications. Written criteria would assist the judges in evaluating each nominee fairly, based on the materials submitted. The general criteria for judging are proposed to be categorized as follows: Achievement, Community Needs, Innovation, Mobilization, Ongoing Involvement, and Leadership. Mayor Lockhart advised that one criterion was left out of the draft guidelines: an organization cannot compete in two consecutive years. Cm. Oravetz asked about the age restriction, noting that a previous winner had been less than 18 years of age. Mayor Lockhart advised that the Committee was concerned about the level of competition to which the youth would be exposed and the potential for extreme disappointment. There were other opportunities for those under 18, as well as someone who does not live in Dublin but has volunteered in Dublin, to be recognized for community service, such as the Mayor's Award. Cm. Sbranti noted that those under 18 also have the opportunity for recognition through the schools. Youth organizations, however, will still be allowed to be nominated. Vm. Zika expressed concern about conflicting requirements. The "Ongoing Involvement" criteria required hands~on and on-going involvement rather than a one~ time activity. However, the. "Achievement" criteria required the accomplishment to be achieved through voluntary service during the past calendar year. The Council discussed criterion and agreed to change and broaden the "Ongoing Involvement" criteria to read "The voluntary community service must be hands~on and ongoing rather than a one~time activity, with the exception of outstanding service for short-term crisis situations or special projects providing ongoing service that may extend beyond the one year period." All agreed that the idea was to get more people or organizations nominated for the opportunity to be recognized. City Manager RiChard Ambrose clarified that an organization would not be able to compete two years in a row only ff the organization won the award in the previous year. CITY COUNCIL MINUTES VOLUME 22 REGULAR MEETING December 16, 2003 PAGE 700 The Council concurred that a winning organization cannot be nominated in consecutive years. Also, the judges will now equally consider special one-time projects, along with ongoing acts of service. On motion of Cm. Sbranti, seconded by Cm. McCormick and by unanimous vote, the Council approved the guidelines as modified and directed Staff to proceed with preparations for the Volunteer Recognition Event on February 26, 2004. AGREEMENT WITH SHERRY L. LUND ASSOCIATES FOR CONSULTANT SERVICES FOR THE CITY OF DUBLIN'S STRATEGIC PLANNING PROCESS 8:08 p.m. 7.2 (600-30) City Manager Richard Ambrose presented the Staff Report and advised that, at its November 18, 2003 meeting, the City CounCil directed Staff to initiate the Strategic Planning Consultant selection process and appointed Mayor Lockhart and Councilmember Sbranti to serve on a Consultant Interview Ad-Hoc Committee with Staff. The Ad~Hoc Committee unanimously recommended that the Council retain the services of Sherry L. Lurid Associates to assist the City in its strategic planning process. The Council would also choose a date in January 2004 to hold the strategic planning workshop. Ms. Lurid stated that she was impressed with the City's current Goals & Objectives process, and the strategic planning process would only add strength to that and provide a clearer view of where Dublin is headed. On motion of Cm. Oravetz, seconded by Cm. Sbranti and by unanimous vote, the Council adopted RESOLUTION NO. 236 - 03 APPROVING AN AGREEMENT WITH SHERRY L. LU~ AS~0,~IATES FOR THE CITY OF DUBLIN'S STRATEGIC PLANN~G pROCESS and approved a Budget Change in the amount of $15,000 from Unappropriated General Fund Reserves, and set the date of January 23, 2004*, for the Strategic Planning Workshop. *Note: Because of scheduling conflicts, this date was subsequently changed to Friday, January 1 ¢, 2004. CITY COUNCIL MINUTES VOLUME 22 REGULAR MEETING December 16, 2003 PAGE 701 CLASSIC AFFAIR EVENT $:14 p.m. 8.1 (950~40) Parks & Community Services Manager Paul McCreary presented the Staff Report and advised that the "Classic Affair'! was a cultural art~.eyent designed to showcase local artists and give the City of Dublin a more formal art exhibition and musical performance event. The event was first held in June 2001 and again in June 2002 and May 2003. This past year the City partnered with the Dublin SeniOr Foundation to coordinate a silent auction to benefit the Foundation and generate more interest within the senior citizen population. After three years, attendance remained low despite a concerted effort to market the event, and interest in the event by artists and sponsors has declined as well. Staffs recommended canceling the event and explore other community cultural arts opportunities. Cm. Sbranti asked if an analysis has been done as to why the event had not been successful. Mr. McCreary advised that a fiscal analysis had been completed, as well several different venues, including different locations, explored. Cm. Oravetz felt that Dublin should still try to celebrate cultural arts and recommended that the Heritage & Cultural Arts Commission explore other opportunities. The Council discussed varies ideas and agreed that other opportunities should be explored. On motion of Cm. McCormick, seconded by Vm. Zika and by unanimous vote, the Council approved the cancellation of the event and directed Staff to explore other opportunities to more effectively expand appreciation of cultural arts in the community. 2004 ST. PATRICK'S DAY ARTWORKAND ROAD CLOSURES 8:19 p.m. 8.2 (950-40) Parks & Community Services Manager Paul McCreary presented the Staff Report and advised that the 21 st Annual St. Patrick's Day Celebration is scheduled for the weekend of March 13-14' 2004, and advised the Council of the proposed festival location, as well as parade and fun run routes. Staff also proposed four different concepts for poster c Tv co Cln e UTES VOLUME 22 REGULAR MEETING December 16~ 2003 PAGE 702 artwork and requested the Council to select its preferred concept. The St. Patrick's Day Liaison Committee and the Parks & Community Services Commission had both reviewed the artwork and unanimously recommended Option C, depicting two children holding hands. The Council discussed the various arr'~work options and concurred that, although respectful of the recommendation by the St. Patrick's Day Liaison Committee and Parks & Community Services Commission's recommendation, Option A would be more suitable this year because posters with children have been highlighted for the past several years. On motion of Cm. Sbranti, seconded by Cm. McCormick and by a majority vote (Vm. Zika abstained), the Council chose Option A for the festival poster. On motion of Cm. Sbranti, seconded by Cm. McCormick, and unanimous vote, the City Council adopted RESOLUTION NO. 237 - 03 AUTHORIZING TEMPORARY STREET CLOSURES FOR THE 2004 ST. PATRICK'S DAY FESTIVAL, PARADE AND SHAMROCK 5K FUN RUN & WALK ~RESOLUTION OF INTENTION TO FORM UNDERGROUND UTILITY DISTRICT ~ DOUG~ERTY RO~ FROM SIERRA LANE TO DUBHN BOULEVARD, AND DUBLIN BOULEVARD FROM DUBLIN COURT TO DOUGHERTY ROAD 8:25 p.m. 8.5 (1020-50) Public Works Director Lee Thompson presented the Staff Report and advised that this is the first priority underground project as identified by the City Council at the December 2, 2003, Council meeting. Much of the work on this project will be performed concurrently with or in-lieu of utility relocations related to the Dougherty Road Improvements Project. The cost of the work will be paid by the California Public Utilities Commission Rule 20A funds. Mayor Lockhart asked if there was any more undergrounding to be done. CITY COUNCIL MINUTES VOLUME 22 REGULAR MEETING December 16, 2003 PAGE 703 Mr. Thompson advised that Dublin Boulevard to Sierra Court still needed to be undergrounded. Mr. Ambrose adviSed that there was no funding yet for that section. On motion of Vm. Zika, seconded by Cm. Sbranti and by unanimous vote, the Council adopted RESOLUTION NO. 238 -05 RESOLUTION OF INTENTION TO FORM UNDERGROUND UTILI~ DIS~B~@N FACILITIES DISTRICT ON DOUGHERTY ROAD FROM DUBLIN BOULEVARD TO SIERRA LANE AND ON DUBLIN BOULEVARD FROM DUBLIN COURT TO DOUGHERTY ROAD (UNDERGROUND UTILITY DISTRICT 2003-01) and set public hearing dates of January 6 and February 3, 2004, for consideration of an Ordinance establishing Underground Utility District 2003~01. APPROVAL OF PARCEL MAP 8144, CITY OF DUBHN SENIOR CENTER AND EDEN HOUSING AFFORDABLE SENIOR APARTMENT PROJECT 8:28 p.m. 8.4 (410-40) City Engineer Melissa Morton preSented the Staff Report and advised that the City was proposing to subdivide the former Alameda County Library property on Amador Valley Boulevard opposite Starward Drive to create separate parcels for the Dublin Senior Center and for the Eden Housing Mfordable Senior Apartments Project. On motion of Cm. Oravetz, seconded by Cm. MCCormick and by unanimous vote, the Council adopted RESOLUTION NO. 239 - 03 APPROVING PARCEL MAP 8144 CITY CO~CiL MINuTEs VOLUME 22 REGULAR MEETING December 169 2003 PAGE 704 APPROVE REPLACEMENT FREEWAY MAINTEN~CE AGREEMENT WITH CALTRANS FOR MAINTENANCE OF LANDSCAPING LOCATED WITHIN CALTRANS I~550 RIGHT~OF-W^Y 8::31 p.m. 8.5 (t300-50) Public Works Director Lee Thompson presented the Staff Report and advised that on November 24, 1999, an agreement was executed between the City of Dublin and Caltrans which delegated Caltrans' obligation to the City to maintain landscaping in Caltrans right~of~way along I~ 580. During the construction of the I~ 580/Tassajara Road Interchange Improvement project, the City requested that Caltrans approve the installation of the originally designed freeway landscaping. Caltrans agreed, with the provision that a maintenance agreement be executed between Caltrans and Dublin. The City Council subsequently approved a Freeway Maintenance Agreement with Caltrans on November 19, 2002. This agreement would require the City of Dublin to maintain the recently~installed median landscaping on Tassajara Road located within Caltrans right~of~way and north of the overpass bridge structure. The original 2002 Freeway Maintenance Agreement was declined by Caltrans until the modification for the new proposed landscaping was added. On motion of Cm. McCormick, seconded by Vm. Zika and by unanimous vote, the Council adopted RESOLUTION NO. 240 - 0S APPROVING REPLACEMENT FREEWAY MAINTENANCE AGREEMENT WITH CALTRANS FOR h4M~N~CE OF LANDSCAPING LOCATED WITHIN I~550 RIGHT-OF-WAY OTHER BUSINESS City Manager Richard Ambrose advised that the bonds from Fairway Ranch had closed and the project was now able to move forward. He commended the City Attorney and City Staff who worked so diligently with the property owners and financing agencies during this process. Mr. Ambrose advised that this was Lee ~ompson's last meeting as Dublin's Public Works Director, and reminded the Council that an event recognizing Mr. Thompson's service to the City would be held the evening of January 8, 2004, CITY COUNCIL MINUTES VOLU?qlE 22 REGULAR MEETING December 16~ 2003 PAGE 705 Vm. Zika recognized the many City-sponsored events held during December and congratulated Staff on jobs well-done. Vm. Zika advised that he recently attended a Congestion Management Association meeting and indicated that Dublin's $1.8 million grant for affordable housing in Eastern Dublin may be in jeopardy because of a missed deadline. Mr. Ambrose advised that the Congestion Management Agency had given Dublin a preliminary indication that an extension might be considered. Cm. McCormick recognized the mural art underpass project, which was recently dedicated, and thanked those who made it come to fruition, especially Mayor Lockhart, who proposed the idea. Mayor Lockhart thanked the Staff who made all of the December events such a success and so enjoyable. The entire Council extended its wishes for a Happy Holiday to all. Mayor Lockhart closed the meeting in memory of the late Sue Inami and the late $teven $uya, and extended warm wishes to their family members. 11.1 There being no further business to come before the Council, the meeting was adjourned at 8:41 p.m. Meeting minutes taken and prepared by Fawn Holman, Deputy City Clerk. ATFEST: City Clerk CITY COUNCIL MINUTES VOLUME 22 REGULAR MEETING December 16, 2003 PAGE 706 yor