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HomeMy WebLinkAboutItem 8.3 Jazz Master Workshop CITY CLERK File # AGEN DA STATEMENT CITY COUNCIL MEETING DATE' April 6, 2004 SUBJECT: JazzMasters Workshop Report By: Theresa Yvonne, Heritage and Cultural Arts Supervisor ATTACHMENTS: None RECOMMENDATION: .~ Consider subsidizing the JazzMasters Workshop for Summer 2004 FINANCIAL STATEMENT: qflb~The cost to the City for the JazzMasters Workshop is $1,000 DESCRIPTION: In February 2004, the Heritage and Cultural Arts Commission reviewed a proposal of partnering with JazzMasters, a not-for-profit organization providing music education throughout the bay area. JazzMasters Developmental Performance Workshop is a weekly mentoring program dedicated to the art of music performance, providing an integral link to the cultural richness of American music. Staff contacted JazzMasters and spoke with their Director Mr. Bruce Forman~ JazzMasters would customize a 10 week long program for youths for the summer of 2004. There would be one mentor that would run the program consistently and each week an additional mentor would feature a particular instrument. The program could accommodate 13 - 15 students each week. The program would be taught from a performance base standpoint with a historical and stylistic perspective on music. The fee from JazzMasters for this program would be $3,500.00. JazzMasters prefers that the program is free to the students and therefore suggests that sponsoring agencies fund the program or seek sponsorship or grants. The Heritage and Cultural Arts Commission supports offering the program for this summer and have proposed that the following objective be added to the 2004-2005 Goals & Objectives: "Identify funding sources to offset program fees for 2004 JazzMasters Workshop program". It has been the policy of the Parks and Community Services Department to develop programs and classes in which registration will at least cover direct program costs where possible. City Council Resolution 79- 84 states: "Recreation programs will be developed within the parameters of the Recreation Department budget adopted annually by the City Council. The City CoUncil will approve all programs or classes subsidized by the City, prior to those programs being offered by the Recreation Department. A subsidized program or claSs is defined as any program or class in which the registration fee does not cover the direct cost of offering the program or class with a minimum number of enrolled participants. Minimum enrollment will be determined based upon salary, material and facility usage costs." COPIES TO: Heritage and Cultural Arts Commission/Bruce Foreman I~ ~ ITEM NO. ~ G:\COUNCILXAgenda StatementsX2004\4-6 Jazzmasters worl~op.doc Although the resolution refers solely to recreation the resolution predates the creation of the Parks and Community Services Department in which the responsibility for this program falls. To date, $1,000 has been raised for the program; Mark Sweeney of Hacienda Business Park has offered $1,000.00 to sponsor the program. Although a grant was submitted through Starbucks, Staff has learned that the grant was not funded. Staff proposes a fee of $100 per student for the JazzMasters Workshop which would generate an additional $1,500 in revenue. Thus there is a shortfall of $1,000 for the program. The City Council Could choose to subsidize this program in the amount of $1,000. In that case, Staff would include funding in the Fiscal Year 2004-2005 Budget. The urgency in making a decision on the funding for the program is dictated by the fact that in order to successfully offer this program for Summer 2004, it is necessary to begin publicity of the program prior to the adoption of the Fiscal Year 2004-2005 Budget. RECOMMENDATION: Sponsorship of the JazzMasters Workshop satisfies the 2003-2004 high priority objective of the Council: "Expand cultural arts class opportunities to the community". However, unlike the other cultural arts classes that were offered this year, the JazzMasters Workshop, as currently proposed, requires City subsidy. It is the recommendation of Staff that the City Council consider subsidizing the JazzMasters Workshop for Summer 2004. If approved by the Council, Staff will include funding in the Fiscal Year 2004-2005 Budget for the program.