HomeMy WebLinkAboutItem 7.2 AwardBidTrafficSignal CITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 1, 2004
SUBJECT: Award of Bid - Contract No. 04-01, Traffic Signal at
Dublin Boulevard and Inspiration Drive
Report Prepared by: Melissa Morton, Public [4/orks Director
ATTACHMENTS: 1) Resolution of Award
2) Bid Results
RECOMMENDATION: Adopt resolution awarding Contract No. 04-01, Traffic Signal at
Dublin Boulevard and Inspiration Drive, to Richard A. Heaps
~ Electrical Contractor, Inc.
FINANCIAL STATEMENT: Funding for this Capital Improvement Program project is from the
General Fund (Fund 001) and from Traffic Impact Fee contributions
(Fund 300) from Valley Christian Center's (VCC) proposed
expansion. VCC will contribute 14% of the total project cost or
approximately $35,400 based on total project budget.
Proposed
FY 2003-2004 FY 2004-2005
Budget Budget Total
Design $ 26,250 $ 0 $ 26,250
Salaries/Miscellaneous $ 10,260 $ 14,090 $ 24,350
Improvements $ 0 $202,230 $202,230
Budget Total: $ 36,510 $216,320 $252,830
The improvements budgeted in the amount of $202,230 proposed for FY 2004-2005
includes the low bid amount of $183,844.50 plus a 10% contingency for potential extra
work not shown on the plans or specifications.
DESCRIPTION: On April 20, 2004, the City Council authoriZed Staff to solicit bids
for Contract No. 04-01, Traffic Signal at Dublin Boulevard and Inspiration Drive.
This project will construct a traffic signal at the intersection of Dublin Boulevard and Inspiration Drive.
The traffic signal is warranted based on existing traffic volumes entering the intersection during the
morning and afternoon peak hours. The volumes have escalated over time due to increased traffic on
COPIES TO: Richard A. Heaps Electrical Contractors
Bryan Tebbutt, VCC
g:kmiscprojkDublin-Inspiration SignalkAS award lO~ ~k ITEM NO. ~
Inspiration Drive from the Valley Christian Center (VCC) schools and nearby housing developments
(Hansen Ranch and Clifden Parc). It is anticipated that these traffic volumes will increase further.if the
Schaefer Ranch development is constructed to the west of the existing terminus of Dublin Boulevard.
Traffic Impact Fee contributions from VCC will be 14% of the total project cost or approximately
$35,400 based on total project budget.
In order to construct the signal when school is not in session, it is proposed to award the Contract at this
time. The project is scheduled to begin after the VCC schools let out in June, and the traffic signal should
be installed prior to the start of the new school year at the end of August.
A total of six bids were received (Attachment 2), with a low bid of $183,844.50 submitted by Richard A.
Heaps Electrical Contractor, Inc. Staff has reviewed the bids and determined that the low bid contractor
has satisfactorily performed similar projects.
Staffrecommends that the City Council adopt the resolution awarding Contract No. 04-01, Traffic Signal
at Dublin Boulevard and Inspiration Drive, to Richard A. Heaps Electrical Contractor, Inc.
;RESOLUTION NO. -04
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 04-01
TRAFFIC SIGNAL AT DUBLIN BOULEVARD AND INSPIRATION DRIVE
TO RICHARD A. HEAPS ELECTRICAL CONTRACTORS, INC.
WHEREAS, the City of Dublin did, on May 18, 2004, publicly open, examine, and declare all
sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for
Contract No. 04-01, Traffic Signal at Dublin Boulevard and Inspiration Drive, authorized by the City
Council on April 20, 2004, which Plans, Specifications, and Modifications are hereby expressly referred
to for a description of said work and for all particulars relative to the proceedings under the request for
bids; and
wHEREAS, said bids were submitted to the Director of Public Works, who has recommended
that the bid hereinafter mentioned is the lowest and best bid for doing said work;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dublin Contract No. 04-01 to the lowest responsible bidder therefor, to wit, Richard
A. Heaps Electrical Contractor, Inc., at a bid of One Hundred Eighty-Three Thousand, Eight Hundred
Forty-Four Dollars and Fifty Cents ($183,844.50), the particulars of which bid are on file in the Office of
the Director of Public Works.
PASSED, APPROVED AND ADOPTED this 1 st day of June, 2004.
AYES:
NOES:
ABSENT:
ABSTAINING:
Mayor
ATTEST:
City Clerk