HomeMy WebLinkAboutItem 6.8 DubRchStLiteAD99-1
CITY CLERK
File # D~[kJ[QJ-~[m
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 20, 2004
Public Hearing: Dublin Ranch Street Lighting Maintenance
Assessment District No. 99-1
Report Prepared By: Melissa Morton, Public Works Director
SUBJECT:
ATTACHMENTS:
RECOMMENDATION: /1 V 1)
Á.{JJY' 2)
Z; \ 3)
4)
5)
FINANCIAL STATEMENT:
1)
2)
Resolution approving Engineer's Report, Confirming
Diagram and Assessment, and Ordering Levy of Assessment
Engineer's Report and Assessment Diagram
Open public hearing
Receive Staff presentation
Receive public comment
Close public hearing and deliberate
Adopt resolution approving engineer's report, confirming
diagram and assessment, and ordering levy of assessment
2004-2005 Sources and Use of Street Lif!ht Maintenance District Funds
Revenues:
Total Amount Proposed to be Assessed:
Estimated Interest Revenue:
Estimated Prior Year Collections and Penalties:
Less Estimated Collection and Delinquency Cost:
Net Total Revenues
$ 44,319
2,278
457
0,196)
$ 45,858
Expenditures:
Contract Maintenance and Utilities:
Administration and Engineering:
Total Operating Expenses:
$ 91,402
2.750
$ 94,152
The $48,294 difference is proposed to be paid from the existing reserve in this District.
The proposed assessment. $15.10 per sinl!le-familv home. is the same as the 2003-2004
assessment.
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COPIES TO:
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DESCRIPTION: This assessment district funds the electric energy, maintenance. and
repair costs associated with the decorative street lighting within the Dublin Ranch development (phase I
and Areas G and A, excepting the golf course) and also in Tract 7067, which is the Clifden Pare
development off Mountain Rise Place in the western hills. This assessment district was formed in 1999 at
the request of the developers in Dublin Ranch. The Clifden Parc development was annexed in 2000, and
Dublin Ranch Areas A and G were annexed in 200 1.
The City began maintaining some of the lights in Dublin Ranch Phase I. and also in Clifden Parc, during
the 2001-2002 Fiscal Year. It is expected that the City will be maintaining up to 815 lights by the end of
Fiscal Year 2005-2006.
For Fiscal Year 2004-~OO5, no change is recommended with respect to the method of determining the
assessments. The assessment for a single-family residence is estimated to be $15.10, which is the same as
the 2003-2004 assessment. A portion of the reserve in this assessment district will be used to offset the
budgeted increase in the cost of maintenance. As noted in the Engineer's Report, a portion of the reserve
is being set aside each year for future pole painting costs. The poles are expected to need repainting on a
ten-year cycle.
Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution
approving engineer's report, confirming diagram and assessment, and ordering levy of assessment.
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RESOLUTION NO. - 04
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*******
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM
AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1
(DUBLIN RANCH AND TRACT 7067)
WHEREAS, by its Resolution No. 040-04, a Resolution Directing Preparation of Annual Report for City of
Dublin Landscaping and Lighting Maintenanœ Assessment District No. 99-1 (the "District"), this Council designated
the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance
with and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and
found to be sufficient in every particular, whereupon it was detennined that said report should stand as Engineer's
Report for all subsequent proceedings under and pursuant to the aforesaid Resolution and that July 20,2004, at 7:00
p.m. in the Council Chambers, Dublin Civic Center, 100 Civic Plaza, Dublin, California, was appointed as the time
and place for a hearing by the Council on the question of the levy of the proposed assessment, notice of which
hearing was mailed, published and posted in accordance with Government Code Section 54954.6; and
WHEREAS, at the appointed time and place, said hearings were held, and all persons interested desiring to
be beard were given an opporbmity to be beard, and all matters pertaining to said levy were heard and considered by
this Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and
assessment prepared by and made a part of the report of said engineer to pay the cost and expenses thereof;
NOW, THEREFORE. BE IT RESOLVED that the City Council of the City of Dublin does bereby approve
that:
(a) The property owners owning more than:fifty percent of the area ofassessable land within the District
bad not, at the conclusion of said hearing, filed written protests against the said proposed levy, or against the
Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the
assessment to pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) The District benefited by said improvements and to be assessed to pay the costs and expenses
thereof, and the exterior boundaries thereof. are as shown by a map thereof filed in the office of the City Clerk, which
map is made a part bereofby refèrence thereto.
PASSED, APPROVED AND ADOPTED this 20th day of July, 2004.
AYES:
NOES:
ABSENT:
Mayor
A'ITEST:
City Clerk
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CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
NO. 99...1
(DUBLIN RANCH AREA AND TRACT 7067)
FISCAL YEAR 2004-2005
ENGINEER'S REPORT
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TABLE OF CONTENTS
1 ENGINEER J S LETTER............... ............ .................................. ........ ............... 3
2 ESTIMATE OF COSTS ....................................................................................5
¿r ~ET~O~ OF i4lI'jfÞORTJrON~ENT........................................................... tJ
4 jfÞ ARCEL liSTING................................. ...................................................... 7
5 CER TIFI CA. TI 0 NS. ....... ........ ......... .......... ........ .................... .............. ....... ... B
Y:\ASSESSDI\99.1 Dub Ranch SL\99.1Rpt 2004.dOc June 30,2004
1
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ENGINEER'S LETTER
WHEREAS, on March 16, 2004, the City Council of the City of Dublin, California,
pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution
Directing Preparation of Annual Report for Maintenance Assessment District 1999-1 for the
acquisition and maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565. et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said
Act and the order of the Council of said City, hereby make the following assessment to cover the
portion of the estimated cost of acquisition of and maintenance of said improvements and the
cost and expenses incidental thereto, to be paid by said District.
ummary 0 ssessmen
(1) (2) (3)
As Filed As As Finally
Preliminarily Approved
Approved
Cost of Maintenance $80,339 $80,339
Incidental Expenses $22,690 $22,690
TOTAL COSTS $103,029 $103,029
Estimated 2004-05 Interest Income ($2,278) ($2,278)
Applied to 2004-05 Operating Costs
Prior Year Collections & Penalties ($457) ($457)
Reimbursement for Public Damage $0 $0
Estimated Surplus ftom 2003·04 Fiscal ($55,975) ($55,975)
Year
SUB-TOTAL ($58,710) ($58,710)
NET TO BE ASSESSED FOR FISCAL U4,319 U4,319
YEAR 2004-2005
Assessment per Lot (2,935) $15.10 $15.10
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Y:\ASSESSDI1Q9..1 Dub Ranch SLIQ9..1Rpt 2004.doc June 30. 2004
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As required by said Act, a diagram is hereto attached showing the exterior boundaries of
said landscape maintenance assessment district and also the lines and dimensions of each lot or
parcel of land within said street lighting maintenance assessment district as the same existed at
the time of the passage of said resolution, each of which lots or parcels having been given a
separate number upon said diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels of
land within said meet lighting maintenance assessment district by apportioning that amount
among the several lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the acquisition and maintenance . of said improvements, and more
particularly set forth in the list hereto attached and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said meet lighting
maintenance assessment district in proportion to the estimated benefits to be received by said lots
or parcels respectively from the acquisition and maintenance of said improvements. The
diagram and assessment numbers appearing herein are the diagram numbers appearing on said
diagram, to which reference is hereby made for a more particular description of said property.
The scope of work includes the maintenance, operation, repair and replacement of all
public street lighting facilities located within the public meets and within public easements·
within private streets within the District Boundaries, as shown on the approved improvement
plans for the following Tracts: 7067, 6925, 6956 through 6964, 7136 through 7142, and 7324
through 7327 and, including. but not limited to, the lighting poles, fixtures, conduits, conductors,
service boxes, controllers, and appurtenances, and the furnishing of power. together with all
incidental expenses for the maintenance, operation, and repair of the meet lighting system.
Each lot or parcel of land assessed is described in the assessment list by reference to its
parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year
2004-2005 and includes all of such parcels excepting those portions thereof within existing
public roads or rights of way to be acquired in these proceedings for public road purposes. For a
more particular description of said property, reference is hereby made to the deeds and maps on
file and of record in the office of the County Recorder of said County.
This District has been established to pay for maintenance. operation and repair of the
street light fixtures, which differ ftom the City Standard. A special light fixture has been created
as a community element, which is a benefit to the homeowners within the District boundary.
D8kAI!Þrt 8'¡ P£DÝ
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Mel ssa A Morton
Public Works Director
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Y:\ASSESSDI\99-1 Dub Ranch SL\,99.1 Rpt 2OQ4.doc June 30, 2004
2
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ESTIMATE OF COSTS
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
2004/05 is as follows:
Street lights currently installed or anticipated to be installed in 2()()4..()5: 790 total street lights
estimated to be installed: (1,021 ultimate improvements)
ESTIMATE OF COSTS
Maintenance
Electric Energy
California Street Light Association
Other Repairs and Maintenance Costs
Administration
$74,409
$317
$5,613
:Ml
$80,339
Incidentals
Engineer's Report and Proceedings
County of Alameda Collection Costs (1.7%)
Delinquencies
Pole Painting Reserve (see description below)
ContingencieslUnallocated Reserve
$2,750
$753
$443
$11,063
$7.681
$22,690
TOTAL:
$103,029
Future Pole Painting Reserve:
For 2004-05 = $11,063 ($115Ilight x 962 lights + 10 years)
Prior Year Pole Painting Reserve = $30,230
Total Future Pole Painting Reserve at end of Fiscal Year 2004-05 = $41,293
Y:\ASSESSDI\99-1 Dub Ranch SL\99-1Rpt 2004.doc June 30,2004
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3
METHOD OF APPORTIONMENT
The maintenance of the street lighting within the boundaries of the Assessment District benefits
each residential lot in the District in the same manner and to the same extent. Therefore. the
Assessment has been equally apportioned over the proposed 2.935 planned single-family
residential lots contained within the District. The per lot assessment will be $15 .1 0 per lot for
Fiscal Year 2004-2005, increasing to $34.22 (subject to inflation and utility rate increases) at
build-out for all residential lots within the boundaries of the District on a per lot basis.
Commercial property shall be assessed at 5.5 times the rate for residential lots times the acreage
of the lot. Common areas and public land within the District have been exempted and win have
a zero assessment since they receive no special benefit with regard to the special light fixtures.
Until they are subdivided, the assessment for these lots shall be equal to the per-lot or per~unit
assessment each year. times the number of proposed lots within each Tract. With the recording
of the future Tract maps, the new assessments will be reapportioned to each of the individual
residential lots.
As more street lights are installed each year, until all 1,021 are installed, the assessment each
year wilt be based on the estimated cost of maintenance (using the then current numbers in
Section 2), divided by the number of lights to be installed that year, provided in no event wilt the
per lot assessment be more than $34.22 (as adjusted for inflation).
It should be noted that future annexations to this District may affect the spread of assessments.
In addition to the increase in the annual maintenance cost as a result of additional lights, the
annual maintenance cost shall be increased annually beginning July 1, 2000, by the percentage
increase in the Bay Area Urban Wage Earner Consumer Price Index ("Index") (applies to all
costs except electricity), plus any actual increase in the cost of electricity. If the Bay Area Urban
Wage Earner Consumer Price Index is unavailable or deemed by the City Council to be
inappropriate, a comparable consumer price index, as approved by the City Counci~ shall be
used to replace the Bay Area Urban Wage Earner Price Index.
SAMPLE CALCULATION:
Assume an increase in the index of 1 % and a utility increase of 5%.
INDEX INCREASE ASSUMED 1 % 47,985 x .01 -= 480
ULTIMATE IMPROVEMENT COST
LESS ENERGY COST (SUBJECT TO RATE INCREASE ONLY
ASSESSMENT SUBJECT TO INDEX INCREASE
ENERGY COST
5% UTILITY RATE INCREASE 45577 x .05 -= 2279
NEW TOTAL MAINTENANCE COST
Y:\ASSESSDI\99-1 Dub Ranch SL\99-1 Rpt 2004.doc June 30, 2004
4
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PARCEL USTING
Annual Assessment
Assessment No. Property Number Fiscal Year Ultimate
Owner of Lots 2004-05 Imurovements
Per Total Per Total·
Lot Lot
Lots 1-92
Tract 6956 Unknown 91 $15.10 1,374.10 $34.22 3,114.02
Lots 1-69
Tract 6957 Unknown 69 $15.10 1,041.90 $34.22 2,361.18
Lots 1-86
Tract 6958 Unknown 86 $15.10 1,298.60 $34.22 2,942.92
Lots 1-91
Tract 6959 Unknown 92 $15.10 1,389.20 $34.22 3,148.24
Lots 1-113
Tract 6960 Unknown 113 $15.10 1,706.30 $34.22 3,866.86
Lots 1-117
Tract 6961 Unknown 117 $15.10 1,766.70 $34.22 4,003.74
Lots 1-111
Tract 6962 Unknown 111 $15.10 1.676.10 $34,22 3,798.42
Lots 1-45
Tract 6963 Unknown 45 $15.10 679.50 $34.22 1,539.90
Lots 1-123
Tract 6964 Unknown 123 $15,10 1,857.30 $34.22 4,209.06
Lots 1-17
Tract 7067 Unknown 17 $15.10 256.70 $34.22 581.74
Future Tmcts 7324, 7325, 7326, and
7327 Unknown 1,509 $15.10 22,785.90 $34.22 51,637.98
(Area G) units
IDcludes conun.ercial property calculated
at 5.5 benefit units x lot acreage and high
density residential calculated at I benefit
unit per dwellittR unit
Lots 1-110
Future Tract 7136 Unknown 110 515.10 1,661.00 $34.22 3,764.20
Lots 1-50
Future Tract 7137 Unknown 50 $15.10 755.00 $34.22 1,711.00
Lots 1-84
Future Tract 7138 Unknown 84 $15.10 1,268.40 $34.22 2,874.48
Lots 1-54
Future Tract 7139 Unknown 54 $15.10 815.40 534.22 1,847.88
Lots 1-62
Future Tract 7140 Unknown 62 515.10 936.20 $34.22 2,121.64
Lots 1-97
Tract 7141 Unknown 97 $15.10 1,464.70 $34.22 3,319.34
Lots 1-105
Tract 7142 Unknown 105 515.10 1,585.50 $34.22 3,593.10
TOTAL: 2,935 $15.10 $44.318.50 534.22 $100.435.70
The description of each lot or parcel as part of the records of the County Assessor of the County of Alameda are, by
reference, made part of this Report The above property owners and the City of Pleasanton and Dublin San Ramon
Services District own additional non-residemial properties such as c:ommunity-owned open space parcels, proposed
public facilities. and community owned recreation parcels, within the District boundaries. which will have a zero
assessment.
Y:\ASSESSDI~1 Dub R8nch SL\990-1Rpt 2004.doc June 30,2004
1/66/1
5
CERTIFICATIONS
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's
Report, including Assessment, in the amounts set forth in Section 2. with the diagram thereto
attached, was filed with me on June 15.2004.
I, the City Clerk of the City of Dublin. California, hereby
Report, together with the Assessment and diagram thereto ed, was preliminarily approved
and COnflfIDed by the City Council of said City by its Resolution No. 107-04, duly adopted by
said Council on June 15,2004.
I, the City Clerk of the City of Dublin, California, hereby i that the foregoing Engineer's
Report, together with the Assessment and diagram thereto attached, was finally approved and
confirmed by the City Council of said City by its Resolution No. -04, duly adopted by
said Council on July 20, 2004.
I. the City Clerk of the City of Dublin. California, hereby certify that the Assessment was filed in
the office of the County Auditor of the County of Alameda, California, on
. 2004.
Y:\ASSESSDI'99-1 Dub Ranch SL'99-1 Rpt 2Q04.doc June 30,2004