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HomeMy WebLinkAboutItem 4.04 AwardBidVerticalBlind CITY CLERK File # D~[a]0J-~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 7, 2004 SUBJECT: Award of Bid - Civic Center Vertical Blinds, Contract 04-10 Report Prepared by: Melissa Morton, Public Works Director ATTACHMENTS: Resolution RECOMMENDATION: /1 _/AdOPt resolution waiving bid irregularity and awarding bid I\~ to Hydro-Tech FINANCIAL STATEMENT: Bids were received as follows: Hydro-Tech: Window-Ology: $14,630 $26,833 Sufficient funds have been budgeted in the Internal Service Fund for this work. DESCRIPTION: This project will replace the vertical blinds that were installed as part of the original Civic Center construction and are now 15 years old. Most of these blinds are dirty, and a trial attempt at cleaning was not successful. The rods and other mechanisms in some offices are broken and will be replaced as part of this project. Two bids were received, with the low bid of $14,630 being submitted by Hydro-Tech. Hydro-Tech's bid was submitted by the prescribed bid deadline, but not on the required forms, which constitutes a bid irregularity. The correct forms were submitted one day later. Hydro-Tech's representative attended the pre-bid walkthrough and has indicated confidence that the bid amount is appropriate for the scope of work. Staff has reviewed the low bidder's proposal, checked with references, and recommends that the City Council adopt the resolution waiving the bid irregularity and awarding the contract to Hydro-Tech. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ~ w . . ~ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ w . ~ . - - - - - - COPIES TO: Bidders g:\miscproj\window cov\agst award !~l ITEM NO. 4.4 I~I RESOLUTION NO. ·04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********************** A WARDING CONTRACT 04-10 CIVIC CENTER VERTICAL BLINDS TO HYDRO-TECH WHEREAS, the City of Dublin did, on August 16, 2004, publicly open, examine, and declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract 04-10, Civic Center Vertical Blinds, which Plans, Specifications, and Modifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the City Engineer, who has recommended that the bid hereinafter mentioned is the lowest and best bid for doing said work; and WHEREAS, a bid irregularity has occurred in that the low bidder's proposal was not submitted on the correct forms at the time of bid, and it is recommended that said irregularity be waived; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby waive the bid irregularity and award City of Dublin Contract 04-10 to the lowest responsible bidder therefor, to wit Hydro-Tech, with a bid of Fourteen Thousand Six Hundred Thirty Dollars ($14,630), the particulars of which bid are on file in the Office of the Director of Public Works. PASSED, APPROVED AND ADOPTED this 7th day of September, 2004. AYES: NOES: ABSENT: ABSTAINING: Mayor ATTEST: City Clerk g:\miscpro}\vert blinds\resoawrd D¡--¡-O'-1 y. ~ A+-tv.L'-" VV1<2-t1 t