HomeMy WebLinkAboutItem 4.06 I-580FallonRdAmend#4
CITY CLERK
File Number D[0][(2]I?lJ-(1][Ql
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 21, 2004
SUBJECT:
Amendment No.4 to the Consulting Services Agreement with TY
Lin International/CCS for the I-580/Fallon Road Interchange
Improvements Project (Modification to Scope of Work and
Additional Compensation)
Report Prepared by: Melissa Morton, Public Works Director
ATTACHMENTS:
1)
2)
Resolution Amending Agreement
Original Agreement dated May 16, 2000, and Amendment
Nos. 1,2 and 3
RECOMMENDATION: M"'AdOPt Resolution Approving Amendment No.4 to the Agreement
~ \ with TY Un International/CCS
FINANCIAL STATEMENT: Contract Amendment No.4 will modify the scope of work for TY
Lin International/CCS to provide for compensation in an additional
not-to-exceed amount of $389,509. The following is a breakdown
of this cost:
Dublin-related work:
Pleasanton-related work:
DSRSD-related work:
Amendment No.4 Total:
$283,128
$ 92,095
$ 14.286
$389,509
The Dublin Ranch developer (Jennifer Lin) has agreed to pay for the
Dublin and Pleasanton-related work and will receive additional
credit against payment of future Eastern Dublin Traffic Impact Fees.
(Approval of the amendment to the City's agreement with Jennifer
Lin to pay for this additional design work is elsewhere on this
agenda).
Pleasanton has tentatively agreed to reimburse Dublin $92,095 for
the Pleasanton-related work pending amendment of the City's
funding agreement with the City of Pleasanton. The funding
agreement with Pleasanton will be amended to reflect this additional
cost and any further Pleasanton-related construction costs. The
$92,095 will be reimbursed to the developer upon receipt of said
funds from Pleasanton.
- - ~ - - - - - - - - - - - - - - - . - - - - - - - - - - - - - - ~ . . - - - - - - - - - - - . . ~ - - - - - - - - - - . -
g:\engr\ccs\agsCFallonAmendment #4
COPIES TO: Tom Wintch, TY Lin International/ccs~1 L
lb~ ITEMNO.~
Lastly, Dublin San Ramon Services District (DSRSD) will
reimburse Dublin $14,286 for DSRSD-related work and has issued
a Purchase Order for payment.
DESCRIPTION: In June 2003, the City Council approved Amendment No.3 to the
City's contract with CCS Planning & Engineering, Inc., for design of the I-580/Fal1on Road Interchange
Improvements project. Amendment No.3 included additional design work to finalize the project plans
and specifications incorporating Pleasanton-related improvements, preparation of the Federal Highway
Administration (FHW A) Modified Access Report, and incorporation of a 30" welded steel casing into the
proposed Fal10n Road freeway overcrossing as requested by DSRSD. CCS Planning and Engineering has
since been acquired by TY Lin International and changed their name to TY Lin International/CCS.
The activities included in Amendment No.4 to the TY Lin International/CCS contract represent changes
from Caltrans, additional design and right-of-way mapping effort, and design of a new water line
requested by DSRSD. More specifical1y, these activities include the fol1owing:
1. Mapping oj right-alway to be dedicated to Caltrans: The Dublin Ranch developer (Jennifer Lin) has
transferred fee title of the property at the northwest quadrant of the interchange to Dublin. This
property will be transferred to CaItrans as part of the interchange improvement project, and several
maps, including the Right-of-Way Map, Appraisal Map, Record Map, and Record of Survey
monumentation map, all need to meet CaItrans standards.
2. Revisions to the Phase 1 project and Ultimate Interchange Concept: After Caltrans and FHW A
reviewed the geometry for the Phase 1 project, Caltrans indicated that all single-lane on-ramps need to
be widened to two lanes. This will require additional field survey, design and cost estimating.
3. Additional Ramp Requirements: Caltrans has also requested that the westbound off-ramp be widened
to two lanes as a mitigation measure to reduce traffic impacts on the freeway. In addition to widening
the off-ramp to two lanes, Caltrans standards also require an auxiliary lane 1,300 feet long in advance
of the two-lane exit. This wi11 require updating the environmental documents, geotechnical and
materials reports, site investigation report, and drainage report; and updating the combined Project
Study Report/Project Report.
4. Update Traffic Operations Analysis Report: CaItrans has requested an evaluation of the City's Phase
1 project to reflect the use of Year 2025 traffic forecasts, including revisions to the traffic calculations.
5. Additional CaZtrans Design Requests: Based on the latest Caltrans design policies, the City is
required to prepare a Storm Water Data Report, a Request for Exception from Federal ADA standards,
and to design slope paving under the Fallon Road overcrossing.
6. Design oj DSRSD's 20" potable water line on Fallon Road within CaZtrans right-oj-way: In addition
to the 30" steel casing requested by DSRSD under Amendment No.3, DSRSD has requested the
design and installation of a 20" waterline inside the proposed 30" casing and connection to a new
water line to be placed by DSRSD later this year.
The total cost to perform Amendment No.4 is $389,509 and will be paid by the Dublin Ranch developer
(Jennifer Lin) and DSRSD.
Staff recommends that the City Council adopt the resolution approving Amendment No.4 to the
Agreement with TY Lin International/CCS.
Page 2 "6b ~
\ ~~.7
RESOLUTION NO. - 04
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING AMENDMENT NO.4 TO THE AGREEMENT WITH
TY LIN INTERNA TIONAL/CCS (CCS) FOR CONSULTING SERVICES
I-580IFALLON ROAD INTERCHANGE IMPROVEMENTS PROJECT
WHEREAS, future freeway and inter-agency infrastructure is planned to be constructed as part of the
development process in Eastern Dublin, and improvements are required at the 1-580/Fallon Road interchange;
and
WHEREAS, on May 16, 2000, the City Council of the City of Dublin approved an agreement for
design services with CCS Planning & Engineering, Inc., now known as TY Lin International/CCS, for the
design of said improvements; and
WHEREAS, on May 1, 2001, the City Council of the City of Dublin approved Amendment No.1 to
the Agreement with CCS to include additional services; and
WHEREAS, on December 18, 2001, the City Council of the City of Dublin approved Amendment
No.2 to the Agreement with CCS to include additional preliminary engineering and environmental services
requested by the City of Pleasanton; and
WHERAS, on June 3, 2003, the City Council of the City of Dublin approved Amendment No.3 to the
Agreement with CCS to include additional design work requested by Caltrans, the City of Pleasanton and
Dublin San Ramon Services District (DSRSD); and
WHEREAS, CCS' s scope of work is now being expanded to incorporate changes from Caltrans for
additional design and right-of-way mapping effort, and design of a new water line requested by DSRSD;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve Amendment No.4 to the Agreement with TY Lin International/CCS, attached hereto as Exhibit "A".
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the Amendment.
PASSED, APPROVED AND ADOPTED this 21st day of September, 2004.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
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EXHIBIT "A" OF RESOLUTION _-04
AMENDMENT #4 TO AGREEMENT
BETWEEN CITY OF DUBLIN AND TV LIN INTERNATIONAL/CCS
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and TY Lin International/CCS
(hereinafter referred to as "CONSULTANT"), entered into an agreement on May 16, 2000 to design the 1-
580/Fallon Road Interchange Improvements; and
WHEREAS, the City Council of the City of Dublin approved Amendment #1, #2, and #3 to the
Consultant agreement to include additional services, and
WHEREAS, the City desires to amend the consultant contract to include additional services, and
the not-to-exceed contract amount is proposed to be increased to cover the cost of the additional work;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope of Work shall be extended to include additional scope of work as described in
Consultant's letter dated August 23, 2004 for the 1-580/Fallon Road Interchange Improvements Project
(attached).
Extension of Fees
The total cost for time-and-materials work under this amendment shall not exceed an additional
$389,509.
CITY OF DUBLIN
Mayor
ATTEST:
City Clerk
TY LIN INTERNATIONAL/CCS
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'1'¥LININTERNATIONAL/CCS
6 Crow Canyon Court. San Ramon, CA 94583-1621
(925) 314-1220. Fax (925) 314-1229
E-mail: sro@tylin.com.com
CCS Pro;ect #98104
August 23, 2004
Mr. Ferd Del Rosario
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Mr. Eric Cordoba
Cordoba Consulting, Inc.
5368 Laurel Drive
Concord, CA 94521
Subject:
I-580/Fallon Road Interchange
Additional Scope of Work/Design Costs Request No.4
Gentlemen:
As discussed at our previous status meetings, the TYLin I CCS Design Team has finalized the request
for additional design, traffic studies, Right-of-Way Mapping, and field survey activities necessary to
complete the contract plans for the I-580/Fallon Road interchange project. These additional activities
represent changes from Caltrans, including changes since our Amendment No.3, additional design
and Right-of-Way effort that were not included in the original contract scope of work, and a new water
line requested from DSRSD.
Each additional management, engineering, traffic, and construction support service actIVIty is
described and a corresponding cost identified within the text of the "Additional Scope of Work No.4"
attachment. A cost breakdown by activity and team firm is presented on the accompanying ,
spreadsheet.
As in our Amendment No.3, the accompanying spreadsheets include segregated City of Dublin's
share and City of Pleasant on's share since this project includes City of Pleasant on funding portion of
design and construction cost. The percentage allocation to each city for these additional services were
discussed and agreed at our meeting on February 19,2004.
Please feel free to call Tom Wintch or me for any additional questions or clarifications that may arise.
Sincerely,
TYLin International/ CCS
C1~~
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I-580/Fallon Road Interchange
I-580/Fallon Road Interchange Modification Project
City of Dublin
Additional Scope of Work No.4
August 23,2004
A. Right-oC-Way Mapping - Dublin Dedication to Caltrans - Caltrans had indicated that
although City of Dublin had initial1y acquired a piece of property at the northwest quadrant
of the interchange for this project, and that the property will be dedicated to the State,
standard Caltrans right-of-way mapping would stil1 be required for property transactions
affecting their right-of-way lines. This activity includes a Hard Copy map showing the
surveyed existing R/W, an Appraisal Map for new acquisition appraisal purposes, a Record
Map showing the evidence of the change in the R/W, and a Record of Survey
monumentation map showing the location and description of newly set monuments
marking the new R/W.
(100 % allocated to City of Dublin)
Cost Increase $36,252.
B. Revisions to Phase 1 and Ultimate Interchange Concept - The project was initially
defined as Phase 1 (Year 2015), and Œtimate Interchange (Year 2025). However, the year
2015 scenario includes the anticipated improvements south of the interchange that were
not depicted in the geometry for the Phase 1 project. After Caltrans' review of the July 15,
2003 Traffic Operation Analysis report, they were made aware of the future improvements,
and accepted that additional work within the State's R/W would be required when these
improvements become reality. In order to move forward with completion of the GAD and
Fact Sheets, the Phase 1 project was then separated into Phase lA and Phase IB. Phase
lA would be the initial project with al1 improvements within the State's right-of-way
(including single lane on-ramps at WB diagonal, WB loop, and EB diagonal). Phase IB
would be implemented by either the City of Pleasanton or City of Livermore when
Stoneridge Drive in Pleasanton is extended to El CharfO Road, when El Charro Road is
extended to either Busch Road or Stanley Blvd., or when Jack London Blvd. Is extended
westerly to EI Charro Road ftom the City of Livermore. In November 2003, the revised
GAD (for Phase lA, Phase IB, and the Ultimate Interchange), revised Fact Sheets, and a
new Request for Exception to Ramp Metering Policy were submitted to Caltrans for
review and approval. In response to the Request for Exception to Ramp Metering Policy,
Caltrans denied the Request and insisted that al1 on-ramps in the initial project need to be
at least two-lanes wide. The Phase 1 project is being repackaged to include not only the
Phase IB widening within the State's R/W, but widening of all single lane on-ramps to
two lanes.
This additional engineering service. includes additional coordination meetings, additional
studies, cost estimates, delay to the 65% PS&E submittal, and additional design at the 65%
level.
(24.6 % allocated to City of Dublin, 75.4 % to City of Pleasant on)
Cost Increase $95,386.
6 UÖ ÚJ~
I-580/Fallon Road Interchange
C. Additional Field Survey - Due to the revised Phase 1 project, additional field survey is
needed for widening of the ramps, pavement conform areas, and side slopes.
(100 % allocated to City of Pleasant on)
Cost Increase $20,178.
D. Slope Paving under Fallon Road Overcrossing - At Caltrans review of the 65%
Structures plans, they requested that the slopes under the overcrossing be paved. This is
similar and consistent with the Tassajara Road project when Caltrans requested (during
construction) that the slopes under the overcrossing be paved.
(100 % al10cated to City of Dublin)
Cost Increase $12,390.
E. Update Traffic Operations Analysis Report -- This Update Traffic Operations Analysis
report item includes revision to the traffic calculations and the traffic operations report to
reflect the use of 2025 traffic forecasts to evaluate the Phase 1 project, which had
previously only been evaluated with 2015 forecasts, along with additional coordination
meetings with Caltrans, TJKM, update ofthe report I incorporate Caltrans comments.
(100 % allocated to City of Dublin)
Cost Increase $30,132.
F. Prepare Storm Water Data Report - The Storm Water Data Report (SWDR) is a new
report thàt Caltrans is now requiring for all projects in PID phase, PAlED phase, and
PS&E phase. This new requirement is based on the "Storm Water Quality Handbook
Project Planning and Design Guide" dated September 2002. Our original Scope for Storm
Water Pollution Preparation Plan (SWPPP) and Amendment No.1 dated January 2001
were based on the then practice, which was for preparation of a Conceptual SWPPP, and
basically put the responsibility for temporary erosion control and preparation of the Final
SWPPP on the Contractor. A Conceptual SWPPP was prepared and approved for the
Tassajara Road Interchange project. We have estimated that the new requirement will
require no less than nine (9) Temporary Water Pollution Plans and Details sheets, five (5)
Erosion Control Plans and Details sheets, and a full-blown Storm Water Data Report,
which will need to be submitted for all three phases of the project. This request is for the
additional hours necessary to complete this task, since the requirement for Storm Water
Pollution Prevention Plan (SWPPP) and erosion control have changed so frequently over
the last few years.
(100 % allocated to City of Dublin)
Cost Increase $20,698.
G. Prepare Request for Exception from Federal ADA Standards - DIB #82 ~ The
requirement for this Request for Exception stem from Caltrans Design Information
Bulletin 82, "Pedestrian Accessibility Guidelines for Highway Projects", dated September
18,2001. This item was not included in our original Scope of Work.
(100 % allocated to City of Dublin)
Cost Increase $7,609.
l.p 1J~?
I-580/Fallon Road Interchange
H. Design of DSRSD 20" Potable Water Line on Fallon Road -- Dublìn San Ramon
Sanitary District recently requested a 20" water line to be designed and installed in the
eastern portion of Fallon Road / EI Charro Road. This 20" waterline to be installed inside
the proposed 30" Welded Steel Pipe Casing previously requested to be included in the
Fallon Road Overcrossing, and to be connected to a new 20" water line to be placed by
DSRSD later this year under a Caltrans Encroachment Permit.
(100 % allocated to City of Dublin)
Cost Increase $14,286.
I. Inclusion of 400 m Westbound Auxiliary Lane and Modify Westbound Off-ramp to
Two Lanes - Due to the high traffic projection for the westbound off-ramp, and the
projected poor Level of Service (LOS F) for both AM and PM period, Caltrans requested
that the westbound off-ramp be widened to two lanes as a mitigation measure to reduce
traffic impact on fteeway mainline. In addition to widening the off-ramp to two-lanes,
Caltrans standard also requires an auxiliary lane 400 m long in advance of the 2-lane exit.
The inclusion of the auxiliary lane will require additional plan sheets and revision to the
65% plans; updates of environmental documents, Geotechnical and Materials Report, Site
Investigation Report, Drainage Report, and update of the Combined Project Study Report /
Project Report. Both the westbound auxiliary lane and widening the off-ramp to two-lanes
were not included in our original scope of work.
(100 % allocated to City of Dublin)
Cost Increase $152,578.
Total Additional Scone of Work No.4: $389,509
City of Dublin - $297,414
City of Pleasanton . $92,095
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STANDARD
CONSULTING ENGINEERING SERVICES AGREEMENT
THIS AGREEMENT is made at Dublin, California, as of May 16,2000, by and between
the CITY OF DUBLIN, a municipal corporation ("City"), and CCS PLANNING AND ENGINEERING,
INC. ("Consultant"), who agree as follows:
1. SERVICES. Subject to the tenns and conditions set forth in this Agreement,
Consultant shall provide to City the services described in Exhibit A. Consultant shall provide said
services at the time, place, and in the manner specified in Exhibit A.
2. PAYMENT. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth in Exhibit B. The payments specified in Exhibit B shall
be the only payments to be made to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all billings for said services to City in the manner specified in Exhibit B; or, if no
manner be specified in Exhibit B, then according to the usual and customary procedures and practices
which Consultant uses for billing clients similar to City.
3. FACILITIES AND EOUlPMENT. Except as set forth in Exhibit C, Consultant shall, at
its sole cost and expense, furnish all facilities and equipment which may be required for furnishing
services pursuant to this Agreement. City shall furnish to Consultant only the facilities and equipment
listed in Exhibit C according to the tenns and conditions set forth in Exhibit C.
4. GENERAL PROVISIONS. The general provisions set forth in Exhibit D are part of
this Agreement. In the event of any inconsistency between said general provisions and any other tenns or
conditions of this Agreement, the other term or condition shall control insofar as it is inconsistent with the
general provisions.
5. EXHffiITS. All exhibits refened to herein are attached hereto and are by this reference
incorporated herein.
6. SUBCONTRACTING. The Consultant shall perform the work contemplated with
resources available within its own organization and no portion of the work pertinent to this contract shall
be subcontracted without written authorization by the City, except that which is expressly identified in
the Consultant's proposal.
7. CHANGES. City may from time to time require changes in the scope of the services by
Consultant to be performed under this Agreement. Such changes, including any change in the amount of
Consultant's compensation which are mutually agreed upon by City and Consultant, shall be effective as
amendments to this Agreement only when in writing.
8. RESPONSIBLE CHARGE. Consultant shall assign a project manager(s) to the project
for the duration of the project. There shall be no change in the Project Manager or members of the project
Agreement
Page 1 of2
05/09/00
AJTÞJjH~w~ENT ~___
,
.
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team without prior written approval by the City. The Project Manager for Consultant shall be THOMAS
M. WINTCH.
9. CONTRACT ADMINISTRATION. This Agreement shall be administered by LEE S.
THOMPSON ("Administrator"). All correspondence shall be directed to or through the Administrator or
his or designee.
10. NOTICES. Any written notice to Consultant shall be sent to:
Tom Wintch, Project Manager
CCS Planning and Engineering, Inc.
6 Crow Canyon Court
San Ramon CA 94583-1621
Any written notice to City shall be sent to:
Lee S. Thompson
Director of Public Works/City Engineer
P. O. Box 2340
Dublin, CA 94568
Executed as of the day first above stated:
B
Attest:
B;· I.Æ 11.-t -Úß
"Consultant"
Approved as to fonn:
~'dÚ . ~ >: 2x-
City Attorney
Agreement
Page 2 of2
05/09/00
.,
~ ~'(Q3
EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE
PER PROPOSAL DATED APRIL 25, 1999, FROM CCS PLANNING AND ENGINEERING,
INe. (ATTACHED).
Exhibit A
Page 1 of 1
05/09/00
~.
I q ~ lo3
I·S80/Fallon Road Interchange - PS&E
Scope of Work
Page 1 of 16
I-580/FaIIon Road Interchange Modification Project
Final Design (PS&E)
Scope of Work
CCS Planning and Engineering, Inc. (Consultant) shall provide the following Scope of Work to the City
of Dublin:
General Description of Work
This scope of work shall provide for preparing construction bid documents including; plans, general
provisions. standard special provisions (SSP's). and estimates for the I-580lFallon Road Interchange
Modification Project (Project). Also included in this Scope of Work are various construction support
activities.
The Project is generally defined as modifications to the existing interchange including, widening the
existing bridge over 1-580, widening and reconstructing existing ramps, and widening and reconstructing
portions of Fallon Road-EI Charro Road, as defined and approved in the combined Project Study Report
(PSR)/Project Report (PR). In addition, a Plan Line will be developed for the ultimate "BART +
Buildout" alternative. .
All work will be administered under contract with the City of Dublin. However, the Construction
Documents (PS&E) will be generally developed per the requirements of the State Department of
Transportation (CAL TRANS) for all work within the State right-of-way. All work shall conform to the
design standards and requirements and be subject to the oversight and approval of the appropriate
governmental entities.
This scope of work assumes that the construction of the Project will be administered by the City of
Dublin, with an Encroachment Permit from Caltrans for all work within the State right-of-way.
Final design and the development of the bid documents shall be performed simultaneously with the
development of the combined PSR/PR. It is assumed that the final alignment and configuration of the
various elements of the Project will have been established prior to beginning final design. Once final
design has started, any changes to roadway alignments or configurations that result in significant lost
work or rework shall be considered as Extra Work, for which a contract budget amendment will be
required.
The proposed interchange modifications include:
· Widening the existing Fallon RoadlEl Charro Road overcrossing (by modifying the
existing þridge) to provide two 3.6 m wide lanes in each direction, a 1.2 m wide
painted median, 1.2 m right shoulders, and a 1.8 m wide sidewalk.
· Widening the eastbound off-ramp to provide a second left turn lane at the ramp
terrninii at the intersection ofEl Charro Road.
· Constructing the eastbound two-lane (one mixed flow lane with an HOV bypass lane)
loop on-r¡lmp.
· Widening Fallon Road north of the overcrossing to provide additional left turn
storage at the intersection with the westbound ramps.
~,
/;0 1 wÞ
I-SSO/Fallon Road Interchange - PS&E
Scope of Work
Page 2 of 16
· Widening the westbound off-ramp to provide four-lanes (two left and two right turn
lanes) at the ramp intersection with Fallon Road.
. Widening Fallon Road north of the intersection with the westbound ramps.
. Installing traffic signal systems at the ramp intersections with Fallon Road and EI
. Charro Road. .
· Widening the westbound on-ramp to accommodate two-lanes near the intersection
with Fallon Road.
Work Included in this Final Design Shall Be:
· Development of the final layouts and concepts for the improvements and modifications as defined for
the project and approved in the combined Project Study ReportlProject Report (PSR/PR).
· Development of a Plan Line for the ultimate "BART + Buildout" alternative. These will generally be
developed per Caltrans guidelines for Geometric Base Maps at 1: I 000 scale.
· Construction of the westerly (southbound Fallon bridge over 1-580 with a new two span, two lane
.structure.. This new southbound structure will tie to the existing westerly (northbound) bridge with a
closure pour to provide the required four lanes plus shoulders and a sidewalk along the easterly side
of the existing structure. The existing toe of the southerly abutment slope may be set back by the
construction of a tie-back retaining wall. The resulting bridge structure will span a I O-Iane 1-580 with
a widened median that will accommodate BART in the future.
· Other than the confonn of the eastbound loop on-ramp to the 1-580 mainline, no other impacts to the
1-580 mainline are assumed in this scope-of-work.
· The Project limit to the north is the existing limit of Caltrans access control/right-of-way crossing
·Fallon Road (approximately 90 meters northerly of the WB 1-580 ramps intersection) and the
southerly limit is the confonn to the Friesman Road intersection. .
· Coordination with the staffs of the City of Dublin, City of Pleasanton, Caltrans, utility companies,
regulatory agencies and with others as required.
· Preparation of applications for Caltrans Encroachment Permits for City signature.
· Preparation of Design Exception Fact Sheets as required and as appropriate.
· Project Plans will be developed utilizing Microstation fonnat.
· Project specifications and special provisions will generally conform to the Caltrans format and as
approved by the City.
· Right-of-way activities will be limited to establishing the existing rights-of-way and preparing the
descriptions and corresponding plats for temporary construction easements (TCE's).
· Aerial topographic mapping to be used for the base plans was prepared in the PSR phase of this
Project. No new aerial topographic mapping is included or provided for in this scope of work.
· Site (ground) surveys will be conducted as necessary to accurately tie down topographic features, to
provide for design cross-sections throughout the Project, at conforms, and to supplement the existing
aerial topographic mapping. Design cross-sections will be developed at generally twenty (20) meter
spacing. Design cross-sections·will not be part of the contract plans, but will be made available at
time of bidding.
· A Materials Report will provide recommendations for pavement design, embankment placement and
other appropriate issues.
· A Geotechnical Design Report will provide recommendations for any required retaining walls and the
signal pole foundations.
· A Foundation Report for the new bridge foundation design will be prepared.
· A Site Investigation Report for aerially deposited lead will be prepared.
· A Site Investigation Report for potential pesticides and herbicides will be prepared.
-.
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I-580/Fallon Road Interchange - PS&E
Scope of Work
Page 3 of 16
· Retaining walls may be required in this project, specifically at the existing southerly bridge abutment.
It is assumed in this Scope of Work that these will be ''tie-back'' retaining walls or other types, as
appropriate.
· Design of City owned utilities (storm drainage, sanitary sewer, lighting and water) is included in this
scope of work. However, the Consultant shall only review non-City owned utilities (gas, electric,
telephone, cable, etc) and show them on the project utility plans for reference and coordination only.
This scope of work does not include or provide for the design of non-City owned utilities.
· Utilities will be potholed in accordance with the Caltrans "Manual on High & Low Risk Underground
Facilities within Highway Rights-of-Way". The utilities at potholed locations will be field surveyed
to determine the horizontal and vertical location of the utility. For purposes of budgeting, 15 pothole
locations will be assumed.
· A box culvert may be required in this project, specifically under Fallon Road. It is assumed in this
Scope of Work that this will be standard Caltrans box culvert, requiring no special design.
· Traffic .signal designs shall be included at the intersections of Fallon Road and El Charro Road with
the 1-580 ramp tennini (total of two locations). Note that this scope-of-work and corresponding
estimated fees include and provide for two distinct traffic signal designs at each of the two locations.
Designs are included for initial signals with the existing roadways (prior to these proposed
interchange improvements) and for the signal design corresponding to the interchange improvements.
This scope-of-work provides for an independent and stand-alone design and preparation of Bid
Documents for the Initial Traffic Signal Installation. This includes all necessary minor roadway
widening and modifications required for the initial traffic signal. If the initial signal design is
determine to not be required, the related work and design fees will be deducted from this scope-of-
work and fees, as appropriate.
· Ramp metering and TOS facilities will be included. Ramp meters are to be designed for only the
eastbound loop on-ramp that is being constructed. TOS facilities shall be limited to th~t which is
required within the interchange. Facilities outside the interchange are not provided for in this scope-
of-work.
· Street/roadway lighting shaÍl be included at the intersections and for the ramp gore areas within the
Project limits.
· Replacement landscape and irrigation shall be included within the interchange area where the existing
landscaping will be disturbed by the construction.
· Guidelines and requirements for a Storm Water Pollution Prevention Plan (SWPPP) will be included
in the Bid Documents. The construction contractor will be required to develop and gain approval for
a Project specific SWPPP.
Work Not Included in this Final Design (PS&E) Scope of Work
· No additional hazardous material investigations will be performed beyond the Aerial Deposited Lead
Investigations and PesticidelHerbicide Investigations.
· Additional Traffic Counts or Traffic Operational Studies.
· Engineering or design associated with non-City or non-Caltrans owned utilities.
· Design of sound walls, wetlands and other environmental mitigations.
· The landscaping and irrigation plans are part of the roadway plans and will not be a separate
construction contract.
· Improvements to downstream (outside Project limits) drainage facilities.
· Submittal to or review by Caltrans Headquarters.
· Submittal of electronic (CADD) files to Caltrans for review.
· Right-of-way appraisals, negotiations, acquisition deeds, or Caltrans appraisal maps.
'.
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I-5801Fallon Road Interchange - PS&E
Scope of Work
Page 4 of 16
. Preparation of construction slope stake notes/information.
. Engineering Services During Construction (ESDC).
Specific Description of Work
The construction Bid Documents shall be prepared in accordance with the Caltrans' Guide for the
Submittal of Plans, Specifications, and Estimates, except as provided for in this scope of work.
The milestones which are described in detail in this section of the Scope of Work for Final PS&E are as
follows:
Milestone 1:
Milestone 2:
Milestone 3:
Milestone 4:
Milestone 5:
Project Management
Preliminary PS&E (35% Submittal)
Interim PS&E (65% Submittal)
Draft PS&E (95% Submittal)
Final PS&E (100% Submittal)
Milestone 1: Proiect Mana!Zement
Project Management involves setting up operations of the project team, internal and external
coordination, supervision of the team, progress monitoring and reporting. The anticipated elements of this
task are the following:
1.1 Project Control
/.1.1 Team Supervision. Consultant will supervise the team, coordinating and
monitoring design for conformance with City of Dublin and Caltrans standards
and policies. '
1.1.2 Nfaintain Project Files. Project files will be set up and maintained throughout
the design period.
1.1.3 Prepare and Update Design SchedulelWork Plan. Consultant will provide a
design schedule and update as necessary.
1.1.4 Prepare Monthly Progress Reports. Monthly progress reports will be prepared in
a form acceptable to the City of Dublin.
1.1.5 Perform QA/QC. All major project deliverables will be checked by project staff,
and will receive quality reviews before being released to persons outside the
team. Subconsultant Team Members are required to perform similar reviews
before submittal of documents to Consultant for further processing. The budget
for QA/QC tasks is included in the individual milestones.
d?Q}b3'
. I-5801Fallon Road Interchange - PS&E
Scope of Work
Page 5 of 16
1.2 Meeting$
The following meetings are anticipated for this project:
· Monthly Progress Meetings/Minutes - Eight Monthly Progress Meetings are
anticipated and provided for in this scope-of-work.
· Project Development Team (PDT) Meetings/Minutes - The Project Development
Team (PDT) was formed during the combined PSR/PR preparation phase of this
project to act as a steering group during the course of the work. This same PDT will
continue through the PS&E phase of this project. The Consultant will coordinate,
participate and support the PDT efforts, providing agendas, study infonnation,
minutes, etc. Eight Monthly PDT Meetings are anticipated.
· Project Meetings - Technical meetings will be held among the Consultant Team, City
of Dublin, City of Pleasanton, City of Livermore and Caltrans staff as often as
necessary to discuss issues and other items needing resolution. Meetings with other
agencies and property owners will also be held as needed. Meeting minutes will be
provided for'City review and approval.
· Utility Coordination Meetings - The Consultant will conduct and attend meetings
with utility owners (including both private and city-owned) to determine existing
utility locations, potential conflicts and possible relocations. If utility relocation is
necessary, then further discussions will also include who will perform the·
engineering, compensation if any for the engineering of the relocation design, and
funding arrangements for the actual relocation.
· Dublin City Council Meetings - The Consultant will assist City staff in presenting
this project to the Dublin City Council including preparation of exhibits.
1.3 Modify PSR/PR
The PSR/PR will be modified to include the westbound 1-580 auxiliary lane.
1.4 Initial Traffic Signal Installation
The Initial Traffic Signal Installation shall be designed for the two existing ramp terminii
intersection locations with the existing roadways, prior to the proposed interchange
improvements.
The Initial Traffic Signal Installation shall be a separate and independent set of
construction Bid Documents, including all roadway and civil improvements required to
provide a complete and approved installation. It is assumed that the roadway widening
improvements associated with this initial traffic signal installation will be the minimum
required. Included in the design shall be signal interconnects between the two locations.
This sub-task incorporates and provides for the complete final design and construction
Bid Document preparation for the stand-alone Initial Traffic Signal Installation. Included
shall be the preparation of a Caltrans Encroachment Permit, including a PEER. Design
Exception fact sheets, Right-of-Way Certification, and Utility Certification.
".
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1-5801Fallon Road Interchange - PS&E
Scope of Work
Page 6 of 16
Milestone 2: Preliminary PS&E and Geometric Base Maps
2.1 Collect Additional Data
Preliminary investigations will involve the accumulation and review of all additional
existing data and detailed field investigations to verify existing site conditions.
Additional data that may be collected include:
· Existing Geotechnical Reports and Soil Logs
· Available hydrology and hydraulic information
· As-builts
2.2 Review Preliminary Geometries
Using information developed in the combined PSRlPR. and the results and findings of the
other preliminary investigations. the Consultant will review the proposed alignment
alternative and develop revisions as appropriate.
2.3 Peiform Field Surveys
The field surveys will consist of the following:
· Topographic features (areas under tree coverage, trees greater than O.l5m in
diameter, fire hydrants. light standards, location of driveways and curb ramps. etc.)
· Surface utility facilities (including inverts for accessible sanitary sewer
manholes/inlets and valves for utilities)
· Existing· storm drainage systems (including inverts for accessible storm drain
manholes and inlets)
· Potholed utilities (in conformance with Caltrans "Manual on High and Low Risk
Underground Facilities within Highway Rights of Way")
· Conform areas at loc~l streets and driveways
· Cross sections at 20 m intervals
2.4 Prepare Preliminary Drainage Report
The Consultant will review and refine existing hydrology and hydraulic data/studies.
After study of local drainage and overland flow conditions, the Consultant will conduct
drainage and hydrological analysis, and document such studies in the appropriate reports.
The drainage areas of the project wilJ be developed, inlet placement will be determined
and pipe size will be designed. The drainage design will be developed to the point where
impacts on geometric features, right-of-way, and bridge foundations can be ascertained.
A preliminary Drainage Report will be prepared summarizing the above studies and
preliminary plans.
2.5 Determine Utility Locations and Potential Relocations
Existing utility facilities will be identified by field review, through discussion with
affected utility companies and potholing, where necessary (potholing will be done in
conformance with Caltrans "Manual on High and Low Risk Underground Facilities
Within Highway Rights of Way"). The location of existing utilities will be delineated on
.
;) 6 '1:J tØ
1-5801Fallon Road Interchange - PS&E
Scope of Work
Page 7 of 16
skeleton layouts with conflicts and necessary relocations identified. The plans will be
forwarded to the City of Dublin and Caltrans for their review and comment.
Note that potholing mayor may not be done at this stage of design. Where feasible,
potholing may be delayed until Milestone J (Interim PS&E).
2.6 Draft Geotechnical Design Report, Draft Materials Report, and Draft Foundation
Report
The Geotechnical Design Report, Materials Report and Foundation Report will require a
field exploration and laboratory testing program. The City of Dublin and Caltrans will be
consulted on the number and method of test borings required.
Following the field investigations, the Draft Geotechnical Design Report, Draft Materials
Report and Draft Foundation Report will be prepared in accordance with Caltrans
requirements including Test Method 130 and the Caltrans Bridge Design Aid. A Log of
Test Borings (LOTB) will be prepared in the required DOS fonnat for inclusion into the
contract plans.
The key geologic and geotechnical issues affecting the design of the highway
improvements are:
· Embankment earthwork including the need for keyways and underdrainage
· Groundwater
· Subgrade support for the new embankments
· Embankment settlement (construction period, surcharge or preload and lag time)
· Embankment and cut slope stability
· Stability of adjacent existing slopes
· Foundation support of the new bridge structures, retaining walls and box culverts
· Impact and appropriate mitigation to the adjacent bridge foundation
The Materials Report will address the following:
· Description of Terrain and Geology
· Existing Facilities
· Structural Sections (Pavement Design)
· Materials Available
· Recommended Materials Specifications
The Geotechnical Design Report will address the following:
· Existing Facilities
· Cuts and Excavations
· Em bankments
· Earthwork Factors
· Corrosion Investigation
· Culvert, Retaining Wall and Embankment Foundations
.
:;2'-' Vb {¡, :P
1-5801Fallon Road Interchange - PS&E
Scope of Work
Page 8 of 16
The Foundation Report will address the following:
· Existing Facilities
· Bridge Foundation Requirements
· Seismic Conditions
2.7 Aerial Lead Investigation & PesticidelHerbicide Investigations
2.7.1 Aerial Lead Investigation. Prepare a Letter Report on the investigation and
findings concerning aerially deposited lead in the surface soil within the Project
area. The test results will be used to develop the necessary procedures and
program for identifying the extent of the contaminated soil and removal (if any).
The results maý further be utilized to determine the applicability of the California
Department of Toxic Substances Control (DTSC) variance prepared for the reuse
of aerial lead impacted soil within the State highway right-of-way.
2.7.2 Pesticide/Herbicide Investigations. Prepare a Letter Report on the investigation
and findings concerning pesticides and/or herbicides that may exist in the soil
within the Project area. The test results will be used to develop the procedures
and program for identifying and removing contaminated soil (if any) and for the
proper method of disposing of the material.
2.8 Prepare Geometric Base Maps
2.8.1 Prepare Geometric Base }"-faps (3j% Roadway Plans). The preliminary
horizontal and vertical alignments developed in the PSR/PR will be refined and
the Project Geometric Base Maps will be developed.
All control lines will be calculated and edges of pavement, curb returns, tapers,
and other geometric features will be accurately delineated on the Base Maps.
The format of the Geometric Base Map shall be plans developed at a scale of
1: 1000 and shall be on one over-sized exhibit (not on individual standard plan
sheets). The topographic base mapping shall be that developed during the PSR
preparation, per Caltrans requirements.
As practical, additional information such as typical sections, traffic volume
information, etc~ will also be shown on the plan exhibit. Additional information
that is not practical to be placed on the plan exhibit, shall be included on
individual exhibit sheets.
Information to be included in the Geometric Base Map submittal includes:
· Calculated Roadway Control Lines
· Accurately plotted edges of lanes, roadways, curb returns, and tapers
· Profiles and Superelevation Diagrams for proposed work
· Text Call-outs for taper lengths and rates
· Traffic Volume information
{;)'11J Lo3
1-5801Fa11on Road Interchange - PS&E
Scope of Work
Page 9 of 16
· Typical Roadway Sections
· Typical Bridge Sections
· Existing Utility Plans and Preliminary Relocations
It is the intent that the Geometric Base Map submittal, including supplemental
information, will be inclusive of the 35% submittal. This scope-of-work does not
include nor provide for a separate 35% submittal.
2.8.2 Prepare Plan Line - hBART Plus BuildoZlt" Alternative. In addition to the
Geometric Base Maps (GBM) developed for the Build Alternative in Task 2.8.1,
a Plan Line shall also be developed for the ultimate "BART plus Buildout"
alternative.
The format and information included in the "BART plus Buildout" Plan Line
shall be similar to that for the Build Alternative defined in Task 2.8.1.
The base used to define the existing condition for the development of the "BART
plus Buildout" alternative, shall be the proposed Build Alternative.
a) Submit Draft "BART plus Buildout" Plan Line for Review:
The "BART plus Buildout" Plan Line shall be submitted to the City of
Dublin, Caltrans, BART, and other reviewing agencies.
b) Resolve Comments and Revise Plan:
This scope-of-work provides for two rounds of review by the City, Caltrans,
and other agencies and the corresponding Plan Line revisions to be done by
the Consultant.
c) Submit Final "BART plus Buildout" Plan Line:
The Final "BART plus Buildout" Plan Line incorporating all the resolved
review comments will be issued to the City, Caltrans, and other appropriate
agencies. The Final "BART plus Buildout" Plan Line will not be submitted
to Caltrans for fonnal approval.
2.9 Bridge General Plan and Type Selection Memo and Meeting
2.9.1 Bridge General Plan. Bridge General Plans will be prepared for each structure in
accordance with Bridge Design Details Section 3 and Bridge Design Aids
Section 10.
2.9.2 Preliminary Quantities and Estimates. General Plan quantity take-offs and
construction cost estimates will be prepared.
2.9.3 Structure Type Selection Ñfemo. The Consultant Team will prepare a Caltrans
Structure Type Selection Memo and vicinity map for each structure. Upon
completion of this task, copies of the' proposed General Plan, General Plan
Estimate, Type Selection Memo and Vicinity Map will be submitted for review
prior to the Structure Type Selection meeting.
2.9.4 Structure Type Selection Meeting. Upon completion of initial review by Caltrans
DOS, a Type Selection Review meeting will be held in which the Consultant
-
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I-580lFallon Road Interchange - PS&E
Scope· of Work
Page 10 of 16
Team will be prepared to discuss and provide information on foundation
requirements, seismic considerations, construction cost and other pertinent
information that is needed to determine the proper structure type.
2.9.5
Update and Finalize General Plan. Comments from the Type Selection Meeting
wilt be incorporated into the Structure Type Selection Memo and it will then be
resubmitted to Caltrans DOS for approval.
'":.,
2.10 Review Right-of-Way Information
2.10.1 Obtain E.r:isting Right-of- Way Mapping. Existing Right-of- Way mapping will be
reviewed for current conditions and to provide a basis for development of
updated right-of-way requirements.
2.10.2 Review Right-o¡"Way with Affected Agencies. The current project proposal and
associated right-of-way requirements will be reviewed with affected agencies for
applicability and to ascertain if any revisions, additions and/or deletions are
required.
2.11 Peiform Value Analysis.
Value engineering techniques will be employed during this phase of the project to
investigate potential cost saving options. Traffic control issues, pavement structural
section, and bridge/retaining wall type selection arè among items for value analysis
consideration. A letter report summarizing the Value Engineering effort will be prepared.
2.12 Prepare Requestsfor Additional Exceptions to Design Standards.
An exception request, including fact sheets, will be prepared and processed through
Caltrans as appropriate for any additional design exceptions from mandatory or advisory
standards that were not identified in the combined PSR/PR.
2.13 Determine Required Permits
A list of potential permit requirements will be updated from the combined PSR/PR.
Some potential permitting and/or approving agencies that may be involved are:
· State Water Resources Control Board
· Regional Water Quality Control Board
. PUC
· Zone 7
NPDES
NPDES
Utility Relocation
Existing Facilities
2.14 Prepare Preliminary Construction Estimate
A preliminary construction estimate will be prepared consistent with the level of plan
development.
2.15 Peiform Quality Assurance/Quality Control
Prior to the release of this submittal, all submittal documents will undergo the
Consultant's internal Quality Assurance/Quality Control review.
.'
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I-5801Fallon Road Interchange - PS&E
Scope of Work
Page 11 of 16
2.16 Submit/or City of Dublin, Coltrans and Agency Reviews
The Geometric Base Maps, Plan Line, and accompanying information will be submitted
to all reviewing agencies.
Milestone 3 Interim PS&E (65% Submittal)
3.1 Preliminary Design Review Comment Resolution
Review comments received from the City, Caltrans and other review agencies will be
reviewed by the Consultant and incorporated in the plans, if appropriate and as directed
by the City. ,If necessary, a meeting to clarify or resolve the comments will be held and
will result in a listing of those comments to be included in the plans, those comments that
will not be included and those comments requiring further investigation.
3.2 Prepare Draft Drainage Report
The Preliminary Drainage Report will be expanded to incorporate the 35% submittal
comments and include backwater calculations, inlet capacity calculations, and other
detailed hydraulic calculations in accordance with Caltrans standard practices and
procedures.
3.3 Prepare Utility Relocation Plans
The Consultant will prepare the Utility Relocation Plans based upon discussions with the
City on City-owned utilities and utility relocation plans provided by private utility
companies. For non-City owned ùtilities, the Consultant will show information provided
by others on the plans for coordination purposes only.
3.4 Prepare Final Geotechnical Design Report, Materials Report and Foundation Report
The Consultant will resolve review comments from the City and Caltrans review and
prepare the final reports.
3.5 Prepare Final Aerial Lead Investigation Report
The Consultant will resolve review comments from the City and Caltrans review and
prepare the final report.
"
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I-580lFallon Road Interchange - PS&E
3D'1~Þ
Scope of Work
Page 12 of 16
3.6 Interim Submittal
3.6.1 Prepare Interim Submittal: Roadway Plans (65%). The typical list of design
drawings may include the following:
Title Sheet
Typical Cross Sections
Key Map and Line Index
Layouts
Profiles and Superelevation
Diagrams
Construction Details
Pavement Elevations
Contour Grading
Drainage Plans, Profiles, and Details
Box Culvert Plans
Utility Relocation Plans and
Details
Construction Area Signs
Pavement Delineation
Traffic SignallInterconnect Plan
Ramp MeteringffOS
Retaining Wall Plans and Details
Bridge General Plans
Bridge Plans and Details
LandscapelIrrigation Plans and Details
Electrical and Roadway Lighting
Plans and Details
Traffic Handling Plans
Sign 'Plans and Details
Stage Construction Plans
3.6.2 Traffic Signal Design. Traffic signal designs shall be included at the
intersections of Fallon Road and El Charro Road with the 1-580 ramp
tennini (total of two locations). This scope-of-work provides for two
independent designs at each of the two locations as follows:
a) Initial Traffic Signal Design:
Traffic signal systems shall be designed at the two locations for the
existing roadways, prior to these proposed interchange
improvements as defined and provided for in sub-task 1.4 of this
scope-of-work.
b) Interchange Modifications Traffic Signal Design:
Traffic signal systems shall be designed at the two locations
corresponding to the interchange improvements defined in this
scope-of-work. Included shall be signal interconnects between the
two locations and provisions to extend the interconnections in the'
future. The existing condition to be used as the basis of design shall
be either the existing unsignalized ramp tennini intersections or the
initial signals defined in Task 1.4, as will be detennined prior to
beginning the signal design tasks.
3.6.3 Develop Design Cross-Sections. Preliminary Design Cross-Séctions
will be developed typically on twenty (20) meter spacing for the Project
roadways. The primary function for developing cross-sections will be to
allow an accurate estimation of contract earthwork and paving quantities.
3.7 Prepare Unchecked Bridge Plans
Unchecked Bridge Plans will be prepared for the new Fallon Road Overcrossing
(westerly bridge) and existing bridge modifications.
3> I crt fØ
1-5801Fallon Road Interchange - PS&E
Scope of Work
Page 13 of 16
3.8 Prepare Right-of-Way Maps
3.8.1 Prepare Right-of-Way Requirements Maps. The right-of-way
requirements, if any, will be delineated and submitted for review and
approval by the City ofDu~lin and Caltrans.
3.8.2 Prepare Temporary Construction Easement (ICE) Exhibits. Based on
the results of Milestone 3.6, TCE exhibits will be prepared. Review
comments will be incorporated into the exhibits for final approval. This
Scope of Work assumes that no new right-of-way will be required for
this project, other than the TCEs.
3.8.3 Prepare Record of Survey. A Record of Survey will be prepared and
submitted for review and approved by the City of Dublin, Caltrans, and
Alameda County.
3.9 Finalize Requestsfor Additional Exceptions to Design Standards
Exception requests, including fact sheets, prepared under Task 2.12 will be
finalized based upon Caltrans comments.
3.10 Prepare Draft Permit Applications
Permit Applications will be completed for review by the City of Dublin.
3.ll Prepare Preliminary Quantities and Estimates
The quantities and estimates for the proposed work will be updated to reflect the
improved level of design completion. No quantity tables will be prepared at this
time.
3.12 Outline of Special Provisions
An outline of the unedited draft of the Standard Special Provisions will be
prepared and submitted for review.
3.13 Peiform Quality Assurance/Quality Control
Prior to the release of this submittal, all submittal documents will undergo the
Consultant's internal Quality Assurance/Quality Control review.
3.14 Perform Safety Review
A safety review of the Project and plans will be performed in association with the
City and Caltrans. Notes ofthe safety review will be prepared by the Consultant.
3.15 Submitfor City of Dublin, Caltrans and Agency Review
Accompanying this submittal will be our responses to the review comments
received on the previous submittal. Quality assurance/quality control will be
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1-5801Fallon Road Interchange - PS&E
Scope of Work
Page 14 of 16
performed on all deliverables before submittal to the City of Dublin, Caltrans, or
local agencies for review.
Milestone 4: Draft PS&E ( 95°.10 Submittal)
4.1 Resolve Milestone 3 Review Comments
Review comments received from the City, Caltrans and other review agencies
will be reviewed by the Consultant and incorporated into the plans, if appropriate
and as directed by the City. If necessary, a meeting to clarify or resolve the
comments will 'be held and will result in a listing of those comments to be
included in the plans, those comments that will not be included and those
comments requiring further investigation.
4.2 Finalize Technical Reports
All technical reports will be updated and finalized_ All report review comments
will be resolved and included as appropriate and all new or revised information
developed during the design will be incorporated.
4.3 Independent Structures Check
Independent design, details and quantity checks of the bridge plans will be
prepared in accordance with Caltrans requirements.
4.4 Incorporate Comments and Finalize Plans
All resolved and agreed upon comments from Milestone 3 reviews will be
incorporated. All roadway and bridge plans and details will be brought to a
100% level of completion. Compatibility between the roadway and structure
plans will be verified.
4.5 Finalize Permits
All permit applications required by the design will be updated and finalized. All
review comments will be resolved and included as appropriate and new or
revised information developed during the design will be incorporated. The
permit applications will be submitted to the City of Dublin for signature as the
project sponsor.
4.6 Prepare Project SWPPP Guidelines and Requirements
The guidelines and requirements for the Project SWPPP will be developed and
included in the Project SpeciaJ Provisions. It will be the construction
contractor's responsibility to develop, submit to the Engineer, and obtain an
approval for the Project Specific SWPPP per the guidelines and requirements_
P:\981 04\AdmineFallonPSR\5coping-Fees\PS&ÐPS&-Scope 122799.doc
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1-5801FaIlon Road Interchange - PS&E
Scope of Work
Page 15 of 16
4.7 Finalize Quantities and Estimates
The quantities and construction cost estimates will be updated. The Caltrans
marginal estimate will be prepared for the bridge. Included in this task will be
the updating and finalization of the Project contract quantities and corresponding
construction estimate (BEES format) and the development of an estimated
working days of construction.
4.8 Prepare Draft Special Provisions
The Consultant will complete the Draft Special Provisions. Draft Special
Provisions will be prepared for all items, by incorporating all agreed upon
comments and additional specifications that may be necessary. All contract bid
items will be covered by measurement and pay clauses. This will also include
the lane closure charts and the estimated working days of construction.
4.9 Finalize the Right-of-Way Documents
All review comments will be resolved and included, as appropriate and approved
by the City, and all new or revised information developed during design will be
incorporated. The Draft Right-of-Way Certification and Utility Certification will
, be prepared.
4.10 Perform Quality Assurance/Quality Control
A quality assurance/quality control check will be made prior to release for
submittal.
4.11 Submitfor City of Dubliit, Caltrans and Agency Review
The complete set of plans, special provisions, quantities, construction cost
estimate, and appropriate final technical reports will be submitted to the City of
Dublin and Caltrans and other reviewing agencies for their review and comment.
Milestone 5: Final PS&E 000% Submittal)
5.1 Resolve Milestone 4 Review Comments
Review comments received from the City, Caltrans and other review agencies
will be reviewed by the Consultant and incorporated in the plans, if appropriate
and as directed by the City. If necessary, a meeting to clarify or resolve the
comments be held.
5.2 Incorporate Milestone 4 Comments and Finalize PS&E
All resolved and agreed upon review comments as directed by the City of Dublin
will be incorporated into the plans and special provisions, and design documents
will be updated as necessary. The final roadway and structure plans,
specifications, and Engineer's estimate will be combined into a set of bid
documents.
P:\98104\Admin~FaJlonPSR\ScoDino-Fees\PS&E\PS&~Scon..122799.dDC
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Scope of Work
Page 16 of 16
I·580/Fallon Road Interchange - PS&E
5.3 Finalize Design Cross-Sections.
Design cross-sections shall not be a part of the bid documents, but shall be
available at the time of bidding to assist prospective bidders in detennining
construction quantities. Preparation of construction survey notes (slope staking.
grid grade, etc.) are not included in this scope-of-work.
5.4 Perform Quality Assurance/Quality Control
A quality assurance/quality control check will be made prior to release for
submittal.
5.5 Submit PS&E to City of Dublin, Caltrans and Agency Review
The Final PS&E will be submitted to the City of Dublin, Caltrans and the
appropriate agencies for review. The Final PS&E submittal is considered to be a
verification of responses to previous comments. Any comments. other than
minor editing, thafresult in new or rework will be considered as Extra Work.
5.6 Submit Encroachment Permit Application
The Consultant will incorporate all the City of Dublin, Caltrans and impacted
agencies' review comments. The Consultant shall prepare the Caltrans
Encroachment Penn it Application, including all required attachments, for
signature by the City of Dublin.
5.7 Submit Construction Bid Documents
After all appropriate review comments from the 100% verification check (Task
5.5) have been incorporated into the plans. specifications, and estimates, the
Consultant shall submit the final Construction Bid Documents to the City.
This submittal shall include: .
· Reproducibles of all contract drawings
· Camera ready special provisions and specifications
· Final Estimate of Probable Construction Cost
Milestone 6: Biddine Assistance and Ene:ineerine: Services Durioe Construction
Engineering Services during Construction are not included nor provided for in this scope-of-
work. Any services to be provided by the Consultant, shall be defined and negotiated at a later
date.
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3?~~
PROJECT TIMING
Attached is a Project Schedule dated April 25, 2000. ees will make every effort to keep to
this schedule. However, it is assumed that there may be delays in timing caused by other
agencies, which are beyond ees's control. These delays may extend the proposed project
Final PS&E approval past the estimated date of January 23, 2001.
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EXHIBIT B
PAYMENT SCHEDULE
City shall pay Consultant on a time and material bases not to exceed the total sum
of FIVE HUNDRED NINITY THREE THOUSAND ONE HUNDRED EIGHTY DOLLARS
($593,180) for services to be performed pursuant to this Agreement. Consultant shall submit
invoices monthly based on the cost for services performed in accordance with the Exhibit "A"
cost estimate.
The total sum stated above shall be the total which City shall pay for the services
to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum
for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this
Agreement
City shall make no payment for any extra, further or additional service pursuant to
this Agreement unless such extra service and the price therefor is agreed to in writing executed
by the City Manager or other designated official of City authorized to obligate City thereto prior
to the time such extra service is rendered and in no event shall such change order exceed twenty-
five percent (25%) of the initial contract price.
The services to be provided WIder this Agreement may be tem1Ïnated without
cause at any point in time in the sole and exclusive discretion of City. If the Agreement is
tenninated by City, Consultant shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such documents and other materials to the effective date of
such tennination. In that event, all finished and unfinished documents and other materials shall,
at the option of the City, become City's sole and exclusive property. Consultant hereby expressly
waives any and all claims for damages or compensation arising under this Agreement.
Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to date.
The Consultant is not authorized to .perform any services or incur any costs
whatsoever WIder the terms of this Agreement until receipt of a fully executed Purchase Order
from the Finance Department of the City of Dublin.
Exhibit B
Page 1 of 1
05/09/00
2> Cf. ð/;14 3'
EXHIBIT C
City shall furnish physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Contractor's use while consulting with City employees
and reviewing records and the information in possession of City. The location, quantity, and
time of furnishing said physical facilities shall be in the sole discretion of City. In no event shall
City be obligated to furnish any facility which may involve incurring any direct expense,
including, but not limiting the generality of this exclusion, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Exhibit C
Page 1 of 1
05/09/00
YÐ 1{¡¡3
EXHIBIT D
GENERAL PROVISIONS
1. INDEPENDENT CONTRACTOR. At all times during the tenn of this Agreement, Consultant
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant only insofar as the results of Consultant's engineering services rendered
pursuant to this Agreement; however, City shall not have the right to control the means by which
Consultant accomplishes services rendered pursuant to this Agreement.
2. LICENSES: PERMITS: ETC. Consultant represents and warrants to City that he has all
licenses, permits, qualifications and approvals of whatsoever nature which are legally required
for Consultant to practice his profession. Consultant represents and warrants to City that
Consultant shall, at his sole cost and expense, keep in effect at all times during the tenn of this
Agreement any licenses, permits, and approvals which are legally required for Consultant to
practice his profession.
3. TIME. Consultant shall devote such time to the perfonnance of services pursuant to this
Agreement as may be reasonably necessary for satisfactory perfonnance of Consultant's
obligations pursuant to this Agreement. .
4. INSURANCE REOUIREMENTS. Consultant shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property which may arise
from or in connection with the perfonnance of the work hereunder by the Consultant, his agents,
representatives, employees or subcontractors. The cost of such insurance shall be included in the
Consultant's bid.
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office fonn number GL OQ02 (Ed. 1/73) covering
comprehensive General Liability and Insurance Services Office fonn number GL
0404 covering Broad Form Comprehensive General Liability; or Insurance
Services Office Commercial General Liability coverage ("occurrence" fonn CG
0001).
(2) Insurance Services Office fonn number CA 0001 (Ed. 1/78) covering Automobile
Liability, code 1 "any auto" and endorsement CA 0025.
(3) Worker's Compensation insurance as required by the Labor Code of the State of
California and Employers Liability Insurance.
Exhibit D
Page 1 of5
05/09/00
LfI~(¿¡3
B. Minimum Limits ofInsurance. Consultant shall maintain limits no less than:
(1) General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. If commercial General Liability
Insurance or other fonn with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
(2) Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
(3) Workers Compensation and Employers Liability: Workers Compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
C. Deductibles and Self~Insured Retentions. Any deductibles or self~insured retentions must
be declared to and approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, officials and employees; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
D. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the
following provisions:
(1) General Liability and Automobile Liability Coverages.
(a) The City, its officers, officials, employees and volunteers are to be covered
asinsureds as respeCts: liability arising out of activities perfonned by or
on behalf of the Consultant; products and completed operations of the
Consultant, premises owned, occupied or used by the Consultant, or
automobiles owned, leased, hired or borrowed by the Consultant. The
coverage shall contain no special limitations on the scope of the protection
afforded to the City, its officers, officials, employees or volunteers.
(b) The Consultant's insurance coverage shall be primary insurance as respects
the City. its officers, officials, employees and volunteers. Any insurance
or self~insurance maintained by the City. its officers. officials. employees
or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(c) Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City. its officers, officials, employees or
volunteers.
Exhibit D
Page 2 of5
05/09/00
42.'óJJÚ;7
(d) The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
(2) Worker's Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from work
perfonned by the Consultant for the City.
(3) Professional Liability.
Consultant shall carry professional liability insurance in an amount deemed by the
City to adequately protect the City against liability caused by negligent acts,
errors or omissions on the part of the Consultant in the course of performance of
the services specified in this Agreement.
(4) All Coverages.
Each insurance policy required by. this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. Accentabilitv of Insurers. Insurance is to be placed with insurers with a Bests' rating of
no less than A: VIII.
F. Verification of Coverage. Consultant shall furnish City with certificates of insurance and
with original endorsements effecting coverage required by this clause. The certificates
and endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the right
to require complete, certified copies of all required insurance policies, at any time.
H. The Risk Manager of City may approve a variation of those insurance requirements upon
a detennination that the coverages, scope, limits and fonns of such insurance are either
not commercially available or that the City's interests are otherwise fully protected.
5. CONSULTANT NO AGENT. Except as City may specify in writing, Consultant shall have no
authority,· express or implied, to act on behalf of City in any capacity whatsoever as' an agent.
Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City
to any obligation whatsoever.
Exhibit D
Page 3 of5
05/09/00
4-81J~3
6. ASSIGNMENT PROIDBITED. No party to this Agreement may assign any right or obligation
pursuant to this Agreement. Any attempted or purported assignment of any right or obligation
pursuant to this Agreement shall be void and of no effect.
7. PERSONNEL. Consultant shall assign only competent personnel to perform services pursuant to
tlùs Agreement. In the event that City, in its sole discretion, at any time during the term of this
Agreement, desires the removal of any such persons, Consultant shall, immediately upon
receiving notice from City of such desire of City, cause the removal of such person or persons.
8. STANDARD OF PERFORMANCE. Consultant shall perform all services required pursuant to
this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in which
Consultant practices his profession. All instruments of service of whatsoever nature which
Consultant delivers to City pursuant to this Agreement shall be prepared in a substantial, fIrst
class and workmanlike manner and conform to the standards of quality normally observed by a
person practicing in Consultant's profession.
9. HOLD HARMLESS AND RESPONSIBILITY OF CONSULTANTS. Consultant shall take all
responsibility for the work, shall bear all losses and damages directly or indirectly resulting to
him, to any subconsultant, to the City, to City officers and employees, or to parties designated by
the City, on account of the negligent performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes predicated on active or passive negligence of
the Consultant or of his subconsultant. Consultant shall indenmify, defend and hold hannless the
City, its officers, officials, directors, employees and agents from and against any or all loss,
liability, expense, claim, costs (including costs of defense), suits, and damages of every kind,
nature and description directly or indirectly arising from the negligent performance of the work.
This paragraph shall not be constmed to exempt the City, its employees. and officers from its own
fraud, willful injury or violation of law whether willful or negligent. For purposes of Section
2782 of the Civil Code the parties hereto recognize and agree that this Agreement is not a
construction contract. By execution of this Agreement Consultant acknowledges and agrees that
he has read and understands the provisions hereof and that this paragraph is a material element of
consideration.
Approval of the insurance contracts does not relieve the Consultant or subconsultants from
liability under this paragraph.
10. GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be funded by
fiscal assistance :trom another governmental entity, Consultant shall comply with all applicable
rules and regulations to which City is bound by the terms of such fiscal assistance program.
11. DOCUMENTS. All reports, data, maps, models, charts, designs, plans, studies, surveys,
photographs, memoranda or other written documents or materials prepared by Consultant
pursuant to this Agreement shall become the property of City upon completion of the work to be
performed hereunder or upon tennination of the Agreement. No such materials or properties
Exhibit D
Page 4 ofS
05/09/00
44 ðfJ(¡"7
produced in whole or in part under this Agreement shall be subject to private use, copyrights, or
patent rights by Consultant in the United States or in any other country without the express
written consent of City. City shall have umestricted authority to publish, disclose (as may be
limited by the provisions of the California Public Records Act), distribute, and otherwise use,
copyright or patent, in whole or in part, any such reports, studies, data, statistics, fonns or other
materials or properties produced under this Agreement.
Exhibit D
Page 5 of5
05/09/00
lf~~fÞ>
RESOLUTION NO. 62 - 01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
iIrilrilrilrilrilrilrilrilr
APPROVING AMENDMENT TO AGREEMENT WITH
CCS PLANNING AND ENGINEERING, INC. FOR CONSULTING SERVICES
I-580/FALLON ROAD INTERCHANGE IMPROVEMENTS DESIGN
WHEREAS, future freeway and inter-agency inftastructure is planned to be constructed as part of
the development process in Eastern Dublin; and
WHEREAS, improvements are required at the Interstate 580/Fallon Road interchange; and
WHEREAS, on May 16,2000, the City Council of the City of Dublin approved an agreement for
consulting services with CCS Planning and Engineering, Inc. for the design of said improvements; and
WHEREAS, Caltrans has reviewed the "65% Complete" plans and significant additional
environmental and design tasks were identified; and
WHEREAS, in order to proceed on this additional work and complete the contract documents, it is
necessary to amend CCS' s contract.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve Amendment No. 1 to the agreement with CCS Planning and Engineering, Inc., to include
additional services, which is attached hereto a~'-'E~A".
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment.
PASSED, APPROVED AND ADOPTED this 1st day of May, 2001.
AYES:
Councilmembers Lockhart, McCormick, Oravetz and Mayor Houston
NOES:
None
ABSENT:
Councilmember Zika
ABSTAIN: None
~~
. Mayor
ATTEST:
J
K2/G/5-1-01/res<K:CS-fallon.doc (Item 4.7)
g:\engr\ccs\resoJallon design amendmmt
,r¡.
4lp lfbt.P}
Iii :I'
EXHffiIT"A" OF RESOLUTION k&-Ol
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND CCS PLANNING AND. ENGINEERING, INC.
FOR ENGINEERING SERVICES
WHEREAS; the City of Dublin (hereinafter referred to as "CITY") and ,CCSPlánning and
Engineering, Inc. (hereinafter referred to as "CONSULTANT"), entered into, an agreement on May 16,
2000 to design the I-580/Fallon Road hiterchange Improvements; and
WHEREAS; the Scope ofW ork to be performed is proposed to be extended; and
WHEREAS, the not-to-exceed contract amount is proposed to be increased to cover the
cost of the addition~l work;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope of Work shall, be extended to, include additional scope of work as described ,in
Consultant's letter dated March'16, 2001 for the I-580/Fallon Roàd Interchangehnprovements Project
(attached).
Extension ofTenn
The total cost for time-and-materials work under this amendment shall not exceed an additional
$56,284.
CITY OF DUBLIN
~4~
A~,:, "
t!: é j¡
, Ci k
CCS PLANNING AND ENGn-rnERING, INC.
~ ~ LJ-/;d
Tom Wintch
4/fo !ð/'
Date:
<,
.' ..
f
'.lJL
=-rr
CCS Lf7%IJJ3
PLANNING AND ENGINÈI!:RING
NeD R PO R AT E 0
CCS Pro;ect #98104
6 Crow Canyon Cdurt '
San Ramon, California 94583-1621
925/314-1226 . Fa" 925/314-1229,
email: SRO@cts!Jff~e.eom
March 16, 2001
Mr: Kevin Van Katwyk
City of Dublin
100 Civic Plaza"
Dublin, CA 94568
Mr. Ferd Del Rosario /
City of Dublin
100 Civic Plaza
Dublin. CA 94568
Mr. Eric Cordoba
Cord<;>ba Consulting. Inc.
5368 Laurel Drive
Concord. CA 94521
Subject:
1-580/FallonRoad Interchånge '
Additional Scope ofWorkI!Jesign Costs
Gentlemen:
As requested, the CCS Design Team has summarized the significant additional preliminary engirieeri,ng.
environmental and design activities identified at 'the 65% design level for the 1-5801Fallon Road
interchange project. These additional activities represent engineering and environmentaIlevel of effort
that was not included in the original contract scope of work for this project.
In presenting. this information. we have associated this increased level of effort with either the Project
Study ReportJProject Report, (PSR/PR) or the Plans, Specifications and Estimates (PS&E), as
appropriate.
Each additional engineering or environmental activity' is described and a corresponding cost identified
within the text of the "Additional Scope of Work" attachment. A cost breakdown by activity and team
firm is presented on the accompanying spreadsheet.
The majority of these additional tasks and activities have, not yet been, completed and, it is hoped that the
team will be able to absorb a portion of these out7"of-scope efforts. ,We will continue to discuss a
number .of these requirements with gattrans and strive to elim~ate ,or reduce additional costs wherever
possible. However, at this time we nave attempted to present what ishopefully a ·'worst.case" scenario.
Please note that CCS has utilized 1999 hourly rates for our work and has, excluded any sub consultant
mark~up.
After you have bad an opportunity to review this information. we would like to meet and discuss the
process to amend our contract fee f~r the I-580/Fallon Road interchange improvements.
Sincerely,
CCS Planning and Engineering, . nc.
r: /,..¿ ~
Thomas M. Wintch, PE, TE.
TMW:ts
Atta,chment
!':\9II04lAdmin-F.lionJ>SR\ScopiDa-F...Id..ip _.01.30.0I,doo
TRANSPORTATION
C I V I L
ITS
L{C¡%tß~
. .
I-5801FaUon Road Interchange Modification ProJect
City of Dubli)J
Additional Scope of Work
PROJECT STUDY REPORTIPROJECT REPORT (pSRlPR)
1. . Ramp Metering/TOS{COTV) Coordination"':' This activity included coordination efforts,
the preparation of a cost analysis, drafting of correspondence for the City, and meeting
attendance. Caltrans. is requiring design and installation of all equipment to make both
westbound and eastbound on-ramp' meters operational. ~e original contract scope~of-
work included underground conduits/foundations only.
Cost Increase $4,500.
2.
Revisions Resulting. from Quarry Coordination - This activity inclu.ded coordination
efforts, preparation of geometric alternatives, preparation of traffic analysis, construction
cost e estimates updates and meetings attendance associated with the development of
conceptual intersection geometries to satisfy Quany concerns.
Cost Increase $7,100.
3.
Revise Cost Estimates - Several iterations of revisingPSRlPR cost estimates have been
required as a result of ramp metering, CCTV, median drainage, ditch paving and .
miscellaneous additions.
Cost Increase $2,860.
4. Conklin Tar Plant Study - This activity includes field activities and environmental
documentation regarding the collection of Conklin Tar Plant seeds. The effort to prepare
this study has been discussed previously and received verbal approval.
Cost Increase $3,520.
5. Historic Properties Survey Report (HP~R) - This activity includes the preparation of a
. Historic Properties Survey Report.(HSPI9 to satisfy NEPA. This report will be required
to secure federal funding. The effort to prepare this report has been discussed previously
and received verbal approval.
Cost Increase $12,520.
PLANS, SPECIFICATION & ESTIMATES (PS&E)
A. . Caltrans Required Additions:
1. Ramp Metering - This activity includes the design of all equipment to make both
eastbound and westbound on-ramp meters operationál. The originaÎ contract scope-
of-work included underground conduits/foundations only .
Cost Increase $6,040.
P:198I04\O\dm;".PoIlonPSRlScoping..F...ldcoiID <o....OI.30.01.doc
....
- 4"( ~(p ~
1-580/Fallon Road Interchange
2.
TOS (CCTV) -Caltrans has required the installation of a closed-circuit television
- .
camera (CCTV) as part of the interchange modifications. This design element· was
not included in the original scope~of-work.
Cost Increase 53,380.
3.
Reconstruct Median Drainage - It is highly likely that Caltrans will require the
design of a "Slotted-Drain" system within the median, similar to what has been
required at the I -580/Tassajara Road Interchange.
Cost Increase $8,884.
4. Expanded SWPPP - Caltrans has expanded their requirement for the preparation of a
Stonn Water Pollution Prevention Plan (SWPPP). It is our understanding that the
requirements are still being modified. however we have attempted to estimate the
required level of effort.. Our original scope.,.of-work included only a minor effort.
Cost Increase $7,480.
TOTAL ADDITIONAL DESIGN COSTS -$56,284.
P:W8104lAdmin-falJonPSRlScopinø-f....\daign COIII.OI.30.01.doc
!51)66f.eJ>
I - 580 I Fallon Road Jat
City
ADDITIONAL SCOPE OF W
CCS STAFF I cts
, ,
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t: z ffi ~f1Í ~~ ~ ~
J! f1Í !?j83 ¡¡¡ ü g ,~ !
V1 gi >u¡ .:o::u¡ ~~ -f.Q ~-
:i ~æ gas - ~~ -~ ~2 ¡-
,8 ø.O ~ffi a~ ~~ i,'~ ....4- g fI
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Rate(Slhr) $150.00 $140.00 $130',00 SHO.OO S80:oo S70.00 $80,00 $50.00 - $
ADDITIONAL ENGINEERING SERVICES
, PROJECT Sl'UDY REPORTIPRQJECT REPORT (pSRlPR) 0
1. Ranm MeterinsrrrOS (CcT\1) Coordination 4 16 26 46 54,
2. Revisions Rcsl1ltina from cuany Coordination 6 4 20 16 24 70 $7.
3. Revise Cost EstimateS 8 8 10 6 32 $2.
4. COnklin TIII' Plant Siudv 4 4 5
5. Historic ProDertîÞ Survey Renòrt I'HPSR) 4 4 20 28 $1.
0
PLANS. SPECIFICATIONS & ESTIMATES (Ps&E) 0
A. Caltraas ReQuired Additioas 0
1. Rame MeterÏß1z 4 12 . 28 24 68 ·56,
2. TOS (CCTV) 4 6 20 8 38 $3,
J. RŒonstruct Median Df1I.ínasœ 2 4 10 10 8 34 $3,
4. Exøanded SWPPP 2 6 10 6 40, 16, 6 86 $7.
0
0
0
0
.0
; 0
0
.. 0
, 0
0
0
0
Subo-Total - Additional Staff Houl'S
Subo-Total - Additional Labo~ Cost (S)
406
1406
SH.900
~
1
1
'I
Total Additional Labor
Total Additional Direct Expenses
Sub-Consultant Admin Costs
I
II
II
II
$37,900
SO
SO
ccs
IIPS&E Add Fees.xls
51 rJölÞ:: .
..nee Modification Project
DubllD
[( I DESIGN COST SUMMARY
1/29/2001
CCS TEAM - SUBCONSULTANTS Subcoasultaots
CML GEOTECH DRAINAGE lANDSCAPE SURVEY ENVIR.. .
HQE Parikh WRECO AAM M&S DaVid
Power
u¡~ % ~ ~ t;. i )~
m ~~ ø.: ~ < I.:
I.: Q 0 ~J . Team Total Team Total
~ffi ~~ ~t: ~f¡j u S:J
%~ Z gz u Hours Amount
æ o. ø.:;S I! IJ
0_ a~ a~ jÖ :I: -~ _:I: ~fà
ªffi ~ffi ~ ~~ Iii -
~ g: ~ ~~ ¡¡: ~
$126.00 $70.00 $100.00 $90.00 $75.00 $45.00 SI18..00 . $16.00 SI72.oo $100.00 - $ - $
0 sO 0 $0
-0 SO 46 $4500
0 SO 70 S7,l00
(j SO 32 $1.860
30 30 $3,000 34 53 520
100 100 $10000 128 $12.520
0 SO 0 $0
0 SO 0 SO
0 SO 0 SO
Ö SO 68 $6,040
0 SO ' '38 $3,380
6 30 8 4 4 6 58 $5,384 92 $8,884
0 . SO 86 $7,480
.. 0 SO 0 SO
0 SO 0 $0
0 SO 0 SO
0 SO 0 $0
0 SO 0 $0
0 SO 0 SO
0 $0 0 SO
0 SO 0 $0
0 SO 0 SO
0 $0 0 $0
0 SO 0 SO
0 SO 0 $0
188
1&384
I $18,384
594
S62S-I
I $56;284
1&.
I
S94
$18,384
$0
$0
S56,284
SO
SO
f
(
I
J
I
Subcliasultant
Team
556.::84
TOTAL ADDITIONAL COST - FINAL ·DESIGN :
556,184
'3Z-11b~:Þ
RESOLUTION NO. 213 - 01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING AMENDMENT #2 TO AGREEMENT WITH
CCS PLANNING AND ENGINEERING, INC. FOR CONSULTING SERVICES
I-580IFALLON ROAD INTERCHANGE IMPROVEMENTS DESIGN
WHEREAS. future freeway and inter-agency infrastructure is planned to be constructed as part of
the development process in Eastern Dublin. and improvements are required at the Interstate 580/Fallon
Road interchange; and '
WHEREAS. on May 16,2000. the City Council of the City of Dublin approved an agreement for
design services with CCS Planning & Engineering. Inc. (CCS). for the design of said improvements; and
WHEREAS. on May 1.2001. the City Council of the City of Dublin approved Amendment #1 to
the agreement with CCS planning and Engineering, Inc., to include additional services, and
WHEREAS, Pleasanton desires to have the draft Project ReportÆnvironmental Documentation
(pRIED) amended to include additional improvements to the interchange as required nútigation associated
with the proposed developments in Pleasanton, and
WHEREAS, in order to proceed with this additional PRIED work, it is necessary to amend CCS' s
contract, and
WHEREAS, Pleasanton agreed to reimburse Dublin the cost of performing this work.
NOW. THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve Amendment No.2 to the agreement with CCS Plamúng and Engineering, Inc., which is attached
hereto as "Exhibit A".
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment.
PASSED. APPROVED AND ADOPTED this 18th day of December, 2001.
AYES: Councilmembers McCormick, Oravetz and Zika and Mayor Lockhart
NOES: None
ABSENT: None
ATTEST:
ABSTAIN: None
K2/G/12-18-OlIreso-ccs- on.doc (Item 4.14)
g:\engr\ccs\reso JaJlon Amendment #2'
i
:)
5311b ~;,
EXHIBIT "A" OF RESOLUTION :21\..1-01
AMENDMENT #2 TO AGREEMENT
BETWEEN CITY OF DUBLIN AND CCS PLANNING AND ENGINEERING, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and CCS Planning and
Engineering, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on May 16.
2000 to design the I-580/Fallon Road Interchange hnprovements; and
WHEREAS, the City Council of the City of Dublin approved Amendment #1 to the Consultant
agreement to include additional services, and
WHEREAS, the City desires to amend the consultant contract to include additional services, and
the not-to-exceed contract amount is proposed to be increased to cover the cost of the additional work;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of W ~rk
The Scope of Work shall be extended to include additional scope of work as described in
Consultant's letter dated November 27, 2001 for the 1-5801Fallon Road Interchange Improvements Project
(attached).
Extension of Fees
The total cost for time-and-materials work under this amendment shall not exceed an additional
$94,700.
~GAND ENG~ER~~"G, INC.
æ 114 ./..J~
Tom WÏi1tch
Date: 1414/i::Þ>/
~4-1lÞ¿ ,-~'
SCOPE OF WORK FOR
I-580IFALLON ROAD INTERCHANGE MODIFICATION PROJECT
City of Dublin .
TRAFF1C FORECAST UPDATE
This is the scope of work of CCS Planning and Engineering, Inc. to provide 1raffic engineering services
relate!! to the updating of the traffic portion of the Project Study Report 1 Project Report for the 1-580 1
Fallon Road Interchange, and to redefin~theinterchange conceptual geometrics based on the Year 2015
traffic forecast for the Phase I, initial project. . .
CCS Planning and Engineering, Inc~, in conjunction with TJKM. Dowling Associates, Inc. (Dowling),
. and David J. Powers and Associates (powers) will perfonn the following items of work:
PSR TRAFFIC ANALYSIS UPDATE
Task 1. Coordination meetings (CCS, TJKM) - Attend coordination meetings with City of Dublin. City of
Pleasanton, Alameda County, and Caltrans. .
Task 2. Review Traffic Forecasts and Previous Traffic Analysis -
Task 2a - Compile and review data &om previous traffic analysis (TJKM)
Task 2b - Prepare updated traffic forecasts (Dowling) - Produce AM arid PM peak hour turning
movement forecasts for two intersections: 1-580 westbound off ramp and Fallon, and 1-580
eastbound off-ramp and Fallon. Plots of AM and PM peakhour link flows will be provided
for the fteeway and smface street approaches to the interchange and for the interchange itself.
This data will be delivered to TJKM Associates for their operations analysis.
Task 2c - Prepare updated traffic forecasts with Jack London Extension (Dowling) - A second set
of model runs will bè prepared to include the West Jack London Extension to E1 Charro
Road. The same AM and PM peak hour plots and turning movement outputs will be-
produced and delivered to TJKM Associates.
Task 3. Review and update assumptions (TJKM) - Prepare year 2015 traffic forecasts based on Dowling
Associates' year 2000 validation l-uns,existing counts, and City's traffic growth patterns. Update
assumptions based on the latest available countS (no new counts will be conducted), landpuse
information, street network, and other issues such as cut-through traffic.
Task 4. Perform and Update Operation Analyses for Years 2015 and 2025 Scenários (TJKM)-
Upd8;te the Traffic Operations Analysis for the Fallon Road/I-580 Interchange prepared by TJKM
in 1999. Use the 2000 Highway Capacity Manual or 2001 CORSIM: to perfOÌ'IÍl the freeway and·
ramp junctions traffic operations; modified Circular 212 method as adopted by Contra Costa
Transportation Authority (CCTA) or method nonnal1ý used in each City for intersection level of
service analysis; Poisson Ratio method (Cal1rans approved) to estimate the queue length for the
turning lanes at ~-end intersections; and SYNCHRO to evaluate the queue length and levels
1
11/27/01
5b'ò~ ?
of service for all intersections. Coordinate this traffic analysis with Caltrans to ensme,'that the
above work elements are acceptable to them and to the City.
Task 4a - Analyze freeway mainline merge/diverge, Of weaving level of service to evaluate,
. alternative lane configuration on freeway mainline and ramp junctions. .
Task 4b - Perform ramp-end intersection level of service. analysis to determine the intersection
lane configuration at Fallon Road and El ChaITo Road
Task 4c - Perform signal warnmt analysis
Task 4d - Perfonn queuinganalys~ to deteqriine the storage lengths for the turning movements
at intersections
Task 4e - Address ~ metering, HOV lane 'consideration, ,and mainline operations
Task 5. Prepare Draft Traffic Operation Report . (TJKM) - Prepare and submit to the cities and Caltrans, a
Draft Tràffic Operations ,Analysis Report for review.
, -
Task 6. Validation ófTraffic Analysis (CCS) - Review Draft Traffic Operation Report, validates
assumptions and traffic operations analyses.
Task 7. Select Link: Analyses for Cost Sharing (Dowling) - For each of the two sets of model runs (with
and without Jack London Extension}, a select link ailalysis will be prepared for the AM and PM .
peak: hours that will identifY the city of origin and city of destination for the traffic uSing the 1-'
580/Fallon Interchange ç>n-ramps, off-ramps, and the bridge over the freeway (7 links). Any
vehicle trip using one or more of these links will be added to the city-by-city OD table for the
entire interchange. The single table will then be used to compute the percentage of trips 'by city ,
for each peak hour. Thecity-by-city OD table will include Livermore, Pleasanton, Dublin,
Unincorporated Alameda County, and others. .
Task 8. Prepare Final Traffic Operation Report (TJKM) - Upon receiving conunents from the cities and
Caltrans, prepare and submit a Final Traffic Operations Analysis RePort to the cities and Caltrans.
PREPARE GEOMETRIC APPROVAL DRAWINGS (GAD)' AND ENVIRONMENTAL HE-
EVALUATION .
Task 1. Prepare Draft Revised GAD including Proposed RIW (CCS) - Based on the Draft Traffic
. Operation Report on l¡me assignments, turning movements, queue lengths, etc., the, GAD as
submitted to Caltrans in May, 2000 will be updated. The updated GAD will include additional
alignments, if any; revised typical cross sections, profiles. and layouts. Any necessary revision to
the existing R/W will also be investigated. In addition, revisions to the 2025 traffic volume will
be checked against the "plan line for ultimate geometry". . '
Task 2. Environmental Re-evaluation (Powers, CCS) - The revised Year 2015 geometries wil1 be re,.
evaluated against the existing environmental document. Any issue that is not consistent with the
. existing findings or requires additional studies wil1 be identified~
Task 3. Evaluate Construction Phasing (CCS) - The proposed Year 2015 geometrics will be compared
with the "plan line for ultimate geometry" for detenniIiation of feasibility and cost effectiveness
2
11/27/01
5~"b~
, .
'oiany ulti~te geometry improvements that should be incorporated in the Year 2015 project.
The evaluation will include right-of-way, dram age, utility relocati~and traffic impacts etc. for
cOnstruction phasing of the "ultimate" project.
Task 4. Update Constiuction Cost Estimate and Design Schedule (CCS) - Construction cost estimate and
design sc.hedule will be updated based on the revised geometrics prepared under T~sks 1 and 3.
. Task 5. Prepare Final GAD (CCS) - Final GAD will be prepared and submitted to Caltrans upon
recCiving comments on the draft GAD.
3
11/27/01
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RESOLUTION NO. 106 - 03
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING AMENDMENT #3 TO AGREEMENT WITH
CCS PLANNING AND ENGINEERING, INC. FOR CONSULTING SERVICES
I-580IFALLON ROAD INTERCHANGE IMPROVEMENTS DESIGN
WHEREAS, future fteeway and inter-agency inftastructure is planned to be constructed as part of
the development process in Eastern Dublin, and improvements are required at the Interstate 580IFallon
Road interchange; and
WHEREAS, on May 16, 2000, the City Council of the City of Dublin approved an agreement for 1,<-
design services with CCS Planning & Engineering, Inc. (CCS), for the design of said improvements; and
WHEREAS, on May 1, 2001, the City Council ofthe City of Dublin approved Amendment #1 to
the agreement with CCS Planning and Engineering, Inc., to include additional services, and
WHEREAS, on December 18, 2001, the City Council of the City of Dublin approved Amendment
#2 to the agreement with CCS Planning and Engineering, Inc., to include additional preliminary
engineering and environmental services requested by the City of Pleasant on, and
WHEREAS, CCS' scope of work is now being expanded to include the final design of the
Pleasanton-related improvements and additional Caltrans-required tasks in order to complete the plans and
specifications.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve Amendment No.3 to the agreement with CCS Planning and Engineering, Inc., which is attached
hereto as "Exlùbit A".
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment.
PASSED, APPROVED AND ADOPTED this 3rd day of June, 2003.
AYES:
Councilmembers McCormick, Oravetz, Sbranti and Zika, and Mayor Lockhart
NOES:
None
ABSENT: None
ABSTAIN: None
~d~/
Mayor
AT~
_ OH:"....,~
Deputy ity Clerk
G:\CC_MTGSIl003..qtr2'Jun\6-03-03\reso-œs AJnend #3.doc (Item 4.9)
5t11f6/rJ:Þ
EXHIBIT "An OF RESOLUTION lOb ~03
AMENDMŒNT#3TOAGREEMENT
BETWEEN CITY OF DUBLIN AND CCS PLANNING AND ENGINEERING, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and CCS Planning and
Engineering, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on May 16,
2000 to design the 1-580/Fallon Road Interchange Improvements; and
WHEREAS, the City Council of the City of Dublin approved Amendment #1 and #2 to the
Consultant agreement to include additional services, and
WHEREAS, the City desires to amend the consultant contract to include additional services, and
the not-to-exceed contract amount is proposed to be increased to cover the cost of the additional work; .,
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope of Work shall be extended to include additional scope of work as described in
Consultant's letter dated March 6, 2003 for the I-580/Fallon Road Interchange Improvements Project
(attached).
Extension of Fees
The total cost for time-and-materials work under this amendment shall not exceed an additional
$383,849.
A4~~ ~
City Clerk ' ~
~-<A'
CCS PLANNING AND ~' INC.
----z1? ~ Ú
Tom Wintch
Date:
ç-I -¿,! oj
JJL
,tF
ccs
/..po ~ iI"
PLANNING AND ENGINEERING
INCORPORATED
CCS Pro;ect #98104
6 Crow Canyon Court
San Ramon, California 94583-1621
925/314-1220 . Fax 925/314-1229
email: SRO@ccsoffice.com
March 6, 2003
Mr. Ferd Del Rosario
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Mr. Eric Cordoba
Cordoba Consulting, Inc.
5368 Laurel Drive
Concord, CA 94521
Subject:
I-S80/Fallon Road Interchange
Additional Scope of WorklDesign Costs Request No.3
Gentlemen:
As requested at our status meeting on October 17, 2002; the CCS Design Team has summarized the
significant additional design, geotechnical and management activities required to complete the
contract plans for the 1-580/Fallon Road interchange project. These additional activities represent
engineering and geotechnical effort that was not included in the original contract scope of work and
Amendments No.1 and No.2 for this project. In addition, at our PDT meeting with Caltrans on
December 13. 2002, Caltrans had raised the issue of processing this project through federal
requirements since this project will introduce two additional access points onto 1-580. We are also
requesting Engineering Services during Construction which was requested previously but has not
received confirmation.
Each additional management, engineering, geotechnical, environmental, traffic, and construction
support service activity is described and a corresponding cost identified within the text of the.
"Additional Scope of Work No.3" attaclunent. A cost breakdown by activity and team firm is
presented on the accompanying spreadsheet.
Part of these cost increases for the 1-580/Fallon Road Interchange Project are related to the additional
northbound to westbound loop as requested by City of Pleasanton, and the design schedule delay
associated with the additional loop. As you lmow, the additional traffic study, Geometries Approval
Drawings, environmental updates, and revision to the PSR/PR due to the addition of this NB/WB
loop are covered in our Amendment No.2 request, this amendment is for design effort to complete
the contract plans.
The fee proposal prepared in April 2000 anticipated that final design would be completed by early
2001. Due to the extension of the design phase, this request is to update the hourly rates to the
current 2003 rates. The new rates to begin in January 2003.
Weare also requesting to include Engineering Services during Construction into this amendment.
In March 2001, City of Dublin had requested CCS to prepare scope and budget for this activity since
Construction Support Services is not included in the original scope of work. CCS prepared and
submitted the information to City on March 23,2001 but has not been submitted as an amendment.
Since this project now includes City of Pleasanton funding portion of design and construction, the
attached spreadsheets include segregated City of Dublin's share and City of Pleasant on's share. The
Po\9S 1 04PSS\.Admin-FaJlonPS&E\Scoping.F...\\> S & E\Amondmcnt No.3-030603_do<:
TRANSPORTATION
C I V I L
ITS
lPl 11"' .(q..?
March 6, ~OO:r
CCS Job #98104
Page 2
percentage allocation to each city for our additional services was discussed at our meetings on
December 19, 2002, and February 20, 2003.
Please feel ftee to call Jim Pun or me for any additional questions or clarifications that may arise.
Sincerely,
CCS Planning and Engineering, Inc.
~I -e- ~ ,--ld::::l
Thomas M. Wintch, PE, TE
TMW:ts
Attaclunent
{¿¡'M
ill (p--'7
'\
v
I-580/Fallon Road Interchange Modification Project
City of Dublin
Additional Scope of Work No.3
A. Northbound to Westbound loop - This activity will begin with the approval of the
Geometric Approval Drawings (GAD) to completion of the contract plans. This effort
includes additional Layout for the loop, Typical Cross Sections, contour grading,
drainage, signing, striping, electrical including ramp metering, landscaping, erosion
control, and quantities.
(100% allocated to City of Pleas an ton)
Cost Increase $53,230.
B. Pavement Rehabilitation of the Interchange - This activity includes providing
geotechnical engineering services leading to recommendation and design for pavement
rehabilitation of the existing 1-580/Fallon RoadJEl Charro Road Interchange, and
incorporating the recommendation to completion of the contract plans. The original
contract scope-of-work did not include any geotechnical or design work on existing
pavement or ramps that are only being widened and not receiving new pavement. As in
the I-580/Tassajara Road Interchange Modification project, Caltrans mandated the
existing pavement to be resurfaced due to safety reasons.
(90% allocated to City of Dublin, 10% to City ofPleasantòn)
Cost Increase $15,996.
C. Incorporation of DSRSD 30" Welded Steel Pipe Casing - Dublin San Ramon Sanitary
District requested a 30" Welded Steel Pipe casing to be installed into the proposed Fallon
Road Overcrossing. This 30" WSP wi11 accommodate a future 24" water line. At the
time of the DSRSD request, the design of the Fallon Road Overcrossing was completed
to a 65% level awaiting for independent check. This activity included re-designing the
structure to accommodate the additional dead weight from the WSP and the 24" pipe
running full. The notice to incorporate the pipeline into the 1-580/Fal1on Road project
was given to us on February 2002. An agreement will be neéded between City of Dublin
and DSRSD for DSRSD to fully reimburse the City to cover both design and construction
costs.
(100% allocated to City of Dublin)
Cost Increase $16,270.
D. Additional Traffic Study in conjunction with the Northbound to Westbound loop -
This activity includes the additional traffic study requested by City of Pleasanton beyond
the level of effort estimated under Amendment No.1. This additional effort has been
discussed with City of Pleasanton and received verbal approval.
(100% allocated to City of Pleasant on)
Cost Increase $16,044.
1':\98 04P$ElAdmin-PallonPS&E\Sooping·Pees\P S 8t ElAmendment No.3.o30603.doc
1.1 ~ !5/'i (0-)
. v
I-580lFallon Road Interchange
E. Possible Additional Studies and Reports (From 12/13/02 PDT Meeting) - At our PDT
Meeting with Caltrans on December 13, 2002, Caltrans raised the issue the possibility of
processing this project through federal requirements, since this project will introduce two
additional access points onto 1-580 by way of the new eastbound and westbound loops.
Additional federal action could be triggered since a "Modified Access Report" will need to
be prepared with approval from FHW A. This additional effort anticipates environmental
re-evaluation of the project, revision of traffic volume to current year, additional meetings
with Caltrans and FHW A, and other miscellaneous studies and reports.
(50% allocated to City of Dublin, 50% to City of Pleasant on)
Cost Increase $87,286.
F & G Schedule Adjustment and Rate Adjustment - As a result of the decision to study the
need to include the northbound to westbound loop into the project, the overall design
schedule has increased by 19 months (from Jan. 02 Final PS&E submittal to Aug. 03).
This request is to capture additional coordination and meetings.
(50% allocated to City of Dublin, 50% to City of Pleasant on)
Cost Increase $33,212. '
The fee proposal prepared in April 2000 anticipated that final design would be completed
by early 2001. Due to the extension of the design phase, this request is to update the
hourly rates to the current 2003 rates. The cost increases is obtained þy taking the
differences between the years 2003 and 2001 rates; and multiply by the hours for 65%,
95%, and 100% submittal as shown in the original 4/00 proposal. The rates adjustment
is to begin in January 2003 through the end of the contract.
(50% allocated to City of Dublin, 50% to City of Pleasant on)
Cost Increase $66,291.
H. Construction Support Service - The original contract scope-of-work did not include any
engineering services during construction. As in the I-S80rrassajara Road Interchange
project, CCS is involve in providing assistance to the Resident Engineer in shop drawing
reviews, responding to contractor's RFI's, preparing as-needed ceo's, and respond to
questions -from the RE.
(90% allocated to City of Dublin, 10% to City of Pleasant on)
Cost Increase $93,520.
1. Additional Direct Expenses - Additional direct expenses due to these additional
Engineering Services.
(30% allocated to City of Dublin, 70% to City of Pleasant on)
Cost Increase $2,000.
Total Additional Scope oeWork #3: $383~849
City of Dublin - $208,829
City of Pleasanton - $175,020
:.... '