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HomeMy WebLinkAboutItem 4.01 Draft CC 11-2-04 Min R£.6ULAR M£.£.TIN6 - NO"£.MBER 2. 2004 A regular meeting of the Dublin City Council was held on Tuesday, November 2, 2004, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:03 p.m., by Mayor Lockhart. · ROLL CALL PRESENT: ABSENT: Councilmembers McCormick, Oravetz, Sbranti, Zika and Mayor Lockhart. None. · PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. · PROCLAMATION 7:04 p.m. 3.1 (610-50) Mayor Lockhart presented a proclamation declaring November 21-27, 2004 as "National Family Week" and encouraging families to recognize and appreciate their role, thus contributing a strong and healthy community. +. PUBLIC COMMENT 7: 05 p.m. 3.2 Steve Cox, Dublin resident and President of California Highland Homeowners Association, explained that it had come to their attention that Schaefer Ranch development had awakened. They were told 2 years ago this was not going to happen. He explained that there were concerns from homeowners about the traffic and noise, and asked if or when this would go to the Planning Commission to change the development. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 2, 2004 PAGE 504 City Manager Richard Ambrose advised that this would not go back to the Planning Commission. Schafer Ranch has an approved project and a development agreement adopted by the City Council. The Schaefer Ranch project will go back to the Council on December 21, 2004, as a public hearing only to determine their General Plan conformity . Mr. Cox explained that a Planning Commission calendar showed it as an inactive development. Community Development Director Eddie Peabody explained that the project had been inactive for some time; however, it has never stopped as a project. It has been looked at because of general plan changes and environmental conditions, which will be addressed by the Council at its December 21 sf meeting. It has only been inactive on worksheets because it has been six years and nothing has happened. Mr. Cox asked if the homeowners would be notified Community Development Director Peabody assured him that the homeowners would be notified. .. CONSENT CALENDAR 7.11 p.m. Items 4.1 through 4.6 Cm. Oravetz pulled Item 4.1 for discussion. On motion of Vm. Zika, seconded by Cm. Sbranti and by unanimous vote, the Council took the following actions: Adopted (4.2 600-60) RESOLUTION NO. 212 - 04 ACCEPTANCE OF STREET IMPROVEMENTS ASSOCIATED WITH TRACT 7136, DUBLIN RANCH AREA A (NEIGHBORHOOD A-I) AND APPROVING REGULATORY TRAFFIC CONTROL DEVICES CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 2, 2004 PAGE 505 Adopted (4.3 600-35) RESOLUTION NO. 213 -04 AWARDING CONTRACT NO. 04-11 CIVIC CENTER ROOF REPAIR TO ROSA CONSTRUCTION ($79,884) Adopted (4.4 600-60) RESOLUTION NO. 214 -04 THIRD AMENDMENT TO TRACT DEVELOPER AGREEMENT FOR LANDSCAPE IMPROVEMENTS FOR TRACT 7136, DUBLIN RANCH AREA A (NEIGHBORHOOD A-I) (TOLL BROTHERS, INC.) Adopted (4.5 600-60) RESOLUTION NO. 215 -04 APPROVING SECOND AMENDMENT TO THE TRACT DEVELOPER AGREEMENT FOR TRACT 7327 DUBLIN RANCH AREA G, NEIGHBORHOOD H-2 BY TOLL-DUBLIN, LLC Approved (4.6 300-40) the Warrant Register in the amount of $5,920,110.93. Cm. Oravetz pulled item 4.1, Council Minutes of October 5, 2004 and October 19, 200411 and advised that he had been absent from the October 5, 2004 meeting and would need to abstain from approving those minutes. On motion of Cm. McCormick, seconded by Cm. Sbranti and by majority vote (Cm. Oravetz abstain), the Council approved the minutes from the October 5, 2004 meeting. On motion of Cm. McCormick, seconded by Cm. Sbranti and by unanimous vote, the Council approved the minutes from the October 1 fJ, 2004 meeting. . CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 2, 2004 PAGE 506 PUBLIC HEARING CANCELLATION OF THE COMMERCE ONE DEVELOPMENT AGREEMENT 7:12 p.m. 6.1 (600-60) Mayor Lockhart opened the public hearing. Community Development Director Eddie Peabody presented the Staff Report and advised that this was the second reading of an Ordinance which would cancel a Development Agreement (DA) between the City of Dublin, Alameda County Surplus Property Authority and Commerce One. The DA was being canceled because the project (Commerce One Headquarters) has been withdrawn and a new project has been approved in its place. No testimony was entered by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Cm. McCormick,. seconded by Cm. Oravetz and by unanimous vote, the Council waived the second reading and adopted ORDINANCE NO. 26 - 04 CANCELING THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF DUBLIN, COMMERCE ONE (PAOO-015), AND ALAMEDA COUNTY SURPLUS PROPERTY AUTHORITY FOR THE COMMERCE ONE CORPORATE HEADQUARTERS FACILITY PROJECT .. EXECUTION OF SOLID WASTE COLLECTION AND DISPOSAL AGREEMENTS 7:13 p.m. 7.1 (600-30) Senior Administrative Analyst Jason Behrmann presented the Staff Report and PowerPoint presentation, and advised that the current solid waste collection and disposal service contract with Waste Management Inc. expires on June 30, 2005. The City engaged in a competitive proposal process to procure solid waste services beginning July 1, 2005. The City Council will consider proposals submitted by Waste Management, Republic Services and Amador Valley Industries for the provision of collection and disposal services for the City of Dublin. The Council should be aware of and consider the impact to the labor and the current drivers with the City of Dublin. Republic's low cost proposal proposed to CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 2, 2004 PAGE 507 stage the collection vehicles in Richmond, which is a Teamsters Union Shop, Local 315. The current Waste Management drivers in Dublin are part of Teamsters Local 70. The Local 70 wages and benefit package is slightly higher than the Local 315 wage and benefit package. The Amador Valley Industries (A VI) proposal indicated that they would assume the Local 70 agreement. Each proposal included program alternatives if Council did not approve the initial proposals. The City could potentially receive a grant from the Bay Area Air Quality Management District that would off set the cost differential for acquiring trucks. Vm. Zika thanked Mr. Behrmann on a good presentation. Mike Oliver, representing A VI, reviewed their proposal and explained that they have worked very hard to prepare a proposal that was innovative and responsive to the Council's request. A VI believes the services offered meet and exceed the RFP. A VI is an owner- based company, and they believe their proposal is based on real world circumstances. A VI has charted and timed the routes and met with local business. They believe that they have a very thorough understanding of what the collection and recycling opportunities are for the community. Debbie Jeffries, a local representative for A VI spoke about their commitment to community and advised that they had the only proposal which had a local office in Dublin. A VI believed that they need to be involved and present in the community. Having an office in the City would be convenient for the residents of Dublin. They have been active members in the Dublin Chamber of Commerce and have been involved in various local activities. A VI has supported various events monetarily and by staff involvement. Adam Davis, representing A VI, reiterated the services and rates which they proposed, and spoke about the importance of customer service and their commitment to recycling and waste reduction. He apologized that their proposal did not include alternative fuel vehicles for the collection fleet, and advised that, if their proposal was selected, 100% of their fleet will be fueled by natural gas. Cm. Oravetz asked Mr. Oliver to expand on their proposed contract which stated that unionized employees of the existing franchise would be given priority consideration for all new positions created by a new contract. Mr. Oliver explained that they have existing transition Local 70 employees in San Leandro and Alameda, and they anticipate doing the same here. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 2, 2004 PAGE 508 Vm. Zika questioned the cost for alternative fuel vehicles and asked if the maintenance is higher. Mr. Davis explained that the vehicles are difficult to maintain and operate and discussed the fuel requirement to service the equipment. All shops need to be specially equipped to use compressed natural gas, which required special sensors and air conditioning systems that remove the air on a regular basis. It also takes longer to fuel these vehicles. Cm. Sbranti asked about the brown bag option. Mr. Davis explained that with the brown bag program, garbage is placed inside a sealed plastic bag and placed inside the recycle containers. At the sort line, the garbage bag would be pulled out and the recyclables sorted as normal. The benefit is that there are only two trucks used for collection instead of three. Cm. Sbranti asked if this program was used in other cities. Mr. Davis advised that it was a newly proposed innovation. Cm. Sbranti asked if the current Local 70 employees would get first priority to stay in Dublin and maintain their seniority, or would other members of local 70 have first chance to get into Dublin. Mr. Davis stated that every employee in Dublin would have a job in Dublin, if the employee wanted the job. Shawn Moberg, General Manager with Republic Services, reviewed their proposal and explained that Republic's approach was to have an easy transition, provide good service to the residents, provide public education, and have same-day solutions. Republic Services is confident that the residents would be satisfied. They have been in the business for 25 years and are prompt, efficient and have immediate response. Republic Services is active in the communities and would also be active in Dublin. Cm. McCormick asked if drivers who live in Dublin would have to drive to Richmond every morning at 4:00 a.m. to get the trucks and then back to Dublin to pick up garbage. Mr. Moberg advised yes, and indicated that it was a 37 -mile round trip from Dublin to Richmond. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 2, 2004 PAGE 509 Mayor Lockhart expressed concern that if a change was made, it would take away from the Altamont landfill. As a City in Alameda County, Dublin has made a commitment to certain programs in the County that are funded by that extra tax that goes to Altamont. This does not exist at Vasco right now, and will not exist unless Vasco expands This special tax goes to the County. Mayor Lockhart advised that the City of Dublin is interested in paying the fee and asked, if Dublin supports their program, would Republic Services be willing to pay half of that fee. Mr. Moberg advised yes. Kathleen Minser, representing Waste Management, reviewed their proposal and outlined its highlights, noting that Waste Management had been involved with the local community since 1965; many of Waste Management employees live and work in Dublin; over 95% of the customers in Dublin rate their service as good or excellent based on the 2004 survey; and Waste Management is a leader in the use of alternative fuel solid waste and recycling vehicles. James Devlin, representing Waste Management, noted that if the disposal numbers from the AVI contract was included in Waste Management's contract, Waste Management's contract would be less. Cm. Oravetz asked why the Dublin would be paying more for service. Mr. Delvin explained the various reasons, including different rates and disposal offerings. Sam Altshuler, Senior Program Manager for PG&E within the Clean Air Transportation Group, spoke about the consideration of alternative fuel vehicles for refuse collection waste, and thanked the City of Dublin for including the concept of alternative fuel for vehicles in the RFP Rob Dias, driver for Waste Management, stated that he had been employed with the company for 21 years and wanted to give the Council a driver's perspective. A driver's job is to know their customer, whether residential or commercial. The people they truly work for are those they service. Most drivers have 21 plus years of service in the industry. He expressed concern with Republic Services and their commitment, and supported the Waste Management proposal. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 2, 2004 PAGE 510 Jill Buck, founder and Executive Director of the Go Green initiative, stated that she supported the A VI proposal. She has worked closely with A VI and found them very responsIve. Joy Bailey, a 38-year resident of Dublin. advised that she supported the Waste Management proposal. She has not had a complaint in that many years and is a very satisfied customer. Larry Dias, with Teamsters Local 70, assured the Council that they received half accurate information and it was important that Council understood accurately the pluses and minuses. He would not withhold information that would benefit the Union. Cm. McCormick expressed concern with the increase in cost in the proposals. Mayor Lockhart commented on the cost increase and indicated that the Council had taken in a lot of information. Although the Council had discussed and questioned the proposal in length, the Council needed more information on the 50% and 51 % increases. She respected every worker that came to be part of this whole process, and advised that it was important to understand that all five Councilmembers represented the constituents in the community that will be paying the bill. The Council discussed the need to have more questions answered before making a decision, as well as have the providers review their numbers again to see if they can do better. The Council directed Staff to work with the service providers so that they can modify their proposal based on tonight's discussion. Modified proposals would come back to the Council at a special meeting on Monday, December 6, 2004, at 7:00 p.m. The modified proposals would include alternative fuel vehicles and require the chosen service provider to sign a labor agreement with Teamsters Local 70. . OTHER BUSINESS 10:04 p.m. The Council and Staff discussed the logistics of the special meeting on December 6th, since elections results would be certified on that night, as well. It was decided that Cm. Sbranti's farewell reception would be held at 6:00 p.m. in the Regional Meeting Room, CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 2, 2004 PAGE 511 and the meeting would begin at 7:00 p.m. The Solid Waste RFP's would be considered prior to election certifications. City Manager asked the City Council if it wanted to participate in a Strategic Planning Workshop and suggested Friday, January 7,2005. The Council confirmed its participation in the workshop and agreed to hold it on January 7,2005. ... ADJOURNMENT .. 11.1 There being no further business to come before the Council, the meeting was adjourned at 10:07 p.m. Minutes taken and prepared by Gloria McCafferty, Senior Office Assistant Mayor ATTEST: City Clerk FIt CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING Novern ber 2, 2004 PAGE 512