HomeMy WebLinkAboutItem 7.1 RepublicSvcsProp Att 4
".". Best and Final Proposal to: '"
The
City of Dubli",
for
Collection Services and
Disposal Services
In R,esponse to RFP Addendum #4
November 16) 2004
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.Y'.1 SERVICES, INC.
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November 16,2004
Mr. Jason Behrmann
Senior Administrative Analyst
C/o City Clerk
City of Dublin
100 Civic Plaza
Dublin, CA 94568
3260 Blume Drive
Suite 200
Richmond, CA 94806
Subject: Proposal for Collection and Disposal Services in Response to the City of Dublin
Request for Best and Final Proposals Pursuant to Addendum No.4, dated November 4, 2004
Dear Jason,
The following is in response to the City's request for best and final proposal submittals, as
per the conditions set forth in Addendum No.4 to the City's Request for Proposals ("RFP").
Pursuant to the City's request and related requirements, attached please find Republic's best
and final proposal for the Collection and Disposal components of the City's RFP, which
supercedes our prior submittals. Our best and final proposal includes new pricing for the
Disposal portion of the RFP. After evaluating the new requirements of the RFP related to the
Collection contract, the timeframe by which proposers were to respond to the new
requirements, and the July 1, 2005 start date of services in light of the new requirements, we
regret to inform the City that we are unable to submit a Collection proposal at this time and,
therefore must withdraw from further consideration at this time. As such, in view of the
above and in order to fulfill the requirements of the RFP, what we have included herein and
in the attached proposal forms, unfortunately constitutes our best and final offer for
Collection and Disposal and the only offer that we can extend to the City at this time, unless
it were possible to extend the submittal date and start date of the new contract.
In light of the above, and for a number of other reasons that may prove to be beneficial to the
City, we would urge the City to consider extending its current contract and reissuing the RFP
in 2005. We believe that by doing so, the City will ensure the highest level of competition,
the greatest number of respondents to the City's RFP, and quite possibly a better overall cost
proposal than what the City may ultimately receive from the best and final submittals. This
approach would not be unprecedented as numerous cities in the Bay area have done so and
improved their services and costs through a re-issuance, in comparison to what was received
initially.
In Republic's case, a re-issuance of the RFP would enable us to have additional time to (a)
identify, and secure by option agreement, an operating location in the tri-valley area that
meets our requirements, and facilitates the use of Local 70 labor, (b) permit and develop the
local facility and an LNG fueling station between date of contract award and contract start-
up, (c) obtain all of our LNG trucks prior to contract start-up, in contrast to our original
proposal, so that we are in compliance with the RFP requirements, (d) enter into a
negotiation and collective bargaining agreement with Local 70 (contingent upon contract
award) that meets the requirements of Addendum 4, without any contingencies associated
with activities outside of Dublin, ( e) identify a more cost effective organics processing
location, given our relocation to the tri-valley area, (f) resolve any open contract issues with
City staff, and (g) re-evaluate new data received from the City and any impact it would have
on our proposal. While we cannot provide an absolute guarantee at this time that we will be
able to resolve all of the above issues, we are confident that a re-issuance of the RFP will
place us in a position to submit the best possible proposal to the City, while being fully
responsive to the City's requirements.
We have enjoyed working· with the City of Dublin staff and the RFP consulting team during
this procurement process and hope we will have the opportunity to do so again. Please
contact me or Mark Bozajian if you should have any questions regarding the above. I can be
reached at (510) 262-1632 (office) and bye-mail atMobergS@RepSrv.com. Mark can be
.
reached at (818) 757-7350 and bye-mail atmdboz9@aol.com. We very much look forward
to the opportunity to serve the City of Dublin and sincerely hope that the City affords all
current and prosp tive proposers opportunity to submit a new proposal to the City under the
terms of a new P
Respectfully,
cc: Mark D. Bozajian, Regional Director of Marketing, Republic Services, Inc.
William Terry, Area President, Republic Services, Inc.
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City of Dublin
Addendum 4
Collection and Disposal Services
November 4, 2004
ALL PROPOSERS
ADDENDUM NO.4· RFP FOR COLLECTION SERVICES AND DISPOSAL
SERVICES
Notice ís hereby given that certain sections contained in the above referenced Request for
Proposal are being amended, clarified and/or deleted and are identified as Addendum NO.4 and
attached hereto. This addendum provides written guidance to direction given by the Dublin City
Council at the November 2, 2004 meeting.
THEREFORE: All proposers are requir~d to note this Addendum No.4, are required to sign
page 2 of this Addendum No.4 and shall submit the signed page 2 of this Addendum NO.4 with
the sealed resubmitted proposal. '
Questions related to this Addendum No.4 shall be submitted in writing in the manner set forth in
the RFP.
Jason Behrmann
Procurement Project Manager
Page 1
City of Dublin
Addendum 4
Collection and Disposal Services
ADDENDUM NO. 4 DATED: November 4, 2004
COMPANY NAME: Republic Services. Inc.
COMPANY ADDRESS: 3260 Blume Drive, Richmond CA 94806.
~~:~u~:ATIVE'SNAME: W~r
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City of Dublin
Addendum 4
Collection and Disposal Services
ADDENDUM NO.4
The following directions are provided to proposers.
1. Proposers are requested to provide a "best and final" proposal for Collection Services and/or
Disposal Services.
2. The proposals are due to the City in the number and manner set forth in the original RFP no
later than Tuesday, November 16,2004,5:00 P.M. Pacific Standard Time (PST).
3. Proposers shall complete the revised attached Forms 0-1 through 0-6 and 0-8 for
Collection Services and forms E-1 through E-5 for Disposal Services.
4. Proposers shall complete the newly developed and attached Collection Service Information
Forms.
5. All Collection Service proposals shall be based on the following conditions:
(a) all collection vehicles shall be Alternate Fuel Vehicles; and
(b) Contractor shall sign a collective bargaining agreement with Teamsters Local 70
which provides a wage and benefit package that is equivalent to that currently in
place between WMI and local 70, and which provides for a full transfer of
seniority for displaced workers.
6. All Disposal Service proposals shall include the $1.25 County Open Space fee as a
governmental fee.
7. Proposers shall review their original proposals, including those alternatives included in their
original proposal, and consider ways and means of reducing costs including the
assumptions regarding the operating costs of an AFV fleet used in developing the original
compensation proposal.
Additional information on clean air vehicles can be found at
http://www. informinc. org/BayAreaAgenda. php
8. Except for the forms and items required by this Addendum, the "best and final" proposal
shall only include those sections or portions of the original proposal that have changed. For
example in the event a propos,er is changing the location of its operations yard; the portions
of the original proposal that discussed the location of the operations facility should be
amended and resubmitted.
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City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
Attachment 1
Form D-Not ApRlicabJe
Collection Service Rate Proposal Forms
Prior to preparing the Collection Service Rate Proposal Forms, Proposers should review the Collection
Service Agreement of the RFP.
The Undersigned hereby certifies as follows:
That have personally and carefully examined the specifications and instructions
for the work to be done as set forth in this RFP. ,
That have made examination of the services as applicable to the Proposal, and
fully understand the character of the work to be done.
That, having made the necessary examination, the undersigned hereby proposes to furnish all
materials, vehicles, plant, equipment and facilities, and to perform all labor and services which may be
required to do said work with the time fixed and upon the terms and conditions provided in the
Collection Service Agreement, at the compensation levels set forth and calculated on the Collection
Service Compensation Proposal Form above and that such compensation levels shall be valid for a
period of one hundred eighty (180) days from the submission date of the Proposal.
PROPOSER
PresidentlPartner/Owner/Other
Secretary
Proposer Name
Individual:
A
Date
Partnership: Joint Venture
Corporation (State of Incorporation)
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City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
CITY of Dublin
Collection Service Compensation Proposal Form D-1
Agreement Service Level-Not Applicable
Agreement Year 1
1. Collection Compensation Element $
2. Tonnage for Calculating Disposal Compensation Element Tons
3. Disposal Tipping Fee (To be completed by CITY)
4. Disposal Compensation Element (To be completed by ,
CITY)
5. Container Compensation Element $
6. Fee Compensation Element (To be completed by CITY)
7. Total (To be completed by City)
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Proposers should provide the required information on lines 1, 2 and 5 of Form 0-1.
Aareement Service Level. The Agreement service level includes Collection Services as set forth in the
Collection Services Agreement in Section five (5) of this RFP. Specifically this service level includes:
· the provision of Large Item Collection Services to SFO Service Units up to three (3)
times per Agreement Year, at up to seven (7) cubic yards per collection event;
· the provision of SFD Organic Waste Collection Service;
· the inclusion of E-Waste in Large Item Collection Service; and
· the use of alternative fuel or "clean air vehicles".
Disposal Facility
This Compensation proposal is based on the use of the . disposal
facility.
In the event the City selects a different disposal (or transfer) facility the Collection Compensation
Element Contained on Collection Service Compensation Forms 0-1 through 0-5 will change by the
following percentage.
Altamont Landfill: Increase % Decrease %
Vasco Road Landfill Increase % Decrease %
Davis Street Transfer Station Increase % Decrease %
Other (fill in-) Facility Increase % Decrease %
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City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
CITY of Dublin
Collection Service Compensation Proposal Form D-2
Option 1 Service Level-Not Applicable
Agreement Year 1
1. Collection Compensation Element
,
2. Tonnage for C~lculating Disposal Compensation Element
3. Disposal Tipping Fee (To be completed by CITY)
4. Disposal Compensation Element (To be completed by CITY)
5; Container Compensation Element $
.6. Fee Compensation Element (To be completed by CITY)
$
Tons
7. Total (To be completed by City)
Option 1 - SFD Oraanic Waste Collection Service - Form 0-2. Option 1 Îs the removal of the SFD
Organic Waste Collection Service program and the implementation of a SFD Green Waste
Collection Service program.
Proposers should provide the required information on lines 1, 2 and 5 of Form 0-2 under the Option
1 service level.
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City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
CITY of Dublin
Collection Service Compensation Proposal Form D-3
Option 2 Service Level-Not Applicable
Agreement Year 1
1. Collection Compensation Element $
2. Tonnage for Calculating Disposal Compensation Element Tons
3. Disposal Tipping Fee (To be completed by CITY)
4. Disposal Compensation Element (To be completed by CITY)
5. Container Compensation Element $
6. Fee Compensation Element (To be completed by CITY)
7. Total (To be completed by City)
Option 2 - Laroe Item Collection Service - Form 0-3. Option 2 is the reduction of the Large Item
Collection Service level to SFD Service Units from seven (7) cubic yards per collection event to five
(5) cubic yards per collection event.
Proposers should provide the required information on lines 1, 2 and 5 of Form 0-3 based on the
Option 2 service level.
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City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
CITY of Dublin
Collection Service Compensation Proposal Form D4
Option 3 Service Level-Not Applicable
Agreement Year 1
1" Collection Compensation Element $
2. Tonnage for Calculating Disposal Compensation Element
3. Disposal Tipping Fee (To be completed by CITY)
4. Disposal Compensation Element (To be completed by CITY)
5. Container Compensation Element $
6. Fee Compensation Element (To be completed by CITY)
7. Total (To be completed by City)
Tons
Option 3 - E-Waste - Form D-4. Option 3 is the elimination of E-waste from the Large Item
Collection Service programs. Under this option, the HHW Drop-off event will become an E-waste
and HHW Drop-off Event.
Proposers should provide the required information on lines 1, 2 and 5 of Form D-4 based on the
Option 3 service level.
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City of Dublin
Collection and Disposal Services
Attachment 1 to Addendum 4
Collection Service Compensation Proposal Form D-6
Multi-Service Discount-Not Applicable
Agreemen~ Year 1
1. Collection Compensation Element
%
Multi-Service Discount - Form 0-6. Proposers proposing to offer both Collection Services and
Disposal Services shall complete line 1 of Form 0-6 to indicate the discount, if any that will be
applied to the Collection Compensation Elements proposed on Forms 0-1 through D-5 in the event
both Services are awarded to the proposer.
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City of Dublin Attachment 1 to Addendum 4
Collection and Disposal Services
Form 0-7 -Not Applicable
Emergency Service Rates - Employees
The following cost proposal form is to be utilized by the Proposer to provide the CITY with the hourly
service rates to be charged for the provision of emergency services as set forth in the Collection
Service Agreement.
FORM D~7
EMERGENCY SERVICE RATES - EMPLOYEES
Page of Pages
Labor Position Hourly Rate
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City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
Form D-8-Not Applicable
Emergency Service Rates - Equipment
The following cost proposal form is to be utilized by the Proposer to provide the CITY with the hourly
service rates to be charged for the provision of emergency services as set forth in the Collection
Service Agreement.
FORM 0-8
EMERGENCY SERVICE RATES - EQUIPMENT
Page of Pages
labor Position or Equipment Type Make & Model Hourly Rate
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City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
Form E
Disposal Service Rate Proposal Forms
Prior to preparing the Disposal Service Rat~ Proposal Forms, Proposers should review Article 5 of the
Disposal Service Agreement of the RFP.
Proposers should note that except as set forth in the Disposal Service Agreement, Disposal Rates as
proposed will not be adjusted over the term of the Agreement.
The Undersigned hereby certifies as follows:
That William B. Terry has personally and carefully examined the specifications and instructions for the
work to be done as set forth in this RFP.
That William B. Terry has made examination of the services as applicable to the Proposal, and fully
understands the character of the work to be done.
That, having made the necessary examination, the undersigned hereby proposes to furnish all
materials, vehicles, plant, equipment and facilities, and to perform all labor and services which may be
required to do said work with the time fixed and upon the terms and conditions provided in the Disposal
Service Agreement, at the rates set forth and calculated on the Disposal Service Rate Proposal Forms
and that such rates shall be valid for a period of one hundred eighty (180) days from the submission
date of the Proposal.
PROPOSER
v. A. Barclay, Secretary
Republic Services Vasco Road. LLC
Proposer Name
Individual: Partnership:
A Delaware Limited Liability Company
Date 11/15/04
Joint Venture
Page 12
City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
Form E-1
Disposal Service Rates
Ten (10) Year Term
Agreement Year Disposal Disposal Government Total per Ton Disposal
Beginning Element Fee Element Rate
($/ton) ($/ton) (1)
July 1,2005 $ 16.00 $ 14.66 $ 30.66
July 1, 2006 $ 16.32 $ 14.66 $ 30.98
July 1, 2007 $ 16.65 $ 14.66 $ 31.31
July 1, 2008 $ 16.98 $ 14.66 $ 31.64
July 1, 2009 $ 17.32 $ 14.66 $ 31.98
July 1, 2010 $ 17.67 $ 14.66 $ 32.33
July 1, 2011 $ 18.02 $ 14.66 $ 32.68
July 1, 2012 $ 18.38 $ 14.66 $ 33.04
July 1, 2013 $ 18.75 $ 14.66 $ 33.41
July 1, 2014 $ 19.12 $ 14.66 $ 33.78
Proposers should complete the appropriate columns for each year based on the type of program that
they are proposing.
(1) Note: The "Government Fee Element" reflects the current mandated regulatory agency fees, surcharges and taxes Imposed
on incoming MSW. The Government Fee Component will, therefore, be adjusted for any subsequent changes to such fees,
surcharges, and taxes, pursuant to Article 5 of the draft agreement.
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City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
Form E-2
Government Fee Components of Disposal Service Rates
(a) California Integrated Waste Management Board (AB1220)
Fee
Disposal Government Fee
Component
$fTon
$ 1.40
(b) Alameda County Local Enforcement Agency $.22
Landfillrrransfer Station Fee(s)
(c) Alameda County Business License Fee $.95
(d) Alameda County "Measure D" Fee $ 7.19
(e) Alameda County Waste Management Authority Facilities Fee $1.50
(f) Alameda County Waste Management Authority Household
Hazardous Waste Fee
$ 2.15
(g) County Planning Department Fee
$-
(h) County Open Space Fee
(i) Other Fees
$1.25
$-
Total Government Fee Elements July 1, 2005 $ 14.66
Proposers should provide the details of the government fee elements shown on Form E-1 for the
Agreement Year beginning July 1, 2005.
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City of Dublin
Collection and Disposal Services
Agreement Year
Beginning
July 1, 2005
July 1, 2006
July 1, 2007
July 1, 2008
July 1,2009
July 1,2010
July 1 2011
July 1 2012
July 1, 2013
July 1,2014
Attachment·1 to Addendum 4
Form E-3
Multi-Service Discount
Disposal Service Rates
Ten (10) Year Term-Not Applicable
Disposal Element
($/ton)
Disposal Government Fee
Element
Total per Ton Disposal
Rate
($/ton)
%
%
%
%
%
%
%
%
%
%
Multi-Service Discount - Form E-3. Proposers proposing to offer both Collection Services and
Disposal Services shall complete the appropriate columns of Form E-3 to indicate the discount
percentage, if any, that will be applied to the Disposal Elements, as appropriate, of the Rates
proposed on Form E-1 in the event both Services are awarded to the proposer.
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City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
Form E-4
Disposal Service Rates
Optional Twenty (20) Year Term
Agreement Year Disposal Element Disposal Government Total per Ton
Beginning ($/ton) Fee Element ($/ton) Disposal Rate
July 1, 2005 $ 16.00 $ 14.66 $ 30.66
July 1, 2006 ~
$ 16.32 $ 14.66 $ 30.98
July 1, 2007 $ 16.65 $ 14.66 $ 31.31
July 1, 2008 $ 16.98 $ 14.66 $ 31.64
July 1, 2009 $ 17.32 $ 14.66 $ 31.98
July 1,2010 $ 17.67 $ 14.66 $ 32.33
July 1, 2011 $ 18.02 $ 14.66 $ 32.68
July 1, 2012 $ 18.38 $ 14.66 $ 33.04
July 1, 2013 $ 18.75 $ 14.66 $ 33.41
July 1, 2014 $ 19.12 $ 14.66 $ 33.78
July 1,2015 $ 19.75 $ 14.66 $ 34.41
July 1, 2016 $ 20.40 $ 14.66 $ 35.06
July1,2017 $ 21.08 $ 14.66 $ 35.74
July 1, 2018 $ 21.77 $ 14.66 $ 36.43
July 1, 2019 $ 22.49 $ 14.66 $ 37.15
July 1,2020 $ 23.23 $ 14.66 $ 37.89
July 1, 2021 $ 24.00 $ 14.66 $ 38.66
July 1, 2022 $ 24.79 $ 14.66 $ 39.45
July 1, 2023 $ 25.61 $ 14.66 $ 40.27
July 1, 2024 $ 26.46 $ 14.66 $ 41.12
Proposers electing to propose the optional straight twenty (20) year term with no extensions should
complete the appropriate columns for each year based on the Disposal program that they are
proposing.
(1) Note: The "Government Fee Element" reflects the current mandated regulatory agency fees, surcharges and taxes Imposed
on incoming MSW. The Government Fee Component will, therefore, be adjusted for any subsequent changes to such fees,
surcharges, and taxes, pursuant to Article 5 of the draft agreemenl
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Cfty of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
Agreement Year Disposal Element Disposal Government Fee Total per Ton Disposal
Beginning ($/ton) Element ($/ton) Rate
July 1, 2005 %
July 1, 2006 %
July 1, 2007 %
July 1, 2008 %
July 1, 2009 %
July 1,2010 %
July 1, 2011 %
July 1, 2012 %
July 1, 2013 %
July 1, 2014 %
July 1, 2015 %
July 1,2016 %
July 1, 2017 %
July 1, 2018 %
July 1, 2019 %
July 1, 2020 %
July 1, 2021 %
July 1, 2022 %
July 1, 2023 %
July 1, 2024 %
Form E-5
Multi-Service Discount
Disposal Service Rates
Optional Twenty (20) Year Term-Not Applicable
Multi-Service Discount - Form E-5. Proposers electing to propose on the optional straight twenty
(20) year term and proposing to offer both Collection Services and Disposal Services shall complete
the appropriate columns of Form E-5 to indicate the discount percentage, if any, that will be applied
to the Disposal Elements, as appropriate, of the Rates proposed on Form E-4 in the event both
Services are awarded to the proposer.
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City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
Collection Service Information Forms
SFD Collection Services¥Not Applicable
1. SFD Solid Waste Collection Service
A. Number of Vehicles
B. Number of Drivers
C. Number of Helpers
D. Number of Routes
E. Number of Landfill Trips per Day
2. SFD Organic Collection Service
A. Number of Vehicles
B. Number of Drivers
C. Number of Helpers
D. Number of Routes
E. Number of processing Trips per Day
3. SFD Recycling Collection Service
A. Number of Vehicles
B. Number of Drivers
C. Number of Helpers
D. Number of Routes
E. Number of processing Trips per Day
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City of Dublin
Collection and Disposal Services
Attachment 1 to Addendum 4
Collection Service Information Forms
Commercial, City & MFD Collection Services
4. Commercial, City & MFD Solid Waste Collection Service
A. Number of Vehicles
B. Number of Drivers
C. Number of Helpers
D. Number of Routes
E. Number of Landfill Trips per Day
5. Commercial, City & MFD Organic Waste Collection Service
A. Number of Vehicles
B. Number of Drivers
C. Number of Helpers
D. Number of Routes
E. Number of processing Trips per Day
6. Commercial, City & MFD Recycling Collection Service
A. Number of Vehicles
B. Number of Drivers
C. Number of Helpers
D. Number of Routes
E. Number of processing Trips per Day
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City of Dublin
Attachment 1 to Addendum 4
Collection· and Disposal Services
Collection Service Information Forms
Other Collection Services-Not Applicable
7. Large Item Collection Service
A. Number of Vehicles
B. Number of Drivers
c. Number of Helpers
D. Number of Routes
8. Roll off Collection Service
A. Number of Vehicles
B. Number of Drivers
C. Number of Helpers
D. Number of Tips
9. Other Collection Service (Describe )
A. Number of Vehicles
B. Number of Drivers
C. Number of Helpers
D. Number of Routes
E. Number of Processing Trips per Day
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City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
Collection Service Information Forms
Collection Service Tonnage
10. SFD Solid Waste Collection Service Tonnage
A. Tonnage Collected
8. Tonnage Disposed
C. Tonnage Diverted
11. SFD Organic Collection Service
A. Tonnage Collected
B. Tonnage Disposed
C. Tonnage Diverted
12. SFD Recycling Collection Service
A. Tonnage Collected
8. Tonnage Disposed
C. Tonnage Diverted
13. Commercial, City & MFD Solid Waste Collection Service
A. Tonnage Collected
B. Tonnage Disposed
C. Tonnage Diverted
14. Commercial, City & MFD Organic Waste Collection Service
A. Tonnage Collected
8. Tonnage Disposed
C. Tonnage Diverted
15. Commercial, City & MFD Recycling Collection Service
A. Tonnage Collected
B. Tonnage Disposed
C. Tonnage Diverted
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City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
Collection Service Information Forms
Collection Service Tonnage
16. Large Item Collection Service
A. Tonnage Collected
B. Tonnage Disposed
C. Tonnage Diverted
17. Roll off Collection Service
A. Tonnage Collected
B. Tonnage Disposed
C. Tonnage Diverted
18. Other Collection Service (Describe
A. Tonnage Collected
B. Tonnage Disposed
C. Tonnage Diverted
19. Total
A. Tonnage Collected
B. Tonnage Disposed (Must aaree to Form D-1 Line 2)
C. Tonnage Diverted
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Page 22
City of Dublin
Attachment 1 to Addendum 4
Collection and Disposal Services
Collection Service Information Forms
Collection Service Census
20. In the event a proposer is basing compensation numbers on census data other than that provided
by the City in the RFP that information shall be disclosed.
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