HomeMy WebLinkAboutItem 4.03 SrCenterChangeOrder
CITY CLERK
File # D~[(20-[3][Zi]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 7, 2004
SUBJECT: Dublin Senior Center
Construction Management Services Change Order
Report Prepared by (Herma Lichtenstein, Parks and Facilities
Development Manager)
ATTACHMENTS: 1) Cost Proposal
2) Proposed Change Order
RECOMMENDA nON: ~ Approve Change Order #1 for Additional Services
FINANCIAL STATEMENT:
Original Contract for Design Services
Proposed Change Order # 1
Total Revised Contract Amount
$178,025
$130,000
$308,025
Sufficient funds are available within the project budget
DESCRIPTION: On October 7, 2003 the City Council approved an Agreement with
the Zahn Group to provide Construction Management services for the Dublin Senior Center. The scope of
work included Construction Management related services throughout the project from the bidding process
through project close out.
The original construction schedule was anticipated to complete in January of 2005. The project schedule
is now anticipated to complete in April of 2005 which will require additional time by the Zahn Group. In
addition, the scope of services assumed that the project could be managed on a half-time basis with the
onsite review lasting only an hour or two per day. With the project now under construction it is apparent
that more onsite review is required. The building construction is complex and the contractor is requiring
additional assistance in working through the plans. Consequently, the project has required construction
management on a three-quarter time basis as opposed to the one-half time basis that was originally
proposed.
Staff is requesting the additional funds, available within the project budget, to allow for additional site
time and to cover the project time extension. A detailed cost proposal is Attachment 1. A Change Order
to the Agreement with the Zahn Group in the amount of $130,000 is Attachment 2.
RECOMMENDATION:
It is the recommendation of Staff that the City Council approve the Change Order # 1 with the Zahn Group
in the amount of $130,000.
-------------------------------------------------------------------------------------------------------------
COPIES TO: the Zahn Group
ITEM No.k
G:\COUNCIL\Agenda Statements\2004\11-16 Zahn Change orJ~lc
Zahn Group Cost Proposal - Additional Expenses
City of Dublin - Senior Center
ZG Project No. 03J18
as of November 22, 2004
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Task B.1
Task B.2
Task B,3
Tasks
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Hourly Rates:
Extended Construction Phase
^ ~,,_'.,'~'m""'=~
from Oct 1, ~Q..1!4~ March 11~º05
Proj. Dir. Senior CM
M5-:ÕO~·"--135.00
CM
115.00
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Coordinate the efforts of the architect, contractor
and provide liaison to the City. Provide on-site
coordination to assure that the project meets
with the Plans and Specifications.
Review and'fLimish-recomrnendatiõñ's with~
respect to contract correspondence and activities
Review
payme
Observe and record construction progress on
d¡¡¡j!y ba"~._"_~""".._..m~~~mmm,,'_"_'-_~
Attend all construction-related site meetings
u~==~,,~,=",",~""'~~~'="~m"
Assist In calling for inspections at the appropriate
time
Task B.7 Punch list assistanœ"and correction oversight
Task B.~ Röûte:"sëäñ7'ãNncCfiieNdocumentatlon"- ..._...._~._._----
(8 hours a week)
Task BA
~..,
Task B.5
Task B.6
T
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Average Number of Houl'$ Per W
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TaskC.1
Task C.2
Task C.3
Thsk C.4
....
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Close-Out (Aer!!..~Qº§l
Coordinate and assemble all warranties and
guarantees as required by Contract Documents
for
I
Total CI
_...._...._~.......:=::::~~..:..=:=..__._-.......
Totall2st!~.ted Proiect~
64 60
.--
90
60
30
24
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3
222 530
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8
1
1
o
CM
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24
proJ.
Coord
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Ymw_·,~,==·
42
,,-
72
Total
Hours
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280
1':111
84
180 __
132
20
168
-"~~þ---'- _" 190
24
1
352
24
2
16
8
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3
----17
8
60
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Total Cost
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32,980.00
14,670.00
10,140.00
20,700.00
- _12~1J!º-~ºQ
2,300.00
20,280.00
!?,~50..:....QQ
,6ºQ~..I!
--~
2,480.00
245.00
,,"._.!..~_1...~5..:.Qº
520.00
4,4~º_~00
~ii 1,252.0 111il $130,000.OÖ-
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12 -l-ot.+
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ATTACHMENT 1
...~ ~
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO.1
PROJECT: Dublin Senior Center
TO: The Zahn Group
PAGE 1 OF 1
AGREEMENT DATED October 7, 2003
between The Zahn Group and the City of
Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This chanl!:e order is not effective until approved bv the City Manal!:er
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Chanl!:e reQuested by: The Zahn Group
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
1. Zabn Group for a total not to exceed $130,000 based on their scope of work dated October 7,2003, for the
Construction Management services of the Dublin Senior Center. The scope of the extra service includes additional
time for site review and project schedule extension.
ESTIMATED COST INCREASE $130.000
APPROVAL RECOMMENDED BY
APPROVED BY
Rich Ambrose
City Manager
Date
Janet Lockhart
Mayor
Date
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date
Consultant
By
Title
^ '1"1' /1 r1..:rt.. ¡fH'1\T'T' ")
DATE:
PROJECT NAME:
CIP#:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLËTED
CONTRACTOR:
CONTRACT AMOUNT:
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
11/4/2004
DUblin Senior Center
95930
#03-17
1
45%
Zahn Group
$178,025
CONTRACT CHANGE ORDERS: AMOUNT
CHANGE ORDER #01, Additional site and sched time $130,000.00
$130,000.00
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
PAYMENT #10
PAYMENT #11
PAYMENT#12
PAYMENT#13
PAYMENT #14
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON CONTRACT:
RECOMMENDATION:
SIGNATURE:
APPROVED
DENIED
/
/fAJvJ~
Supervising
Dept Head
3,802.50
10,753.75
22,692.45
24,698.75
25,604.00
13,111.25
11,439.45
7,510.00
22,143.75
21,387.50
13,801.25
176,944.65
CONTRACT CHANGE ORDERS:
PAYMENT #15
PAYMENT #16
PAYMENT #17
PAYMENT #18
PAYMENT #19
PAYMENT #20
PAYMENT #21
PAYMENT #22
PAYMENT #23
PAYMENT #24
PAYMENT #25
PAYMENT #26
PAYMENT #27
PAYMENT #28
APPROVED
DENIED
City Manager
$130,000.00
$308,025.00
$ 176,944.65
$308,025.00
$131,080.35
APPROVED
DENIED
3~~
AMOUNT
Mayor