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Home My WebLink AboutItem 8.1 I580SRRdFoothillCaltra CTTY CLERK File # AGENDA STATEMENT CITY COUNCIL MEETING DATE: March 4, 2003 SUBJECT: Approval of Freeway Maintenance Agreement with Caltrans for Improvement of I-580/San Ramon Road/Foothill Road Interchange Report Prepared by: Lee S. Thompson, Public ~Vorks Director ATTACHMENTS: 1) Resolution 2) Maintenance Agreement RECOMMENDATI~ ~~dopt resolution approving the Maintenance Agreement FINANCIAL STPiTEMENT: Under this maintenance agreement, Dublin will maintain the new landscaping included in the 1-580/San Ramon Road/Foothill Road interchange improvement project. In addition, Dublin will equally share the maintenance and energy costs of the proposed traffic signal system and safety lighting. Following is a breakdown of the estimated annual maintenance costs: Landscaping and Irrigation: $3,000 Traffic signal/safety lighting (Dublin's share): $1,250 Approximate annual maintenance cost: $4,250 The cost of landscape maintenance will be paid out of the General Fund budget. The safety lighting costs will be paid out of the street light maintenance assessment district, and traffic signal maintenance costs are paid from Gas Tax traffic safety funds. DESCRIPTION: The preparation of contract documents for the 1-580/San Ramon Road/Foothill Road Interchange improvement project is nearing completion. Included in this interchange project is a reconfiguration of the westbound off-ramp at San Ramon Road; removal of the existing westbound 1-580 to northbound loop off-ramp; signalization of the westbound 1-580 ramp with San Ramon Road; landscaping of the San Ramon Road median between the new off-ramp and Dublin Boulevard and of the northeast corner of the new off-ramp intersection; and the overlay of San Ramon Road between 1-580 and Dublin Boulevard. Prior to Caltrans' issuance of the encroachment permit to construct the project, the City is required to enter into a maintenance agreement with Caltrans to identify maintenance responsibilities of the proposed improvements. COPIES TO: Caltrans- District 4 ITEM NO. _~'J G:LMISCPROJ\I-580 Foothill- San Ramon\Agst Caltrans Maint Agmt 580-San Ramon.doc j~'~,~ ~: Under the proposed maintenance agreement with C~ltrans, the City will agree to maintain any new landscaping installed with the interchange project, including a portion that lies within the Pleasanton City limits north of the freeway. Landscaping of this portion is desirable to enhance the area approaching San Ramon Road from the new westbound off-ramp of the freeway. Pleasanton staff has agreed to Dublin maintaining this area, and Dublin Staff will procure formal authorization from Pleasanton in the near future. Dublin also agrees to share equally with Caltrans in the total maintenance and energy costs of the new traffic signal and safety lighting proposed at the intersection of the new westbound off-ramp and San Ramon Road. Staff recommends that the City Council adopt the resolution approving the freeway maintenance agreement with Caltrans for the 1-580/Foothill Road/San Ramon Road Interchange improvement project. RESOLUTION NO. - 03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING FREEWAY MAINTENANCE AGREEMENT WITH THE STATE DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE IMPROVEMENT OF THE 1-580/SAN RAMON ROAD/FOOTHILL ROAD INTERCHANGE WHEREAS, the 1-580/San Ramon Road/Foothill Road Interchange Improvement project proposes to modify the interchange to eliminate weaving problems and improve traffic operations; and WHEREAS, it is the City of Dublin's intent to fund this project with Th-Valley Transportation Development Fee - 20% funds, as indicated in the City's Five-Year Capital Improvement Program; and WHEREAS, City Staff has been working cooperatively with Caltrans on the design and environmental documentation of the interchange improvement project; and WHEREAS, it is necessary to enter into a freeway maintenance agreement with Caltrans to identify maintenance responsibilities of the proposed improvements; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin approves the freeway maintenance agreement with Caltrans for the improvement of the 1-580/San Ramon Road/Foothill Road Interchange. BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement. PASSED, APPROVED AND ADOPTED this 4th day of March, 2003. AYE S: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk g:miscproj\l-580-San Ramon\Reso Caltrans Maint Agmt ~ J AIa-580-R21.2/R22.0 FREEWAY MAINTENANCE AGREEMENT THIS AGREEMENT, made and entered into in duplicate, effective this _, day of ., 20 , is by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as "STATE," and the City of Dublin, hereinafter referred to as "CITY". WITNESSETH: WHEREAS, under STATE Cooperative Agreement No. 1834-C between STATE and CITY, CITY will construct improvements to State Highway Route 580, a freeway within the limits of CITY, at the San Rarnon Road/Foothill Road Interchange, and WHEREAS, portions of improvements under said Cooperative Agreement are within the corporate limits of the City of Pleasanton, hereinatter PLEASANTON, and WHEREAS, the parties hereto mutually desire to clarify the division of maintenance responsibility, upon completion of improvements and acceptance by STATE, under said Cooperative Agreement, as to separation structures, and local CITY streets and roads, or portions thereof, and landscaped areas lying within or outside the freeway limits. NOW THEREFORE, IT IS AGREED: 1. When a planned future improvement has been constructed and/or a minor revision has been effected within the limits of the freeway herein described, which affects the parties division of maintenance responsibility as described herein, STATE will provide a new dated and revised Exhibit "A" which will be made a part hereof by an amendment to this Agreement when executed by both parties, which will thereafter supersede the attached original Exhibit "A" and which will then become part of this Agreement. 2. LANDSCAPED AREAS ADJACENT TO CROSSING STRUCTURES Any plantings or other types of roadside development lying outside of the area reserved for exclusive freeway use shall be maintained by CITY at CITY expense. CITY shall also maintain, at CITY expense, landscaping within and outside the area reserved for exclusive freeway use as shown in Exhibit "A." CITY shall only access to and from said area shown in Exhibit "A" from the local road and not the freeway ramp unless a separate authorization in the form of an encroachment permit is obtained from STATE. Ala-580-R21.2/1122.0 3. INTERCHANGE OPERATION It is STATE's responsibility to provide efficient operation of freeway interchanges, including ramp connections to local streets and road. The maintenance and energy costs of safety lighting, traffic signals or other necessary electrically operated traffic control devices placed at ramp connections to CITY streets and roads shall be shared between STATE and CITY. Timing sequence of traffic signals shall be determined after consultation with CITY; however, the decision of STATE shall be final. 4. FACILITIES WITHIN THE CORPORATE LIMITS OF PLEASANTON CITY shall procure and maintain in force a separate authorization from PLEASANTON to perform CITY's responsibilities assumed under this Agreement which are located within the corporate limits of PLEASANTON. Should CITY fail to maintain said authorization from PLEASANTON in force, CITY, at CITY expense, shall remove the landscaping within the corporate limits of PLEASANTON subject to maintenance under this Agreement to the satisfaction of STATE. Thereafter CITY shall no longer perform the work, including traffic signal system and lighting maintenance, if any, within the corporate limits of PLEASANTON subject to this Agreement. 5. LEGAL RELATIONS AND RESPONSIBILITIES: A. Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not parties to this contract or affect the legal liability of either party to the contract by imposing any standard of care with respect to the maintenance of STATE highways different from the standard of care imposed by law. B. It is understood and agreed that neither STATE nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work authority or jurisdiction delegated to CITY under this Agreement. It is understood and agreed that, pursuant to Government Code section 895.4, CITY shall defend, indem14fy and save harmless STATE and all of its officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injuries to or death of any person or damage to property resulting from anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. C. It is understood and agreed that neither CITY nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction delegated to STATE under this Agreement. It is understood and agreed that, pursuant to Government Code section 895.4, STATE shall defend, indemnify and save harmless CITY and all of its officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injuries to or death of any person or damage to property resulting from anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction delegated to STATE under this Agreement. 6. EFFECTIVE DATE This Agreement shall be effective upon the date appearing on its face, it being understood and agreed, however, that the execution of this Freeway Maintenance Agreement shall not affect any pre-existing obligations of CITY to maintain designated areas pursuant to prior written notice from STATE that work in such areas, which CITY has agreed to maintain pursuant to the terms of the Freeway Agreement, has been completed. AIa-580-R21.2/K22.0 IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. CITY of DUBLIN STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION JEFF MORALES Mayor Director of Transportation Attest: By City Clerk BART DESAI Date Deputy District Director Maintenance Approved as to form: City Attorney FREEWAY MATNTENANACE AOREEMENT i~i,,i?:,,,,i~ UBL TN WITH THE CITY OF DUBLIN ]ii!iii!.!~ "' Local- Ion 1 Dubl In Clfy L lml'l'e See Sheet 2 .".'-.., '¢~"..:~ ,"" i' Shee5 1 o¢ 2 .... · ...,,, ...... . ~ Maintained by City of Dubl in ',..,..t: Note: City sha I I obta i n seperate ~ authorization from the City of Pleasanton for work within city ~ Iimits of the City of Pleasanton DUBLIN CITY LIMITS (SEE NOTE) !i RETAINING WALL '.-" ~.ii?' ' .,..,' ..... .." ?'.....? ~,\: ~ '... 'i- t,'i ~': "'"'" .:i[i:.: ~::,:,."~.- ................ . .... ...... ===================== .... .-.:' PLEASANTON '" ""' .... 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