HomeMy WebLinkAboutItem 3.2 AccptGrant TriVlyComm CITY CLERK
File# 150-70
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 1, 2003
SUBJECT: Acceptance of grant from the Tri-Valley Community Foundation
Report Prepared by: Randy Skarphol, Sergeant
ATTACHMENTS: 1. Letter from the Tri-Valley Community Foundation
2. Conditions/Restrictions Agreement
3. Budget Adjustment
RECOMMENDATION: 1. Accept the grant from the Tri-Valley Community
Foundation in the amount of $5,000
2. Accept and direct staff to execute Conditions/Restrictions
~ Agreement.
3. Approve Budget Change
4. Direct staff to prepare formal acknowledgement to donor.
FINANCIAL STATEMENT: Acceptance of this grant in amount of $5000 will make
funding available for printing of the Crime Prevention Parent
Resource Handbooks.
DESCRIPTION:
The Tri-Valley Community Foundation has donated $5,000 to Dublin Police Services for printing of
Parent Resource Handbooks.
Dublin Police Services Crime Prevention staff has developed and produced a 96-page handbook that
includes information for parents and their children regarding the dangers and warning signs of
drug/narcotic use. The handbook also discusses various topics including anger among the teen
population, eating disorders, and teen dating violence, information designed to assist parents guide their
children to a safe and healthy adulthood. The funds will allow the printing of seven-hundred fifty (750)
handbooks.
Staff recommends that the City Council accept the $5,000.00 grant, accept and direct Staff to execute the
Grant Terms/Conditions/Restrictions Agreement, approve the Budget Change, and direct staff to formally
acknowledge the donor, and obtain printing services to print seven hundred fifty (750) handbooks.
COPIES TO:
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H/cc-forms/agdastmt.doc
P E C E I V E D
FOUNDATION
Local Dollars Jleeting Local Needs
January 16, 2003 JAW ~ 3 2003
~ I :~ :-:~::: :~ ~; s,., '~ ........ POLICE SERVICES
Rich=d K=~ CNef of Ponce
Chair
Dub~ Ponce Se~ices
~om~ O'Malley
~ce Chair Management 100 Civic Plea
CA
94568
Tim Htmt DUO~,
~ce C~ir Development
Joan ~hnder Dear G~:
~ce Chair Allocation~
Midge C~I~ It is my pleas~e to ~o~ you that The Tri-Valley Co~ty Fo~dation has
~ce Chair Nominations
approved yo~ grant request ~ the mo~t of $5,000. Consistent wkh yo~
Pete Snyder
~ce Chair Government Relations app~cation, tNs ~t is to be used for pr~t~g of P~ent Reso~ce H~dbooks.
Ju~th B~ett ~t ~ds must be used to benefit residents of the Tri-Va~ey.
~ce Chair - Special Projects
James Lo~z In recogNtion of o~ suppo~, please credk The Tri-Va~ey Co~uNty Fo~dation,
Treasure; as appropriate, on ~y ~ers, broch~es, other prNted mterials, or letters to local
J~es Phillips newspapers.
Secmta~
Frank
Berlogm'
Your check wffi fo~ow ~der sep~ate cover along with a F~al Repo~ fo~ -
late
Richard Carlson Febm~. Please read c~e~y, sign and ret~ the Grant Tern Agreement upon
John E~y yo~ receipt of tNs letter. Your g~nt check wffi not be sent out until the Grant
D~el Hancock Terns Agreement is returned. The F~al Repo~ is due no later th~ September 30,
Douglas Jameson 2003 ~you ~sh to apply for ~other gr~t ~ the ne~ Fa~ cycle. If you do not wNh
to apply for ~other gr~t ne~ Fa~, you ~ve one ye~ to sub~t yo~ F~al Repo~.
B~b~a Me~es
Unt~ tNs repo~ is ~ed, yo~ org~ation ~ not be e~gible for another gr~t ~om
~t Niemeyer the Tri-Va~ey Co~ty Fo~dation.
Nancy Pennell
David Romano Congrat~tio~ on yo~ success~ grant request. We ~sh you cont~ued success
David Rotmds ~th yo~ progrm.
Rebecca Rozen
George Shore SNcerely,
RobeN Silva
William Vaculin
~chard Karo, Cha~an
David Rice Bo~d of Dkectors
President
~:cc
EO. Box 12017
501 E1 Ch~o Road
Pleasanton, CA 94588
~nn.,: 925/734-9965
::a(: 925/961-8908
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Tri-Valley Community Foundation
Grant Terms/Conditions/Restrictions Agreement
AGENCY NAME Dublin Police Services
GRANTEE (IF DIFFERENT FROM AGENCY NAME)
GRANT AMOUNT AWARDED $5,000 GRANT PERIOD: Fall 2002
GRANT PURPOSE printing of Parent Resource Handbooks
GRANT CONTINGENCIES:
GRANT TERMS/CONDITIONS/RESTRICTIONS:
1. If you do not expend the funds for the purpose for which they were granted, the entire amount must be
returned to us. (You may not substitute another project.) However, if $50.00 or less is left over upon
completion of your project, it need not be returned.
2. A grant funding cycle runs for one year. It is expected your grant will be spent within that period of time.
If, due to extenuating circumstances, your project has not been completed, you may contact our Board of
Directors and ask for an extension on your Final Report.
3. The Final Report is sent to you along with your check, it is due in one year. However, if you plan to apply
for a grant during the Fall, 2003 cycle, your Final Report will be due September 30, 2003.
4. The Final Report must be accepted by your Board of Directors.
IN ADDITION:
1. We expect that you would help us publicize this grant through a press release, Letter to the Editor, or other
appropriate means. The Foundation should receive copies of all such releases or articles published.
2. If your agency of organization prints any materials (brochures, programs, etc.) it is expected you will credit
the Tri-Vailey Community Foundation with participation in your funding program, if we are the sole sponsor
of any printed material, we expect prominent recognition on same.
3. The Foundation reserves the right to follow up this grant allocation with evaluation site visits while the
project is in progress or once the project has been completed. We also reserve the right to require the grantee
agency to provide the Foundation with interim or progress reports.
4. Sign, date and return one copy of this form to:
Tri-Valley Community Foundation
P. O. Box 12017
Pleasanton, CA 94588
SIGNATURE
ATTACHMENT 2
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
From Unappropriated Reserves From Budgeted Conffngcnt Reserve (10800-799.000)
Of Other than General Fund, Fund No - Within Same Department Activity
x From New Revenues Between Departments (City Council Approval Required)
Other
Name: Name: Contributions $5,000.00
Account #: Account #: 001.570.002
Name: Name: Printing/Binding $5,000.00
Account #: Account #: 001.20100.716.000
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
ASD/Fin Mgr Date:
Signature
REASON FOR BUDGET CHANGE ENTRY:
Acceptance of Tri-Valley Community Foundation grant for printing of Parent Resource Handbook.
City Manager: .~~'~ ~ .,,a~ ~ Date: -~-~2'~
Signature
As approved at the City Council Meeting on: Date:
Date:
Mayor:
Signature
Date:
Posted By:
Signature
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ATTACHMENT 3