HomeMy WebLinkAboutItem 8.5 AccptLibraryImp #01-03 CI'TY CLERK
File #
AGENDA STATEMENT
CTTY COUNCIL MEETING DATE: April 2003
SUBJECT: Acceptance of Work- Contract No. 01-03,
Civic Center Library Improvements
Report Prepared by: Herma Lichtenstein, Park and Facilities
Development Manager
ATTACHMENTS: 1. Itemized Change Order List in the amount of $120,402
2. Resolution accepting Library improvements
RECOMMENDATION: 1. Approve Change Order in the amount of $120,402.
2. Authorize the City Manager to accept the final improvements for
:. ',~ Contract No. 01-03 upon completion of the remaining minor
~ :' punch list items
3. Adopt Resolution authorizing the City Manager to accept the
completed Library improvements
FINANCIAL STATEMENT: Total Project Contingency: $1,174,998
Total Change Orders to date: $ 632,499*
(*Includes Council approved line item budget adjustments)
Outstanding Change Orders: $ 120,402
Total Remaining Contingency: $ 422,097
This project is Primarily funded through Public Facility Impact Fees (Fund 310) with additional funding
from the General Fund (Fund 001).
DESCRIPTION: At its meeting of May 15, 2001, the Dublin City Council awarded
Contract No. 01-03, Civic Center Library Improvements, NV Heathorn, Inc. This project is Phase 1 of the
Civic Center Library Improvements.
Work under the Contract for the Phase I Project included construction of the entire building and site
improvements; furnishings, cabling and books were completed under separate contracts or agreements.
Phase 2 will be the opening of the already improved expansion areas (approximately 10,000 square feet)
and furnishing of these spaces.
With the exception of some minor punch list items, (paint touch ups and landscape planting) work under
the Contract is complete. Staff is requesting that Council authorize the City Manager to accept all final
improvements pending completion of the remaining minor items to allow the Library to be opened to the
public in order to accommodate the Alameda County Library Foundation Library Preview Party on April
10, 2003 and the Grand Opening scheduled for April 12, 2003. It is anticipated that the punch list items
COPIES TO: NV Heathorn, Inc.
ITEM NO. _~~
\\snapserver\pccommonXHenna\Council StatementsLLibrary Acceptance deux 4-03.doc
will be complete no later than April 10, 2003. In the event that they are not completed, a change order to
shift the unfinished items to warranty items will be negotiated.
In addition the Contractor is requesting a change order to cover additional expenses incurred during the
course of the project. These expenses include additional labor and materials for the building construction
and include such items as added structural requirements, fire proofing, added lighting, and functional
design changes. The City Attorney has reviewed this information and concurs with the proposal to pay
$120,402 to the Contractor for this extra work. The Change Order request is more than the $25,000
authorized under the "Change Order Procedures for Capital Improvements Projects" and requires Council
approval.
RECOMMENDATION:
Staff would recommend that the City Council take the following action: 1. Approve a Change Order in the amount of $120,402;
2. Authorize the City Manager to accept the final improvements for Contract No. 01-03
upon completion of the remaining minor punch list items;
3. Adopt Resolution authorizing the City Manager to accept the completed Library
improvements.
Dublin Library Project #01-03 Outstanding Change Orders
Processed CO's above City
Manger's authorized limit
Log No. Description Price Time Ext. Status Reason for change
698-02 Revisions to Fire Protection Piping $17,780.00 40 Days CO #85 Wrong Pressure info from
DSRSD required redesign
and installation changes
168-02R1 Fire Proofing ~ Type 3 Roof $19,960.00 0 Days C.O#80 Not shown on drawings
Assembly Actual cost And it was required by
code.
638-02 Fire Roads Zone 7 Repairs $17,343.00 0 Days C.O.#84 Grading conflicts between
Zone 7 and access Rd
required rework of Rd.
197-03, Parking Lot Striping, T & M $2,647.00 0 Days C.O.#88 Not shown on drawings
106-03 and required by Public
Works
123-03 Remove eucalyptus tree $188.00 0 Days C.O.#89 Tree grew after survey
completed in 2000.
TOTAL $57,918
Pending CO's
083-03 Modify Marker Boards, (2) $474.00 21 Days Process C.O.# Drawing coordination
issue with lighting
No time extension
109-03R1 Added site caulking plaza $3,520.00 0 Days Process C.O.# Caulking for this area was
deleted as part of a credit
and should have remained
in contract.
142-03 Temporary heat $1,200.00 0 Days Process C.O.# The temp heat was
provided to bring the
building temperature on
line sooner to install
carpet and meet the
furniture installation date.
206-03 Relocate Mail slots $1,587.00 14 Days Process C.O.# Slots shown too high on
drawings - No time
extension
428-02R3 Metallic Finish Paint $14,500.00 21 Days Process C.O.# Spec section conflict did
not allow for metallic
color premium to match
other metal finishes
457-02 Alternate Fixtures FE-1 & FE-2 $3,852.00 75 Days Process C.O.# Alternate fixtures were
required to deal with
space conflicts. The cost
is for the new fixtures. No
time extension
477-02R1 Relocation of Transfer Beam $10,992.00 0 Days Process C.O. # Structural requirement
485-02R1 Add Smoke Detectors @ Book Drop $1,354.00 0 Days Process C.O.# Fire code requirement
Area
660-02 Alternate Diffusers @ Curved Ceiling $804.00 7 Days Process C.O.# Allowed for completely
concealed air vents in
curved ceiling
651-02 Electrical for Info Circulation Desk $5,648.00 3 Days Process C.O.# Coordination conflict
between furniture bid and
building bid.
717-02 Revise depth of Corian in main toilets $722.00 0 Days Process C.O.# Dimensional issues
774-02R1 Alcove Stone Return $9,421.00 7 Days Process C.O.# This is to provide
additional protection to
the alcove windows
Relocate 2 Walker Duct floor boxes $3,060.00 0 Days Process C.O.# Wrong location on
drawings and needed for
computers
Misc Painting $2,150.00 0 Days Process C.O.# Several items were not
shown as painted such as;
backflow, bike racks, etc
CJF Mis T&M $3,200.00 0 Days Process C.O.# Missing outlets, added
conduit, etc.
TOTAL $62,484. O0
I I rotat outstanaing change oraers I $120,402.00 t I I I
ATTACHMENT 1
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
CONDITIONAL ACCEPTANCE OF IMPROVEMENTS,
CONTRACT NO. 01-03, DUBLIN PUBLIC LIBRARY
WHEREAS, On May 15, 2001, the City Council entered into a contract with, NV
Heathorn, Inc. at a base bid of Eleven Million Eight Hundred and Fifty Two Thousand One Hundred and
Eighty Two Dollars ($11,852,182) to complete the improvements for the Dublin Library Contract No. 01-
03 in accordance with plans and specifications on file with the City Engineer;
WHEREAS, said improvements have been nearly_completed in accordance with said
plans and specifications, and any approved modifications thereof, to the satisfaction of the City Engineer
and Building Official of the City of Dublin; and
WHEREAS, as a condition of said contract, contractor is required to guarantee the
improvements for a period of one year following acceptance of the work by the said City of Dublin; and
WHEREAS, the improvements are now nearly complete, and upon completion the original
performance bond secuhty requirement can be reduced, in accordance with the authority contained in Section
66499.7 of the Government Code of the State of California, to an amount found necessary to guarantee
maintenance of the completed work for the aforesaid one-year period.
NOW, THEREFORE, BE IT RESOLVED the improvements are completed per plans and
specifications except for minor punch list items, and the City Manager has the authority to approve and
accept the improvements upon completion of the remaining punch list items subject to the aforesaid one-
year guarantee; and
Upon approval and acceptance by the City Manager, the aforesaid original security requirement
may be reduced from the amount of $11,852,182 to an amount o£$1,185,218, upon acceptance by Staff of a
replacement maintenance bond for $1,185,218 as security for the aforesaid one-year maintenance period; and
Upon approval and acceptance by the City Manager, the original performance bond in the amount
of $11,852,182 posted in connection with the work involved in the construction of said project may be
hereby released upon acceptance of said maintenance bond.
PASSED, APPROVED AND ADOPTED, this 1 st day of April 2003.
AYE S:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 2