HomeMy WebLinkAboutItem 4.08 Adv Install Svcs Libr CITY CLERK
File # 600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 3, 2003
SUBJECT: Acceptance of Work - Civic Center Library Modular Furniture
Report by: Rosemary Alex, Parks & Facilities Development
Coordinator
ATTACHMENTS: 1) Resolution accepting facility improvements
RECOMMENDATION: 1) Accept the final facility improvements.
~ 2) Adopt Resolution accepting the completed facility
· ' '- improvements.
3) Authorize Staff to accept a maintenance bond in the amount of
$29,796 at a future date.
FINANCIAL STATEMENT: Original Contract Amount $294,703.73
Approved Change Orders #1 & #2 $3,257.21
Total Contract $297,960.94
DESCRIPTION: On May 15, 2003 Staff along with a representative of Advanced
Installation Services completed the final inspection of the modular furniture for the Civic Center Library.
Upon review of the project it was determined that the Contractor had successfully completed the
requirements of the contract.
The City presently holds a performance bond in the amount of $297,960.94 to provide the necessary
security for the performance of the work involved. As the work is now complete, the performance
security requirement can be reduced, in accordance with authority contained in Section 66499.7 of the
Government Code, to an amount necessary to guarantee warranty of the work for a one-year period
following acceptance of the work. The Contractor will provide a new maintenance bond in the amount of
$29,796 which is 10% of the final contract amount, and is sufficient to cover the one-year guarantee
period.
Upon City Council acceptance of the project, Staff will file a notice of completion with Alameda County
Clerk. The City will release the 10% retention thirty-five days subsequent to recording the notice of
completion with Alameda County.
It is the recommendation of Staff that the City Council take the following action:
1) Accept the final facility improvements;
2) Adopt Resolution accepting the completed facility improvements;
3) Authorize Staff to accept a maintenance bond in the amount of $29,796 at a future date.
COPIES TO: Advanced Installation Services
ITEM NO.
G:\COUNCILkAgenda Statementsk200~\6-3 LibraryFumiture.doc
RESOLUTION NO. - 03
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTING IMPROVEMENTS TO CIVIC CENTER LIBRARY
WHEREAS, Advanced Installation Services entered into a contract with the City of Dublin to
install book shelves and modular furniture in accordance with plans and specifications on file with the
City Engineer; and
WHEREAS, said improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer of the
City of Dublin; and
WHEREAS, as a condition of said contract, Advanced Installation Services is required to
guarantee the improvements for a period of one year following acceptance of the work by the said City of
Dublin; and
WHEREAS, as improvements are now completed, the original performance bond security
requirement can be reduced, in accordance with the authority contained in Section 66499.7 of the
Government Code of the State of California, to an amount found necessary to guarantee maintenance of
the completed work for the aforesaid one-year period;
NOW, THEREFORE BE IT RESOLVED that:
1. The improvements completed within the said Facility, are hereby approved and
accepted subject to the aforesaid one-year guarantee; and
2. The aforesaid performance bond security requirement may be reduced from the
amount of $297,960.94 to the amount of $29,796 upon acceptance by Staff of the
replacement maintenance bond as security for the aforesaid one-year maintenance
period; and
3. The said original performance bond in the amount of $297,960.94 posted in
connection with the work involved in the construction of said Facility be hereby
released upon acceptance of said maintenance bond.
PASSED, APPROVED AND ADOPTED this 3rd day of June 2003.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk