HomeMy WebLinkAboutItem 4.11 Jensen Corp SptsGrnds CITY CLERK
File # 600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 3, 2003
SUBJECT: Acceptance of Work- Dublin Sports Grounds Renovation
Report by: Rosemary Alex, Parks & Facilities Development
Coordinator
ATTACHMENTS: 1) Resolution accepting facility improvements
RECOMMENDATION: 1) Accept the final facility improvements.
/Q?. ~,~ ~,.. 2) Adopt Resolution accepting the completed improvements
..~s ~ .\~ ~r~ 3) Authorize Staff to accept a maintenance bond in the amount of
$86,515 at a future date.
FINANCIAL STATEMENT: Original Contract Amount $830,777
Approved Change Orders $34,378
Total Contract $865,155
Project Budget $913,855
Remaining Contingency $48,700
DESCRIPTION: On August 6, 2002 the City Council awarded contract to Jensen
Corporation to complete the Phase II Renovation of Dublin Sports Grounds. At this time the construction
and maintenance period are complete. Staff along with representatives from Jensen Corporation
completed a walkthrough of the project on April 9, 2003 except for a few minor punch list items all
elements of the project were complete. Remaining punch list items will be complete by June 2, 2003.
The City presently holds a performance bond in the amount of $865,155 to provide the necessary security
for the performance of the work involved. As the work is now complete, the performance security
requirement can be reduced, in accordance with authority contained in Section 66499.7 of the Government
Code, to an amount necessary to guarantee warranty of the work for a one-year period following
acceptance of the work. The Contractor will provide a new maintenance bond in the amount of $86,515
which is 10% of the final contract amount, and is sufficient to cover the one-year guarantee period.
Upon City Council acceptance of the project, Staff will file a notice of completion with Alameda County
Clerk. The City will release the 10% retention thirty-five days subsequent to recording the notice of
completion with Alameda County.
It is the recommendation of Staff that the City Council take the following action:
1) Accept the final facility improvements;
2) Adopt Resolution accepting the completed facility improvements;
3) Authorize Staff to accept a maintenance bond in the amount of $86,515 at a future date.
COPIES TO: Jensen CorporationITEM
G:\COUNCILLa~genda Statements~2003\6-3 Dublin Sports Grounds Acceptance.doc
RESOLUTION NO. - 03
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTING IMPROVEMENTS TO DUBLIN SPORTS GROUNDS
WHEREAS, Jensen Corporation entered into a contract with the City of Dublin to complete the
renovation of the Dublin Sports Grounds in accordance with plans and specifications on file with the City
Engineer; and
WHEREAS, said improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer of the
City of Dublin; and
WHEREAS, as a condition of said contract, Jensen Corporation is required to guarantee the
improvements for a period of one year following acceptance of the work by the said City of Dublin; and
WHEREAS, as improvements are now completed, the original performance bond security
requirement can be reduced, in accordance with the authority contained in Section 66499.7 of the
Government Code of the State of California, to an amount found necessary to guarantee maintenance of
the completed work for the aforesaid one-year period;
NOW, THEREFORE BE IT RESOLVED that:
1. The improvements completed within the said Facility, are hereby approved and
accepted subject to the aforesaid one-year guarantee; and
2. The aforesaid performance bond security requirement may be reduced from the
amount of $865,155 to the amount of $86,515 upon acceptance by Staff of the
replacement maintenance bond as security for the aforesaid one-year maintenance
period; and
3. The said original performance bond in the amount of $865,155 posted in
connection with the work involved in the construction of said Facility be hereby
released upon acceptance of said maintenance bond.
PASSED, APPROVED AND ADOPTED this 3rd day of June 2003.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk