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HomeMy WebLinkAboutItem 8.4 DUSD Computers/Schools CITY CLERK AGENDA STATEMENT File 600-40 / 515-20 CITY COUNCIL MEETING DATE: July 1, 2003 SUBJECT: Request from Dublin Unified School District For Additional Funding for Technical Support under the "Computers For Our Schools Project" Report Prepared by: Richard C. Ambrose, City Manager ATTACHMENTS: 1. Letter from Dublin Unified School District 2. Agreement Regarding Funding For Computer Technical Support RECOMMENDATION: r~"24.~,.--Authorize City Manager to execute Agreement with Dublin Unified ~ ~"" School District. FINANCIAL STATEMENT: The Fiscal Year 2003-2004 Budget includes $125,000 for technical support for the "Computers For Our Schools Project." Budget Fund: Non-departmental DESCRIPTION: The Dublin Unified School District has requested that the City allocate up to $125,000 for computer technical support under the "Computers For Our Schools Project." The $125,000 funding was proposed, based on the number of computers that the Dublin Unified School District has received over the past Fiscal Years under the Project. As presented by the Superintendent's letter (Attachment 1), the technical support funds will be used to insure uninterrupted access to students that benefited from the computer matching grant program. Because the funding of computer technical support is an operational expense a separate Agreement between the City and the Dublin Unified School District is required (Attachment 2). RECOMMENDATION: Consistent with the adopted Budget, Staff recommends that the City Council authorize the City Manager to execute the Agreement with the Dublin Unified School District for funding computer technical support under the "Computers For Our Schools Project" for Fiscal Year 2003-2004. COPIES TO: Dublin Unified School District ITEM NO. DUBLIN SCHOOLS DUBLIN UNIFIED SCHOOL DISTRICT Board of Trustees May 6, 2003 Kevin Hart Mr. Richard Ambrose (925) 833-0606 City Manager David Haubert City of Dublin (925) 829-7766 100 Civic Plaza Drive Denis King Dublin, CA 94568 (925) 829-9'!44 Randy Shumway Dear Rich: (925) 361-0225 Eric Swalwell AS yOU are aware, the City Council has generously supported the (925) 828-5094 "Computer for Our Schools" project for the past four years. Two years Superintendent ago, the council supported the maintenance of the student computers JohnY. Sugiyama, Ed. D. that were added to the school district's network by providing $100,000 in (925)828-2551, ext. 8001 additional funds. These funds were used to hire PC technicians to insure District Office that all of the computers purchased with project funds were operational for stUdent use. Last year, the .council generously increased the 7471 LarkdaleAvenue allocation to $125,000 as we phased out the computer matching grant Dublin, CA 94568-'1599 Phone: (925) 828-2551 p rog ram. ~x (925) 829-6532 High Schools As the computer matching grant program has now come to a close, I am respectfully requesting that the City continue to provide support for DUBLIN HIGH maintaining the computers purchased with the matching grant program in (925) 833-33'13 the coming 2003/04 fiscal year in the amount of $125,000. As you are VALLEY HIGH (925)829-4322 aware, K-12 public education is slated to take a significant reduction in funding for next year. We are in the final stages of considering nearly Middle School one million dollars in general fund budget reductions for 2003/04. WELLS MIDDLE SCHOOL (925) 282-6227 I recognize that city governments will also be affected by the state budget Elementary Schools crisis. As the City Council considers its budget for next year, I hope that the council can consider our request for next year. We very much want DOUGHERTYELEMENTARY to insure that students who are benefiting tremendously from the (925) 803-4444 computers purchased by the matching grant program continue to have DUBLIN ELEMENTARY uninterrupted access. (925) 833-'1204 FREDERIKSEN ELEMENTARY The council's consideration of our request is deeply appreciated at a time (925) 828-'1037 when funding from the State of California for next fiscal year will be MURRAY ELEMENTARY significantly reduced. Please express the appreciation of the Board of (925) 828-2568 Trustees to the council for their continued support of public education in NIELSEN ELEMENTARY Dublin. (925) 828-2030 JotS' Sugi~ama, Ed. D. -7 , ia ~ Sui~edntendent of Schools ATTACHMENT 1 AGREEMENT BETWEEN CITY OF DUBLIN AND DUBLIN UNIFIED SCHOOL DISTRICT REGARDING FUNDING FOR COMPUTER TECHNICAL SUPPORT THIS AGREEMENT is entered into this 24th day of July, 2003 by and between the City of Dublin ("City"), a municipal corporation, and the Dublin Unified School District ("District"). RECITALS A. The education of the City's children benefits all residents of the City. B. Although the District is responsible for the education of the children living within the City, the City is authorized to take actions, which promote the general health, welfare, and safety of the community at large. C. Knowledge of, and ability to use, computers and related technology are fast becoming necessary to function effectively in the workforce and in society in general. D. It is in the best interest of the community that children residing within the City receive education and training in the many uses of computers and related technology, in that well-trained and educated young people will become productive members of the community. E. To provide the best possible education in the many uses of computers and related technology, District needs to acquire computers and related technological devices and equipment and to maintain that equipment to keep it in working order and extend its useful life. F. To encourage the participation of the community at large to help the District provide the best possible computer/technology education to its students, City authorized has over the past years expended matching donations from individuals, community groups/organizations, and businesses to the District of computers or monetary contributions to be used for the purchase of computers. G. City has further authorized up to One Hundred and Twenty-Five Thousand Dollars ($125,000) for District to hire or contract with individuals to provide technical support and maintenance of its computers and related equipment for Fiscal Year 2003-2004. H. The purpose of this agreement is to assure that District students will be able to obtain the computer/technological education intended by the acquisition of the computers discussed herein and by the careful maintenance of those computers and related equipment. Now, therefore, the parties agree as follows: Agreement Between Dublin and Dublin Unified School District- 1 Technical Support Funding under "Computers for Our Schools Project" ATTACHMENT 2 Section 1. Funding for Technical Support by City Upon receipt of invoice from District, City will contribute up to One Hundred and Twenty-Five Thousand Dollars ($125,000) to District for technical support of the District's computers that have been acquired through the "Computers For Our Schools Project." Payment shall be based upon District's actual cost to maintain computers as described in Section 2 below. Section 2. Use of Technical Support Funding by District District will use the funds described in Section 1 to hire staff or independent contractors who will provide technical support for computers and equipment acquired through the "Computers For Our Schools Project." District agrees to hire or contract with only competent individuals capable of providing high-quality technical support services. District further agrees to manage the work of such individuals to assure the quality of their services. Section 3. Status of Technical Support Staff Individuals receiving payment from District for technical support services shall be employees or independent contractors of District. Such individuals shall not be employees or independent contractors of City. City shall have no responsibility for any direct payment to such technical support staff, including wages, benefits, workers' compensation, and any other compensation. Section 4. Miscellaneous At the end of Fiscal Year 2003-2004, District shall provide City with an accounting of all funding received from City under this Agreement. District shall make available to City all records related to the receipt and expenditure of funds provided by City pursuant to the Agreement. A. Recitals. The foregoing recitals are true and correct and are made a part hereof. B~. Additional Documents and Agreements The parties agree to cooperate in the execution of any additional documents, which may be required to carry out the terms of this agreement. C_:. Effective Date of Agreement. Agreement Between Dublin and Dublin Unified School District- 2 Technical Support Funding under "Computers for Our Schools Project" This Agreement shall become effective on July t, 2003. D. Term. This Agreement shall be effective on the effective date and shall continue in effect until through Fiscal Year 2003-2004. E__:. Law Governing. This Agreement is made under the Constitution and laws of the State of California. F. Amendments. All amendments to this Agreement must be in writing, and must be approved by the parties prior to becoming effective. G__~. Severability. In the event any provision of this Agreement is determined to be illegal or invalid for any reason, all other provisions and articles of this Agreement shall remain in full force and effect unless and until otherwise determined. The illegality of any provision of this Agreement shall in no way affect the legality and enforceability of any other provisions of this Agreement. H. Successors. This Agreement shall be binding upon and all inure to the benefit of the successors of the City and District. Neither City nor District may assign any fight or obligation hereunder without written consent of the other. I. Notice. Notice to the parties shall be given as follows: To City: City of Dublin City Manager 100 Civic Plaza Dublin, CA 94568 To District: Dublin Unified School District Agreement Between Dublin and Dublin Unified School District- 3 Technical Support Funding under "Computers for Our Schools Project" Superintendent 7471 Larkdale Avenue Dublin, CA 94568 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the dates shown here. CITY OF DUBLIN Date: By: Richard Ambrose City Manager ATTEST: City Clerk DUBLIN UNIFIED SCHOOL DISTRICT Date: By: John Sugiyama Superintendent Approved As To Form: City Attorney Agreement Between Dublin and Dublin Unified School District- 4 Technical Support Funding under "Computers for Our Schools Project"