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HomeMy WebLinkAboutItem 4.03 SolictBidCntrct 03-16CITY CLERK AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 16, 2003 SUBJECT: Authorization to Solicit Bids for Contract 03-16, Street Light Pole Replacement, Phase 2 Report Prepared by: Lee S. Thompson, Public Works Director ATTACHMENTS: Specification to be available at City Council Meeting RECOMMENDATIO~~Authorize Staff to solicit bids for Contract 03-16' FINANCIAL STATE2VIENT: Construction budget for this project is $69,500. The cost is proposed to be paid by the Citywide Street Light Assessment District, Fund 710. DESCRIPTION: This is the second year of a proposed six-year project to replace the old painted steel street light poles in subdivisions that were constructed in the 1960's. These ungalvanized poles have deteriorated over time and many are corroded to the point of needing replacement. The first phase of the project, which included 40 poles, was completed in Fiscal Year 2002- 2003, and approximately eight poles were replaced in prior years through the City's street light maintenance contract with Alameda County. The City incurs some liability exposure from the condition of these poles, and it was recommended in the 2002-2003 Capital Improvement Program to begin replacing all of the remaining poles. The second phase project would also replace approximately 40 poles, using the condition assessment conducted in 2002-2003 to identify those in the worst condition. The actual quantity of poles replaced may be adjusted upward or downward, depending on the bids received. The new poles installed would be galvanized steel, which has an estimated life span of 60 years or more. The galvanized poles would reduce ongoing maintenance costs by eliminating the need to paint the poles every five years. Staff is proposing to have two of the poles replaced by the City's maintenance contractor; Alameda County Public Works, due to a logistical problem with overhead power lines. This option appears more efficient and cost, effective than including these two locations in the bid specification. Staff recommends that the CitY Council authorize solicitation of bids for Contract 03-16, Street Light Pole Replacement, Phase 2. g:Lmiscproj\stlitepole\03-04 project\agstauth COPIES TO: ITEM NO.