HomeMy WebLinkAboutItem 4.05 AlaCo CDBG FY02-03SUBJECT:
CITY CLERK
File #600-40
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 2, 2002
Agreement between the County of Alameda and the City of
Dublin regarding the Community Development Block Grant
Program for Fiscal Year 2002-2003
Report Prepared by: Julia Abdala, Housing Specialist
ATTACHMENTS:
o
Resolution authorizing the City-County Agreement
Letter from Donna Eoff, Alameda County Housing and
Community Development Manager
City-County Agreement
RECOMMENDATION: Adopt resolution, Attachment 1, authorizing an agreement between
' the City of Dublin and the County of Alameda for the Community
Development Block Grant Program for Fiscal Year 2002-2003, and
authorizing the Mayor to execute the agreement.
FINANCIAL STATEMENT:
See discussion below.
DESCRIPTION:
On February 5, 2002, the City Council directed staff to apply to the Alameda County Housing and
Community Development Department (Alameda County) for $ 87,335.00 in Community Development
Block Grant (CDBG) funding for Fiscal Year 2002-2003. Alameda County approved the City's CDBG
funding request for the following programs:
3.
4.
5.
6.
7.
8.
Sidewalk Ramps for Handicapped Accessibility: $ 2,782.00
Dublin Housing Authority,
Arroyo Vista Roof Repair: $ 34,000.00
Tri-Valley Haven, Domestic Violence Shelter $12,000.00
Valley Community Health Services, Inc.
Senior Support Services $ 7,000.00
Spectrum Community Services, Inc.
Meals on Wheels $ 4,000.00
Acquisition/Rehabilitation of Tri-Valley
Crisis Homeless Shelter $ 5,427.00
Minor Home Repair and Owner Rehab.
Program by County staff $15,526.00
Program Administration: $ 6,600.00
TOTAL: $ 87,335.00
g:\cdbgkstfrpts\sr County-city Agreements
COPIES TO:
In-House Distrib~[_~
ITEM NO.
In accordance with the Alameda County CDBG administrative procedures and the U.S. Department of
Housing and Community Development regulations, the City of Dublin, as an Urban County city, must
enter into an agreement with Alameda coUnty in order to receive CDBG funding through the Urban
County Program. This agreement outlines CDBG activities and responsibilities for both Alameda County
and City of Dublin. The City must execute the agreement for submission to the Alameda County Board of
Supervisors.
RECOMMENDATION:
Staff recommends that the City Council adopt the attached resolution authorizing an agreement between
the City and Alameda County regarding the CDBG Program for Fiscal year 2002-2003 and authorizing
the Mayor to execute the agreement.
RESOLUTION NO. - 02
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE
COUNTY OF ALAMEDA REGARDING THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM FOR FISCAL YEAR 2002-2003
WHEREAS, the Congress of the United States has enacted the Housing and Community
Development Act of 1974; and ,
WHEREAS, Title I of the Act consolidates previously separated grant programs for open space,
public facilities loans, water and sewer grants, urban renewal, model cities and rehabilitation loans; and
WHEREAS, the United States Department of Housing and Urban Development has made a
determination that Alameda County may operate as an Urban County; and
WHEREAS, the Urban County Housing and Community Development Program undertakes
community renewal and lower income housing assistance primarily for the benefit of very low to
moderate income households; and
WHEREAS, the United States Department of Housing and Urban Development requires an
annual agreement between cities and their respective county as to the responsibilities of both parties
regarding Community Development Block Grant programs; and
WHEREAS, on April 2, 2002, the City Council received a Staff Report recommending adoption
of an agreement between the City of Dublin and the County of Alameda regarding the Community
Development Block Grant Program for Fiscal year 2002-2003.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin, a
Municipal Corporation, takes the following actions:
Section 1:
Section 2:
That the City of Dublin agrees to enter into an agreement with the County of
Alameda regarding the CDBG Program for Fiscal Year 2002-2003.
That the Mayor of the City of Dublin is authorized to execute the agreement.
PASSED, APPROVED, AND ADOPTED this 2nd day of April 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
g:\cdbg~stfrpts\4-01 CC Reso - City-County Agreement
ATTACHMENT 1
ALAMEDA COUNTY COMMUNITY DEVELOPMENT AGENCY
HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT
Adolph Martinelli
Agency Director
Linda M. Gardner
Housing Director
224
West Winton Avenue
Room 108
H aywa rd
California
94544-1215
phone
:530.6'70.5404
fax
510.670.6378
TDD
510.265.0253
WWW.
co.aiameda.¢a.us/cda
March 13, 2002
Julia Abdala
City of Dublin
Planning Department
P.O. Box 2340
Dublin, California 94568
Dear M~a.'~
Enclosed for execution by your City Council are six (6) original 2001/2002
Community Development Block Grant (CDBG) City-County Agreements. After
execution by the City and County, two originals will be retained by HCD, one original
will be forwarded to the Alameda County Board of Supervisors, one original will be
forwarded to HUD, and two originals will be returned to the City. In order for. me to meet
the deadline for submission to HUD, I will need the contracts returned to me by May 24,
2002.
Thank you for your prompt attention to this matter. If you have anY. questions
regarding the contracts or the deadline for submission,' Please'call me at 670-5948.
Sincerely,
Donna Eoff
Housing and Community Development Manager
DE:de
Enclosure
AGREEMENT BY AND BETWEEN
THE CITY OF DUBLIN
AND
THE COUNTY OF ALAMEDA
THIS AGREEMENT is made and entered into this 1st day of July, 2002, by and between
the County of Alameda (hereinafter referred to as "County"), and the City of Dublin, located in
the County of Alameda, State of California, (hereafter referred to as "City').
WHEREAS, the County has entered into a Grant Agreement ~with the United States
Department of Housing and Urban Development (HUD), for a Community Development Block
Grant (CDBG) under the Housing and Community Act of.1974, said funds to be used for
Community Development block Grant Programs and its eligible activities; and
WHEREAS, the activities of the City under this Agreement with the County shall be
governed by the conditions of the Grant Agreement between the County and the United States
Department of Housing and Urban Development;
NOW THEREFORE, FOR AND IN CONSIDERATION OF THE PROMISES
HEREINAFTER MADE, COUNTY AND CITY DO MUTUALLY AGREE AS FOLLOWS:
I. STATEMENT OF WORK
CITY will perform or arrange for the performance of the work under this Agreement in
the manner and time provided herein and in accordance with: the budget; the scope of
work and any specifications and drawings; and all related documents and provisions
attached hereto as Exhibit A and incorporated herein by reference.
II, COMMENCEMENT AND COMPLETION REQUIREMENTS
The term of this Agreement begins on the 1st day of July, 2002 and ends on the
30th day of June, 2003, or when all contract terms have been completed.
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It shall be the responsibility of the City to coordinate and schedule the work to be
performed so that commencement and completion will take place in accordance
with the provisions of this Agreement. The County may extend the time for
completion of the Agreement in writing., if it determines that delay in the progress
of work is not attributable to the negligence of the City and that such delay was due
to causes beyond the control of the City.
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Any time extension .granted to 'the City to enable the City to complete the work
shall not constitute a waiver of righfs the County may have under this Agreement.
ATTACHMENT
Should the City not complete the work by the 'Scheduled date or by an extended
date, granted by the County in writing, pursuant to previously stated conditions,
the County shall be released from all conditions of this Agreement.
Upon completion of performance under this Agreement and a determination of final
costs; City shall submit to the County a certificate of completion for construction
projects and a requisition for final payment for service projects, unless otherwise
provided in this Agreement.
III. SUBCONTRACTS
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Any subcontract funding under this Agreement shall be submitted to County for
review and approval prior, to its execution.
In the event subcontractor is a private non-profit or neighborhood-based non-profit
organization, or a local development or small business investment corporation,
contractor is required to comply with the procurement procedures of Office of
Management and Budget (OMB) Circular A-110 and A-122 (incorporated herein
by reference) for the procurement of supplies and services in connection with
activities funded under this Agreement.
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Any Subcontract funded under this Agreement shall be subject to the terms and
conditions of this Agreement.
IV. BUDGET
Any requested modification to the Budget attached to this Agreement and incorporated as
part of this Agreement, shall be reviewed and approved by County. Any budget
modifications require the prior written approval of County. Budget modifications shall not
alter: 1) The basic scope of services required to be performed under this Agreement; 2)
the time period for the services to be performed under this Agreement; and, 3) the total
amount of the authorized budget of this Agreement (see Exhibit A), subject to future
amendments as approved by the Alameda County Community Development Director. Any
of the cost categories shown in the Agreement Budget may be exceeded by ten percent of
the indicated figure, provided that the total approved amount of allowable costs is not
exceeded.
V. RECORDS AND REPORTS
All original documents prepared by City in connection with the work to be
performed under this Agreement shall be the property of the County.
VI.
VII.
City's records shall be made available for review by the County prior to the release
of funds. City shall be responsible for maintaining all records pertaining to this
Agreement, including subcontracts and expenditures, and all other financial and
property records in conformance with OMB circular A-110.
Records must be kept accurate and up-to-date. Failure of City to comply with this
provision could result in termination of this Agreement or City's repayment of
funds previously awarded under this Agreement.
PROGRAM MONITORING AND EVALUATION
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City shall be monitored and evaluated in terms of its effectiveness and timely
compliance with the provisions of this Agreement and the effective and efficient
achievement of the Program Objectives.
City shall-undertake continuous quantitative and qualitative evaluation of the Scope
of Services as specified in this Agreement and shall make quarterly written reports
to County.
The quarterly written reports shall be submitted in the format approved and
provided by the County.
The quarterly report shall be due on the fifteenth day of the month
immediately following the report quarter, except for the end of the program
year report which is due within thirty days.
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The County. shall have ultimate responsibility for overall project monitoring and
evaluation, to assist City in complying with the scope and contents of this
Agreement, and to provide management information which will assist the County' s
policy and decision-making and managers.
The City shall follow audit requirements of the Single Audit Act and OMB Circular
A-128.
PROGRAM INCOME
Program income shall be recorded as p..art of the financial transactions of the grant
program and disbursed in accordance with OMB Circular A-110.
Program income received by City shall be returned to County for future application
to City projects.
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VIII.
XI.
XII.
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Program income from Urban County program activities undertaken by or within
City which thereafter terminates its participation in the Urban County shall
continue to be program income of the County. County may transfer the program
income to City, upon its termination of Urban County participation, provided that
City has become an entitlement grantee and.agrees to use the program income in
its own CDBG entitlement program.
UNIFORM ADMINISTRATIVE REQUIREMENTS
City shall comply with Uniform Administrative Requirements as described in Federal
Regulations, Section 570.502 as applicable to governmental entities.
RELIGIOUS ACTIVITY PROHIBITION
There shall be no religious worship, instruction, or proselytization as part of, or in
connection with the performance of this Agreement.
REVERSION OF ASSETS
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Upon the expiration of this Agreement, City shall transfer to County any CDBG
funds on hand at time of expiration and any accounts receivable attributable to the
use of CDBG funds.
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Real property in excess of $25,000, obtained in whole or in part with CDBG funds
must be used to meet one of the national objectives for a minimum of five years
after the expiration of this Agreement or disposed of in a manner that resuks in
County being reimbursed at fair market value less value attributable to non-CDBG
expenditures.
OTHER PROGRAM REQUIREMENTS
City certifies that it will carry out each activity, in compliance with. all Federal laws and
regulations described in 24 CFR; Part 570, Sub-part K (570.600-570-612) and relates to
a) Non-discrimination, b) Fair Housing,. c) Labor Standards, d) Environmental Standards,
3) National Flood Insurance Program, f) Relocation and Acquisition, g) Employment and
Contracting Opportunities, h) Lead-based paint, i) Use of Debarred, Suspended or
Ineligible Contractors or Sub-recipients, j) Uniform Administrative Requirements and Cost
Principals, k) Conflict of Interest, and I) Displacement.
TERMINATION OF THIS AGREEMENT
County may terminate this Agreement in whole or in part immediately for cause, which
shall include as example but not as a limitation:
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Failure, for any reason, of City to fulfill in a timely and proper manner its
obligations under this Agreement, including compliance with City, State and
Federal laws and regulations and applicable directives;
Failure to meet the performance standards contained in other sections of this
Agreement;
Improper use of reporting of funds provided under this Agreement; and
Suspension or termination by HUD of the grant to the County under which
Agreement is made, or the portion thereof delegated by this Agreement.
Approved as to form:
By:
City Attorney
Date:
Approved as to form:
By:
Lorenzo E. Chambliss
Deputy County Counsel
Date:
CITY OF DUBLIN
By:
Mayor
Attest:
City Clerk
Date:
COUNTY OF ALAMEDA
By:
Adolph Martinelli, Director
Community Development Agency
Date:
5
AGREEMENT BY AND BETWEEN
THE CITY OF DUBLIN
AND
THE COUNTY OF ALAMEDA
~EXHIBIT A
10 Removal of Architectural Barriers
Installation of concrete handicap ramps at various curb returns. $2,782
05G Battered Spouses Facility
Provide services to women and children who are victims of domestic $12,000
violence.
05A Senior SerVices
Through case management program, seniors are visited in their homes to $7,000
assess their physical, psychological, social, and environmental needs.
Deliver meals to home bound, seniors. $4,000
14C Public Housing Modernization
Repair leaking roofs and remove or prune back trees which are contributing $34,000
to damage at public housing authority complex.
14A Single Unit Rehabilitation
MinOr Home Repair and Owner Rehab Programs which promote the $15,526
maintenance of homes.
Rehabilitation of Family Crisis Homeless Shelter in Livermore $5,427
2lA Administration
Provide overall CDBG program administration. $6,600
TOTAL - CITY OF DUBLIN $87,335