HomeMy WebLinkAboutItem 8.4 LP2A BJY 4Leaf Agmts CITY CLERK
File # 440-30
AGENDA STATEMENT
CITY COUNCIL M~E~ETiN'G'"D~ATE: jUne 18, 2002
SUBJECT: Annual Review of existing Building Service Consultants, Linhart,
Petersen and Powers Associates (LP2A), Bernard Johnson Young
Incorporated (BJY) & 4Leaf, Inc.
RepOrt Prepared by: Eddie Peabody Jr., Community
Development Director & Gregory Shreeve Sr., Building Official
ATTACHMENTS: 1. Projected 2002-2003 Building & Safety Workload
2. Workload & Performance Measures - Historical Data
~Approve'continuation LP2A,
RECOMMENDATION:/~x~'' Ark~ contract Building and of contracts with BJY and 4Leaf for
Safety Services.
FINANCIAL STATEMENT: In Fiscal Year 2002-2003 it is projected that 13,920 hours of
inspection, plan check and specialized services will be required.
Only those hours required will be billed. If the Fiscal Year
2002/2003 hours of services does reach the projections, the annual
cost of services under these contracts will be $ 998,400. No Fee
Adjustments are proposed for Fiscal Year 2002-2003. Sufficient
funding has been included in the Fiscal Year 2002-2003 Budget.
DESCRIPTION:
Since July 1995, the City of Dublin has contracted with the firm LP2A for primary Building and Safety
Services. Since 1999, LP2A has not been able to fill critical positions in building inspections due to the
tight labor market in the Bay Area. As a result, in Fiscal Year 2000-2001, the City of Dublin contracted
with the firms, BJY and 4Leaf, Inc., for Building and Safety Services. Due to cyclical construction
activity, the City has found that this type of contract arrangementbest suits the City's needs
Currant Staff Levels for the each agency includes the following:
LP2A - 1.5 In-House Plans Examiners, 1 Commercial and 2 Residential Building InSpectors.
BJY - 1 Residential Building Inspector.
4Leaf - 1 Commercial Building Inspector.
The firms have received positive responses on the City's Customer Service cards over the past year.
Their work has been exemplary and responsive to the City's needs. Customer requests on the phone and
over the counter have been handled quickly and efficiently.
In Fiscal Year 2002-2003, contract inspection and plan checking services will include one and one-half
(1½) full time In-House Plans Examiners, two (2) full time Commercial Inspectors and three (3) full time
Residential Inspectors. In addition, some additional off-site plan examiner services will be performed for
complicated commercial projects.
COPIES TO: Bldg. Consultants/~
ITEM NO. ~
G:X, Agendas~2002\cc annual review bldg contract 6-18.doc
The assumptions used in estimating service needs are outlined in Attachment 1. Attachment 2 provides a
summary of historical workload data.
RECOMMENDATION:
Staff recommends that the firms Linhart, Petersen and Powers Associates, Bernard Johnson Young
Incorporated & 4Leaf Inc continue to provide building and safety services to the City of Dublin in Fiscal
Year 2002-2003. All provisions of the latest contracts with these firms, including cost of various services
shall remain in effect.
PROJECTED 2002-2003
BUILDING AND SAFETY WORKLOAD
$150,018,494
Estimated number of permits 1,084
Estimated Inspections 19,548
Total Estimated new dwelling units issued 451
Total Estimated dwelling units finaled 1,045
Number of hours for inspection, plan check,
and outside plan review 13,920
Significant Proiects
· Valley Center · Chacon Dental Office
· Quarry Lane School · Corrie Center (New Office Building)
· Toll Brothers Homes · Dublin Ranch Phase I
3 Single Family Neighborhoods (Area A) Brookfield Homes (Chantemar L- 1)
4 Muilti-Family Neighborhoods (Area G) Shea Homes (Highgrove L-6)
· Scarlett Place Homes (Castle Construction) · Armstrong Nursery
· Target Expansion · Greenbriar Homes Phase I & II
· Archstone Homes (Ironhorse Apartments) · Dublin Volkswagon
· Dublin Ranch Golf Course · Fire Station Number 17
· Dublin Library · Fire Station Number 18
· Shea Shopping Center and Waterford Apt.
Complex
ATTACHMENT 1
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 2000-2001 2001-2002 2001-2002 2002-2003
Building Valuation 280,804,958 337,282,116 233,905,587 150,018,494
Permits Issued 1,828 1,463 1,194 1,084
Inspections 19,073 22,670 16;370 19,548
Dwelling Units Issued 514 735 442 451
Dwelling Units Finaled 841 867 280 1,045
Fiscal Year 2002-2003
Contract Labor Projection
POSITION HOURLY HOURS/Est. TOTAL COST
RATE ESTIMATED
Off-site/On-site Plan Review $78 3,120 $243,360
Building Inspectors (3) Residential $66 6,240 $411,840
Outside/Special Plan Chk. $78 400' $ 31,200
Building Inspectors (2) Commercial $75 4,160 $312,000
TOTAL 13,920 $998400
ATTACHMENT 2