HomeMy WebLinkAboutItem 4.06 ShannonDoorBidReject CITY CLERK FILE #600-35
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 2, 2002
SUBJECT: Rejection of Bid for Shannon Community Center Door Replacement
Project (Contract 02-06)
Report Prepared by Paul McCreary, Parks and Community Services
Manager
ATTACHMENTS: Resolution of Rejection of Bid
RECOMMENDATION: Adopt resolution rejecting sole bid submitted for the Shannon
/(~A ~N,,~Community Center Door Replacement Project and authorize Staff to
~0~ ' \t/" re-advertise the contract for bids.
FINANCIAL STATEMENT: Budget for Improvements: $28,680.00
Lowest Bid Received: $46,787.40
The base bid plus a 10% contingency is $51,466 and exceeds the
funds budgeted for improvements by $22,786. Staff recommends
investigating potential cost savings and bidding the project again.
DESCRIPTION: At the May 7, 2002, City Council meeting the Council authorized
Staff to advertise Contract 02-06 for bids. This project provides for the replacement of the exterior doors
at the Shannon Community Center with solid-walnut doors. The project was advertised in accordance
with the City's ordinance and 1 bid was received by the bid opening on June 25, 2002 at 10:00 A.M. Skill
Clean, Inc., submitted the sole bid in the amount of $47,787.40. Additionally the Proposal Form
submitted had discrepancies between the line item amounts and the total amount of the bid. Therefore it
has been determined that the bid rendered is non-responsive.
Staff believes that bidding the project again could be advantageous. Before bidding the project again,
Staff will investigate alternative products to solid-walnut doors that could achieve some cost savings.
RECOMMENDATION
Staff recommends that the City Council adopt the resolution rejecting the sole bid submitted for the
Shannon Community Center Door Replacement Project and authorize Staff to re-advertise the contract for
bids.
COPIES TO: Skill Clean, Inc. ~l ~I~
ITEM NO.
G:\COUNCILXAgenda Statements\2002\07-02-02 Shannon Doors Rejection of Bid.doc ~/
RESOLUTION NO. - 02
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REJECTING THE BID FOR THE SHANNON COMMUNITY CENTER
DOOR REPLACEMENT PROJECT, CONTRACT NO. 02-06 AND DIRECTING STAFF
TO RE-ADVERTISE THE PROJECT FOR BIDS
WHEREAS, the City of Dublin did, on June 25, 2002, publicly open, examine, and declare all
sealed bids for doing the work described in the approved Plans and Specifications for the Shannon
Community Center Door Replacement Project, Contract No. 02-06, which Plans and Specifications are
hereby expressly referred to for a description of said Work and for all particulars relative to the
proceedings under the request for bids; and
WHEREAS, the sole bid for Contract No. 02-06 was received from Skill Clean, Inc.; and
WHEREAS, the sole bid greatly exceeded the improvement budget; and
WHEREAS, the Proposal Form submitted by Skill Clean, Inc. in the amount of $46,787.40 had
mathematical discrepancies; and
WHEREAS, because of the discrepancies, it has been determined that the bid rendered by Skill
Clean, Inc. is non-responsive;
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby rejects the bid received on
June 25, 2002 from Skill Clean, Inc. for City of Dublin Contract 02-06; and
BE IT FURTHER RESOLVED that Staff are authorized and directed to reevaluate and advertise
Contract 02-06 for bids.
PASSED, APPROVED AND ADOPTED this 2® day of July, 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk