HomeMy WebLinkAboutItem 4.09 DBW Dougherty00-16 CI'TY CLERK
file # 600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 2, 2002
SUBJECT: Acceptance of Work - Contract No. 00-16
Dublin Boulevard Widening - Dougherty Road to Scarlett Drive
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS: 1) Contract Change Order Nos. 11 & 12
2) Budget Change Form
2) DSRSD Letter of Project Completion
RECOMMENDATION: 1) Approve Contract Change Order Nos. 11 & 12
2) Approve budget change
-/~/b/t~r" 3) Accept improvements under Contract No. 00-16
and
authorize the release of retention after 35 days if there
are no subcontractor claims
FINANCIAL STATEMENT:
FY 2001-2002
PRIOR YEARS FY 2001-2002 ESTIMATED TOTAL
ACTUAL BUDGET ACTUAL PROJECT COST
Design/Inspection/Misc. $ 214,776 $ 48,190 $ 62,658 $ 277,434
Right-of-Way Services $ 70,129 $ 91,000 $ 77,225 $ 147,354
Land '$ 473,716 $ 926,692 $ 454,230 $' 927,946
Improvements:
DSRSD $ 270,598 $ 170,666 $ 185,111 $ 4559709
City $ 322,090 $ 816,154 $ 852,010' $1~174,100
TOTAL: $1,351,309 $ 2,052,702 $1,631,234 $ 2,982,543
* Estimated actual for improvements includes cost estimates for contract change order Nos. 11
($15,057.57) and 12 (-$14,060~00). The net cost increase from these change orders is $997.57. Even
though the total project is under budget, the City's policy relating to contract change orders for capital
improvement projects (Resolution 18-88) caps the amount of change orders that the City Manager can
approve at 5% of the contract amount.
COPIES TO: McGuire & Hester
ITEM NO. ~
g:kmiscprojXDBW-dougherty scarlett~AS acceptance
This project is funded through Traffic Impact Fees (TIF) and .General Fund for Dublin San Ramon
Services District (DSRSD) portion of work. DSRSD has reimbursed the General Fund for the full cost of
the installation of the 36" recycled water pipeline plus a 7.5% administrative fee. The funding breakdown
is as follows:
Prior Years FY 2001-2002 Total
GeneralFund (001): $ 270,598 $ 201,046" $ 471,644
TIF (300): $1~080,711 $1,430,188 $ 2,510,899
Total: $1,351,309 $1,631,234 $ 2,982,543
** This amount includes the budget change (Attachment 2) in the amount of $4,790 for additional
DSRSD work billed on final invoice. DSRSD will reimburse the General Fund for the additional work.
DESCRIPTION: On February 6, 2001, the City Council awarded Contract Noo 00-16,
Dublin Boulevard Widening - Dougherty Road to Scarlett Drive, to McGuire & Hester.
This project widened Dublin Boulevard to six lanes from west of Dougherty Road to Scarlett Drive. A
traffic signal was installed at the intersection of Dublin Boulevard and Scarlett Drive. The north side of
Dublin Boulevard had previously been built to its ultimate width during the extension of the roadway in
1993 and handled two lanes of traffic, one in each direction. This project also included the construction of
a landscape median with decorative pilaster and railing structure°
In conjunction with the project, DSRSD requested that the City include the installation of a 36" recycled
water pipeline in the City's contract. The inclusion of the pipeline construction with the City's project
resulted in a total cost savings for DSRSD and minimized inconvenience to the public. DSRSD
reimbursed the City for the full cost of its portion of the project plus a 7.5% administrative fee.
As part of the project closeout, two contract change orders (Nos. 11 and 12) were generated to complete
incidental work not identified on the plans and specifications. Contract change order No. 12 also includes
credit for cost savings measures brought about by utilizing existing conduits for street light service, and
for liquidated damages assessed to the contractor for completing the project after the expiration of
approved working days. The net cost increase for change order Nos. 11 and 12 is $997.57.
Staff has reviewed the Work and recommends that the City Council approve contract change order Nos. 11
and 12, approve the budget change, accept improvements under Contract No. 00-16 and authorize the
release of retention after 35 days if there are no subcontractor claims.
Page2
CITY OF DUBLIN c~wc PLAZA, DUBLIN, CALIFORNIA 94568 ~. (925) 833-6630 ~- (9251 829-9248 FAX
CONTRACT CHANGE ORDER NO. 11
DATE: .June 24, 2002 PAGE: 1 of 1
PROJECT/ROAD: Dublin Boul'evard Widening - Dougherty Road to Scarlett Drive
CONTRACT NO: 00-16
TO: MCGUIRE & HESTER, 9009 Railroad Avenue, Oakland, CA 94603
You are hereby direCted to make the herein described changes from the plans and specifications or do the following
described work not included in the plans and specifications on this contract. Please note that this chan,cle order is not
effective Until approved by the Public Works Director.
This change order is requested by the City,
1..Furnish all materials, equipment and labor to install Detail 23 pavement makers on Dublin
Boulevarc~ between Scarlett Drive and DeMarcus Boulevard as directed by the Engineer. This
extra work shall be paid for on a force account. $2,120.31
2. Furnish all materials, equipment and labor to relocate and re-drill fence posts around
driveway at STA 21+13 as directed by the Engineer. This work shall be pale for on a force
account. $3,087.83
3. - Furnish all materials, equipment and labor to install 89 LF of 6' chain link fence and two 12'
sliding gates per Detail SD-800 near STA 20+00 76'Rand install additional 25 LF of metal
beam guard rail near STA 26+30 65'L as directed by the Engineer. This work shall be .paid
for at the agreed lump sum price of $6,153.00, $6,153.00
4. Furnish all materials, equipment and labor to remove and replace concrete around tree weIIs
between STA 16+00 47'R and STA 20+50 47'R as directed by the Engineer. This work shall
be paid for on a force aCCount. $3,696.43
ESTIMATED MAXIMUM COST INCREASE: $15,057.57
BY REASON OF THIS CHANGE ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED 0 WORKING DAYS.
APPROVAL RECOMMENDED BY: APPROVED BY:
st~Cten Yee U Date. Date Rich Ambrose Date
AssOciate Civ¢l Engineer Public Works Director City Manager
We, the undersigned contractor, have given careful consideration to the change .proposed and hereby agree, if this
proposal is approved, that we will provide all equipment, furnish all rhaterials, except as may otherwise be noted above,
and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown
If the Contractor does not sign acceptance of this order, his/her attentior
specifications as to proceeding with the ordered work and filing a written protest
CITY OF DUBLIN .~ ~00 civic PLAZA, DUBLIN, CALIFORNIA 94568 & (925) 833-6630 .~. (9-25) 829-9248 FAX
CONTRACT CHANGE ORDER NO. 12
DATE: June 24, 2002 PAGE: 'i of 1
PROJECT/ROAD: Dublin Boulevard Widening - Dougherty Road to Scarlett Drive
CONTRACT NO: 00-16
TO: MCGUIRE & HESTER, 9009 Railroad Avenue, Oakland, CA 94603
You are hereby directed to make the herein described changes from the Plans and specifications or do the following
described work not included in the plans and specifications on this contract. Please note that this chan.qe order, is not
effective until approved by the Public Works Director.
This change order is requested by theCity.
1. Furnish all materials, equipment and labor to re-install 8 traffic loops on Dublin Boulevard
east of Scartett Drive damaged by pavement rePairs and overlay as described in CCO #10.
This work shall be paid for at the agreed unit cost of $425/Ioop. $3,400.00
2. Furnish all materials, equipment and labor to re-install a pull wire for signal interconnect cable
along Dublin Boulevard between Dougherty Road and Scarlett Drive. This work shall be paid
for at the agreed lump sum price of $500.00. $500.00
3. Credit for utilizing existing street light conduit for new service line as shown on sheet- 19 of 38
of the Plans. Credit of 640 LF of 2" PVC conduit at the agreed unit price of $14.00/LF. ($8,960.00)
4. Project substantial completion date is 18 working days over final contract completion date.
Liquidated damages assessed at $500 per day as described in Section 4 of the Special
Provisions. 18 working days @ $500/day = $9,000.00. ($9,000.00)
ESTIMATED MAXIM U M COST INCREASE: ($14,060.00)
BY REASON OF THIS CHANGE ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED 0 WORKING DAYS.
S~ ~VAL MENDED BY: APPROVED BY:
Date .Date
,~t~'~en Yee' ~ Date "L-e~S. T~Q.~ ' Rich Ambrose
Ass'bciate Civil Engineer Public Works Director City Manager
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this
proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above,
and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown
above.
Accepted: Date ~?//~/~_ Contractor: ,/~/~. ~¢,',~'~,- ~' ~ j¢--~'
If the Contractor does not sign acceptance of this order, his/her attention is directed to the requirements of the
specifications as to proceeding with the ordered work and filing a written protest within the time therein specified.
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
__ X __ From Unappropriated Reserves From Budgeted Contingent Reserve (10800-799.000)
(If Other than General Fund, Fund No - Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
Name:~ #00-16: Dublin Blvd. Widening- Name: #00-16: Dublin Blvd. Widening ~
Dougherty to Scarlett- ROW Land Dougherty to Scarlett- Improvements
Account #: 300-96890-750-010 $4,790 $4,790
Account #: 001-96890-750-050
Name: ~ Name:
· Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name: ·
Account #: Account #:
ASD/Fin Mgr C~~ ~ Date:
Signature
REASON FOR BUDGET CHANGE ENTRY:
Additional reimbursable DSRSD work as described on approved contract change order No. 7.
City Manager: Date:
Signature
As approved at the City Council Meeting on: Date:
Mayor: Date:
Signature
Posted By: Date:
Signature
H:~CC-FO~3~FORM-budget change, doc
DUBLIN C/~_~~O~ 7051 Dublin Boulevard
S.'~i-I~ RAMON ~ Dublin, California 94568
SERVICES FAX: 925 829 1180
DISTRICT 925 828 0515
June 11, 2002
RECEIVED
JUN 1 200[
Steven Yee
City of Dublin Public Works PUBLIC WORKS
100 Civic Plaza
Dublin, CA 94568
Subject: Recycled Water Main--Dublin Boulevard, Stage 1 (20CK594)
Dublin Boulevard Widening Project--Dougherty Road to Scarlett Drive
Dear Steve:
The District has completed the inspection and testing of the recycled water pipeline that was
installed as part of the City's Dublin Boulevard Widening Project--Dougherty Road to Scarlett
Drive. We received the City's fmal invoice for the project and payment is in process. The City
should receive the payment by June 21, 2002.
Please proceed with the acceptance of the pipeline as part of the City's project. In accordance
with the Cooperative Agreement Concerning Dublin Boulevard Widening Project and
Construction and Acquisition of Recycled Water Line, the District will follow with acceptance of
the pipeline after the City Council has accepted the project.
Should you have additional questions, please call me at (925) 551-7230 ext. 111.
Sincerely,
RI-IODORA BIA~~~--'~
Associate Engineer
RB:es
cc: Sheldon Jones, DSRSD
Mike Matson, RMC
Chron/File: 20CK594 5.2
H:YE-'NGDEPT~CIPk20ck594 - RW Main-Dub. & DERWA & HackDublin Blvd Acceptance.doc