HomeMy WebLinkAboutItem 4.11 SwimCnrRoof02-13Rebid CITY CLERK
File # 600-35
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 3, 2002
SUBJECT: Dublin Swim Center Roof Replacement Project (Contract 02-13)
Report by Paul McCreary, Parks & Community Services Manager
ATTACHMENTS: 1. Letter dated August 27, 2002, from Western Roofing Services
2. Resolution approving request by Western Roofing Services to
withdraw bid.
3. Resolution rejecting bid from J.D. General
,/~//Adopt the resolutions approving the withdrawal of the bid from
RECOMMENDATIO , , A ~- Western Roofing Services and rejecting the bid from J.D. General,
0 /~f \t,,' u and direct Staff to re-advertise Contract 02-13 for bids.
FINANCIAL STATEMENT: Budget for Improvements: $82,550.00
DESCRIPTION: At the City Council meeting on August 6, 2002, the Council
authorized Staff to advertise Contract 02-13 for bids. This project provides for the replacement of the roof
on the main building and snack bar of the Dublin Swim Center, as well as the installation of a new
skylight and additional building ventilation. The project was advertised in accordance with the City's
ordinance and two bids were received by the bid opening on August 26, 2002 at 10:00 A.M. Following
are the bid results:
ITEM WESTERN ROOFING J.D. GENERAL
Roofing, skylight and related work on main building $56,859 $88,715
Roo£mg and related work on snack bar building $1,059 $3,000
Installation of ceiling fan, restroom exhaust fans, lovers and related work $23,388 $20,000
TOTAL BID ~ $81~306 $111,715
On August 27, Western Roofing Services, the lowest bidder, telephoned Staff regarding an error on their
bid. On August 28, Staff received a letter from Western Roofing Services requesting to withdraw its bid
(Attachment 1), Staff has prepared a resolution approving the request to withdraw the bid (~Attachment 2).
The second bid, which was submitted by J.D. General, exceeds the improvement budget by $29,165.
Staff believes that bidding the project again would garner lower bids that are closer to the budget than the
bid submitted by J.D. General. Therefore, Staff has prepared a resolution rejecting the bid from J.D.
General (Attachment 3).
RECOMMENDATION
Staff recommends the Council adopt the resolutions approving the withdrawal of the bid from Western
Roofing Services (Attachment 1) and rejecting the bid from J.D. General (Attachment 2), and direct Staff
to re-advertise Contract 02-13 for bids.
COPIES TO: Western Roofing Services and J.D. General
ITEM NO.
G:\COUNCIL~Agenda Statements~2002Lo-03-02 Swim Center Roof Bid Award.doc
WESTE. RN
2594 Oal~dat~ Ave~u~ ~.0. Box 2#022 ,~a~ FrancisCO, CA 94124
Tel 415.048.6,472 SOO.~22.664B Fax415'64~'5't~4
Lice~ae #160533
SERVICE
August 28, 2002
City of Dublin
Public Works Department
Attn: Mr. Paul McCreavy, Project Manager
100 Civic Plaza
Dublin, CA 94568
FAX 925-833-6651
Subject: Roof Replacement Project #02-t3 - Dublin Swim Center - 8157 Village
Parkway, Dublin, CA
Dear Mr. McCreavy:
Reference is made to our bid on the subject project in the amount of $81,306.00 dated
August 26, 2002.
Due to an error in. the preparation of our proposal, Western Roofing Service hereby
requests permission to .withdraw our bid on the subject project.
Yours very truly,
Ed L. McConnell, President
ELMcC:ng
ATTACHMENT I
RESOLUTION NO. - 02
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
CONSENTING TO WITHDRAWAL OF BID BY WESTERN ROOFING SERVICES FOR
CONTRACT NO. 02-13, THE DUBLIN SWIM CENTER ROOF REPLACEMENT PROJECT
WHEREAS, on August 6, 2002, the City Council authorized the advertising of Contract No. 02-13
for bids; and
WHEREAS, the project was advertised in accordance with state laws and the City's ordinance and
two bids were received by the bid opening on August 26, 2002, at 10:00 A.M.; and
WHEREAS, the lowest bid received was $81,306 from Western Roofing Services; and
WHEREAS, the City received a request from Western Roofing Services to withdraw their bid and
return their bond; and
WHEREAS, the reason supplied by Western Roofing Services for its request was that one of the
listed subcontractors had failed to include an important component of the required work for the
installation of the skylight; and
WHEREAS, after considering the reason provided by Western Roofing Services for its withdrawal
request Staff concluded that to not allow Western Roofing Services to withdraw the bid would result in
potential increases in construction costs; and
WHEREAS, Staff has therefore recommended that the' City Council release Western Roofing
Services from their bid and return their bid bond based on the information supplied;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
accept the recommendation of Staff and consents to Western Roofing Services withdrawal of its bid dated
August 26, 2002, for Contract No. 02-13 and releases the bid bond to Western Roofing Services.
PASSED, APPROVED AND ADOPTED this 3rd day of September, 2002.
AYE S:
NOES:
ABSENT:
ABSTAIN:
ATTEST: Mayor
CitY Clerk
ATTACHMENT 2
RESOLUTION NO. - 02
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REJECTING THE BID FROM J.D. GENERAL FOR THE DUBLIN SWIM CENTER
ROOF REPLACEMENT PROJECT, CONTRACT NO. 02-13
WHEREAS, the City of Dublin did, on August 26, 2002, publicly open, examine, and declare all
sealed bids for doing the work described in the approved Plans and Specifications for the Dublin Swim
Center Roof Replacement Project, Contract No. 02-13, which Plans and Specifications are hereby
expressly referred to for a description of said work and for all particulars relative to the proceedings under
the request for bids; and
WHEREAS, the lowest bidder requested the City allow them to withdraw their bid; and
WHEREAS, the only other bid, which was received from J.D. General, greatly exceeded the
improvement budget;
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby rejects the bid received on
August 26, 2002, from J.D. General for City of Dublin Contract 02-13; and
BE IT FURTHER RESOLVED that Staff are authorized and directed to re-advertise Contract 02-
13 for bids.
PASSED, APPROVED AND ADOPTED this 3rd day of September, 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 3