HomeMy WebLinkAboutItem 8.8 TriVly Jobs Website CITY CLERK #600-40
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 17, 2002
SUBJECT: ~ Participation in Tri-Valley Jobs Website
Report Prepared by: Christopher L. Foss
Economic Development Director)
ATTACHMENTS: 1. Proposed Agreement
2. Proposed Budget Change Form
RECOMMENDATION: ~$~. Approve the proposed agreement and authorize the City
Manager to execute the proposed agreement.
2. Approve proposed budget transfer of $10,829
FINANCIAL STATEMENT: No funds are included in. the FY 2002-03 Budget for this program.
A budget' transfer of $10,829 from the unappropriated reserves will
be required.
DESCRIPTION: In May 2002, the City of Pleasanton debuted a new website,
www. PleasantonJobs.com, with the goal of connecting Pleasanton businesses to Pleasanton residents
wanting to work locally while also reducing traffic congestion on regional highways. The website, which
was created by Opperman Empire Communications, LLC of Dublin at a cost of $33,684 allows
Pleasanton employers to post jobs available at no cost, and job seekers are able to post resumes and
complete relevant job searches (see Attachment 1). To date, nearly 150 Pleasanton-based businesses and
over 650 registered job seekers have taken advantage of the program. The site averages nearly 3,200 hits
per day and averages over 50 jobs listings.
Following the successful debut of the website, ihe Economic Development Directors from the cities of
Dublin, Livermore, Pleasanton, and San Ramon met to discuss the potential to expand the website to
make it available to all Th-Valley businesses. The City of Pleasanton has received a bid from Opperman
Empire Communications to expand the site and the new site would receive a new domain name more
reflective of the Th-Valley (www. ThValleyJobs.com). The site would be linked to each community's
website (The City of Dublin would link through the City's Employment Opportunities page as well as
through the Economic Development pages) and Staff would actively market the service to local businesses
and to local residents looking for jobs closer to home.
As mentioned previously, the City of Pleasanton has already expended $33,684 to create the existing site.
The City of Pleasanton also incurred additional costs on this project such as a dedicated server ($4,000)
and marketing ($6,396). Staff has estimated that the addition of the three cities (Dublin, Livermore, and
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ITEM NO. 2~
H/cc-forms/agdastmt.doc f ,~
San Ramon) to the site would cost approximately $6,000 and marketing the site through radio and print
ads and mailers to all businesses and residents would be $24,000 which would increase the total site costs
to $ 67,684. The City of Pleasanton has suggested, and the Staff from the other Tri-Valley cities has
agreed, that the costs of creating and maintaining the site should be shared based on each community's
percentage of businesses and residences. The proposed agreement requests that the City of Dublin
contribute $10,829 for FY 2002-03 to help offset the costs involved in creating, updating, and marketing
the job site. It is estimated that the additional site changes and marketing will be completed by year's end.
If approved, Staff will return during the FY 2003-04 budget for additional annual site maintenance
funding.
Staff feels that this website would support the City of Dublin's on-going economic development efforts
and would benefit both Dublin residents and businesses.
RECOMMENDATION: It is recommended that the City Council review and approve the
proposed agreement and authorize the City Manager to execute the agreement, and approve a budget
change form authorizing an appropriation of $ 10,829 from unappropriated reserves to pay for the Tri-
Valley jobs website.
G:\ChrisXJobs2002-03~FORM-agenda statementtri-valleyj obs.doc
AGREEMENT REGARDING TrivalleyJobs.com
THIS AGREEMENT is made this day of ,2002 among the Cities of
Dublin, Livermore, Pleasanton and San Ramon (collectively referred to as the "Cities").
RECITALS
A, The City of Pleasanton developed the website "PleasantonJobs.com" to
connect Pleasanton employers with people wanting t° work close to home in order to
improve the quality of life for Pleasanton residents; to help Pleasanton businesses recruit
fi-om the quality workforce that attracted them to the area; and to alleViate traffic.
B. The PleansantonJobs.com website was created by a consultant to the City
of PIeasanton using Microsoft SQL databases and the PHI) scripting language and is
hosted on a server purchased by the City of Pleasanton.
C. The neighboring cities of Dublin, Livermore and San Ramon have
expressed a desire to partner with the City of Pleasanton to expand the concept of
PleasantonJobs.com to include employers in those cities.
D. The Cities desire to expand the PleasantonJobs.com website to include
employers in the cities of Dublin, Livermore and San Ramon, as well as the City of
Pleasanton; to rename the website "TrivalleyJobs. com"; and to share the costs of the
expansion and operation of the TrivalleyJobs.com website.
NOW, THEREFORE, in consideration of the mutual promises contained in this
Agreement, the parties agree as follows:
1. Management of the TrivalleyJobs.com Website. The Cities will meet
on a regular basis t° address issues regarding the TrivalleyJobs.com website. EaCh city
will be responsible for responding to inquiries from employers Within its jurisdiction.
The City of Pleasanton will continue to manage, the technical infrastructure of the website
through its Economic Development Manager, according to the Operating Parameters set
forth below, and with technical consulting assistance as necessary. The City of
Pleasanton Economic Development Manager will also coordinate the financial
participation of the Cities as set forth in Section 3 below.
2. Operating Parameters.
a. Employers. Employers in the Cities may use the
TrivalleyJobs.com website, at no cost, to advertise jobs that are
physically located in the Cities. Each city shall provide employers
within its jurisdiction an employer access code to register and use
the website. An employer posting a job listing may have a link to
its own website. Employers are automatically notified that a job
listing is nearing the end of its 30-day term on the website, which
may be extended in 30-day increments. Employers are not able to
"shop" resumes on the website. ~.f
- ATTACHMENT 1
Agreement Regarding TrivalleyJobs. Com ~
Page 2 of 5
b. Job Seekers. Job seekers may use the TriValleyJobs.com website,
at no cost, in several ways including searching for jobs using
certain criteria, registering an email address for automatic
notification of available jobs in certain categories and sending
their resumes to employers who have listed an interest in their
skills.
c. Links to Related Websites. The TriValleyJobs.c°m website Will
provide links to websites for the Cities, chambers of commerce, transportation providers
and other sites deemed relevant to the Cities.
d. Trademark Application. The City of Pleasanton has filed a
trademark application for the PleasantonJobs.com website's slogan of"Work closer. Go
farther." The cities of Dublin, Livermore and San Ramon shall only use this slogan in
referring to the TrivalleyJobs.com website.
3. Costs.
a. Description of Costs. The start-up costs for the TrivalleyJobs.com
website are:
Site Development $33,684
Dedicated Server 4,000 ..
Expand Site 6,000
Kick-off Marketing 24,.000
Total $67,684
The ongoing costs for the TrivalleyJobs.com are anticipated to be server and website
maintenance and promotion/marketing of the website. For any computer-related
expenditure exceeding $4,000 (e.g. replacement of the server), the Pleasanton Economic
Development Manager will endeavor to seek approval of the Cities prior to incurring the
cost.
b. Allocation of Costs. The Cities agree to ~llocate both the start-up
and'ongoing costs for the TrivalleyJobs.com website based on the percentage of dwelling
units and businesses in each city as follows:
City # of Dwelling # of Businesses Total _%
Units (no home-based)
Dublin 13,300 1,250 14,550 16
S an Ramon 17,000 2,000 19,000 21
Livermore 26,130 2,108 28,238 31
Pleasanton 25,284 3,283 28,567 32
90,355
Agreement Regarding TrivalleyJobs.Com ~ m~ ~
Page 3 of 5
C. Payment of Costs. The cities of Dublin, Livermore and San
Ramon shall reimburse the City of Pleasanton for the costs incurred with the
TrivalleyJobs.com website. Within thirty (30) days of execution of this Agreement,
reimbursement of the start-up costs in Section 3.a above shall be made as follows:
Dublin (16%) $10,829
San Ramon (21%) 14,214
Livermore (31%) 20,982
Reimbursement for ongoing costs shall be upon invoice by the City of Pleasanton with
payment due within thirty (30) days.
4. Term. This Agreement shall begin upon execution by all Cities. Any
city may withdraw from the Agreement upon thirty (30) days written notice to the other
cities, but shall remain liable for any costs incurred up to the date that the withdrawal is
effective. Upon withdrawal, employers in that jurisdiction shall be notified that the
TrivalleyJobs.com website will no longer be available within that jurisdiction and that
any current job posting will not be renewed at the end of its 30-day posting period. The
Agreement will terminate upon withdrawal of all Cities or if there is only one city
remaining as a party to the Agreement.
5. Modification. This Agreement shall only be modified in a writing signed
by the authorized representatives of the Cities. A modification may include the
admission of another city to the Agreement only upon a unanimous vote of the authorized
representatives of all Cities.
6. Waiver. The failure of any party to this Agreement t° enforce any term or
condition of this Agreement shall not be deemed a waiver of such term or condition.
7. Notices. Any notice which either party may or is required to give shall be
given by hand delivery, by facsimile with confirmation of transmission or by mailing,
postage prepaid, to the addresses shown below, or to such other places designated by the
parties from time to time as follows:
Dublin: City of Dublin
100 Civic Plaza, P.O. Box 2340
Dublin, CA 94568
Fax: (925) 833-6651
Attn: City Manager
Livermore: City of Livermore
1052 So. Livermore Avenue
Livermore, CA 94550
Fax: (925) 373-5061
Attn: City Manager
Page 4 of 5
Pleasanton: City of Pleasanton
123 Main Street/P.O. Box 520
Pleasanton, CA 94566
fax (925)931-5488
Atto: City Manager
San Ramon: City of San Ramon ·
2222 Camino Ramon
San Ramon, CA 945
Fax: (925) 275-0650
Attn: City Manager
THIS AGREEMENT is executed as of the date first written above.
CITY OF DUBLIN
By:
Richard Ambrose, City Manager
ATTEST:
Kay Keck, City Clerk
APPROVED AS TO FORM:
Elizabeth Silver, City Attomey
CITY OF LIVERMORE
By:
Linda Barton, City Manager
ATTEST:
Alice Calvert, City Clerk
APPROVED AS TO FORM:
Dan Sodergren, City Attorney
Agreement Regarding TrivalleyJobs. Com ~ ~ ~
Page 5 of 5
CITY OF PLEASANTON
By:
Deborah Acosta McKeehan, City Manager
ATTEST:
Peggy L. Ezidro, City Clerk
APPROVED AS TO FORM:
Michael H. Roush, City Attorney
CITY OF SAN RAMON
By:
Jim Randall, City Manager
ATTEST:
Judy Macfarlane, City Clerk
APPROVED AS TO FORM:
Tom Curry, City Attorney
CITY OF DUBLIN ~ ~d~
BUDGET CHANGE FORM
CHANGE FORM #
New AppropriatiOns (City Council Approval Required): Budget Transfers:
__XXX__ From Unappropriated Reserves From Budgeted Contingent Reserve (10800-799.000)
(If Other than General Fund, Fund No - Within Same Department ActiviW
From New Revenues Between Departments (City Council Approval Required)
Other
Name: Name: Contract Services $10,829,00
Account #: 001-90400-740.000
Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
SignatUre
REASON FOR BUDGET CHANGE ENTRY:
City Manager: Date: Signature
As approved at the City Council Meeting on: Date:
Mayor: Date:
Signature
Posted By: Date:
SignatUre
H: ~CC-FORM~FORM-budget change, doc
ATTACHMENT 2