HomeMy WebLinkAboutItem 4.07 I580/Fallon/CCSSUBJECT:
CITY CLERK FILE # 600-30
AGENDA STATEMENT
CITY COUNCZL MEETZNG DATE: May It 2001
Amendment to Consulting Services Agreement with CCS Planning
& Engineering, Inc., for the Design of the 1-580/Fallon Road
Interchange Improvements
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
1)
2)
3)
Resolution Amending Agreement
Original Agreement dated May 16, 2000
Budget Change Form
RECOMMENDATION:
Adopt Resolution Approving Amendment No. 1 to the
Agreement with CCS Planning & Engineering
Approve Budget Change Form
FINANCIAL STATEMENT:
The contract amount of CCS's original agreement was not to exceed
$593,180 for the design of the Interstate 580/Fallon Road
Interchange Improvements and is being paid by the Dublin Ranch
developer. This amendment will add $56,284 to CCS's contract to
provide additional design and environmental tasks that were not
included in the original scope of work. The Dublin Ranch developer
has agreed to fund this amendment.
DESCRIPTION: In March 2000, the City contracted with CCS Planning &
Engineering for the design of the 1-5 80/Fallon Road Interchange Improvements. CCS has submitted the
"65% Complete" design plans, which have subsequently been reviewed by Caltrans. Significant
additional environmental and design tasks were identified by Caltrans during this plan review which were
not included in the original project scope of work. These activities include the preparation of a HiStoric
Properties Survey Report, ramp metering design, median drainage design and expanded Storm Water
Pollution Prevention Plan. In order to proceed with this additional work and complete the contract
documents, it is necessary to amend CCS's contract. The amendment will add $56,284 to the original
contract to perform this necessary work and a funding agreement with the Dublin Ranch developer is
being brought before the City Council as a separate agenda item.
Staff recommends that the City Council adopt the resolution approving Amendment No. 1 to the
Agreement with CCS Planning & Engineer and approve the Budget Change Form.
g:\eng~ccs\agst_Fallon Design Amend 17April2001
COPIES TO:
Tom Wintch, CCS
ITEM NO.
RESOLUTION NO. - 01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT WITH
CCS PLANNING AND ENGINEERING, INC, FOR CONSULTING SERVICES
1-580/FALLON ROAD INTERCHANGE IMPROVEMENTS DESIGN
WHEREAS, future freeway and inter-agency infrastructure is planned to be constructed as part of
the development process in Eastern Dublin; and
WHEREAS, improvements are required at the Interstate 580/Fallon Road interchange; and
WHEREAS, on May 16, 2000, the City Council of the City of Dublin approved an agreement for
consulting services with CCS Planning and Engineering, Inc. for the design of said improvements; and
WHEREAS, Caltrans has reviewed the "65% Complete" plans and significant additional
environmental and design tasks were identified; and
WHEREAS, in order to proceed on this additional work and complete the contract documents, it is
necessary to amend CCS's contract.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve Amendment No. 1 to the agreement with CCS Planning and Engineering, Inc., to include
additional services, which is attached hereto as "Exhibit A".
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment.
PASSED, APPROVED AND ADOPTED this 1 st day of May, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
g:\engr\ccs~reso_fallon design amendment
: EXHIBIT "A" OF RESOLUTION -01
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND CCS PLANNING AND ENGINEERING, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and CCS Planning and
Engineering, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on May 16,
2000 to design the 1-580/Fallon Road Interchange Improvements; and
WHEREAS, the Scope of Work to be performed is proposed to be extended; and
WItEREAS, the not-to-exceed contract amount is proposed to be increased to cover the
cost of the additional work;
- NOW, T.HEREFORE, the parties hereto agree as follows:
Scope of Work
'The Scope of Work shall be extended to. include additional scope of work as described in
Consultant's letter dated March 16, 2001 for the 1-580/Fallon Road Interchange Improvements Project
(attached).
Extension of Term
The total cost for time-and-materials work under this amendment 'shall not exceed an additional
$56,284.
CITY OF DUBLIN
ATTEST:
MayOr
City Clerk
CCS PLANNING AND ENGINEERING, INC.
Tom Wintch
Date: (/''/l ~ /~ ]
CCS Project #98104
March 16, 2001
CCS
PLANNING AND ENGINEERING
I N C 0 R P 0 R A T E D
6 Crow Canyon Cdurt
San Ram on, California 94583-i62 1
925/314-1220 · Fax 925/314-1229
emaik SRO@ccsoffice. com
Mr2 Kevin Van Katwyk
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Mr. Ford Del Rosario
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Mr. Eric Cordoba
Cordoba Consulting, Inc.
5368 Laurel Drive
Concord, CA 94521
Subject:'
1-580/Fallon Road Interchange ·
Additional Scope of Work/Design Costs
Gentlemen:
As requested, the CCS Design Team has summarized the significant additional preliminary engineering,'
environmental and design activities identified at the 65% design level for the 1-580/Fallon Road
interchange project. These additional activities represent engineering and environmental level of effort
that was not included in the original contract scope of work for this proj oct.
In presenting this information, we have associated this increased level of effort with either the Project
Study Repoa/Project Report. (PSR/PR) or the Plans, Specifications and Estimates (PS&E), as
appropriate.
/
Each additional engineering or environmental activity is described and a corresponding cost identified
within the text of the "Additional Scope of Work" attachment. A cost Breakdown by activity and team
firm is presented on the accompanying spreadsheet.
The majority of these additional tasks and activities have not yet been completed and it is hoped that the
team will be able to absorb a portion of these outrof-scope efforts. We will continue to discuss a
number of these requirements with C/attrans and strive to eliminate or reduce additional costs wherever
possible. HoweVer, at this time we have attempted to present What is hopefully a "worst case" scenario.
Please note that CCS has utilized 1999 hourly rates for our work and has excluded any subconsultant
mark-up.
After you have had an opportunity to review this information, we would like to meet and discuss the
process to amend our contract fee for the 1-580/Fallon Road interchange improvements.
Sincerely,
CCS Planning and Engineering~ nc.
Thomas M. Wintch,' PE, TE.
TMW:ts
Attachment
P:\98104XAdmin-FallonPSR\Scoping-Fees\design costs.01.30.01 .doe
T R A N S ;~ 0 R
T A T I 0 N O I V I L
/
T S
1-580/Fallon Road Interchange Modification Project
City of Dublin
Additional Scope of Work
PROJECT STUDY REPORT/PROJECT REPORT (PSR/PR)
'Ramp Metering/TOS(CCTV) Coordination - This activity included coordination efforts,
the preparation of a cost analysis, drafting of correspondence for the City, and meeting
attendance. Caltrans is requiring design and installation of all equipment to make both
westbound and eastbound on-ramp meters operational. The original contract scope-of-
work included underground conduits/foundations only.
Cost Increase $4,500.
,
Revisions Resulting .from Quarry Coordination - This activity included coordination
efforts, preparation of geometric alternatives, preparation of traffic analysis, construction
cost, estimates updates and meetings attendance associated' with the development of
conceptual intersection geometrics to satisfy Quarry concerns.
Cost Increase $7,100.
Revise Cost Estimates - Several iterations of revising PSR/PR cost estimates have been
required as a result of ramp metering, CCTV, median drainage, ditch paving and
miscellaneous additions.
Cost Increase $2,860.
,
Conklin Tar Plant Study - This activity includes field activities and environmental
documentation regarding the collection of Conklin Tar Plant seeds. The effort to prepare
this study has been discussed previously and received verbal approval.
Cost Increase $3,520.
Historic Properties Survey Report (HPSR) - This activity includes the preparation of a
Historic Properties Survey Report (HSPR) to satisfy NEPA. This report will be required
to secure federal funding. The effort to prepare this report has been discussed previously
and received verbal approval.
Cost Increase $12,520.
PLANS, SPECIFICATION & ESTIMATES (PS&E)
A. ~ Caltrans Required Additions:
1. Ramp Metering - This activity includes the design of all equipment to make both
eastbound and westbound on-ramp meters operational. The original contract scope-
of-work included underground conduits/foundations only.
Cost Increase $6,040.
P:\98104XAdmin-FallonPSRXScoping-Feesktesign costs.01.30.01.doc
f-5~0/~aHon Road f~te~c~a~ge
TOS (CCTV) - Caltrans has required the installation of a closed-circuit television '
camera (CCTV) as part of the interchange modifications. This design element was
not included in the original scope-of-work.
Cost Increase $3,380.
Reconstruct Median Drainage - It is highly likely that Caltrans will require the
design of a "Slotted-Drain" system within the median, similar to what has been
required at the 1-580/Tassajara Road Interchange.
Cost Increase $8,884.
,
Expanded SWPPP- Caltrans has expanded their requirement for the preparation of a
Storm Water Pollution Prevention Plan (SWPPP). It is our understanding that the
requirements are still being modified, however we have attempted to estimate the
required level of. effort. Our original scope-of-work included only a minor effort.
Cost Increase $7,480.
TOTAL ADDITIONAL DESIGN COSTS - $56,284.
,
P:\98104XAdmin-l:allonPSP,\Scoping-Fees\design costs. OI.30.O l .doe
I - 580 / Fallon. Road Interch
City of
ADDITIONAL SCOPE OF WOR]
CCS STAFF
cos
Rate($/hr)
ADDITIONAL ENGINEERING SERVICES
PROJECT STUDY REPORT/PROJECT REPORT (PSR/PR)
1. Ramp Metering/TOS (CCTV) Coordination
2. Revisions Resulting from Quarry Coordination
3. Revise Cost Estimates
4. Conkiln Tar Plant Study
5. Historic Properties Survey Report (HPSR)
$150.00
PLANS, SPECIFICATIONS & ESTI/~IATES (PS&E)
A. Caltrans Required Additions
1. Ramp Metering
2. TOS (CCTV)
3. Reconstruct Median Drainage
· 4. Expanded SWPPP
4
4
2 4
2 6
Sub-Total - Additional Staff Hours { 22 { 18
Sub-Total - Additional Labor Cost ( $ ) $3,300 $2,520
$130.00
16
20
8
4
4
12
6
10
10
90
$11,700
$110.00
$80~00
26
16
I0
20
<
0
$80.00
24
6
$50.00
28 24
20 8
10 8
40 16,
6
$660
· 8 I 170 1 86 I 6
$640 $tl,900 $6,880 $300
Total Additional Labor
Total Additional Direct Expenses
Sub-Consultant Admin Costs
46
70 '
32
4
28
0
0
0
68
38
34
86
0
0
0
0
0
0
0
0
0
0
0
0
406
i 406
i
Ii
!l
!l
$0
$4,500
$7,100
$2,860
$520
$2,520
$0
$0
$0
$6,040
$3,380
$3,5O0-
$7,480
$0
$0
$0
-$0
$0
$0
$o
$0
$0
$37.900
· ~ , $37,900~
CCS
$37,900 I
S0
$0
IIPS&E Add Fees,xls
ange Modification Project
Dublin
K / DESIGN COST SUMMARY
CIVIL
UQE,
~Z
Z
$126.00
6
$756
Z~
$70.00
30
30
$2, t00
CCS TEAM - SUBCONSULTANTS
GEOTECH DRAINAGE LANDSCAPE
Parikh WRECO AAI%,I
SURVEY ENVBL'
David
M&S
Power
mZ
$100.00
$90.00
Z
<
Z
-
$75.00 $45.00
4 4 6
0
$0
8
$720
f0
$0
0
$0
30
100
4 { 4 I 6 { I30
$472 $304 $1,032 $13,000
Subconsultants
I
I
Team Total
HOtitS
--
o $0 o
0 $0 46
0 $0 7O
0 $0 32
30 $3,000 34
I00 $10,000 128
0 $0 0
0 $0 0
0 $0 0
0 $0 68
0 $0 '38
58 $5,384 92
0 $0 86
0 $0 0
0 $0 0
0 $0 0
0 $0 0
0 $0 0
0 $0 0
0 $0 0
0 $0 0
O $0 0
0 $0 0
0 $0 0
0 $0 0
18384 594
188 594
$18,384
Subconsultant
$18,384
S0 I
S0
TOTAL ADDITIONAL COST - HNAL 'DESIGN:
1/29/2001
Team Total
Amount
$
$0
$4,500
$7,100
$2,860
$3,520
$12,520
$o
$o
$o
$6,040
$3,380
$8;884
$7,480
$0
$0:
$0
$0
$0
$0
$0
$0
$0
$0.
$0
$0
$6284
$56,284
Team
$56,284
S0
$0
$56,284
I $56,284
CONSULTING ENGINEERING SERVICES AGREEMENT
THIS AGREEMENT is made at Dublin, California, as of May 16, 2000, by and between
the CITY OF DUBLIN, a municipal corporation ("City"), and CCS PLANNING AND ENGINEERING,
INC. ("Consultant"), who agree as follows:
1. SERVICES. Subject to the terms and conditions 'set forth in this Agreement,
Consultant shall provide to City the services described in Exhibit A. Consultant shall provide said
services at the time, place, and in the manner specified in Exhibit A.
2.' PAYMENT. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set fo~h in Exhibit B. The payments specified in Exhibit B shall
be the only payments to be made to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all billings for said services to City in the manner specified in Exhibit B; or, if no
manner be specified in Exhibit B, then according to the usual and customary procedures and practices
which Consultant uses for billing clients similar to City.
3. FACILITIES AND EOUIPMENT. Except as set forth in Exhibit C, Consultant shall, at
its sole cost and expense, furnish all facilities and equipment which may be required for furnishing
services pursuant to this Agreement. City shall furnish to Consultant only the facilities and equipment
listed in Exhibit C; according to the terms and conditions set forth in Exhibit C.~
4. GENERAL PROVISIONS. The 'general provisions set forth in Exhibit D are part of
this Agreement. In the event of any inconsistency between said general provisions and any other terms or
conditibns of this Agreement, th~ other term or condition shall control insofar as it is inconsistent with the
general provisions.
5. EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference
incorporated herein.
6. SUBCONTRACTING. The Consultant shall perform the work contemplated with
resources available within its own organization and no portion of the work pertinent to this contract shall
be subcontracted without written authorization by the City, except that which is expressly identified in
the Consultant's proposal.
7. CHANGES. City may from time to time require changes in the scope of the services by
Consultant to be performed under this Agreement. Such changes, including any change in the amount of
Consultant's compensation which are mutually agreed upon by City.and Consultant,' shall be effective as
amendments to this Agreement only when in writing.
8. RESPONSIBLE CHARGE. Consultant shall assign a project manager(s) to the project
for the duration of the project.. There shall be no change in the Project Manager or members of the project
Agreement
Page 1 of 2
05/09/00
team without prior written approval by the City. The Project Manager for Consultant shall be THOMAS'
M. WINTCHo
9. CONTRACT 'ADMII%ISTRATION. This Agreement shall be administered by LEE S.
THOMPSON ("Administrator"). All correspondence shall be directed to or through the Administrator or
his or designee.
-10. NOTICES. Any written notice to Consultant shall be sent to:
Tom Wintch, Project Manager
CCS Planning and Engineering, Inc.
6 Crow Canyon Court
San Ramon CA 94583-1621
Any written notice to City shall be sent to:
Lee S. Thompson
Director of Public Works/City Engineer
P. O. Box 2340
Dublin, CA 94568
Executed as of the day first above stated:
CITY OF DUBLIN,
Attest:
By [,/~/4~
"' Consultant"
Approved as to form:
City Attorney
Agreement
Page 2 of 2
05/09/00
EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE
PER PROPOSAL DATED APRIL 25, 1999, FROM CCS PLANNING AND ENGINEERING,
INC. (ATTACHED).
Exhibit A
Page 1 of 1 '
05/O9/O0
1-580/Falton Road interchange -PS&E
Scope of Work
Page 1 of 16
1-580/Fallon Road Interchange Modification Project
Final Design (PS&E)
Scope of Work
CCS Planning and Engineering, Inc. (Consultant) shall provide the following Scope of Work to the City
of Dublin:
· General Description of Work
This scope of work shall provide for. preparing construction bid documents including; plans, general
provisions, standard-special provisions (SSP's), and estimates for the 1-580/FaIlon Road interchange
Modification Project (Project). Also included in this Scope of Work are various construction support
activities.
The Project is generally defined as modifications to the existing interchange including, widening the
existing bridge over I-580, widening and reconstructing existing ramps, and widening and reconstructing
portions of Fallon Road-E1 Charro Road, as defined and approved in the combined Project 'StUdy Report
(PSR)/Project Report (PR). In addition, a Plan Line will be developed for the ultimate "BART +
Buildout" alternative.
All ~vork will be administered under contract with the City of Dublin. HoweVer, the Construction
Documents (PS&E) ~vill be generally developed per the requirements of the State Department of
Transportation (CALTRANS) for all work ~vithin: the State right-of-~vay. All ~vork shall conform to the
design standards and requirements and be subject to the oversight and approval of the appropriate
governmental entities.
This scope of ~vork assumes that the construction of the Project will be administered by the City of
Dublin; ~vith an Encroachment Permit from Caltrans for all work within the State right-of-~vay.
Final design and the development of the bid documents shali be performed simultaneously ~vith the
development of the combined PSR/PR. It is assumed that the final alignment and configuration of the
various elements of the Project will have been established prior to beginning final design. Once final
design has started, any changes to roadway alignments or configurations that result in significant lost
Work or re~vork shall be considered as Extra Work, for which a contract budget amendment will be
required.
The proposed interchange modifications include:
Widening the existing Falion Road/E1 Charro Road overcrossing (by modifying the
existing bridge) to provide two 3.6 m wide lanes in each direction, a 1.2 m wide
painted median, 1.2 m right shoulders, and a 1.8 m wide sidewalk.
· Widening the eastbound off-ramp to provide a second left turn lane at the ramp
terminii at the intersection of E1 Charro Road.
· Constructing the eastbound two-lane (one mixed flo~v lane with an HOV bypass lane)
loop on-ramp.
· Widening Fallon Road north of the overcrossing to provide additional left turn
storage at the intersection with the westbound ramps.
1-580/Fallon Road interchange - PS&E
S ope or Wor
· Widening the westbound off-ramp to provide four-lanes (two left and two right turn
lanes) at the ramp intersection with Fallon Road.
· Widening Fallon Road north of the intersection with thewestbound ramps.
· Instailing traffic signal systems at the ramp intersections with Fallon Road and E1
Charro Road. .
· Widening the westbound on-ramp to accommodate two-lanes near the intersection
with Fallon Road.
Work Included in this Final Design Shall Be:
· Deve!opment of the final layouts and concepts for the improvements and modifications as defined for
the project and approved in the combined ProjeCt Study Report/Project Report (PSR/PR).
· Development of a Plan Line for the ultimate "BART + Buildout'' alternative. These will generally be
developed per Caltrans guidelines for Geometric Base Maps at 1: 1000 sealel
· Construction of the westerly (southbound Fallon bridge over I~580 with a new two span, two lane
structure. This new southbound structure will tie to the existing westerly (northbound) bridge with a
closure pour to provide the required four lanes plus shoulders .and a sidewalk along the easterly side
of the exi,sting structure. The existing toe of the southerly abutment slope may be set back by the
construction of a tie-back retaining ~vall. The resulting bridge structure will span a 10-lane 1-580 with
a widened median that will accommodate BART in the future,
· Other than the conform of the eastbound loop on-ramp tO the 1-580 mainline, no other impacts to the
1-580 mainline are assumed in this scope-of-work.
· The Project limit to the north is the existing limit of Caltrans access control/right-of-way crossing
Fallon Road (approximately 90 meters northerly of the WB 1-580 ramps intersection) and the
southerly limit is the conform to the Friesman Road intersection.
· Coordination ~vith the staffs of the City of Dublin, City of Pleasanton, Caltrans, utility companies,
regutatoU' agencies and with others as required.
· Preparation of applications for Cattrans Encroachment Permits for Ciry signature.
· Preparation of Design Exception Fact Sheets as required and as appropriate.
· Project Plans will be developed utilizing Microstation format.
· Project specifications and special provisions will generally conform to the Caltrans format and as
approved by the City.
· Right-of~way activities will be limited to establishing the existing rights-of-way and preparing the
descriptions and corresponding plats for tempora,ry construction easements (TCE' s).
· Aerial topographic mapping to be used for the base plans was prepared in the PSR phase of this
Project. No new aerial topographic mapping is included or provided for in this scope of work.
· Site (ground) surveys will be conducted as necessary to accurately tie down topographic features, to
provide for design cross-sections throughout the Project, at conforms, and to supplement the existing
aerial topographic mapping. Design cross-sections will be developed at generally twenty (20) meter
spacing. Design cross-sections will not be part of the contract plans, but will be made available at
time of bidding.
· A tVlaterials Report will provide recommendations for pavement design, embankment placement and
other appropriate issues.
· A Geotechnical Design Report wilt provide recommendations for any required retaining walls and the
signal pole foundations.
· A Foundation Report for the new bridge foundation design will be prepared.
· A Site Investigation Report for aeriaHy deposited lead will be prepared.
· A Site investigation Report for potential pesticides and herbicides will be prepared.
.;~
1-580/Fallon Road Interchange '- PS&E
Scope of Work
Page 3 of 16
Retaining walls may be required in this project, specifically at the existing southerly bridge abutment.
It is assumed in this Scope of Work that these will be "tie-back" retaining walls or other types, as
appropriate.
· Design of City owned utilities (storm drainage, sanitary sewer, lighting and water) is included in this
scope of work. However, the Consultant shall only review non-City owned utilities (gas, electric,
telephone, cable, etc) and show them on the project utility plans for reference and coordination only.
This scope of work does not include or provide for the design of non-City owned utilities.
· Utilities will be potholed in accordance with the Caltrans "Manual on High & Low Risk Underground
Facilities within Highway Rights-of-Way". The utilities at potholed locations will be field surveyed
to determine the horizontal and vertical location of the utility. For purposes of budgeting, 15 pothole
locations will be assumed.
· A box culvert may be required in this project, specifically under Fallon Road. It is assumed in this
Scope of Work that this will be standard Caltrans box culvert, requiring no special design.
· Traffic signal designs shall be included at the intersections of Fallon Road and E1 Charro Road with
the 1-580 ramp termini (total of two locations). Note that thissCope-of-work and corresponding
estimated fees include and provide for two distinct traffic signal designs at each of the two locations.
Designs are included for initial signals with the existing roadways (prior to these proposed
interchange improvements) and for the signal design corresponding to the interchange improvements.
This scope-of-work provides for an independent and stand-alone design and preparation of Bid
DocUments for the initial Traffic Signal Installation. This includes all necessary minor roadway
widening and modifications required for the initial traffic signal. If the initial signal design is
determine to not be required, the related work and design fees will be deducted from this scope-of-
work and fees, as appropriate.
· Ramp metering and TOS facilities will be included. Ramp meters are to be designed for only the
eastbound loop on-ramp that is being constructed. TOS'facitities shall be limited to that which is
required within the interchange. Facilities outside 'the interchange are not provided for in this scope-
of-work.
· Street/roadway lighting shall be included at the intersections and for the ramp .gore areas within the
Project limits. '
· Replacement landscape and irrigation shall be included within the interchange area where the existing
landscaping ~vill be disturbed by the construction.
· Guidelines and requirements for a Storm Water Pollution Prevention Plan (SWPPP) ~vill be included
in the Bid Documents. The construction contractor will be required to develop and gain approval for
a Project specific SWPPP.
Work Not Included in this Final Desi=on (PS&E) Scope of Work
· No additional hazardous material investigations ~vill be performed beyond the Aerial Deposited Lead
Investigations and Pesticide/Herbicide Investigations.
· Additional Traffic Counts or Traffic Operational Studies.
· Engineering or design associated with non-City or non-Caltrans owned utilities.
· Design of sound walls, wetlands and other environmental mitigations.
· The landscaping 'and irrigation plans are part of the roadway plans and will not be a separate
construction contract.
· Improvements to downstream (outside Project limits) drainage facilities.
· Submittal to or review by Cattrans Headquarters.
· Submittal of electronic (CADD) files to Caltrans for review.
· Right-of-way appraisals, negotiations, acquisition deeds, or Caltrans appraisal maps.
1-580/Fallon Road Interchange - PS&E
Scope of Work
Page 4 of 16
· Preparation of construction slope stake notes/information.
· Engineering Services During ConstructiOn (ESDC).
Specific Description of Work
The construction Bid Documents shall be .prepared in accordance with the Caltrans' Guide for the
Submittal of Plans, Specifications. and Estimates, except as' provided .for in this scope of work.
The milestones which are described in detaiiin this section of the Scope of Work for Final PS&E are as
follows:
Milestone 1:
Milestone 2:
Milestone 3:
Milestone 4:
Milestone 5:
Milestone 1: Project
Project Management
Preliminary PS&E (35% Submittal)
Interim PS&E (65% Submittal)
Draft PS&E (95% SubmittaD
Final PS&E (100% Submittal)
Management
Project Management involves setting up operations of the project team, internal and external
coordination, supervision of the team, progress monitoring and reporting, The anticipated elements of this
task are the following:
1.1 Project Control
1.1.1
1.1.2
Team Supervision. 'Consultant will supervise the team, coordinating and
monitoring design for conformance with City of Dublin and Caltrans standards
and policies.
Maintain Project Files. Project files will be set up and maintained throughout
the design period.
1.!.3 Prepare and Update Design ScheduteflsFork Plan.
design schedule and update as necessary.
Consultant will provide a
1.1.4
1.1.5
?repare Monthly Progress Reports. Monthly progress reports will be prepared in
a form acceptable to the City of Dublin.
Perform QA/QC All major project deliveribles wilt be checked by project staff,
'and will receive quality reviews bdfore being released to persons outside the
team. Subconsultant Team Members are required to perform similar reviews
before submittal of documents to Consultant for further processing. The budget
for QA/QC tasks is incl.uded in the individual milestones.
1-580/Fallon Road Interchange - PS&E
Scope of Work
Page 5 of 16
1.2 *Meetings
1.3
The following meetings are anticipated for this project:
Monthly Progress Meetings/Minutes - Ei'ght Monthly Progress Meetings are
anticipated and provided for in this scope-of-work.
· Project Development Team (PDT) Meetings/Minutes - The Project. Development
Team (PDT) was formed during the combined PSR/PR preparation phase of this
project to act as a steering group during the course of the work. This same PDT will
continue through the PS&E phase of this project. The .Consultant will coordinate,
participate and support the PDT efforts, providing agendas, study information,
minutes, etc. Eight Monthly PDT Meetings are anticipated.
· Project Meetings - Technical meetings will be held among the Consultant Team, City
of Dublin, City of Pleasanton, City of Livermore and Caltrans staff as often as
necessary to discuss issues and other items needing resolution. Meetings with other
agencies and property owners will also be held as needed. Meeting minutes wiII be
provided for City review and approval.
· . Utility Coordination Meetings - The Consultant will conduct and attend .meetings
with Utility owners (including both private and city-o~vned) to determine existing
utility locations, potential conflicts and possible relocations. If utility relocation is
necessary, then further discussions will also include who will perform the
engineering, compensation if any for the engineering of the relocation design, and
funding arrangements for the actual relocation.
· Dublin City Council Meetings - The Consultant will assist City staff in presenting
this project to the Dublin City Council including preparation of exhibits.
Modify PSR/PR
The PSR/PR will be modified to include the westbound 1-580 auxiliary lane.
Initial Traffic Signal Installation
The Initial Traffic Signal installation shall be designed for the two existing ramp terminii
intersection locations with the existing roadways, prior to the proposed interchange
improvements.
The initial Traffic Signal Installation shall be a separate and independent set of
construction Bid Documents, including all roadway and civil improvements required tO
provide a complete and approved installation. It is assumed that the roadway ~videning
improvements associated with this initial traffic signal installation will be the minimum
required. Included in the design shall be signal interconnects between the two Iocations.
This sub-task incorporates and provides for the complete final design and construction
Bid Document preparation for the stand-alone Initial Traffic Signal Installation. Included
shall be the preparation of a Caltrans Encroachment Permit, including a PEER, Design
Exception fact sheets, Right-of-Way Certification, and Utility CertifiCation.
!-580/Fallon Road interchange - PS&E
Scope of Work
Page 6 of 16
Milestone 2:
2.1
2.2
2.3
2.4
Preliminary PS&E and Geometric Base Maps
Collect Additional Data
Preliminary investigations will involve the accumulation and review of all additional
existing data and detailed field investigations to verify existing site conditions.
Additional data that may be collected include:
Existing Geotechnical Reports and Soil Logs
o Available hydrology and hydraulic information
· As-bulks
Review Preliminary Geometrics
Using information developed in the combined PSR/PR, and the results and findings of the
other preliminary investigations, the Consultant will review the proposed alignment
alternative and develop revisions as appropriate.
Perform Field Surveys
The field surveys wilt consist of the following:
· Topographic-features (areas under tree coverage, 'trees greater than 0.15m in
diameter, fire hydrants, light standards; location of drive~vays and curb ramps, etc.)
· Surface utility facilities (including inverts for accessible· sanitary sewer
manholes/inlets and valves for utilities)
· Existing storm drainage systems (including inverts for accessible storm drain
manholes and inlets)
· Potholed utilities (in conformance with Caltrans "Manual on High and Low Risk
Underground Facilities within Highway Rights of Way")
· Conform areas at local streets and driveways
· Cross sections at 20 m intervals
Prepare Preliminary Draina,,e Report
The Consultant will review and refine existing hydrology and hydraulic data/studies.
After study of local drainage and overland flow conditions, the Consultant will conduct
drainage and hydrological analysis, and document such studies in the appropriate reports.
The drainage areas of the project will be developed, inlet placement ~vill be determined
and pipe size will be designed. The drainage design will be developed to the point where
impacts on geometric features, right-of-way, and bridge foundations can be ascertained.'
A preliminary Drainage Report will be prepared summarizing the' above studies and
preliminary. plans. -.
Determine Utility Locations and Potential Relocations
Existing utitit-:,' facilities will be identified by field review, through discussion with
affected utility companies and potholing, where necessary (potholing will be done in
conformance ~vith Caltrans "Manual on High and Low Risk Underground Facilities
Within Highway Rights of Way"). The location of existing utilities will be delineated on
1-580/Fallon Road Interchange - PS&E
Scope of Work
Page 7 of 16
2.6
skeleton layOUts with conflicts and necessary relocations identified. The plans will be
forwarded to the City of DUbtin and Caltrans for their review and comment.
Note that potholing may or may not be done at this stage of design. Where feasible,
potholing may be delayed until Milestone 3 (Interim PS&E).
Draft Geotechnical Design Report, Draft Materials Report, and Draft Foundation
Report
The Geotechnical Design Report, Materials Report and Foundation Report wilt require a
field exploration and laboratory testing program. The City of Dublin-and Caltrans will be
consulted on the number and method of test borings required.
Following the field investigations, the Draft Geotechnical Design Report, Draft Materials
Report and Draft Foundation Report will be prepared in accordance with Caltrans
requirements including Test Method 130 and the Caltrans Bridge Design Aid. A Log of
Test Borings (LOTB) will be prepared in the required DOS format for inclusion into the
contract plans. -
The key geologic and geotechnical issues affecting the design of the highway
improvements are:
* Embankment earth~vork including the need for key~vays and underdrainage
· Groundwater
Subgrade support for the new embankments
· Embankment sertlement.(construction period, surcharge or preload and lag time)
· Embankment and cut slope stability
· Stability of adjacent existing slopes
· Foundation support of the new bridge structures, retaining walls and box culverts
· Impact and appropriate mitigation to the adjacent bridge foundation
The Materials Report Wilt address the following:
· Description of Terrain and Geology
· Existing Facilities
· Structural Sections (Pavement Design)
· Materials Available
· Recommended Materials Specifications
The Geotechnical Design Report will address thefollowing:
· Existing Facilities
· Cuts and Excavations
· Embankments
· Earthwork Factors
· Corrosion Investigation
· Culvert, Retaining Wall and Embankment Foundations
1-580/Fallon Road Interchange - PS&E
Sco e d
2.7
2.8
The Foundation Report will address-the following:
* Existing Facilities
* Bridge Foundation Requirements
· Seismic Conditions
Aerial Lead Investigatioh & Pesticideftterbicide Investigations
2. Z1
Aerial Lead Investigation. Prepare a Letter Report on the investigation and
findings concerning aeriaIly deposited lead in .the surface soil within the Project
area. The test results will be used to develop the necessary procedures and
program for identifying the extent of the contaminated soil and removal (if any).
The results may further be utilized to determine the applicability of the California
Department of Toxic Substances Control (DTSC) variance prepared for the reuse
of aerial lead impacted soil within >the State highway right-of-way.
2. Z2
2~esticide/Herbicide Investigations. Prepare a Letter Report On the investigation
and findings concerning pesticides and/or herbicides that may exist in the soil
within the ProjeCt area. The test results will be used to develop the procedures
and program for identifying and removing contaminated soil (if any) and for the'
proper method of disposing of the material.
Prepare GeOmetric Base Maps
2.8.1
Prepare Geometric Base Maps (35% Roadway Plans). The preliminary
horizontal and vertical alignments developed in the PSR/PR ~vitl be refined and
the Project Geometric Base Maps will be developed.
All control lines will be calculated and edges Of pavement, curb returns, tapers,
and other geometric features will be accurately delineated on the Base Maps.
The format of the Geometric Base .Map shall be plans developed at a scale of
1:t 000 and shall be on one over-sized exhibit (not on individual standard plan
sheets). The topographic base mapping shall be that developed during the PSR
preparation, per Caltrans requirements.
As practical, additional information such as typical sections, traffic volume
inform-afion, etc. will also be shown on the plan e,,chibit. Additional information
that is not practical to be placed on the plan exhibit, shall be included on
individual exhibit sheets.
information to be included in the Geometric Base Nlap submittal includes:
· Calculated Roadway Control Lines
· Accurately plotted edges of lanes, roadways, curb returns, and tapers
· Profiles and Superelevation Diagrams for proposed work
· Text Call-outs for toper lengths and rates
· Traffic Volume information
1-580/F~llon Road interchange _I PS&E
/7
SCope of Work
2.9
2.&2
Sridge
2.9..1
2.9.2
2.9.3
2.9.4
Typical Roadway Sections
Typical Bridge Sections
ExiSting Utility Plans and Preliminary Relocations
It is the intent that the Geometric Base Map submittal, including supplemental
information, will be inclusive of the 35% submittal. This scope-of-work does not
include nor proyide for a separate 35% submittal.
Prepare Plan Line - "BART Plus Buildout" Alternative. In addition to the
Geometric Base Maps (GBM) developed for the Build Alternative in Task 2.8. i,
a Plan Line shall also be developed for the ultimate "BART plus Buildout"
'alternative.
The format and information included in the "BART plus Buildout" Plan Line
shall be similar to that for the Build Alternative defined in Task 2.8.1.
The base .used to define the existing condition for the development of the "BART
plus Buildout" alternative, shall be the proposed Build Alternative.
a)
Submit Draft "BART plus Buildout" Plan Line for Review:
The "BART plus Buildout" Plan Line shall be submitted to the City of
Dublin, Caltrans, BART, and other reviewing agencies.
b)
Resolve Comments and Revise Plan:
This sCope-of-work provides for t~vo rounds of review by the City, Cattrans,
and other agencies and the corresponding Plan Line revisions to be done by
the Consultant.
c)
Submit Final "BART plus Buildout" Plan Line:
The Final "BART plus Buildout" Plan Line incorporating all the resolved
review comments will be issued to the City, Caltrans, and other appropriate
agencies. The Final "BART plus Buildout" Plan Line will not be submitted
to Cattrans for formal approval.
General Plan and Type Selection Memo and Meeting
Bridge' General Plan. Bridge General Plans will be prepared for each structure in
accordance with Bridge Design Details Section 3 and Bridge Design Aids
Section 10.
'Preliminary Quantities and Estimates. General Plan quantity take-offs and
.construction cost estimates will be prepared.
Strztcture Type Selection bfemo. The Consultant Team ~vill prepare a Caltrans
Structure Type Selection Memo and vicinity map for each structure. Upon
completion of this task, copies of the proposed General Plan, General Plan
Estimate, Type Selection Memo and ViCinity Map wilt be submitted for review
. prior to the Structure Type Selection meeting.
Structure Type Selection bfeeting. Upon completion of initial review by Caltrans
DOS, a Type Selection Review meeting will be held in which the Consultant
1-580/Falton Road Interchange - PS&E
Scope of Work
Page t0 of 16
2.10
2.11
2.12
2.13
2.14
2.15
Team will be prepared to discuss and provide information on foundation
'requirements, seismic considerations, construction cost and other pertinent
information that is needed to determine the proper structure type.
2.9.5
Update andFinalize General Plan. Comments from the Type Selection Meeting
will be incorporated into the Structure Type Selection Memo and it will then be
resubmitted to Caltrans DOS for approval.
Review Right-of-Way Information
2.10.1
Obtain Existing Right-of-WayMapping. Existing Right-of-Way mapping will be
reviewed for current conditions and to provide a basis for' development of
updated right-of-way requirements.
2.10.2
Review Right-of-Way with Affected Agencies. The current project proposal and
associated right-of-way requirements will be reviewed with affected agencies for
applicability and to ascertain if any revisions, additions and/or deletions are
required.
Perform Value Analysis.
Value engineering techniques ~vill be employed during this phase of the project to
investigate potential cost saving options. Traffic control issues, pavement structural
section, and bridge/retaining wall type selection are among items for value analysis
consideration. A letter report summarizing the Value Engineering effort will be prepared.
Prepare Requests for Additional Exceptions to Design Standards.
An exception request, includihg fact sheets, will be prepared and processed through
Caltrans as appropriate for any additional design exceptions from mandatory or advisory
standards that were not identified in the Combined PSR/PR.
Determine Required Permits
A list of potent!al permit requirements will be updated from the combined PSR/PR.
Some potential permitting and/or approving agencies that may be involved are:
· State Water Resources Control Board NPDES
· Regional Water Quality Control Board NPDES
· PUC Utility Relocation
· Zone 7 Existing Facilities
Prepare Preliminary Construction Estimate
A preliminary construction estimate will be prepared consistent with ,the level of plan
development.
Perform-Qualit), Assurance/Quality Control
Prior to the release of this submittal, all submittal documents will undergo the
Consultant's internal Quality Assurance/Quality Control review.
:r
1-580/Fallon ROad Interchange - PS&E
Scope of Work
P~ge 11 of 16
2.16
Submit for City of Dublin, Caltrans and Agency Reviews
The Geometric Base Maps, Plan Line, and accompanying information will be submitted
to all reviewing agencies.
Milestone 3
3.1
3.2
3.3
3.4
3.5
Interim PS&E (65% 'Submittal)
Preliminary Design Review Comment Resolution
Review comments received from the City, Caltrans and other review agencies ~vilI be
reviewed by the Consultant and incorporated in the plans, if appropriate and as directed
by the City. If necessary, a meeting to. clarify or resolve the comments will be held and
will result in a listing of those comments to be included in the plans, those comments that
will not be included and those comments requiring further investigation.
Prepare Draft Drainage Report
The Preliminary Drainage Report wilt be expanded to incorporate the 35% submittal
comments and include backwater calculations, inlet capacity calculations, and other
detailed hydraulic calculations in accordance with Caltrans standard practices and
procedures.
'Prepare Utility Relocation Plans
The Consultant will prepare the Utility Relocation Plans based upon discussions with the
City. on City-o~vned utilities and utility relocation plans provided by private utility
companies. For non~City owned utilities, the Consultant will show information provided
by others on the plans for coordination purposes only.
Prepare Final Geotechnicat Design Report, Materials Report and Foundation Report
The Consultant will resolve review comments from the City and Caltrans review and
prepare the final reports.
Prepare Final Aerial Lead Investigation Report
The Consultant will resolve review comments from the City and Caltrans revie~v and
prepare the final report.
1-580/Fallon Road Interchange - PS&E Scope of Work
.. Page 12 of 16
3. 6 Interim Submittal
3.7
3.6.1 Prepare Interim Submittal.' Roadway Plans (65%). The typical list of design
drawings may include the foilowing:
Title Sheet
Typical Cross Sections
Key Map and Line Index
Layouts
Profiles and Superelevation
Diagrams
Construction Details
Pavement Elevations
Contour Grading
Drainage Plans, Profiles, and Details
Box Culvert Plans
Utility Relocation Plans and
Details
Construction Area Signs
Pavement Delineation
Traffic Signal/interconnect Plan
Ramp MeteringFFOS
Retaining Wall Plans and Details
Bridge General Plans
Bridge Plans and Details
Landscape/Irrigation Plans and Details
Electrical and Roadway Lighting
Plans and Details
Traffic Handling Plans
Sign Plans and Details
Stage Construction Plans
3.6.2
Traffic Signal Design. Traffic signal designs shall be included at the
intersections of Fallon Road and El Charro Road with the 1-580 ramp
termini (total of two locations). This scope-of-work provides for two
independent designs at each of the t~vo locations as follows:
a)
Initial Traffic Signal Design:
Traffic signal systems shall be designed at the two locations for the
existing roadways, prior to these. proposed int~erchange
improvements as.defined and provided for in sub-task 1.4 of this
scope-of-work. '
b)
InterChange Modifications Traffic Signal Design:
T~affic signal systems shall be designed at the two locations
corresponding to the interchange improvements defined in this
scope-of-work. Included shall be signal interconnects bet~veen the
t~vo locations and provisions m extend the interconnections in the
future. The existing condition to be used as the basis of design shall
be either the existing unsignalized ramp termini intersections or the
initial signals defined in Task'l.4, as will be determined prior to
beginning the signal design tasks.
3.6.3
De~'elop Design Cross-Sections. Preliminary Design Cross-Sections
wilt be developed typically on t~venty (20):meter spacing for the Project
roadways. The primary function for developing cross-sections witt be to
allow an accurate estimation of contract earthwork and paving quantities.
Prepare Unchecked Bridge Hans
Unchecked Bridge Plans will be prepared for the new Fallon Road Overcrossing
(xvesterly bridge) and existing bridge modifications.
1-580FFallon Road Interchange - PS&E
Scope of Work
Page 13 of 16
3.8
3.10
3.11
3.12
3.13
'3.14
3.15
Prepare Right-of- Way Maps
3.8. 1 Prepare Right-of- Way Requirements Maps. The right-of-way
requirements, if any, will be delineated and submitted for review and
approval by the City of Dublin and Caltrans.
3.8.2 Prepare Temporary Construction Easement (TCE) Exhibits. Based on
the results of Milestone 3.6, TCE exhibits will be prepared. Review
- comments will be incorporated into the exhibits for final approval. This
Scope of Work assumes that no new right-of-way will be required for
this project, other than the TCEs.
3.8.3 Prepare Record of Survey. A Record of Survey will be prepared and
submitted for review and approved by the City of Dublin, Caltrans, and
Alameda County.
Finalize Requests for Additional Exceptions t° Design Standards
Exception requests, including fact sheets, prepared Under Task 2.12 will be
finatized based upon Caltrans comments.
Prepare Draft Permit Applications
Permit Applications will be completed for review by the City of Dublin.
Prepare Preliminary Quantities and Estimates
The quantities and estimates for the proposed work will be updated to reflect. the
improved level of design completion. No quantity' tables will be prepared at this
time.
Outline of Special Provisions
An outline of the unedited draft of the Standard Special Provisions will be
prepared and submitted for review.
Perform Quality Assurance/Quality Control
Prior to the release of this submittal, all submittal documents will undergo the
Consultant's internal Quality Assurance/Quality COntrol review.
Perform Safety Review
A safety review of the Project and plans will be performed in association with the
City and Caltrans. Notes of the safety review ~vill be prepared by the Consultant.
Submit for City of Dublin, Calltans and Agency Review
Accompanying this submittal will be our responses to the revie~v comments
received on the previous submittal. QualiW assurance/quality control will be
1-580/Fallon Road Interchange - PS&E
Scope of Work
Page 14 of 16
performed on all deliverables before submittal to the City of Dublin, Caltrans, or
local agencies for review.
Milestone 4: Draft PS&E ( 95% Submittal)
4. 1 Resolve Milestone 3 Review Comments
Review comments received from the City, Caltrans a~d other review agencies
~vill be reviewed by the Consultant and incorporated into the plans, if appropriate
and as directed by the City. If necessary, a meeting to clarify or resolve the
comments will be held and will result in a listing of those comments to be
included in the plans, 'those comments that will not be included and those
comments requiring further investigation.
4.2 Finalize Technical Reports
All. technical reports will be updated and finalized. All report review comments
will be resolved and included aS appropriate and all new or revised information
developed during the design will be incorporated.
4.3 Independent Structures Check
4.4
Independent design, details and quantity checks of the bridge plans will be
prepared in accordance with Caltrans requirements.
Incorporate Comments and Finalize Plans
All resolved and agreed upon comments from Milestone 3 reviews ~vill be
incorporated. All roadway and bridge plans and details will be brought to .a
100% level of completion. Compatibility bet~veen thb roadway and structure
plans will be verified.
4. 5 Finalize Permits
All permit applications required by the design will be updated and finalized. All
review comments will be resolved and included as appropriate and new or
revised information developed during the design will be incorporated. The
permit applications will be submitted to the City of Dublin for signature as the
project sponsor.
4. 6 Prepare Project SWPPP Gtddelines and Requirements
The guidelines and requirements for the Project SWPPP will be devel0ped and
included in the Project Special Provisions. It will be the construction
contractor's responsibility to develop, submit to the Engineer, and obtain an
approval for the Project Specific SWPPP per the guidelines and requirements.
P:\98104\Admin-FaltonPSR\Scoping-Feesx~PS&EXPS&-S<:c~pe122799.doc
1,580/Fallon Road Interchange - PS&E
Scope of Work
Page 15 of 16
4.7
4.8
4.9
4.10
4.11
Finalize Quantities and Estimates
The quantities and construction cost estimates will be updated. 'The Caltrans
marginal estimate will be prepared for the bridge. Included in this task will be
the updating and finalization of the Project contract quantities and corresponding
construction estimate (BEES format) and the development of an estimated
working days of construction.
,Prepare Draft Speciat Provis.~ons
.The Consultant will complete the Draft Special Provisions. Draft Special
Provisions will be prepared for all items, by incorporating all agreed upon
comments and additional specifications that may be necessary. All contract bid
items will be covered by measurement and pay clauses. This wilt also include
the lane closure charts and the estimated working days of construction.
Finalize the Right-of-Way Documents
All review comments will be resolved 'and included, as appropriate and approved
by the City, and all new or revised information developed during design will be
incorporated. The Draft Right-of-Way Certification and Utility Certification will
be prepared,
Perform QualityAssurance/Quality Control
A quality assurance/quality control check will be made prior to release for
submirtal.
Submit for City of Dublin, Caltrans and Agency Review
The complete set of plans, special provisions, quantities, construction cost
estimate, and appropriate final technical reports will be submitted to the City of
Dublin and Caltrans and other reviewing agencies for their revie~v and comment.
Milestone 5:
5.1
5.2
Final PS&E (100% Submittar~
Resolve Milestone 4 Review Comments
Review comments received from the City, Caltrans and other review agencies
~vill be reviewed by the Consultant and incorporated in the plans, if appropriate
and as directed by the City. If necessary, a meeting to clarify or resolve the
comments be held.
Incorporate Milestone 4 Comments and Finalize PS&E
All resolved and agreed upon review comments as directed by the City of Dublin
~vill be incorporated into the plans and special provisions, and design documents
will be updated as necessary. The final road~vay and structure plans,
specifications, and Engineer's estimate will be combined into a set of bid
documents.
P:\98104\Admin-FallonPSR\ScoDin~-Fees\PS&D, PS&-ScoDe122799.doc
I~580/Fallon Road Interchange - PS&E
Scope of Work
Page 16 of 16
5.3 Finalize Design Cross-Sections.
5.4
Design cross-sections shall not be a part of the bid documents; but shall be
available at the time of bidding to assist prospective bidders in determining
construction quantities: 'Preparation of construction survey notes (slope staking,
grid grade, etc.) are not included in this scope-of-work.
Perform Quality. Assurance/Quality Control
A quality assurance/quality control check will be made prior to release for
submittal.
5.5
5.6
Submit PS&E to City of Dublin, Caltrans and Agency Review
The Final PS&E will be submitted to the City of Dublin, Caltrans and the
appropriate agencies for review. The Final PS&E submittal is considered to be a
verification of responses to previous comments. Any comments, other than
minor editing, that' result in new or rework will be considered as Extra Work.
Submit EnCroachment Permit Application
5.7
The Consultant will incorporate all the City of Dublin, Caltrans and impacted
agencies'. review comments. The Consultant shall prepare the Caltrans
Encroachment Permit Application, including all required attachments, for
signature by the City of Dublin.
Submit Construction Bid Documents
A~er all appropriate review comments from the 100% verification check (Task
5.5) have been incorporated into the plans, specifications, and estimates, the
Consultant shall submit the final Construction Bid Documents to the City.
This submittal shall include: · Reproducibles of all contract drawings
· Camera ready special provisions and specifications '
· Final Estimate of Probable Construction Cost
Milestone 6: Bidding, Assistance and Engineering Services During Construction
Engineering Services during Construction are not included nor provided for in this scope-of-
work. Any services to be provided by the Consultant, shall be defined and negotiated at a later
date.
P:\98104~Admin-FallonPSR~Scoping-Fees~pS&E~pS&-Scope122799,doc
ID
1
2
3
4
8
6
8
9
10
11
12
13
14
15
16
17
18
19
21
22
23
25
40
41
42
43
45
46
Task Name
PROJECT STUDY REPORT (PSR)IPROJECT REPORT(PR)IED
Project Kick-Off Meeting (PDT) -
Data Collection & Review
Prepare Traffic Studies
Prepare Geometric Concepts
Calltans/Local Agency Review/Approval
Prepare Advance Planning Studies
Prepare Environmental Technidal Studies
Prepare Draft EIR Addendure
Prepare Draft PSR/PPJED
Prepare Admin Draft Initial Study
Callrafts/Local Agedcy Review
Perform Special Status Plant Surveys
Prepare Final Initial Study
Public Circulation/Comment '
City Council Meeting Approval ·
Caltrans Distdct Approval
FHWA Approval
Freeway Agreement Modifications
CTC Freeway Agreement Appre:/al
COOPERATIVE AGREEMENT (DESIGN)
Callran, Prepares Draft Agreement
City Review/Comment
Calb'ans/City Execute AgreemaRl
RIGHT.OF-WAY CERTIFICATION
COOPERATIVE AGREEMENT (CONSTRUCTION)
Caltrens Prepares Draft Agreement
City Review/Comment
Calltans/City Execute Agreement
GEOTECHffiCAL ENGINEERING'
ADL/Pesticide Testing
1-580/Fallon Road Interchange
Project Schedule
Duration Start Finish
368 days Fri 41'16199 Tuer8129/00
-0 days Fd 4rl6199 Fd 4/t6t99
40 days Ri 4116/99 Thu 6110190
60 days Fd 6111199 Thu 912/99
60 days Fri 6/11/09 Thu 9/2/99
25 days Fd 913/99 Thu 10rfi99
50 days Fd 9/3/99 Men 11/29/99
25 days Fri I0/8/99 Thu 12/2/99
45 days Fri 10/8/99 Thu 12/9/99
86 days FH 10/0/99 Fd 2/4/00
41 days Fd 12/10199 Fri 214/0G
35 days Men 2/7/00 Fd 3/24/00
24 days Tue 4/4/00 Fri 515100
2 days Men 518/00 Tue 519100
22 days Wed 5/10/00 Thu 6/0/00
0 days Tue 6120/00 Tue 6/20/00
10 days Wed 612t/00 Tue 7/4/00
10 days Wed 715/00 Tue 7118100
30 days Wed 7/19100 Tue 8/29~00
0 days Tue 8/29/0D Tue 8129/00
145 days FH 12117199 Thu 7;6100
85 days Fd 12/17199 Th~ 4113/00
20 days Fd 4114/00 Thu 5111100
40 days Fd 5/12/00 Tht~ 716100
176 days Wed 5H0100 Tue 119/0t
130 days Frl '12/17199 Thu 6122/00
85 days Fd 12/17/99 Thu 4/13/00
20 days Fd 4/14/00 Thu 5111100
30 days Fri 5/12/00 Thu 6122/00
101 days Frl 12/17199 F~t 616100
20 days Fd 12/17/99 Thu 1113100
81 days Fd 1/14/00 Fd 5/5/00
100%
100%
100%
100%
2
1~17 i
12/17
12/17
8/20
8~29
I~ 716
~o%
V'
Prejed Sum man/
Projed: 1-580Fallon
Date: Tue 4r25/00
15SOFalion3
Task
Task Progress
Critical T ask
Cdticel Task Progress
Milestone
Summan/
.o... up c..ca, Tas~ F//Z/////////A
Rolled Up Milestone
R011ed Up Progress
Split
Extemal Tasks
ID
47
48
.49
50
51
52
53
54
56
57
58
59
60
61
82
63
64
66
68
69
70
71
72
73
74
75
O
Task Name
Foun{lation Report
Materials Report
STRUCTURAL DESIGN
Seismic Analysis & Strategy Report
Structure. Type Selection (GP)
Type Selection Review
Type Selection Meeting
Bridge 65% Design
independent Check
DOS Review
95% Strudum Design
DOS Final Review.
Final Revisions
PLANS, SPECIFICATIONS & ESTIMATE (PS&E)
Prepare Geomeldc Approval Drawings (GAD)
Calltans ReviewlAppro. val
Prepare 65% PS&E
Celltans Review
Prepare 100% PS&E
Celttans Review
Final PS&E Preparation
Final PS&E ApproVal
FINAL PROCESSING
Celttans Issues Encroachment Permit
Revise Maintenance Agreement
Advertise Project
Bid Opening & Evaluation
Award contract
contractor NTP/Start
1-580/Fallon ·Road Interchange
Project Schedule
Durafjlon Start Finish
81 days Fd 1114100 ' Fri 5/5100
81 days Fri 1114100 Fri 5/5/00
t79 days Fd 2125100 Wed 1111100
30 days Fri 3/31/00 Thu 5111/00
25 days Fri 2/25/00 Thu 3/30/00
20 days Fri 3/31/00 Thu 4~27~00
0 days Thu 4/27/00 Thu 4/27/00
44 days Fri 4/28/[)0 Wed 6/28100
20 days Thu 6~29~00 Wed 7/26/00
' 30 days Thu 6/29/00 Wed 8/9/00
20 days Thu8110100 'Wed 916100
3Odays Thu 9/7/00 Wed 10/18100
10 days Thu 10/19/00 Wed 11/1100
268 days Frl 1114100 Tue '1123/0t
80 days Fd 1114/00 Thu 5/4/00
21 days Fri 5/5/00 Fri 6/2/00
62 days Mort 615100 Tue 8129/00
30 days Wed 8130100 Tue 10/10/00
· 30 days Wed 10/11/00 Tue 11/21/00
30 days Wed 11/22/00 Tue 112/01
10 days Wed 1/3101 Tue 1/!6/01
5 days · Wed 1117101 Tue 1/23/01
166 days Wed 8130100 Tue 41t7101
5 days Wed 1124/01 Tue 1/30/01
40days Wed 8/30/00 Tua 10124/00
20 days Wed 1124/01 Tue 2/20101
15 days Wed 2121/01 Tue 3113/01
15 days Wed 3t14/0t Tue 413101
10 days Wed 4/4/01 Tue 4117/01
u2s q,, t IIII .. vl 1111 j
0%
412Z
i
i
i
l
i
i
i
1114 ~11
I
l
I I i y 1/23
l
8~30
4/17
0%
Projecl: I--580Fallon
Dale: Tue 4/25/00
15SOFalion3
Task
Task Progresa
Cdtical Task
F////////////~
Critical Task Progress
Milestone ~
Summary ~11
Rolled Up Task
.o.ed up c~:i~: Task F/////////////J
Rolled Up Milestone
Rolled Up Progress
Spill
External Tasks
Projed Summary
EXHIBIT B
PAYMENT SCHEDULE
City shall pay Consultant on a time andmaterial bases not to exceed the total sum
of FIVE HUND~D NINITY THREE THOUSAND ONE HLrNDKED EIGHTY DOLLAKS
($593,180) for services to be performed pursuant to this Agreement. Consultant shall 'submit
invoices monthly based on the cost for services performed in accordance with the Exhibit "A"
cost estimate.
The total sum stated above shall be the total which City shall pay for the services
to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum
for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this
Agreement
City shall make no payment for any extra, further or additional service pursuant to
this Agreement unless such extra service and the price therefor is agreed to in writing executed
by the City Manager or other designated official of City authorized to obligate City thereto prior
to the time such extra service is rendered and in no event shall such change order exceed twenty-
five percent (25%) of the initial contract price.
The services to be provided under this Agreement may be terminated without
cause at any point in time in the sole and exclusive discretion of City. If the Agreement is
terminated by City, Consultant shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such documents and other materials to the' effective date of
such termination. In that event, all finished and unfinished documents and other materials shall,
at the option of the City, become City's sole and exclusive property. Consultant hereby expressly
waives any and all claims for damages or compensation arising under this Agreement.
Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to date.
The Consultant is not authorized to perform any services or incur any costs
whatsoever under the terms of this Agreement until receipt of a fully executed Purchase Order
from the Finance Department of the City of Dublin.
Exhibit B
Page 1 of 1
05/09/00
EXHIBIT C
City shall furnish physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Contractor's use while consulting with City employees
and reviewing records and the information in possessionof City. The location, quantity, and
time of furnishing said physical facilities shall be in 'the sole discretion of City. In no event shall
City be obligated to furnish any facility which ~may involve incurring any direct expense,
including, but not limiting the generality of this exclusion, long-distance telephone or other
communication charges, vehicles; and reproduction facilities.
Exhibit C
Page 1 of 1
05/09/00
EXI-IIBIT D
GENERAL PROVISIONS
,
,
INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, Consultant
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant only insofar as the results of Consultant's engineering services rendered
pursuant to this Agreement; however, City shall not have the right to control the means by which
Consultant accomplishes services rendered pursuant to this Agreement.
LICENSES: PERMITS: ETC. Consultant represents and warrants to City that he has all
licenses, permitS, qualifications and approvals of whatsoever nature which are legally required
for Consultant to practice his profession. Consultant represents and warrants to City that
Consultant shall, at his sole cost and expense, keep in effect at all times during the term of this
Agreement any licenses, permits, and approvals which are legally required for Consultant to
practice his profession.
TIME. Consultant shah devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary for satisfactory performance of Consultant's
obligations pursuant to this Agreement.
INSURANCE REOUIREMENTS. Consultant shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property which may' arise
from or in connection with the performance of the work hereunder by the Consultant, his agents,
representatives, employees or subcontractors. The cost of such insurance shall be included in the
Consultant's bid,
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1)
Insurance Services Office form number GL 0002 (Ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL
0404 covering Broad Form Comprehensive General Liability; or Insurance
Services Office Commercial General Liability coverage ("occurrence" form CG
0001).
(2)
Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile
Liability, code 1 "any auto" and endorsement CA 0025.
Worker's Compensation insm'ance as required by the Labor Code of the State of
California and Employers Liability Insurance.
Exhibit D
Page t of 5
05/09/00
Minimum Limits of Insurance. Consultant shall maintain limits no less than:
O)
General Liability: $ 1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. If commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
(2)
Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
(3)
Workers Compensation and Employers Liability: Workers Compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
Deductibles and Self=Insured Retentions. Any deductibles or self-insured retentions must
be declared to and approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, officials and employees; or the Consultant shall procure a bond guaranteeing
payment of losses and' related investigations, claim administration and defense expenses.
Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the
following provisions:
(1) General Liability and Automobile Liability Coverages. '
(a)
The City, its officers, officials, employees and volunteers are to be covered
as insureds as respects: liability arising out of activities performed by or
on behalf of the Consultant; products and completed operations of the
Consultant, premises owned, occupied or used by the Consultant, or
automobiles owned, leased, hired or borrowed by the Consultant. The
coverage shall contain no special limitations on the scope of the protection
afforded to the City, its officers, officials, employees or volunteers.
Co)
The Consultant's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees
or volunteers shall be excess of the Consultant's insurance and- shall not
contribute with it.
(c)
Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
Exhibit D
Page 2 of 5
05/09/00
(d)
The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's 'liability.
(2) Worker's Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and Volunteers for losses arising from work
performed by the Consultant for the City.
(3) Professional Liability.
Consultant shall carry professional liability insurance in an mount deemed by the
City to adequately protect the City against liability caused by negligent acts,
errors or omissions on the part of the Consultant in the course of performance of
the services specified in this Agreement.
(4) All Coverages.
Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after tlirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
Acceptability of Insurers. Insurance is to be placed with insurers with a Bests' rating of
no less than A:VIII.
27
VerificatiOn of Coverage. Consultant shall furnish City with certificates of insurance and
with original endorsements effecting coverage required by this clause. The certificates
and endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the fight
to require complete, certified copies of all required insurance policies, at any time.
The Risk Manager of City may approve a variation of those insurance ~equirements upon
a determin-'.ation that the coverages, scope, limits and forms of such insurance are either
not commercially available or that the City's interests are otherwise fully protected.
CONSULTANT NO AGENT. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City
to any obligation whatsoever.
Exhibit D
Page 3 of 5
05/09/00
ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation
pursuant to this Agreement. Any attempted or purported assignment of any right or obligation
pursuant to this Agreement shall be void and of rio effect.
PERSONNEL. Consultant shall assign only competent personnel to perform services pursuant to
this Agreement. In the event that City, inits sole discretion, at any time during the term of this
Agreement, desires the removal of any such persons, Consultant shall, immediately upon
receiving notice from City of such desire of City, cause the removal of such person or persons.
5
STANDARD OF PERFORMANCE. Consultant shall perform all services required pursuant to
this Agreement in the manner and according to the standards observed by a competent
.practitioner of the profession in which Consultant is engaged in the geographical area in which
Consultant practices his profession. All instruments of service of whatsoever nature which
Consultant delivers to City pursuant to this Agreement shall be prepared in a substantial, first
class and workmanlike manner and conform to the standards of quality normally observed by a
person practicing in Consultant's profession.
HOLD HARMLESS AND RESPONSIBILITY OF CONSULTANTS. Consultant shall take all
responsibility for the work, shall bear all losses and damages directly or indirectly resulting to
him, to any subconsultant, to the City, to City officers and employees, or to parties designated by
the City, on account of the negligent performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes predicated. on active or passive. negligence of
the Consultant or of his subconsultant. Consultant shall indemnify, defend and hold harmless the
City, its officers, officials, directors, employees and agents from and against any or all loss,
liability, expense, claim, costs (including costs of defense), suits, and damages of every kind,
nature and description directly or indirectly arising from the negligent performance of the work.
This paragraph shall not be construed to exempt the City, its employees and officers from its own
fraud, willful injury or violation of law whether willful or negligent. For purposes of Section
2782 of the CiVil Code the parties hereto recognize and agree that this Agreement is not a
construction contract. By execution of this Agreement Consultant acknowledges and agrees that
he has read and understands the provisions hereof and that this paragraph is a material element of
consideration;
Approval of the insurance contracts does not relieve the Consultant or subconsultants from
liability under this paragraph.
10.
GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant shall comply with all applicable
rules and regulations to which City is bound by the terms of such fiscal assistance program.
11.
DOCUMENTS. All reports, data, maps, models, charts, designs, plans, studies, surveys,
photographs, memoranda or other written documents or materials prepared by Consultant
pursuant to this Agreement shall become the property of City upon completion of the work to be
performed hereunder or upon termination of the Agreement. No such materials or properties
Exhibit D.
Page 4 of 5
05/09/00
produced in whole or in part under this Agreement shall be subject to private use, copyrights, or
patent rights by Consultant in the United States or in any other country without the express
written consent of City. City shall have unrestricted authority to publish, disclose (as may be
limited by the provisions of the California Public Records Act), distribute, and otherwise use,
copyright or patent, in whole or in part, any such reports, studies, dam, statistics, forms or other
materials or properties produced under this Agreement.
Exhibit D
Page 5 of 5
05/09/00
RESOLUTION NO. 71 - 00
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AGREEMENT WITH CCS PLANNING AND ENGINEERING, INC.
FOR CONSULTING SERVICES
·
WHEREAS, future freeway and inter-agency infrastructure are planned to be constructed as part of
the development process in Eastern Dublin; and
WHEREAS, improvements are required at the 1-580/Fallon Koad Interchange; and
WHEREAS, the City desires to utilize the services of CCS Planning and Engineering, Inc., .to
prepare final improvement plans, specifications and estimates regarding said improvements; and
WHEREAS, ~he cost of the consulting services will be paid through developer deposits;
NOW, THEREFORE, BE IT RESOLVED th~tie"'Gty Council"ofthe City Of Dublin hereby-
approves the agreement with CCS Planning and Engineering, Inc., for consulting services.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement.
PASSED, APPKOVED AND ADOPTED this 16th day of May, 2000.
AYES: Councilmembers Howard, McCormick, Zika, l,t'ce Mayor Lockhart and Mayor
Houston
NOES: None
ABSENT: None
XBSTAIN: None
ATTEST:
K2/G/5 - 16 -00/reso-ccs -fallonrd. doc (Item 4.10)
g:\en~\ccsXreso_faln 16may00
CITY OF DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required):
X
From Unappropriated Reserves
(If Other than General Fund, Fund No -
From New Revenues
D IECRI?..A S E BU DG ET ACCO U NT
Nmne:
A M OU NT
Account #:
Name:
Account #:
Name:
Budget Transfers:
CHANGE FORM it
From Budgeted Contingent Reserve (!080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
INCREASIS BUDGET ACCOUNT AMOUNT
Name:
1-580/Fallon Road Interchange $56,284
Improvements (Contract Services)
Account #: 300-96430-740-000
Name:
Traffic Impact Fee - Reimbursements $56,284
General
Account #: 300-570-005
Nanle:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Account #:
City Manager:
ASD/Fin Mgr
Date:
Signature
Signature
REASON FOR BUDGET CHANGE ENTRY:
The budget change is required to perform additional environmental and design tasks necessary to complete the
contract documents.
Mayor: Date:
Posted By:
g: engr-contract~ccs~fallonlbudget chg
Signature
Signature "'~'
Date:
¢. 4